Dynamics GP and NFP’s Made for Each Other

GPUG® Summit 2011November 8-11

Caesars Palace – Las Vegas, NV

Dynamics GP and NFP’s Made for Each Other

Presented by Lisa ArmstrongSenior Consultant

SSi Consulting, Inc.

GPUG Summit 2011– Las Vegas www.gpug.com

Agenda Review some Accounting and Reporting

challenges for NFP’s Dynamics GP’s Not For Profit Suite of

Modules described Demonstrations and benefits of these

modules Share your Experiences Q&A


Not For Profit Accounting Challenges

Comply with regulatory requirements Satisfy demands of Grantors and Sponsors Reporting Budgeting Allocation of Expenses/Revenues to proper

funds, grants, departments, programs, etc.

Reentering data from one system to another

Do you encounter other challenges?


Dynamics GP can help with these challenges!!!!

Dynamics GP Not For Profit Suite of Modules– Control Account Management– Grants Management– Interfund Accounting– Encumbrance Management– PO Commitments

All seamlessly integrate with Dynamics GP’s core financial modules – helping to streamline efficiencies


Control Account Management

Properly distribute Accounts Payables or Receivables by a segment in your GL (fund, program, department, etc.)

Eliminate manual reconciliation of your reporting segments

Review distribution of funds in summary or detail level


Control Account Management DEMO


Grants Management Analyze financial data by grant or other

funding source Capture data without having to add/use a

segment of your Chart of Accounts Accurately track costs for the entire life-

cycle of a grant Report on grant performance and funding

allocation within GP or FRx/Management Reporter


Grants Management DEMO


Interfund Accounting Automatically generate “Due To/Due

From” transactions Fund balances remain balanced Summarize funds as a whole within the

organization Ensures compliance with strict reporting

requirements Facilitates successful audits


Interfund Accounting DEMO


Encumbrance Accounting Wikipedia Definition of Encumbrances Helps to keep expenditures within budget Reduce the risk of overspending Reserve funds from a budget when

Purchase Orders are created Set up passwords to verify authorization

to exceed budget amounts Authorize multiple encumbrances at one

time


Wikipedia Definition of Encumbrances

Encumbrance is a management tool used to reflect commitments in the accounting system and attempt to prevent overspending. Encumbrances allow organizations to recognize future commitments of resources prior to an actual expenditure.

Amount for which there is a legal obligation to spend in the future. A purchase order is a typical encumbrance transaction.


Encumbrance Accounting DEMO


PO Commitments Alternative to Encumbrance Accounting Amounts committed to be paid at a later

date Provides the capability to validate these

amounts against a budget Generate financial reports including these

committed expenditures


PO Commitments DEMO


To Summarize Benefits and Features– All modules in the NFP suite help reduce

manual reconciliations– Help to provide ease in reporting and

budgeting– Less duplication and lower potential for errors– Compliance– Increase your financial insight and control– Automation and seamless integration


Additional Resources Customersource

– eLearning

– Training Manuals

– User Guides


Please share your experiences!!!!


Q&A


Thank you for attending!!!!


Contact Information:

Lisa [email protected]

703-389-1890

mailto:[email protected]

mailto:[email protected]

Dynamics GP and NFP’s Made for Each Other

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