Dubrovnik - MarEvent · AE2017 will be held at the fantastic VALAMAR HOTEL and RESORT near to...
Transcript of Dubrovnik - MarEvent · AE2017 will be held at the fantastic VALAMAR HOTEL and RESORT near to...
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The annual meeting of
OctOber 17 - 20
Trade Show Shedule
Exhibitor
Complete these easy steps:• Checkthedeadlines• Makehotel&travelarrangements• Sendbadgeorderformby...• Orderexhibitservicesby...• Readshippinginformation&
importantdeadlines• Readtheshowsheduleforeachdayorder early and save money
For more info on TRADESHOW & SPONSORSHIP
[email protected] more info on the
CONFERENCEwww.aquaeas.eu
Thank you for participating in ae2017. This manual will helpyouprepareeverythingyouneedforyourboothsothatwhentheexhibitdoorsopen,youarereadytodobusiness!
Welcome
ContentsUrgent!ActionRequiredDeadlines-LinkBadgeOrder-Add-onRegistrationFormGeneralInformation&TravelShowShedule-Advertising-Spon-sorship-ExhibitionFloorPlan-Hotel&AccommodationShippingGeneralShippingGuidelinesExhibitServicesBasicExhibitServices-Security,BusinessCenter-Messages-Infoonfurniture&accessories-Interpreters-TranslationstaffRules&RegulationsGeneralRules&Regulations-Requi-rementofLiabilityInsurance
• standardbooth:€2250• cornerbooth:€2500• Allboothson6m²(2x3)includingwallsonthreesides,electricity,carpet,two
chairs&onetable,spotlights,fasciaidentificationsign,twofreepassesfortheAE2017conference&5freetradeshowpasses.
• Pleasementionifyouneedwaterorelectricity(morethan220v)inthebooth
actio
n req
uired deadlines
now
CheckyourboothconfigurationagainstConven-tionCenterRules&RegulationBookTravelandAccommodationCheckAdvertising&SponsorshipOpportuni-ties
sept. 15, 2017 FinalBoothPaymentDue
sept. 15, 2017 Order Badges–seeBadgeOrderForm
sept. 15, 2017 DiscountDeadlineforallExhibitServices
oCt. 17, 2017 LastdaysforshipmentstoarriveinDubrovnik
oCt. 9-13, 2017 Shipmentscanbeacceptedattheconventioncenter
booth information
Manual
DubrovnikcrOatia
October 17Tuesday
October 18Wednesday
October 19Thursday
October 20Friday
Movein12.00-18.00
Tradeshowopen10.00-19.00
Tradeshowopen10.00-19.00
Tradeshowopen10.00-16.30
OpeningCeremony&
WelcomeDrink18.30-20.00
Happyhour17.30-19.00
Presidents’reception
19.00-22.00
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AlimitedamountofadvertisingspaceisnowavailablefortheAE2017ShowDirectory.Directoryadsareaneffectivewaytoincreaseyourcompany’ssuccessonandofftheshowfloorasbuyersrefertothisDirectoryallyear.Showattendeesrefertothedirectoryconstantlyduringtheconferenceandaneffectiveadwillincreaseyourvisibilitytremendously!
Theadswillbeinterspersedthroughoutthedirectory.Speci-ficationsfortheadsareasfollows:
Ad sizes: black & white / Camera-readyFullpage(188mmhighx134mmwide) 1000€Halfpage(90mmhighx134mmwide) 750€
Specifications: Thedirectoryadswillbeprintedinblackintheyellowpage.Pleasesupplyadcopyinelectronicformat.Position: WillbeatthediscretionofAE2017.Deadlines:Placeadorder(insertionorder)bySept.1st,2017.Camera-readycopymustbereceivedbySept.1st,2017.Payment:Fiftypercentduewithinsertionorder.Balanceisduewhendirectoryisprinted.
GEnEral inforMation & travEl
advErtisinG
Your company can gain valuable exposure and good will as the sponsor of a show event.Please contact [email protected] to discuss details.
Refreshment Breaks:Hostarefreshmentbreakheldintheexhibitarea.Thesponsorwillbepromotedonsignage,announcementsandintheconferenceprogram.
Happy Hours:Hostacoffeebreakheldintheexhibitarea.Thesponsorwillbepromotedonsignage,announcementsandintheconferenceprogram.
President’s & Welcome Reception:Exclusiveorsharedsponsorshipforthesereceptionsisavai-lable.
sponsorship opportunitiEs ContaCt now !
badGE ordEr infoPlease register your staff and customers online. Use similar link as you registered for your booth and add names.
https://www.was.org/EasOnline/Login.aspx?ReturnUrl=%2fEasOnline%2fexhibitor%2fdefault.aspx
Addthenamesforyourbadgesonthelinksimilartoyourboothregistration.www.was.org,clicktheeventyouprefer,clickexhibitoronline,fillinyouraccountandpasswordandfillinthenamesforthebadges.
Youcaninviteupto20peoplefortradeshowpasses.Eachboothincludestwocomplimentaryfullconferenceregistrations.Extraregistrationsat345€.Deadline September 15th.
Would you like to • run a Directory Advert • sponsor an event at the show (refreshment break, happy hour, reception, session)
please contact AE2017ConferenceManagerBegijnengracht42,9000Gent,BelgiumE-mail:[email protected]
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hotEl & accoMModation
shippinG
AE2017willmaintain24-hour-a-daysecuritystaffattheConventionCentrefromtheinitialmove-inperioduntil8:00pmonmove-outday.Theseguardswillchecktomakesurethatunauthorizedpersonsarenotwanderingaroundthebuilding.
Evenwiththisprotection,exhibitorsareaskedtotakepre-cautionsinguardingtheirexhibitsandpersonalbelongings.Move-inandmove-outhoursareparticularlysensitivetimeswhentheftsofsmall,easilycarrieditemsaremorelikelytooccur(VCR’s,monitors,fireextinguishers,cellularphones).Wesuggestthatyouplanyourstaffschedulesothatyourexhibitisnotleftunattendedduringthesetimes.
AMessageBoardwillbelocatedneartheRegistrationAreawhereyoucanpickupmessagesorleavemessagesforotherexhibitorsorconferenceattendees.
ShowManagementcannotdelivermessagestoyourbooth.Ifyouwillbereceivingphonecallsduringtheexhibition,pleaseplantohaveyourownphoneinyourboothorar-rangetorentacellphoneorpager.
basic Exhibit sErvicEs
sEcurity
MEssaGEs
ae2017
Cannot be held liable for lost or stolen items.
furniturE, accEssoriEs and tailorMadE booths
offiCial stand assembly Company
Štand expo d.o.o.VojinaBakića610020ZagrebCroatia
tel00385166360100038516636415
fax00385166360100038516636416
listofadditionalequipment:www.marevent.com
ATACarnetIfATACarnetisoperatinginyourcountry,pleasenotethatcustomprocedurescanbedonewithATACarnetguaranteemoreconveniently.ATACarnetisaninternationalcustomsdocumentthatpermitstheduty-freeandtax-freeTEMPORARYimportofgoodsforuptooneyear.Fordetailedinstructions,pleasecontactyourCountry’sChamberofEconomyorChamberofCommerce.
• PleasereadtheshippinginstructionscarefullyinordertogetyourpromotionalmaterialsontimeatValamar.
• Alwaysmention:AE2017• Avoidproblemsandextraexpense:planearly,ship
early.
AE2017willbeheldatthefantasticVALAMARHOTELandRESORTneartoDubrovnik.Wehavearrangedawiderangeofqualityaccommodationsatspecialrates.Pleasecheckthewebsitewww.aquaeas.orgforhoteldetails.
• ShippingInstructions:http://www.marevent.com/2017-AE_DUBROVNIK/shipment%20instructions.pdf
Shipment Company: CEVA Showfreight Elektronweg 12, 3542 AC Utrecht, Netherlands /
www.cevalogistics.comT +31 (0)88 028 3149 / M +31 62 001 4192 /
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floorplanAquAculture europe 2017Dubrovnik
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rulEs & rEGulations
GEnEral rulEs and rEGulations• Allactivitiesmustbecontainedwithinyourbootharea.Distributionofliteratureorotheractivities
willnotbeallowedintheaislesandlobbies.• Loudspeakersand“carnival”tacticswillnotbepermitted.• AllexhibitorsshouldreadandbefamiliarwiththeRulesandRegulationsonthebackoftheExhibit
contract.• Theremustbeatleast3metersofclearanceatallexitdoors.• Allcordsatanydoorwaysoracrossanyaislesmustbesecurelytapeddownandcoveredwithcarpet.• Youmusthavepriorapprovalfromdecorator/constructioncompany/conventioncentertobringin
anyvehicleormachineryintotheexhibitarea.Thegastankmustbedrainedandpurgedandhavethebatterydisconnected.Adropclothmustbeunderit.
• Anymaterialsuchasdrapingorcurtainsbroughtintotheexhibitareamusthaveacertificatestatingthatitisaninherentlyfireproofmaterialorhasbeenfireproofed.
• Appropriatebusinessattireshouldbewornduringtheshow.• Exhibitionsare“publicaccommodations”undertheprovisionsoftheAmericanswithDisabilitiesAct
(ADA).Youshouldtakecaretocomplywiththeprovisionsoftheact.TheIAEMHandbookforAcces-sibleExhibitions,aguidethatcontainsdetailedinformationabouthowyoucanachieveADAcompli-anceisavailablefromthepublicationsdepartmentofIAEM.FailuretocomplywiththeADAcanbeaseriousmatterinvolvinglitigationandfines.ForfurtherinformationcontactIAEMat+1-972-458-8002.
• All exhibits must adhere to the “Convention Center Guideline for Display Rules and Regulations”. Con-tact us for a copy of the “Convention Center Guideline for Display Rules and Regulations” for more infor-mation on exhibition rules.
rEquirEMEnt of liability insurancEYourcompanymusthavepropertydamage,publicliabilityandpersonalinjuryinsuranceasspecifiedintheAE2017ContractforExhibitSpace.Pleasecallyourinsurancecompanyandverifythatyourexhibitandpersonnelarecovered.