DUPLICATE RECORDSWaiting for the Banner Update

Kay TurpinWestern Carolina University

Western Carolina University

MABUG

GWAPPAbolish PIDMProblems

You’re excited

Your functional users are excited

Your IT folks are excited

Let’s get this thing installed and running!

Yeah, sometime in 2011. I can’t wait!

Pssstt! Heard SunGard was

including GWAPP in Banner soon.

WHERE DOES THIS LEAVE YOU?

Students

Employees

Donors

Did you think ahead?installed GWAPP

cleaned-up data BEFORE migrating to Banner

systematically eliminate all evidence of duplicates as they appear in the system

What we did & are doing

during 2009, identified possible duplicates in system and decided each one’s fatecontinue to run weekly reports on possible duplicates which functional users address and determine fate

Information from 2009 and weekly reports to be used to delete records from the system once GWAPP is available

Common Matching workshop for users enhanced common matching on application imports

New duplicates greatly reduced; most caught early

PIDM WCU ID SSN last first dob action person/date/other info

920nnnnn1 Bent N. 1992/10/08 Liz N. UG data moved

920nnnnn2 Bent-DUP N. 1992/10/08 delete

920nnnnn1 Guess M. 1976/08/31 Donna W. HR data moved

920nnnnn2 Wise-DUP M. 1976/08/31 delete unable to remove SSN

920nnnnn1 Allen-DUP P. 1962/11/07 data moved? Matt B. GR

920nnnnn2 Jones P. 1962/11/07

920nnnnn1 Reading-DUP M. 1992/12/10 delete Liz. N. UG data moved

920nnnnn2 Readling M. 1992/12/10

920nnnnn1 West A. 1974/08/03 Matt B. GR

920nnnnn2 Nichols-DUP A. 1974/08/03 data moved?

  920nnnnn1   Jones T. 1992/10/08   Liz N. UG  

  920nnnnn2   Wilson J. 1992/11/13   2 people; ssn removed  

What we did & are doing

during 2009, identified possible duplicates in system and decided each one’s fatecontinue to run weekly reports on possible duplicates which functional users address and determine fate

Information from 2009 and weekly reports to be used to delete records from the system once GWAPP is available

Common Matching workshop for users enhanced common matching on application imports

New duplicates greatly reduced; most caught early

Sharing Time

What are you doing?QuestionsCommentsSuggestions

Contact Information:Kay TurpinInstitutional Planning & EffectivenessWestern Carolina University828-227-3041turpin@email.wcu.edu

This presentation available atplanning.wcu.edu under ‘OIPE Staff Presentations’