Dynamics AX 2009 finanace training
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Transcript of Dynamics AX 2009 finanace training
Dynamics AX 2009
Financial Management Training
AGENDA
System Navigation
General Ledger
Accounts Payable
Accounts Receivable
Year End Procedures
SYSTEM NAVIGATION
SYSTEM NAVIGATION – MAIN INTERFACE
SYSTEM NAVIGATION
Address barModule bar (change the sequence)Function listStatus bar (currency, company) SortingFilter (Ctrl G)Filter by selectionTab pages
SYSTEM NAVIGATION
Save filterFavorite and favorite query(Drag and Drop)Close allGo to main table form function
GENERAL LEDGER
CHART OF ACCOUNTS
Chart of Accounts Detail (GL > Common Forms)
CHART OF ACCOUNTS
Parameters: Account type DR/CR Requirement Balance Control Closed Exchange adjustment
Enquires Transaction Balance Period Balance
PRACTICE
Create an Account Code: 6068xx Name: Your Name + “Expenses” i.e. Alex
Expenses Account Type = Profit and Loss
DIMENSION
Dimensions (Common forms) For Analysis Department, Cost Center, Purpose E.g. Department
Travel Expense Salary Expense Insurance Expense
Transactions
PRACTICE
Create A New Department Name: Your name + “Department”
EXCHANGE RATES
Exchange Rates (Setup) Create new currency
Currency Converter Posting Accounts
Create new exchange rate lines Exchange Rates Date Backward Searching
DAILY OPERATIONS
Overview Create Journal Post Print Journal Inquire Voucher
CREATE JOURNAL
2 Methods1. Traditional Debit Credit2. Offset Accounts
For Single line entry only Equal to 1 line of debit and 1 line of credit
Offset Account type Ledger (Accounts) Customer (Sub-ledger) Vendor(Sub-ledger) Bank(Sub-ledger)
SUB-LEDGER CUSTOMER
Sun Televisio
n
• 130100 Accounts Receivable - US
Earth Televisio
n
• 130100 Accounts Receivable - US
Sky Televisio
n
• 130200 Accounts Receivable - Foreign
Customer accountsSummary Account(Locked in Journal)
CREATE JOURNAL
Currency Dimension Validate Post Print Journal
PRACTICE
Create a new journal Journal Name: General Journal Debit Your Expense Credit Petty Cash Transaction text: Your name + Expenses Validate and Post
BALANCE CONTROL ACCOUNT
Balance Control Account (Inquiry -> Balance Control
Forecast the impact to the pre-defined accounts before the posting of the journals
SAVE VOUCHER TEMPLATE
Save Voucher Template (Function -> Save voucher template)
Frequently used Voucher Amount template Percent template Load the template (Function -> Select
voucher template)
PRACTICE
Create a voucher Debit: 606500, 606600, 606700 Amount: $200, $300, $500 respectively Credit: 110180 Petty Cash, $1000 Transaction Text: Your name + Journal
Template Save as percent template Create a new journal with the template with
amount 100000 Check the result
REVERSE TRANSACTION
Reverse Transaction (Chart of Accounts detail -> Transactions)
Highlight the entry and Press reverse transactions
Enter Posting Date Check the voucher Print
PRACTICE
Reverse the journal that you created previously
REVERSING ENTRY Auto-gen an opposite sided voucher on the reversing
date For accrual, reporting requirement etc. Create a New Journal Go to General Tab Tick Reversing Entry Checkbox Enter Reversing Date Post Inquire Voucher Transactions, look for
entry generated
PRACTICE
Create an reversing entry with your expense account
PERIODIC JOURNAL
Periodic Journal (Periodic -> Periodic Journals) Recurring expenses, income, subscription
etc. Create a new entry in periodic journals Date and Transaction Date Periodic Tab
Unit Number of Units Last Date
PERIODIC JOURNAL
Retrieve Period Journal Create a new general journal Period Journal -> Retrieve Journal Enter “To Date” and Select the period Journal Press “OK” Check the generated journal Validate and Post Check the periodic journal
PRACTICE
Create your own periodic journal Retrieve it Check the periodic journal
EXCHANGE ADJUSTMENT
Case 16 May Euro: US = 135 At 16 May I entered a voucher which
Dr Petty Cash 1000 EuroCr Sales 1000 Euro
The Euro worth 1350 US at 16 May 1 June Euro: US = 120 The Euro worth 1200 US now You earn a unrealized loss of USD$150
EXCHANGE ADJUSTMENT
Select Accounts to be adjusted Select from date and to date Select Currency Code: EUR Tick Adjust Balance Sheet Accounts
EXCHANGE ADJUSTMENT
Check the result Chart of Accounts detail Select the petty cash account and press
transactions Browse the voucher
REPORTS AND ENQUIRES
Non posted journal lines (Reports > Journal) Account statement (Chart of Account details) Balance list (Reports > Periodic) Trial Balance (Reports > Periodic) Financial Statement (Reports > Periodic) Audit Trail Voucher transactions
MORE FUNCTION AND FEATURES
Approval Account Allocation Accrual Scheme
ACCOUNTS PAYABLE
VENDORS
Vendor Details (Common Forms) Vendor Group Administration -> Stopped Default Terms of Payment Default Method of Payment Cash Discount Transactions Balance
PRACTICE
Create your own vendor Name: Your name + Vendor Group: 80
TERMS OF PAYMENT
Terms of Payment (Setup > Payment) Setup > Payment Method Months, Days Payment Schedule Payment day
PRACTICE
Create your own terms of payment
METHOD OF PAYMENT
Posting Account type Payment Account Payment Control
DAILY OPERATION
With Approval Invoice Register Approval Journal
Without Approval Invoice Journal
INVOICE REGISTER
Data Entry Clerk
AP Supervisor
AP Manager
Create Invoice Register Create Invoice App. Jrn. Post Invoice App. Jrn.
INVOICE REGISTER
Invoice Register (Journal > Invoice) Create a new line Select Vendor Invoice register -> single sided The offset account will be entered in Invoice App.
Jrn Enquire the voucher generated
PRACTICE
Create your own invoice register Crediting your vendor
INVOICE POOL
Invoice Pool (Enquiry > Invoice Pool) Shows the un-approved invoice register
INVOICE APPROVAL JOURNAL
Create a new invoice approval journal Fetch vouchers Highlight and Select Fill in Debit Account Post Enquire the Voucher Generated
PRACTICE
Approve your invoice register
INVOICE JOURNAL
Invoice Journal (Journal -> Invoice) Create a new line in journal Select Vendor Account Key in Invoice# Key in transaction text Amount Ledger account Terms Cash discount Post Inquiry voucher
PRACTICE
Create a invoice Credit your Vendor Post
SETTLEMENT Payment Journal (Journals -> Payments) Create a new payment journal Select Vendor Account Function -> Settlement Mark the invoice
One Fully Settle One Partial Settle
Amend the Amount to settle if needed Cash Discount Close the window Generate Payment Post Inquire voucher
PRACTICE
Settle the invoice you created previously
REVERSE TRANSACTION
What can I do if I settled the wrong invoice? 2 Steps1. Remove the relationship between the wrong
invoice and payment Vendor Detail -> Closed transaction editing Locate the invoice/ payment Mark them Press Reverse
REVERSE TRANSACTION
2. Build a new relationship between the payment and the right invoice
Vendor Detail -> Open Transaction Editing Locate both invoice and payment Mark them Press “Update” Check the result in vendor closed transaction
PRACTICE
Reverse your settlement you created previously and mark it with a new invoice
REALIZED EXCHANGE GAIN AND LOSS
Create Invoice of EUR$10000 Rate @ 128 Settle it with EUR$10000 @ 138 Inquire the voucher generated
PRACTICE
Create your own set of invoice and settlement illustrating realized exchange gain and loss
EXCHANGE ADJUSTMENT
Case 16 May Invoice $1000 Euro with Vendor A 16 May Euro: US = 135 At 16 May you owe Vendor A USD$1350 1 June Euro: US = 120 At 1 June you owe Vendor A USD$1200 You earn a unrealized gain of USD$150
EXCHANGE ADJUSTMENT
Preparation Create an invoice of your vendor dated 16
May Credit Euro $1000, Amend the exchange rate
to 135 Post Update the exchange rate of EURO as at 1
June to 120
EXCHANGE ADJUSTMENT SIMULATION
Illustration Exchange adjustment simulation (Periodic >
Exchange adjustment Simulation Method Considered Date Date of rate Vendor (Select your vendor) Check the result
EXCHANGE ADJUSTMENT
Exchange adjustment Consideration date (Outstanding as at) Enter Transaction Text OK Locate the entry and press voucher Vendor Transactions Voucher History
REPORTS AND ENQUIRIES
Vendor Transactions (Vendor Details) Vendor Balance (Vendor Details) Open Invoice Transactions (Reports > Trans. >
Invoice) Account Statement (Reports > Trans > Vendor) History by Transaction (Reports > Trans >
Vendor) Vendor Aging Report (Reports > Status) Vendor Balance List (Reports > Status) Vendor Invoice Journal (Reports > Statistics >
Invoice)
MORE FUNCTIONS AND FEATURES
Prepayment/ Deposit
ACCOUNTS RECEIVABLE
CUSTOMER
Create your own customer Name: Your name + Customer Customer Group: 80
DAILY OPERATION
Free Text Invoice Payment Journal
FREE TEXT INVOICE
Free Text Invoice (Common forms) Create a new line Select customer Add new Invoice line Enter description Select ledger account Enter Amount Post Enquire the voucher
PRACTICE
Create your own Free Text Invoice
PAYMENT JOURNAL
The procedures are the same as in AP module
Refer to the steps in AP and try it!
REPORTS AND ENQUIRIES
Customer Transactions (Customer Details) Customer Balance (Customer Details) Invoice Journal (Reports > Trans > Invoice) Customer Transactions (Report > Trans >
Customer) Customer Aging (Report > Status) Detail Due Day List (Reports > Status) Customer Balance List (Reports > Status)
MORE FUNCTIONS AND FEATURES
Prepayment Reimbursement
YEAR END PROCEDURES
YEAR END PROCEDURES
Create New Fiscal Year Closing Entries Opening Entries (Opening Transfer)
GENERAL LEDGER
Fiscal Period (GL > Setup > Periods) Fiscal Period is independent from transaction
date Reporting Purpose Fiscal Period Status
Stopped vs Closed Module Status
GENERAL LEDGER
Fiscal Period (GL > Setup > Periods) Create New Year Start and End Length of Period Divide Period (For irregular fiscal Period) Delete Period Recal.- Period Balance
CLOSING SHEET
Closing Sheet (GL -> Periodic -> Fiscal Year Close)
Create New Closing Sheet Enter From, To Date Voucher# and Date Load Accounts Enter Transfer Value Post
OPENING TRANSACTIONS
Enter Fiscal Year End Date Confirm Retain Earning Account Enter Opening Voucher # Check Print Box
BANK MANAGEMENT
BANK MANAGEMENT
Deposit Slip Check Bank Reconciliation
THANK YOU