Durham Three Year Technology Plan for Greendale Community College Library

7/31/2019 Durham Three Year Technology Plan for Greendale Community College Library

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Running head: GREENDALE'S THREE YEAR TECHNOLOGY PLAN 1

Three Year Technology Plan for Greendale Community College

Laura Adams, William Clark, Megan Durham, and Whitney Lohrenz

Emporia State University School of Library and Information Science


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GREENDALE'S THREE YEAR TECHNOLOGY PLAN 3

Demographics:

o Greendale, CO population about 3,000o Greendale serves 700 studentso Most of our students are non-traditionalo Most students commute, but we do have dormitories, and parking for those

students opting to live out of their cars.o Most of our students wanted to go someplace else, but we were so cheap they

could not say no.

Charge from the Board of Trustees:

The purpose of the Technology Team is to help make Greendales technology better than CityColleges technology . This team must commit and adopt technological innovations through acommitment of minimal support, minimal time, software, hardware, and resources. TheTechnology Team will also find programs for continuing professional development in the area of technology. Professional development will only be considered if the conference is in a warm,coastal area preferably with an open bar. The Greendale faculty and staff will uphold highstandards of non-censorship. No filters will prohibit our students from searching for websites of personal interests, such as, I dont know , TenderSpots.com a tasteful website for Dalmatian furryenthusiasts.

Membership:

o President-Craig Pelton Hometown: Denver, CO Position: Dean of Greendale Community College Experience: Im the Dean, I should be the head of this team

o Treasurer-Ian Duncan Hometown: Birmingham, England, UK Position: Professor of Psychology Experience: While Professor Slater is the obvious choice for treasure, I,

the Dean, trust Professor Duncans accent. o 2nd Treasurer-Prof. Eustice Whitman

Hometown: Lincoln, NE

Position: Accounting Professor Experience: Part of Profess or Duncans checks and balances o Member without Portfolio-Marion Holly

Hometown: Green Mountain, CO Position: Department Head for Greendale's Arts Program Experience: He will outfit the library with necessary pottery

o Member at Large-Michelle Slater


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Hometown: Arvada, CO Position: Statistics Professor Experience: Greendale Bylaws state a woman must be on the team and

shes the 7 th most attractive person on campuso Honorary Board Member: Luis Guzman

Hometown: Cayey, Puerto Rico Position: Honorary Professor Emeritus Experience: Our most illustrious graduate

Meetings:

The technology team will meet on September, 24 (Dean Peltons birthday will also be observedon this day). The team will also meet March, 24 (Dean Peltons half -birthday will be observed,only bring half as many gifts). The team will then meet every third Thursday of the month

providing its not a holiday or arbit rary theme day on campus.

Evaluation:

The technology team will evaluate the plan annually. The plan will be evaluated by using anelaborate and most likely inaccurate method developed by Dean Pelton. Please disregard anyevaluation tool developed by the Dean. The technology team will use a 10 point grading scale 1

being streets -ahead and 10 being hot.

Technology Team: Co-Ed Edition

Eugene Murzowski: The one and only IT personnel on the Greendale campus In order to better serve the students of Greendale, Eugene will gauge student technological needsvia social networking tools. He has created a Twitter account, so that students may share theirfeeling, opinions, and concerns regarding technology at the GCC library. Students can tweethim @HumanBeings4LibTech.

Here are some actual Greendale student tweets. Please note that none of these students have been coached on tweet contents, however we do ask for all comments to be positive.

@yvettenbrown I don't understand what you need, sweetie. Do you mean computersand iPads? If so, those. ;)

@HumanBeings4LibTech I will be purchasing new computers and iPadssoon.

@yvettenbrown Meant to add a computerized card catalog, as well. Greendale still hasthe paper cards. ;)

@HumanBeings4LibTech I have found ILS software and it will beintegrated soon
http://twitter.com/#!/yvettenbrownhttp://twitter.com/#!/yvettenbrownhttp://twitter.com/#!/yvettenbrownhttp://twitter.com/#!/yvettenbrown


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@charley_koontz i think neil would need fully stocked vending machines and 24 hrstudy rooms for D&D campaigns with Pierce!

@HumanBeings4LibTech I will look @ vending mach. possibly todefray tech costs also study rms will be 24 hr during finals and you canstudy or D&D #dowhatuwant

@dannypudi Movie club evenings. Rotating exhibits featuring directors ie Tarantino andKubrick

@HumanBeings4LibTech I will be adding more technology (i.e.cameras, green screens) to the library for film class use. Ill c about t heexhibits and events.

@danharmon robot librarian and servo mounted laser cannons, am I doing this right? @HumanBeings4LibTech I took this 2 mean self-checkout machines

and circulation desk scanners

Research and Reason:

In order to compile our technology plan, we have done several extensive Google searches fortechnology plans implemented by institutions of our size and stature, and we discovered mostlibraries use a three year plan. However, very few of these institutions were ground zero for apaintball war that was described by on lookers as if Fallujah had a Sherwin -Williams. Thus wehave opted do a combination of a thr ee year technology plan and a we-need-it-now technologyplan. The plan is divided into four sections based on specific needs in the library: student andgeneral library resources, student and faculty resource rooms, computer laboratory, film classresources, and required faculty and student technology training. Each section lists the hardwareand software needed and maintenance and budget requirements.

Goal 1: General Library and Student Resources

Technology Goal Year 1:

o Bandwidth Why:

Adding additional bandwidth to the library will increase thestudents and librarys potential and capabilities.

Procedure: Identify ISP with faster alternative and greater capacity to current

T-1 Negotiate with ISPs that offer a minimum of free antivirus and

equipment Bid ISPs and present proposal to board for approval

Maintenance: Proprietors will provide all necessary support
http://twitter.com/#!/charley_koontzhttp://twitter.com/dannypudihttp://twitter.com/dannypudihttp://twitter.com/#!/danharmonhttp://twitter.com/#!/danharmonhttp://twitter.com/#!/danharmonhttp://twitter.com/dannypudihttp://twitter.com/#!/charley_koontz


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o Add 15 additional desktop computers to general library area for card catalogaccess

Why: Additional computers will satisfy the growing need of an increased

student population. Procedure:

Check different companies for group deals Make sure the computers come with North American-Based

Support Mini tower for student utility Customizable for library use

Maintenance: Staff will clean computers and support computers as required and

proprietary antivirus software will be installedo Replace old library computer chairs.

Why: The old library chairs are worn out and were uncomfortable and

causing fatigue. Procedure:

Bid companies specializing in ergonomically designed task chairs Need work smart task seating Extra thick seat cushions, flexible back, and pneumatic lift system

Maintenance:

Should not need much maintenance, but if chairs acquire a minorproblem all attempts will be made to fix them Budget Required: 15,000


o Install Evergreen data services for student use. Why:

Evergreen is an integrated service that has many data sources andshared resources.

Procedure: Contact vendor to install Evergreen, migrate data, and handle

training, upgrades, and support Asses feature requests for integration into Greendale Evergreen

system Integrate into resource sharing consortia with other Evergreen

users


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Offer a workshop on using Evergreen for students Maintenance:

Evergreen will provide technological support and upgrades will bemade as required

o Install OSS software in library computers. Why:

Integrating OSS software into library resources is a great andcheaper way to offer the students access to a variety of softwareand skills.

Procedure: OSS provides students with alternatives to proprietary software

and save money Search for alternatives to audio, video, academic organization,

literary review, and astrological proprietary software

Integrate the teaching of these systems into the computer 101 class Create and merge with OSS communities that constantly upgrade

and install newer versions of OSS Maintenance:

Upload newer software as required and delete faulty software Budget Required: 8,000

o Purchase Apple products Why:

Students requested iPads and Macs Procedure:

Contact Apple and get quote for institution Use vending machine money to purchase as many devices as

funding allows Maintenance:

Apple products have frequent updates that will be downloaded asneeded

Budget Required: iPads $499+ and Macs $1,110+


o Become more integrated within OSS communities and Evergreen consortium Why:

Becoming more involved will keep the library aware of newersoftware and in conversation with data sharing entities.

Procedure: Create a technology board


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Confer with OSS communities Evaluate needed features for Evergreen and upgrades for OSS Negotiate with Evergreen for added features Integrate more library resources into Evergreen information

sharing consortium Upgrade OSS

Maintenance: None

Budget Required: 1,000

o Purchase self-checkout station Why:

Students requested similar product Procedure:

Research top available product Select based on reviews and needs Maintenance:

Download updates as needed Budget Required: $20,000

Goal 2: Faculty and Student Resource Rooms

Library will allocate two rooms which will be turned into technology equipped classrooms, forfaculty use only. Faculty may reserve rooms for class use, no later than two weeks from thescheduled class. Each room will be fitted with the following technology.

o SMART Board X885i4 with UF65w Projector - 87" Why:

The SMART Boards will professors to project assignments, notes,and websites

The touch screen allows students and professors an easy way tointeract with the board-multiple users can interact with the screenat one time

Can use as a general wipe board and can add notes to existing

slides/pages with compatible markers Intuitive touch screen-rotates/zooms by pinching and pulling Maintenance:

SMART Boards will be configured after a few weeks of use SMART Board software updates will be downloaded as needed General wear and tear is expected and will be handled on an as

needed basis


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Budget Required: $6,000 each. 2 needed: 1 per resource roomo SMART Slate wireless slate

Why: Interact with digital lessons no matter where the user is in the

classroom SMART Board users and slate users can write simultaneously Works with other programs (i.e. PowerPoint)

Maintenance: SMART Board software updates will be downloaded as needed Can be locked with computer for security purposes

Budget Required: $439.00 each. 2 needed: 1 per resource roomo SMART Document Camera

Why: Capture images and add instantly to SMART Board

Images are sharp allowing viewers to zoom in on small details Maintenance:

SMART Board software updates will be downloaded as needed Budget Required: $949.00 each. 2 needed: 1 per resource room

o SMART Classroom Suite interactive learning software Why:

SMART Synco Professors can monitor students computer thumbnail view

or lock computers

SMART Notebook o Professors can create interactive lessonso Help students to stay organized

SMART Responseo Professors can monitor student performance with quizzes

and assessment tools Maintenance:

SMART Board software updates will be downloaded as needed Budget Required: $1,299.00-Academic with 20-40 students license

o SMART Ideas concept-mapping software

Why: Build interactive specific concepts maps Can use links files and multimedia to customize learning Written notes can be converted in to text and merged into concept

maps Maintenance:

SMART Board software updates will be downloaded as needed


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Budget Required: $40.00 each-Academic with 20-49 Licenseso SMART Audio classroom amplification system

Why: Volume can be controlled for up to five inputs (i.e. DVD player) Can be integrated into schools PA system Can help hearing impaired students

Maintenance: Routine maintenance will be done as needed Test levels in speakers at least once during the semester

Budget Required: $1,500.00 each. 2 needed: 1 per resource roomo SMART Vantage technology-management software-coming soon

Why: Gives usage summary for SMART board devices Data collected includes: projector lamp life and energy

consumption, locations, current use, SMART Board touches perhour, software applications usage

Maintenance: SMART Board software updates will be downloaded as needed

Budget Required: Unknowno Computer and Monitors

Why: Dell Precision T7500 32bit Single Processor Dell Precision T7500 Workstation, Genuine Windows 7

Professional, 64-bit Optical Devices: 16X DVD- ROM with Cyberlink Power DVD Mouse, Keyboard, and Monitor included

Maintenance: Hardware Support Services: 3 Year Basic Limited Warranty and 3

Year NBD Onsite Service Software updates will be downloaded as needed Hardware will be replaced as needed

Budget Required: $2,000 each. 40 needed: 20 computers per resourceroom

o Furniture to encourage collaborative learning Paragon Shapz Left Tech Computer Table

Why:o Can be used individually and together

Balt E. Easy Pneumatic Adjustable Computer Table Why:

o ADA compliant-can be adjusted for each user


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Following the American Library Associations belief thatinformation wants to be free, the Greendale administration willnot filter the computers on campus.

Procedure: 3 hour time limit per student (may be extended if there is no line) Staff must be on site at all times, this may include student workers

Budget Required: Salary based on pay scheduleo Obtain appropriate software for Greendale students use.

Why: Greendale students need the best, most up-to-date software

available. Provide students with a fun, interactive environment

Licenses will be purchased for each computer in the librarys computer labs and resource room

Windows 7 softwareo Writing papers, creating files, taking notes, storing photos

Moodleo Open source content management systemo Experience virtual learning environmento Faculty can post courses, give tests online; post grades and

announcements, create blogs and wikis Budget Required: Bid based on number of licenses

o Outfit the rest of the computer lab with printers, scanners, and copiers Why:

Students will need to be able to copy and distribute their importantworks

Procedures: Free printing, scanning, and copying will be provided

o The first time a student tries to vandalize the ink cartridgesfor an ink paintball spree, all free copying/scanning willbe stopped!

Materials needed: Dell 2335dn Multi-Function Laser Printer

Eight pack of 3,000 page black toner cartridges for Dell 2335dnPrinter

Paper Tray for Multi-Function Laser Printer Wire Card for Laser Printer 256 MB Memory Module

Budget Required: $2,680 initially, plus the cost of toner and paper duringthe year


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o Outfit the rest of the computer lab with ergonomic furniture. Why:

Students need correct posture while at computers for long periodsof time

Procedures: Students will be encouraged to stand and stretch

Materials needed: Ergonomically Correct and Ultra-Adjustable Chairs Stools at Workstations

o Better back posture and to encourage frequent stretching Kensington Wrist Pillow Mouse Pad

Budget Required: $23,250o Maintain the integrity of the computer lab and its equipment.

Why:

Need on-site troubleshooter Procedures:

New information technology staff member will be responsible for:o Website updates, providing basic maintenance to the

computers and printers/scanners, replacing parts onmachines when possible, informing staff of problems withthe technology, and keeping the Norton anti-virus spywareupgraded

Materials Needed: Norton 360 Premier edition Anti-Virus Spyware

o PC security, ID protection security, Backup protection, andPC Tune ups

Maintenance for all computers for three years, (basic 3 year limitedwarranty) - $7500

Budget Required: $7,500 for warranties, plus licenses for Norton

Goal 4: A/V Department

Purchase new hardware/software for the Audio Visual department, to serve the Film andTelevision Studies program as well as general student population.

o minoHD 8GB Flip Cameras Why:

Small, inexpensive handheld cameras can shoot HD digital film Movies can easily be uploaded to computers via USB drive Great for more casual video projects

Maintenance:


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None batteries are rechargeable Budget Required: $98.49 each. 3 needed

o Canon ZR960 MiniDV Camcorders Why:

Offers features for more advanced film students Shoots easily-edited miniDV film External microphone jack allows for better sound quality, which

makes it good for filming interviews Maintenance:

None--rechargeable Budget Required: $409.95 each. 3 needed

o Nikon COOLPIX L24 14 MP Digital Cameras Why:

Current cameras are worn out it is time for an upgrade

Despite prevalence of cameras on phones, many students stillcheck out cameras

Relatively cheap, easy to use point-and-shoot Can shoot still photos and video

Maintenance: Require two AA batteries each

Budget Required: $89.95 each. 5 neededo Install Windows Live Movie Maker 2011 on computers

Why:

Best free video editing software available One-click to publish to Youtube or burn to DVD Compatible with Flip and MiniDV film types

Maintenance: Updates may need to be downloaded; students may eventually

need more sophisticated (and pricey) film editing software whenlearning more advanced editing techniques

Budget Required: freeo Install GIMP on computers

Why: Free open-source image editing Much more features than Paint or other free editing programs Saves money compared to expensive software such as Photoshop

Maintenance: Updates due at the end of 2011

Budget Required: Free


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o Install Adobe Flash Pro CS5.5 Student and Teacher Edition Why:

Students can learn to make animated film Flash is the most popular program for making 2D animation Flash can also be used in web design

Maintenance: This is the newest version, so it should not require updating for a

long time Budget Required: $159

o Purchase a chromakey backdrop Why:

Shooting locations are limited, but with a green screen, scenes canbe set anywhere

Green screens would also allow students to experiment with

special effects Maintenance:

Very little may eventually need replacing if damaged or ripped Budget Required: Fairly large backdrops can be purchased for around $50

Goal 5: Ensure that faculty and students at Greendale are given the best possibletechnology training.

o Technology plan members will recruit, interview, and hire a new staff member. Why:

Greendale needs a premiere information technology specialist. A troubleshooter for anything remotely technical on campus Primarily working with the librarian in regards to any tech

problems in the resource rooms, the computer lab, or the libraryitself

Must keep up with all new technology as it becomes viable Will be held responsible for tech training for staff and students Must have an presence in the open source community through

Moodle Procedure:

All candidates will interview with the Dean, Board of Trustees,and Technology Team

Budget Required: $40,000 annual salaryo Greendale staff will be offered the best technology training possible.

Why:


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Faculty must be able to use the computer lab and resource roomsproperly

Procedure: Faculty members will have a choice:

o Contribute one night of supervision in the computer labonce every two weeks or,

o Take the class and pass Your Friend with Benefits, theComputer

Dean Pelton will assign the night schedule bylottery

Materials Needed: Imation Clip USB Flash drive Budget Required: USB Flash drive for each staff member $200, plus paid

time for classes or lab timeo Greendale students will be offered the best technology training possible.

Why: Students must be able to use the computer lab and resource roomsproperly

Procedures: All freshman or otherwise incoming students will be required to

take, and pass, the new two hour credit class, Your Friend withBenefits , the Computer.

o Taught by the new information technology technician,o Have a rudimentary but accurate knowledge all the

technology in the computer lab and in the student resourcesrooms

Materials needed: Imation Clip USB Flash drive

Budget Required: USB Flash drive for each student $16,000


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References

About moodle . (2011). Retrieved from http://moodle.org/about/

Admin & faculty . (2011). Retrieved from http://www.greendalecommunitycollege.com/faculty-

admin/

charley_koontz. (2011, July 29). i think neil would need fully stocked vending machines and 24

hr study rooms for D&D campaigns with Pierce! [Twitter post]. Retrieved from

http://twitter.com/#!/charley_koontz

danharmon. (2011, July 27). robot librarian and servo mounted laser cannons, am I doing this

right? [Twitter post]. Retrieved from http://twitter.com/#!/danharmon dannypudi. (2011, August 3). Movie club evenings. Rotating exhibits featuring directors ie

Tarantino and Kubrick [direct Twitter message]. Retrieved from

http://twitter.com/#!/messages

Dell. (2011). Higher education. Retrieved from

http://content.dell.com/us/en/highered/hied.aspx?c=us&l=en&~ck=mn

Frequently asked questions about evergreen . (2011). Retrieved from http://www.open-ils.org/

Highsmith. (2011). Library furniture . Retrieved from http://www.highsmith.com/library-

furniture-20599145/

Institutional effectiveness: technology plan 2010-2011 . (2010, December 17). Retrieved from

http://www.montgomery.edu/idtechplan.htm

SMART Board Technologies. (2011). Products for higher education . Retrieved from

http://smarttech.com/us/Solutions/Higher+Education+Solutions
http://moodle.org/about/http://moodle.org/about/http://moodle.org/about/http://twitter.com/#!/charley_koontzhttp://twitter.com/#!/charley_koontzhttp://twitter.com/#!/danharmonhttp://twitter.com/#!/danharmonhttp://twitter.com/#!/danharmonhttp://twitter.com/#!/messageshttp://twitter.com/#!/messageshttp://content.dell.com/us/en/highered/hied.aspx?c=us&l=en&~ck=mnhttp://content.dell.com/us/en/highered/hied.aspx?c=us&l=en&~ck=mnhttp://www.highsmith.com/library-furniture-20599145/http://www.highsmith.com/library-furniture-20599145/http://www.highsmith.com/library-furniture-20599145/http://www.highsmith.com/library-furniture-20599145/http://smarttech.com/us/Solutions/Higher+Education+Solutionshttp://smarttech.com/us/Solutions/Higher+Education+Solutionshttp://smarttech.com/us/Solutions/Higher+Education+Solutionshttp://www.highsmith.com/library-furniture-20599145/http://www.highsmith.com/library-furniture-20599145/http://content.dell.com/us/en/highered/hied.aspx?c=us&l=en&~ck=mnhttp://twitter.com/#!/messageshttp://twitter.com/#!/danharmonhttp://twitter.com/#!/charley_koontzhttp://moodle.org/about/


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yvettenbrown. (2011, July 26). I don't understand what you need, sweetie. Do you mean

computers and iPads? If so, those. ;) [Twitter post]. Retrieved from

http://twitter.com/#!/yvettenbrown

yvettenbrown. (2011, July 28). Meant to add a computerized card catalog, as well. Greendale

still has the paper cards. ;) [Twitter post]. Retrieved from

http://twitter.com/#!/yvettenbrown
http://twitter.com/#!/yvettenbrownhttp://twitter.com/#!/yvettenbrownhttp://twitter.com/#!/yvettenbrownhttp://twitter.com/#!/yvettenbrownhttp://twitter.com/#!/yvettenbrownhttp://twitter.com/#!/yvettenbrown


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Appendix

We, as a group, maintained in constant contact and were able to brainstorm with each

other what we wanted out of the project and within the project. We used the discussion board

and email to give each other suggestions or to send one another examples of tech plans we

thought close to what we wanted. We each decided on a section of the technology plan that we

wanted to focus on, but were able to work with each other on the whole project through staying

in contact.

We researched other libraries by looking at what they had for technology and as their

technology plans. The main one we adapted ours from was the Montgomery CommunityCollege. During our first meeting we made up the details about Greendale, including population

size, and then we researched other small community college libraries. We looked at libraries

technology plans in order to get a better idea of how they formulate programs that span several

years. We did this because libraries have to anticipate what the future might bring in regards to

technology and mutable budgets. Therefore, we wanted to see how libraries would set up a plan

towards a technology goal that is determinant on many variables.

We did delegate sectional responsibilities in order to complete the technology plan more

efficiently. Megan volunteered to focus on resource rooms and library information, Whitney

wanted to focus on film and other equipment necessary for the librarys artistic capabilities,

William took student resources, and Laura wanted the computer lab. Even though we did take

different responsibilities within the project, we all took part in each section by maintaining

constant communication and a community of constructive criticism. Also, we began with a clear

outline that we created in class by deciding what we needed and where everything should go.


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Whitney researched other libraries by looking for tech plans from other community

colleges, or colleges of the same size. She tried to find other schools that had film programs, but

was unsuccessful. She primarily researched technologies by searching on websites such as

Amazon and reading the product descriptions and reviews. For software, she used the reviews

on PCMag.com. Whitney also had a hard time deciding which cameras to go with, because she

was unfamiliar with the technology and was unsure which camera features would be needed by

the filmmakers. However, product reviews helped, as did additional research on recommended

products for beginning filmmakers.

Laura sought help in a bookstore by researching various computer magazines, includingone used by Whitney. She also went to the Dell site, because she was familiar with them. Laura

was able to review every aspect of the computer which was helpful, but a bit overwhelming, too.

One obstacle she faced was that the filter on her library computer would not let her past the basic

Dell site. Laura was under a time constraint otherwise she would have gotten the site unblocked

for a few hours.

Megan was familiar with SMART Board technology through her education background

and had little difficulty finding and selecting technology. One obstacle she faced was choosing

the right computer from Dell. While she does have some computer knowledge, deciding on

processors was daunting, and in the end she chose the mid-level computer that seemed to best

suit Greendales needs. The best part of this project for Megan was contacting the cast of

Community via Twitter. She Tweeted the stars at least every other day or until they responded.

Of the 15 or so cast members and writers she Tweeted, four responded, including the shows

creator Dan Harmon.


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The group would constantly email each other what we were doing or what we had done at

the time and as a group would make suggestions. The group would suggest what more was

needed and how we thought the direction of one anothers research was contributing to the

projects completion. All in all, we were able to create a cohesive group project by delegating

responsibilities while still maintaining cooperative dialogue that allowed us all to participate in

every aspect of the project.

Durham Three Year Technology Plan for Greendale Community College Library

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