E-books at CUNY

LACUNY Cataloguing Roundtable

November 5, 2009

Overview Questions to ask before buying Vendor issues Reviewing records MarcEdit demonstration Submitting a load request Removing records from the system

Questions to ask before buying Is this a subscription or purchase? Will the vendor provide valid MARC

records? Do the records contain unique ID numbers,

preferably in the 035 field? What is the total size of the record load? Will there be future updates or deletions? Is the vendor website OpenURL compliant? Do I want these records added to OCLC?

Cataloguing overview: vendors Provider neutral records for e-books

Vendor neutral records to appear in OCLC Add URL’s and vendor information locally

Check the wiki for known problems with vendor-supplied records http://cunycataloging.pbworks.com/Ebook-Cata

loging-Known-%22Problems%22

Cataloguing overview: LDR/06

Position 6 = File type “a” = language materials

Nonmanuscript language material, microforms of nonmanuscript language material and essentially textual electronic resources.

“m”= electronic resources Use code “m” only for these general classes of electronic

resources: computer software, numeric data, computer-oriented multimedia and online systems or services.

This revised definition stipulates that catalogers code electronic resources for the significant aspects of their content, as opposed to their carrier Example: Serials Solutions’ records are incorrectly coded as

'computer files' in the leader

Cataloguing overview: LDR/07

The Leader/06 determines which 008 code (Fixed-length data elements - General information) is used and the appropriateness and validity of other fixed data elements in a record.

Leader/07 (bibliographic level) indicates whether language materials are monographs or serials

Cataloguing overview: 006 field 006/00 = Form of material

“m” = Computer file 006/09 = Type of computer file

“d” = Document

Cataloguing overview: 007 field 007/00 = Category of material

“c” = Computer file 007/01 = Special material designation

“r” = Remote

Cataloguing overview: 856 field

Permanent URL resides in 856 $u The Uniform Resource Identifier (URI), for example a URL or

URN, provides electronic access data in a standard syntax

OLS recommends that libraries set up their local website and proxy configuration file to proxy the catalog Replaces previous practice of appending local EZproxy prefix

to the beginning of each URL

MarcEdit MarcBreaker

Breaks a MARC record into MarcEdit's mnemonic file format (*.mrc), the Library of Congress's MARCXML Schema, and Dublin Core

Use this function to move vendor records from *.mrc or *.dat formats into the *.mrk format used in the MarcEditor

MarcMaker Make MarcEdit's mnemonic file format back into MARC

(*.mrc) from the MARC Tools dialog and the MarcEditor. Use this to convert completed and saved *.mrk files

back into the *.mrc file format used in record loads

MarcEdit MarcEditor

Allows users to interact directly with their MARC records, use this function for viewing and editing

The file types *.mrk and *.mrk8 are associated with the MarcEditor function

Editing functions include: Get field counts Add and delete fields Edit indicator data Edit subfield data Swap field data Create and assign constant data Validate MARC records

Submitting a load request

Send in an e-book form Collection codes Public notes Location display

Load into training Review Load into production

Removing records from Aleph Complete sets by system number range Delete items by unique identifier

Need for identifier, preferably in the 035 OLS will centrally delete from Aleph only in

batches of 50+ records

Resources OLS ebook page

http://ols.cuny.edu/ebooks/ Cataloging electronic resources: OCLC-MARC

coding guidelines http://www.oclc.org/us/en/support/documentation/

worldcat/cataloging/electronicresources/default.htm OCLC bibliographic formats: fixed fields

http://www.oclc.org/us/en/bibformats/en/fixedfield/type.shtm

Use of fixed fields in CONSER records http://www.loc.gov/acq/conser/ffuse.html

Resources MarcEdit

http://people.oregonstate.edu/~reeset/marcedit/html/index.php

http://cunycataloging.pbworks.com/browse/#view=ViewFolder&param=MARCEdit