APS-NOVA Dual Enrollment Program Dual-Enrollment (DE) Classes for APS Students.
Dual Enrollment Manual
Transcript of Dual Enrollment Manual
February 2, 2018 1
DUAL CREDIT PROGRAM
INSTRUCTIONAL & QUALITY STANDARDS MANUAL FOR COLLEGE AND SCHOOL DISTRICT PERSONNEL
2017-2018 Academic Year
Academic Affairs Division
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The College reserves the right to revise, modify, delete, or add to the Dual Credit
Manual. Any written changes to this Manual will be distributed to South Texas College
ISD partners.
The Dual Credit Program Manual is intended as a guide to the program and in any
instance where it is determined that the Manual is not compatible with the Board
Policy Manual, Board policy shall prevail. Nothing in this handbook creates or is
intended to create a promise or representation of continued employment for any
employee.
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TABLE OF CONTENTS
Section 1 Overview……………………………………………………………………………….……….4
Program Overview
Memorandum of Understanding Statement
Classificaiton of Dual Credit Faculty
Qualification of Dual Credit Faculty
Teaching Load of Dual Credit Faculty
Program Evaluation
Section II Dual Credit Program Policies & Procedures……………………………………..………8
South Texas College Dual Credit Program Board Policy Highlights
Dual Credit Faculty Review and Approval Process
Monitoring Quality of Instrcution
Dual Credit Faculty Rights & Responsibilities
Section III Dual Credit Program Course Structure…………………………………………………..15
Composition of Class
Disability Services
Textbook & Contact Hours
Continuation of Courses & Expectations
Due Dates for Requesting Courses & Faculty
Tuition & Student Fees
Section IV General Agreements………………………………………………………....…………….21
Dual Credit Course Agreement
Data Sharing Agreement
Human Resources Department, Data Privacy, & Sharing Agreement
Principal Agreement
Section V Admission & Registration…………………………………………………………………...24
Admission Process
Registration Process
Section VI Granting of College Credit………………………………………………………………..26
Transcripts
State Approved Credit
Transfer of Academic Dual Credit Courses
Test Scores for Student Eligibility
Section VII Contact Information…………………………………………………….…………………..29
High School Programs & Services
Dual2Degree High Schools
Section VIII Appendix……………………………...………………………………………………………32
A: Memorandum of Understanding
B: Dual Credit Course Agreement
C: Principal Agreement
D: Dual Credit Program Recommended Pathways
E: Guidelines for Reporting Required Critical Student Performance
Information
F: State Laws & Funding
G: Door Sign – College Class in Session
H: South Texas College Dual Credit Program Board Approved Policies
I: Due Dates for Requesting Courses & Faculty
J: Dual Credit Prospective Faculty Review & Approval Process
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Program Overview
Memorandum of Understanding Statement
Classification of Dual Credit Faculty
Qualification of Dual Credit Faculty
Teaching Load of Dual Credit Faculty
Program Evaluation
SECTION I: OVERVIEW
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SECTION I: OVERVIEW
PROGRAM OVERVIEW South Texas College has one of the largest dual credit programs in the State of Texas.
The program was established in 1997 to provide dual credit opportunities to high
school students. Since 2000, the program has served a total of over 95,000 students
and has partnerships with 22 school districts at 78 high school sites. This has saved
families in South Texas over $180 million.
South Texas College has utilized the Dual Credit Program as a key strategy to
accelerate college readiness and college completion for high school students, and
has further demonstrated its commitment to the community it serves by significantly
waiving tuition and fees for all participating students in cohort dual credit classes.
South Texas College is a leader in the State and nation in creating additional dual
credit initiatives and opportunities for all students.
South Texas College also recognized early on that dual credit opportunities should
also be available to students interested in career and technology courses that lead
to careers in the applied Workforce fields, and was instrumental in the enactment of
HB 415 in 2003, which opened the door to students interested in these careers. STC
currently has one of the largest number of students completing certificates before
graduating from high school.
As a result of the College's efforts and commitment to this program, the participation
rate increased from 8 students in 1997 to over 16,000 students annually as of fall 2016.
South Texas College aggressively promotes a "college-going" culture through the
following offerings:
Dual credit courses with 22 school districts
30 Early College High Schools
6 Middle College Academies
Drop-out Recovery Program with 6 schools
The Dual Credit Program Instructional and Quality Standard Manual has been
developed to provide detailed program information to partnering School District
Personnel. The procedures in this Manual have been developed by South Texas
College faculty and administrators to ensure that the Program requirements and,
most importantly, the college courses curricula offered by South Texas College with its
high school partners, meet the requirements set forth by the Texas Higher Education
Coordinating Board (THECB) and the Southern Association of Colleges and Schools
Commission on Colleges (SACSCOS).
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MEMORANDUM OF UNDERSTANDING The Memorandum of Understanding (MOU) authorizes the offering of Dual Credit courses at
participating School Districts. South Texas College’s Board of Trustees as well as the School
Board of each participating School District approves the MOU, which outlines the terms and
conditions of the agreement between STC and participating School Districts (Dual Credit
Program Instructional and Quality Standards Manual). The MOU remains in effect until the
agreement is updated, recorded, and placed on file with the participating school district
and with South Texas College.
CLASSIFICATION OF DUAL CREDIT FACULTY Dual Credit Faculty (DCF) are high school instructors who have been approved to teach STC
Dual Credit college courses at their high schools during the school day. This is facilitated
through a Memorandum of Understanding (MOU) between STC and participating School
Districts (STC Faculty Handbook).
QUALIFICATION OF DUAL CREDIT FACULTY Dual Credit Faculty must meet the minimum credential requirements as stated in STC Board
Policy #4151: Academic and Professional Credentials for Faculty. The policy outlines
requirements for postsecondary instructors in the course/discipline to teach college-level
courses.
……..”The College has adopted the Commission Guidelines for Faculty Credentials,
published by the Southern Association of Colleges and Schools for defining faculty
qualifications.”
……”All degrees earned by faculty and which fulfill the requirements of the Southern
Association of Colleges and Schools Principles of Accreditation must be from a regionally
accredited institution and the College is committed to recruiting and selecting faculty whose
highest degree is earned from a broad representation of regionally accredited institutions”.
South Texas College is responsible for ensuring that all Dual Credit courses are taught by
qualified faculty regardless of location of the class (i.e., college campus, high school
campus, or satellite site).
TEACHING LOAD OF DUAL CREDIT FACULTY Dual Credit Faculty are full-time employees of their School District and are contractually
obligated to teach an assigned number of classes during the day by their School District. The
MOU between STC and participating school districts states that “All students must meet dual
credit admissions and eligibility requirements as outlined by the Texas Higher Education
Coordinating Board laws and regulations, the Texas Administrative Code, Title 19, Part 1,
Chapter 4, Subchapter D, Rule § 4.85, and as stated in the College’s Board Policy #3200,
Student Admissions.” Therefore, the number of classes that are offered for Dual Credit is
determined by the number of qualifying students and may vary from high school to high
school.
However, the maximum size for courses should be no more than thirty (30) students per
section for Dual Credit Faculty, unless in those instances whereby course limitations set the
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maximum class size lower. These instances include Career and Technology courses, Nursing
and Allied Health courses, and Early College High School courses.
PROGRAM EVALUATION The Office of High School Programs & Services will facilitate an annual evaluation of the Dual
Credit Program following the procedures outlined in the Institutional Effectiveness Plan
submitted to the Office of Institutional Research.
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South Texas College Dual Credit Program Board Policy
Highlights
Dual Credit Faculty Review and Approval Process
Monitoring Quality of Instruction
Dual Credit Faculty Rights & Responsibilities
SECTION II: DUAL CREDIT PROGRAM POLICIES &
PROCEDURES
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SECTION II: DUAL CREDIT PROGRAM POLICIES & PROCEDURES
School Districts that participate in the Dual Credit Program at South Texas College will comply
with Board approved policies. Below are highlights from policies specific to the Dual Credit
Program. Full copies of these policies can be found in the Appendix of this Manual.
SOUTH TEXAS COLLEGE DUAL CREDIT PROGRAM BOARD POLICY
HIGHLIGHTS School districts which participate in the Dual Credit Program at South Texas College will
comply with South Texas College Board Policy and the procedures and guidelines published
in the Dual Credit Program Instruction and Quality Standards Manual. See the Appendix at
the end of this Manual for policies. Highlights of Board policies relating to the Dual Credit
Program are:
Policy 3230 Dual Credit Programs with Partnering School Districts
o Lists general provisions that partnering school districts must comply with; and
o States that tuition and fees for dual credit students sponsored by partnering School
Districts will be charged as approved by the Board of Trustees.
Policy 3232 Dual Credit Student Eligibility Requirements
o Outlines the dual credit student eligibility requirements;
o Stipulates limitations on what courses and how many hours may be taken; and
o Mandates student compliance with Financial Aid Satisfactory Academic Progress
(SAP).
Policy 3320 Academic Progress Standards
o States expectation that students meet academic standards for coursework at STC;
o Defines levels of academic status GPA criteria; and
o Explains student academic progress standards including probation, suspension, and
readmission.
Policy 3322 Student Financial Aid - Satisfactory Academic Progress (SAP)
o Cites federal regulations that require the College to monitor Satisfactory Academic
Progress (SAP) for all students, including dual credit students, in order to determine
financial aid eligibility; and
o Cites regulations that require the evaluation of both quantitative (67% course
completion rate), and qualitative (maintaining at least a 2.0 cumulative GPA)
standards, as well as completion of a degree or certificate within 150% of normal time
frame.
DUAL CREDIT FACULTY REVIEW AND APPROVAL PROCESS The process for identifying prospective Dual Credit Faculty, submission of an application,
review by the departmental chair/committee, and final review by the Office of Human
Resources can be found in Appendix J at the end of this Manual.
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MONITORING QUALITY OF INSTRUCTION According to the Memorandum of Understanding (MOU) between STC and participating
School Districts, School Districts will work with the College to monitor the quality of instruction
in order to assure compliance with the course syllabus, the Dual Credit Course Agreement
and the standards established by the State of Texas, the Southern Association of Colleges
and Schools (SACS), the College, and the School District.
The School District will forward any concerns regarding Dual Credit Faculty or College
faculty teaching the college-level course to the College Department Chair for
investigation. To resolve the concerns, a meeting shall take place between the College
Department Chair (and/or designee) and the School District Principal (and/or other
designated high school administrator) to discuss the issues and reach a decision that is
mutually agreeable.
Any non-academic complaints or concerns against Dual Credit Faculty teaching a
College course are required to be reported to the College’s Office of Human Resources
to the attention of the Director and/or Employee Relations Officers for investigation. The
College and the School District will work collaboratively and timely share any and all
information necessary in the event of an investigation of a personnel matter.
Department Chair Responsibilities:
Upon being approved for Dual Credit courses, the Department Chair should:
Meet with the DC Faculty to discuss the particular requirements for the
department as needed;
Provide DC Faculty access to the electronic version of the faculty handbook so
that all DC Faculty can adhere to the professional guidelines, policies, procedures,
rules, and expectations;
Provide DC Faculty access to student handbook detailing add/drop and
withdrawal policies, student code of conduct, grading policies, critical dates,
and other pertinent information;
Provide assistance to the DC Faculty as a mentor or assign a full-time faculty mentor
in the same discipline to ensure that appropriate academic expectations have
been set and are being followed. The Chair will provide the overall guidance and
support to the DC Faculty. The Chair will provide information about the DC Faculty
mentors to the Office of the Associate Dean for High School Programs and Services;
Inform DC Faculty that they are expected to participate in the College’s Professional
Development activities for dual credit faculty;
Provide the DC Faculty with the opportunity to attend at least one department
meeting during the semester;
Provide contact hours information to the Dual Credit faculty and explain how
many instructional hours need to be met to ensure fulfilling required contact hours;
Verify that DC Faculty have the STC-approved textbook and materials for the course;
Provide DC Faculty with instructions on how to verify Census Day rosters;
Verify that DC Faculty has due dates for CLO assessment and has instructions on using
PRIDE;
Obtain acknowledgment from DC Faculty that they are expected to respond to
emails and phone calls from the departmental office within one day of receiving
these communications;
Verify that DC Faculty have provided accurate contact information to which the STC
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department chair will have consistent access to contact them; and
Verify that DC Faculty are aware of the rights and responsibilities and other information
found in the Dual Credit Program Instructional and Quality Standards Manual.
Monitoring Process:
The Department Chair will have the option to conduct multiple observations during
the first year of review that the Dual Credit Faculty is teaching the college-level
course at the high school. The time for observations should be coordinated with the
DC Faculty prior to the observation. Should the Department Chair have difficulty in
contacting the DC faculty through STC and School District email communication or
phone calls, the Department Chair may conduct an observation without prior
arrangements. These multiple observations could provide assurances to the chair
that the DC Faculty is following the college course syllabus and is teaching the
course at the required rigor.
Chair will have the option to require DC Faculty to attend monthly agreed-upon
departmental meetings at STC. The meeting schedules will be provided to the DC
Faculty before the beginning of semester so that the DC Faculty can coordinate
his/her teaching responsibilities at the high school in order to attend the required
departmental meetings.
Classroom Observation:
All DC Faculty teaching Dual Credit courses shall be observed by a full-time faculty
member or administrator using the same criteria as for full-time and/or adjunct
faculty.
New DC Faculty will be observed during their first semester of teaching.
All Dual Credit Faculty will have a minimum of one observation per year. However, the
Chair of the department has the option to conduct additional observations each
semester as part of their monitoring process.
Student Evaluation:
College and School District faculty teaching college-level courses are expected to
reach out to students who need academic assistance and direct them to appropriate
College or School District support services.
Each student will be informed by the instructor of his/her grade status prior to the Last
Day to Drop/Withdraw at STC.
If a student is not maintaining a passing grade, they will be advised by the
instructor or the high school counselor to withdraw from the college course in order
to avoid future problems related to admissions, financial aid, and scholarships at
his/her education institutions.
Withdrawal from the college course does not result in a withdrawal from the high
school course.
It is the responsibility of the high school personnel to advise the students concerning
their academic progress in the high school component of the course.
STC instructors teaching the college course are prohibited by law from sharing any
individual student grade information with anyone but the student taking the class,
and the high school designated educational designee of the dual student(s).
Additional exceptions to this are in the case of a court order or emergency situation.
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Student Evaluation of Faculty Performance:
Dual Credit Faculty will be evaluated by the students online once a semester using the
same evaluation instrument used for on campus course evaluations.
STC Mentor Faculty Member:
The STC Division Dean will assign a mentor faculty member to the high school instructor,
usually the department chair. The mentor will work with the high school instructor in the
articulation of the course, the development of the syllabus, the evaluation of the course and
instructor, and will provide any other assistance needed by the instructor.
DUAL CREDIT FACULTY RIGHTS & RESPONSIBILITIES Even though DC Faculty members are full-time employees of the School District wherein they
teach the college course(s), Dual Credit faculty are expected to follow all STC policies as
applicable during the instructional time designated for Dual Credit courses. Because DC
Faculty are employed by both STC and the ISD they are confronted with unique challenges,
but should have the same rights, responsibilities, academic freedom, and privileges as STC
faculty teaching a Dual Credit course at a high school site. They must fulfill their
responsibilities as DC Faculty while acting in accordance with the expectations, policies and
responsibilities required by their School District and Principal.
DC Faculty Rights and Responsibilities when Teaching an STC Dual Credit Course: Curriculum,
Course Competencies, and Teaching Requirements:
Course Syllabus and Reports
Syllabus: DC Faculty will develop the course outlines or syllabi, including the following:
a description of content, teaching strategies, performance measures, grading
standards, resource materials, objectives/outcomes, and course calendar. The syllabus
must be reviewed and approved by the STC Department Chair of the discipline within
the first week of instruction.
Rigor: The syllabus for the Dual Credit course should reflect comparable academic
rigor, curriculum, academic integrity, reference to hand-held electronics use,
attendance requirements, participation, level and pace of instruction, content,
learning outcomes, and assessment as the corresponding course held on an STC
campus.
Learning Outcomes: DC Faculty will complete all STC departmental requirements
such as diagnostic tests and Student Learning Outcomes/Exemplary Educational
Objectives (for appropriate courses) according to the deadlines set by the College.
Aligning Competencies: DC Faculty will participate in aligning the high school and
college course competencies with the assigned STC Program Chair.
Potential DC Students: DC Faculty will assist in the identification of potential Dual Credit
students.
Reporting Requirements: School District faculty, as well as College faculty, teaching
dual credit courses will verify the First Week Class Roster to validate all students who
are enrolled in the dual credit class and refer students not on the roster to the
appropriate School District Counselor. Any student not listed on the Official 12th Day
Verification Census Date Roster will not be enrolled in the dual credit course.
Teaching Expectations
College-Level Course Work: More time is required outside of class for students to do
the work required in a college level course, and DC Faculty should not be pressured
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to decrease the amount of out of class work given to students or water down the
course.
Substitutes: DC Faculty will teach the course. STC policy on the use of a qualified
substitute for a class meeting needs to be adhered to. Because of the Texas Higher
Education Coordinating Board and the Southern Association of Colleges and
Schools requirements, if a DC Faculty is unable to teach the course, arrangements
must be made by contacting the Department Chair prior to absence.
Issuing of Grades
College Grade: DC Faculty should not be pressured to inflate the college grade,
which might differ from the high school grade.
Student Academic Progress: DC Faculty will advise students concerning their
academic progress prior to the last day to drop/withdraw from STC.
Assigning Grades and Grade Changes: DC Faculty will assign the student a letter
grade for STC through JagNet. Once grades are entered into JagNet, grades can
only be changed as a result of an error in the grade issued, an error in processing the
grade, or in the instance with an “Incomplete” grade with student completion of
course requirements. A grade change form should be submitted to the Department
Chair. Should a DC faculty member continue instruction beyond the STC semester,
the grade reported to the high school might differ as the grade might include
additional work or work differing from the requirements of the college course.
Copy of Grades: DC Faculty will provide the Chair of the Department at STC, as
requested, a copy of the grade sheet for the class showing all exam scores, the term
paper score (if any), the final exam score, and the final course grade.
Grade Appeal: College procedures should be followed by Dual Credit students who
wish to appeal a grade by contacting their school counselor or Dual2Degree
Specialist for direction on the process.
Class Disruptions
Classroom Assignment: Faculty, as much as possible, should remain in their usual room
for class meetings and not be moved around from room to room at the convenience
of the school.
Class Instructional Time: Pulling DC Faculty from their class instructional time to
perform hallway monitoring or other duties during school-wide testing days or other
events, should be minimal or avoided as much as possible.
Student Code of Conduct: The expectation is that students will comply with STC’s
student code of conduct as well as the district’s code of conduct. Some issues are
part of the codes while others are at the discretion of the faculty and will be
reflected in the syllabus. The decision of which disciplinary support structure to use in
individual cases is left to the professional judgment of the faculty.
Announcements and Classroom Visits: Except for official business or cases of
emergency, Dual Credit classes should not be interrupted for announcements or
visits by school personnel.
Meetings
STC Meetings and Training: DC Faculty will attend STC planning meetings and
staff development activities, including Dual Credit training workshops, so time
needs to be provided by ISDs for DC Faculty to participate in these activities.
STC will strive to minimize the number of meetings that conflict with the high
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school teaching day, since this places an undue hardship on the hiring and
paying of substitutes. STC department chairs are encouraged to schedule
meetings after school as much as possible.
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Composition of Class
Disability Services
Textbooks & Contact Hours
Continuation of Courses & Expectations
Due Dates for Requesting Courses & Faculty
Tuition & Fees
SECTION III: DUAL CREDIT PROGRAM COURSE
STRUCTURE
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SECTION III: DUAL CREDIT PROGRAM COURSE OFFERINGS
COMPOSITION OF CLASS The maximum size for courses taught by Dual Credit Faculty should be no more than thirty
(30) students per section, unless in those instances whereby course limitations set the
maximum class size lower. These instances include Career and Technology courses, Nursing
and Allied Health courses, and Early College High School courses.
Classes taught by STC faculty teaching College level dual credit courses at the high school
site should be no more than twenty five (25) students per section.
The School District may not enroll both Dual Credit and Non-Dual Credit students in the same
section unless one or more of the applicable exceptions for a mixed class comply with the
conditions outlined in the Texas Administrative Code, Title 19, Part 1, Chapter 4, Subchapter D,
Rule § 4.85 listed as below:
MIXED CLASS EXCEPTIONS
1) If the course involved is required for completion under the State Board of
Education High School Program graduation requirements, and the high school
involved is otherwise unable to offer such a course.
2) If the high school credit-only students are College Board Advanced Placement
students.
3) If the course is a career and technology/college workforce education course and
the high school credit-only students are earning articulated college credits.
If the School District enrolls Non-Dual Credit high school students in a Dual Credit course, the
School District must submit a Course Exception Report Memorandum to the College by
Census Day. The report will include the name of the students, students ID numbers (A#), the
applicable exception and justification. The School District will send a notification to students
that they have been enrolled in the class for high school credit only and will not receive
college credit.
DISABILITY SERVICES The College and the School District adheres to Section 504 of the Rehabilitation Act of 1973,
the Americans with Disabilities Act of 1990 (ADA), and the ADA Amendments Act of 2008.
Classes taught at the high school by a high school Dual Credit Faculty, the School District’s
high school will provide the classroom accommodations. If the class is taught by a College
Faculty at the high school, the College Counselor will coordinate class accommodations with
the high school Special Education Counselor. All procedures and guidelines are outlined in
the College Dual Credit Enrollment and Support Services Manual. An electronic copy of this
document may be accessed in PDF format on the Dual2Degree Department at the following
link: http://studentservices.southtexascollege.edu/outreach/.
TEXTBOOKS/CONTACT HOURS TEXTBOOKS
DC Faculty are expected to use approved textbooks during the STC course.
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Textbooks must be College-level and approved by the Department Chairs.
The textbooks have to be available to the students on the first day of class.
If textbooks for the Dual Credit course are due for replacement, then DC Faculty
should have the same option to adopt a textbook of their choice as long as that
textbook has STC departmental approval, written approval is obtained from the STC
department chair, and the school district is willing to use that textbook for the minimum
number of years after purchase.
According to the established MOU, College-approved textbooks purchased by the
school district are allowed to be used for three years from the date of the purchase.
An Early College High School is allowed to use textbooks for at least four years from
the date of purchase or as mutually agreed upon by both institutions. Chairs may
request a change of textbook earlier than three years, if the textbook is for a
technology-based course. A new textbook adoption needs to be communicated by
the STC chair to the Office of High School Programs and Services by the 1st of March
of each year.
As stated in the STC Faculty Handbook and in Board Policy #3236 Guidelines for
the Adoption and Ordering of Textbooks, with the approval of the Program
Chair faculty may require supplemental texts and materials provided the
aggregate cost does not exceed $50. Instructors of online courses have the
option to select a different textbook, provided all faculty teaching the online
course agree to its use.
CONTACT HOURS PERTAINING TO DUAL CREDIT FACULTY
DC Faculty are obligated to meet the required number of contact hours per semester.
Therefore, excessive absences, dismissal of classes, and early release (except in
emergency), are in violation of the contract between the Dual Credit faculty member,
the College and the Texas Higher Education Coordinating Board.
In order to ensure meeting of required contact hours, Dual Credit Faculty are
expected to make up lost contact hours as needed.
CONTACT HOURS PERTAINING TO DUAL CREDIT STUDENTS
Also, contact hours for students are equally important. Students enrolled in Dual
Credit courses are required to maintain regular and punctual attendance in class
and laboratories. According to STC Board Policy #3335: Student Attendance, the
student is responsible to communicate with faculty members concerning any
absence. The student may be required to present evidence to support an absence,
and make–up work for class absences will be permitted only as specified by the
faculty in the course syllabus. Dropping a course is the responsibility of the student
and not taking the appropriate steps may result in an “F” for the course. In addition to
Division based guidelines related to attendance, faculty may notify the school
counselor to drop students, prior to the withdrawal deadline when, in the opinion of
the faculty, the student would have difficulty in successfully completing the course.
In line with the importance of contact hours and attendance, students may not be
added to a course after Census date, unless an error in the registration process
occurs, as determined by our Admissions department.
CONTINUATION OF COURSES & EXPECTATIONS Through the Memorandum of Understanding (MOU), STC waives all student tuition for in-
district dual credit students sponsored by a partnering school district in college courses held
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at the high school and taught by either Dual Credit Faculty or by an STC faculty member
teaching the course at the high school. The MOU includes the fee schedule titled, “Tuition
and Fees for Dual Credit Students Sponsored by Partnering School Districts.” This schedule
shows the Differential Tuition Per Credit Hour for Courses Offered on a South Texas College
Campus or Facility; applicable Course Fees; Incidental Fees; Dual Credit Academies
Participation Fees; and Dual Credit Reimbursement of Costs. The MOU is a binding
agreement, and should either party fail to adhere to its responsibilities therein, the removal of
Dual Credit courses will be considered if the infraction is not corrected after documentation.
These responsibilities include those expected for the DC faculty, the High School and/or
School District, and STC.
EXPECTATIONS OF HIGH SCHOOL AND SCHOOL DISTRICTS
For Dual Credit Faculty:
o Submit names of all Dual Credit Faculty candidates with completed application
packets by April 15th for the Fall semester and October 15th for the Spring
semester;
o Support the DC Faculty’s attendance at STC’s two Dual Credit Professional Development Days held on the Saturday before each full semester begins; and
o Support the DC Faculty attendance at Departmental meetings;
For STC Faculty:
o Request an STC faculty member (part-time or full-time) to teach a college
course at the school by April 1st for fall semester classes, and November 1st
for the spring semester. Exceptions to these deadlines may be presented to
the Chair for consideration but the ultimate decision rests in the chair’s
decision as a result of the impact on the staffing of courses on STC’s
campuses;
o Cover the mileage and the instructor’s cost based on the number of
instructional contact hours for the course; and
o Provide STC faculty with information regarding important policies.
For High School and School District Administration:
o Adhere to STC’s Board Policies over the School District’s Board Policies during
the instructional time for the Dual Credit course;
o Adhere to STC’s disciplinary procedures for faculty and students;
o Adhere to STC’s complaint procedures for faculty and students;
o Ensure instructional integrity by allowing the faculty member to teach the
course the same as if taught on STC’s campus;
o Comply with STC Board Policy #3010: Academic Integrity, STC Board Policy
#3021: Student Recruitment and Instructional Integrity, and STC Board Policy
#3030: Academic Freedom and Responsibility;
o Submit requests for new course offerings by the deadline;
o Purchase and have available the required number of textbooks for all the
students prior to the first day of college courses;
o Ensure the classroom used to teach Dual Credit courses is an adequate
environment with little or no interruptions, located as much as possible, away
from the main student traffic of the school building, and with the technology
arrangement adequate for the delivery of classroom instruction and with ;
o Finalize student enrollment prior to the start of the class for classes taught by STC
faculty. Schedule changes to add students to a course should not be made
after two class meetings. Additional enrollments beyond two class meetings
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and above the maximum class size require the faculty member and STC
department chair approval.
o Provide information with two class days prior notice regarding changes to
instructional time including, but not limited to, school assemblies, pep-rallies,
special events, Benchmark Testing, and standardized testing (EOC, AP, or TSI).
o Accept the faculty member’s attendance requirements as supported by STC
Board Policy #3335: Student Attendance.
DUE DATES FOR REQUESTING COURSES & FACULTY
January 1 – July 31: School Districts will submit requests for the addition of new courses to be offered on
their campus for the Fall semester.
March 1: STC Chairs will communicate new textbook adoption needs to the Office of High School
Programs and Services by the 1st of March of each year. April 1: School Districts will submit their requests for a STC faculty member (part-time or full-time) to
teach a college course at the high school by April 1, for fall semester.
April 15: School Districts will identify prospective DC Faculty who could meet the credentialing criteria.
Completed application packets must be submitted by April 15th for fall semester and October 15th for
the Spring semester.
Friday of the week following spring final exams: STC Chair who uses division /department standing
committee to approve a DC Faculty will conclude their activities and inform the Division Dean and the
Office of High School Programs and Services by Friday of the week following spring final exams.
November 1: School Districts will submit their request for a STC faculty member (part-time or full-time) to
teach a college course at the high school, for Spring Semester.
October 15: School Districts will identify prospective DC Faculty who could meet the credentialing
criteria. Completed application packets must be submitted by October 15th for spring semester.
Friday of the week of fall final exams: STC Chair who uses division /department standing committee to
approve a DC Faculty will conclude their activities and inform the Division Dean and the Office of High
School Programs and Services by Friday of the week following fall final exams.
February 2, 2018 21
TUITION & STUDENT FEES When the School District provides the instructor, tuition and fees are waived and the DCF is
paid a stipend that is currently $350 per section, per semester. When the total number of
students in a dual section is less than 5 students, the DCF will be paid a stipend of $70 per
student. Schools are encouraged to combine similar sections as much as possible. Payment
is only issued upon the successful completion of the semester on the last business day of the
month following the end of the semester or term.
When STC provides the instructor, tuition and fees will be waived, provided the school district
pays for the instructor’s cost and mileage. Residency status, as determined by the Office of
Admissions, will be waived.
The School District is responsible for arranging payment to STC for the amount specified in
the Dual Credit Course Agreement billing for high school Dual Credit sections where an STC
instructor is provided.
*Current costs are: 3 hr. per week course - $2,700
4 hr. per week course - $3,200
5 hr. per week course - $3,325
6 hr. per week course - $3,725
53.5 ¢ per mile is added for mileage, as applicable.
*The cost of an STC instructor might vary from the standard cost listed above based on the
number of teaching overloads and annual salary of the instructor. In addition, the mileage
rate could vary from the rate listed to agree with the maximum state mileage
reimbursement rate set by the state.
For students taking college courses in non-S sections as “Independents”, a fee per credit
hour, plus other applicable course fees will be assessed to the student if a non-ECHS student.
In addition, all students may enroll in the same course only up to two times. Students wishing
to repeat the same course more than twice will be assessed a fee per credit hour.
A fee per class, will also be assessed for each student enrolled after the College’s enrollment
deadline when it is determined that the student or school was responsible for not meeting the
deadline. Hybrid and Internet cohort “S” sections, whether scheduled at the STC campus or
the school, will be assessed a per credit hour fee per student to the school. All fees are as
approved by the Board on the Tuition and Fee schedule - see the Appendix.
LATE ENROLLMENT
As per South Texas College Board Policy #3235, a Late Enrollment Fee per course may be
assessed for each student admitted after the College’s enrollment deadline. This may be
assessed for the following reasons:
A. Application is not cleared before the first class day
B. Failure to sign a registration form by Census Day
C. Failure to submit qualifying test scores to South Texas College before first class day
D. Failure to clear student hold by Census Day
February 2, 2018 22
The Dual Credit Program Enrollment and Support Services Manual, created by the Division of
Student Affairs and Enrollment Management, is available online and provides students and
parents, faculty, administrators and high school counselors with details about the dual
credit and registration process. This manual can be accessed at the Dual2Degree
Department’s website.
Also available online is the brochure titled, “Dual 2 Degree HB 5 Career Pathway Framework
– From Dual Courses to Career Opportunities.” This booklet provides detailed information on
these initiatives and can be accessed online at the Dual2Degree Department’s website.
February 2, 2018 23
Dual Credit Course Agreement
Data Sharing Agreement
Human Resources Department, Data Privacy, & Sharing
Agreement
Principal Agreement
SECTION IV: GENERAL AGREEMENTS
February 2, 2018 24
SECTION IV: GENERAL AGREEMENTS
DUAL CREDIT COURSE AGREEMENT The Dual Credit Course Agreement (DCCA) is a legal document, which delineates
academic and fiscal arrangements for the Dual Credit course, and is used as a
contract when using an STC faculty as the instructor. (See Appendix)
Once the MOU is signed, the DCCA is initiated as an original document at STC.
This is signed by the School District and the College Examiners, and approved by
the School District Superintendent (or designee) and the College’s Chief Academic Officer (or designee).
Signed Dual Credit Course Agreements must be returned to STC prior to, or just after
the College’s official census day (twelfth day of class).
In the case of dual credit courses, the School District will ascertain that the college
course competencies meet or exceed the Texas Essential Knowledge and Skills (TEKS)
of the high school course.
DATA SHARING AGREEMENT The School district and the College shall create a data sharing agreement that is
signed and executed by both parties before any data exchange can occur.
The Data Sharing Agreement will outline the privacy and security requirements for
partner School Districts.
The document will also define the process by which the School District may request,
receive, and utilize data shared by South Texas College.
HUMAN RESOURCES DEPARTMENT, DATA PRIVACY, & SHARING AGREEMENT The School District will collaborate with the College to ensure that all School District faculty
applying to teach in the Dual Credit Program meet the credential requirements as stated in
the College’s Board Policy #4151, Academic and Professional Credentials for Faculty and
submit all required documents for the hiring process to the Human Resources Department as
well as agree to full information sharing in the event of an investigation of a personnel matter
regarding Dual Credit Faculty.
Any non-academic complaints or concerns against Dual Credit Faculty teaching a
College course are required to be reported to the College’s Office of Human
Resources to the attention of the Director and/or Employee Relations Officers for
investigation.
The School District will comply with Title IX of the Education Amendments 1972 (20
U.S.C. s1681 et seq.) regulations as stated in the College’s Board Policy #4216,
Discrimination, Harassment, Retaliation, and Sexual Misconduct and the School District
Title IX policy in resolving complaints. An electronic copy of the College’s policy may
be accessed on following link Board Policy #4216
A list of all Title IX Coordinators is located at the following link:
The College and the School District will work collaboratively and timely share any and all
information necessary in the event of an investigation of a personnel matter.
February 2, 2018 25
PRINCIPAL AGREEMENT Partner School Administrators should be familiar with and abide by the provisions found in
the South Texas College Dual Credit Program Memorandum of Understanding and in the
Dual Credit Programs Instructional and Quality Standards Manual. In addition, the School
District, when reporting and publicizing high school students’ completion of dual credit
courses, degrees or certificates, will recognize South Texas College as their Higher
Education partner. Failure to follow this provision will result in a non-compliance
notification as stated in Section 9 of the Dual Credit Program MOU. Refer to
Appendix for the detailed Principal Agreement.
February 2, 2018 26
Admission Process
Registration Process
SECTION V: ADMISSION & REGISTRATION
February 2, 2018 27
SECTION V: ADMISSION & REGISTRATION
ADMISSION PROCESS Students must submit an admission application to South Texas College to be eligible
for registration in dual credit courses. All students must declare a major when applying
to the College.
All applications must be submitted online via the following website:
www.applytexas.org by the College’s Dual Credit admission application deadline.
High schools shall provide an official copy of each student’s high school transcript and
qualifying test scores. It is the responsibility of each student to provide his or her
counselor with test scores which may be used to determine eligibility for dual credit
courses. Necessary documentation, such as transcripts from high schools or institutions
of higher education as well as test scores, must be provided to the Dual2Degree
Department by the College’s deadline.
All prospective Dual Credit students must attend a mandatory Dual Credit Orientation
at their high school prior to enrolling in dual credit courses their first semester.
Dual Credit students may not enroll in college level courses until the Spring semester of
their 9th grade, and then limited to no more than two (2) courses for that semester from
an approved list of recommended courses. All 10th grade students will be limited to
only two (2) dual credit courses per semester, and 11th and 12th grade students should
not exceed 16 credit hours per semester; as stated in the College’s Board Policy #3232
Dual Credit Student Eligibility Requirement.
REGISTRATION PROCESS Registration of high school students in dual credit “S” sections shall be determined by
the College’s Dual Credit Admission & Registration Timeline and process as stipulated
in the Dual Credit Enrollment & Student Services Manual, which can be accessed at.
February 2, 2018 28
Transcripts
State Approved Credit
Transfer of Academic Dual Credit Courses
Test Scores for Student Eligibility
SECTION VI: GRANTING OF COLLEGE CREDIT
February 2, 2018 29
SECTION VI: GRANTING OF COLLEGE CREDIT
TRANSCRIPTS STC is responsible for maintaining the college transcript.
The high school and school district are responsible for maintaining the high
school transcript.
All courses are identified on the college transcript as regular college-level course work.
Upon a student’s request, the College will provide an official STC transcript showing
credit for the completed college-level course work to the student or
college/university of transfer.
Students may view course grades upon completion of the course using their
JagNet accounts.
STATE APPROVED CREDIT For a student to receive state-approved high school credit for the college course,
the student’s high school transcript must have a designation for the high school
course as being a Dual Credit (DC) course.
Students, who enroll independently at one of the STC campuses in a non-S college
section, are encouraged to verify with their high school counselor or administrator the
dual credit status of a particular college course and the school district’s policies
concerning independent course credit.
TRANSFER OF ACADEMIC DUAL CREDIT COURSES Each college or university reserves the right to:
o Accept college credits transferred from another higher education institution,
and to;
o Apply them appropriately to a student’s transcript.
It is the responsibility of the students to seek information from institutions to which
they desire to transfer concerning the acceptance of dual credit course work and
their application to a degree in the desired major.
TEST SCORES FOR STUDENT ELIGIBILITY The tables below indicate the ACT, STARR End of Course (EOC), and TSI examination
scores that may be used to qualify for Dual Credit courses. For a more detailed list of
qualifying scores, please see course pre-requisites listed in the current college catalogue
as pre-requisites may vary.
SAT/ACT SCORES
ACT SAT PSAT/NMSQT
English 19 480 Scores as of yet, not established by THECB
Math 19 530
Composite 23 none
February 2, 2018 30
STAAR EOC SCORES
For Academic Courses requiring proficiency
in Reading and/or Writing:
English II End of Course (EOC) test
At least a 4000 combined Reading and
Writing score.
For Math courses:
Algebra II EOC test
Algebra I EOC
At least a 4000 score
A 4000 score, plus passing the Algebra
2 high school course
All CTE courses on Certificate I degrees
Exempt
TSI ASSESSMENT SCORES
As determined by the academic course:
Reading 351 +
Writing E5+ or E4/MC 363
Math 350+
Dual Credit students may not enroll in college-level courses until the Spring semester of their
9th grade, and then limited to no more than two (2) courses for that semester from an
approved list of recommended courses. All 10th grade students will be limited to only two (2)
dual credit courses per semester, and 11th and 12th grade students shall not exceed 16 credit
hours per semester; as stated in the College’s Board Policy #3232, Dual Credit Student
Eligibility Requirement. Dual credit students shall be limited to courses within their declared
major and corresponding degree plan. Students may attempt a maximum of 68 credit hours,
with the exception of students pursuing the Associate of Science in Engineering. In addition,
dual credit students must comply with the College’s Academic Progress Standards as
outlined in Board Policy #3320 and the Financial Aid Satisfactory Academic Progress (SAP)
Policy #3322. Federal Financial Aid SAP requirements measure all students’ GPA and
progression regardless if they are receiving aid or not and are applicable to dual credit
students who are still in high school.
February 2, 2018 31
High School Programs & Services
Dual 2 Degree High Schools
SECTION VII: CONTACT INFORMATION
February 2, 2018 32
SECTION VIII: CONTACT INFORMATION ACADEMIC AFFAIRS DIVISION HIGH SCHOOL PROGRAMS & SERVICES
Nick Gonzalez
Administrator
D107B, Pecan Campus
O: (956) 872-2133
M: (956) 225-4342
Lupita Reyes
Administrative Assistant
D107A, Pecan Campus
O: (956) 872-6443
F: (956) 872-3500
Alejandra Cantu
Planning and Scheduling Manager
D101G, Pecan Campus
O: (956) 872-3568
Abigail Guzman
Dual Enrollment Program Specialist
O: (956) 872-6455
D101F, Pecan Campus
Vacant
Dual Enrollment Workforce Program Specialist
B-178, Technology Campus
O: (956) 872-6246
Krystal Garza
ECHS Specialist
A105, Pecan Campus
O: (956) 872-1927
Sofia Pena
Director, Early College High School (ECHS)
A137, Pecan Campus
O: (956) 872-2303
Juan J. Delgado
Secretary, ECHS
A131, Pecan Campus
O: (956) 872-6442
Maria E. De Leon
ECHS Coordinator
A135, Pecan Campus
O: (956) 872-4451
Antonio De La Cruz
ECHS Coordinator
A139, Pecan Campus
O: (956) 872-2148
Vacant
ECHS Coordinator
A132, Pecan Campus
O: (956) 872-7217
Clarissa Torres
ECHS Coordinator
A134, Pecan Campus
O: (956) 872-2302
Marco De La Garza
ECHS Coordinator
A133, Pecan Campus
O: (956) 872-2308
Allyssa K. Villarreal
ECHS Specialist (Academies Specialist)
E2.710, Starr County Campus
O: (956) 488-5881
Rebecca De Leon
Director, Academies & High School Projects
A-155, Pecan Campus
O: (956) 872-2607
Maria Susana De La Garza
Secretary, Academies & High School Projects
A-155, Pecan Campus
O: (956) 872-2619
Maritzel Pena
Academies & High School Projects Coordinator
A-155, Pecan Campus
O: (956) 872-3499
Monica Ramos
Academies Specialist
A-155, Pecan Campus
O: (956) 872-2613
Leonardo Castaneda
Academies Specialist
F-125, Mid Valley Campus
O: (956) 447-1236
Carol Woods
Dual Credit Faculty Liaison
D107A, Pecan Campus
O: (956) 872-6443
February 2, 2018 2
STUDENT AFFAIRS & ENROLLMENT MANAGEMENT DUAL2DEGREE HIGH SCHOOLS DEPARTMENT
Tony Matamoros
Director of Dual2Degree High Schools
O: (956) 872-2026
[email protected] Humberto Perez,
Administrative Assistant
O: (956) 872-8391
[email protected] Mayra Carver
Coordinator of Dual2Degree High Schools
O: (956) 872-2146
[email protected] Zachary Suarez
Coordinator of Dual2Degree High Schools
O: (956) 872-2155
[email protected] Jimena Olivares
Dual2Degree Specialist
O: (956) 872-6434
[email protected] Miguel Garcia
Dual2Degree Specialist
O: (956) 872-2006
Daniel Perez
Dual2Degree Specialist
O: (956) 716-4721
[email protected] Arturo Martinez
Dual2Degree Specialist
O: (956) 447-1223
[email protected] Ana Segura
Dual2Degree Specialist
O: (956) 872-8394
Becky Ramirez
Dual2Degree Specialist
O: (956) 872-2124
[email protected] Celina Ochoa
Dual2Degree Specialist
Office: (956) 872-3451
[email protected] Crystal Perez
Dual Credit Records and Registration Specialist
O: (956) 872-6470
February 2, 2018 2
A. Memorandum of Understanding
B. Dual Credit Course Agreement Form
C. Principal Agreement
D. Dual Credit Program Recommended Pathways
E. Guidelines for Reporting Required Critical Student
Performance Information
F. State Laws & Funding
G. Door Sign – College Class in Session
H. STC Dual Credit Program Board Approved Policies
I. Due Dates for Requesting Courses and Faculty
J. Dual Credit Prospective Faculty Review & Approval
Process
SECTION VIII: APPENDIX
February 2, 2018 3
APPENDIX A: Memorandum of Understanding
Memorandum of Understanding South Texas College Dual Credit Program
SOUTH TEXAS COLLEGE (herein called the “College”) and SCHOOL DISTRICT
(herein called the “School District”) enter into the following Memorandum of Understanding (MOU)
and for the terms of which WITNESS THE FOLLOWING:
TERM This MOU shall be in effect from August 28, 2017 to August 24, 2018.
OVERVIEW The College is committed to serving the students and communities of South Texas through
collaborative work with school districts in the College’s service area. A major initiative promoting a
college-going and college graduation culture is the South Texas College Dual Credit Program, which
complies with the rules set forth by the State of Texas (TAC Title:19 Chapter 4, Subchapter D, Rule §
4.84 Section (a)) for dual credit partnerships between secondary schools and Texas public colleges to
offer dual credit to qualified students; therefore,
1) MOU PURPOSE The purpose of this MOU is to outline the roles and responsibilities of the College and the School
Districts that participate in the Dual Credit Program. This MOU is the agreement that encompasses all
dual credit programs, including Early College High Schools (ECHS) and the Academies Program as
required by the Texas Higher Education Coordinating Board (THECB). A separate MOU is required
by the Texas Education Agency for each Early College High School.
2) RECOGNITION OF HIGHER EDUCATION PARTNER The School District, when reporting and publicizing high school students’ completion of dual credit
courses, degrees or certificates, will recognize South Texas College as their Higher Education partner
awarding college credit. In addition, the School District must adhere to the format and style of all
advertising, marketing, reporting, and publicity materials, which includes billboards, print ads, and
television commercials, as set forth in the College’s Branding, Marketing, and Advertising
Guidelines for South Texas College Dual Credit Programs at www.southtexascollege.edu/go/dual-
credit-marketing (see Exhibit B for Sample Recognition Template). Failure to follow this provision
will result in a non-compliance notification as stated in Section 9 of this document.
3) ACADEMIC POLICIES & PROCEDURES Regular academic policies and procedures applicable to regular college courses and students will also
apply to dual credit courses.
February 2, 2018 4
a) Eligible Courses
Academic courses offered by the College for dual credit are developed based on the
guidelines published in the Academic Course Guide Manual. The Workforce courses are
developed based on the guidelines published in the Workforce Education Course Manual. The
College does not offer remedial and developmental courses for dual credit.
b) Faculty Qualification, Selection, Supervision, and Evaluation
The College has established an approval process for selecting and/or approving qualified
School District faculty (those approved will herein be called “Dual Credit Faculty”) to teach
dual credit course(s). Each approved Dual Credit Faculty will be supervised by the College’s
respective department chair or designee and be evaluated and monitored to ensure quality of
instruction and compliance with the College’s policies and procedures, in accordance with
the standards established by the State of Texas and the Southern Association of Colleges and
Schools Commission on Colleges (SACSCOC). For a comprehensive view of the Faculty
Selection, Supervision, and Evaluation process, refer to the Dual Credit Program Instructional
and Quality Standards Manual - Academic Affairs Division.
i. The School District will collaborate with the College to ensure that the School
District instructor applying to teach in the Dual Credit Program meets the credential
requirements as stated in the College’s Board Policy #4151, Academic and
Professional Credentials for Faculty, which includes the criteria used by the
College to determine teaching eligibility.
ii. The College will ensure that College faculty requested to teach dual credit courses at
the School District sites have met acceptable national criminal background checks.
School District faculty approved as Dual Credit Faculty have to be cleared by the
College’s Office of Human Resources to teach any dual credit courses.
iii. Dual Credit Faculty will submit all required reporting documents such as roster
verification, learning outcome results, syllabi/section outlines, and submission of
grades by the deadline set by the College.
iv. College and Dual Credit Faculty teaching dual credit courses will verify the First
Week Class Roster to validate all students who are enrolled in the dual credit class
and refer students not on the roster to the appropriate School District counselor. Any
student not listed on the Official 12th Day Verification Census Date Roster will not
be enrolled in the dual credit course.
v. New Dual Credit Faculty approved for Academic Year 2017-2018 must satisfactorily
complete the online DELTA course offered through the College’s Office of
Professional and Organizational Development during the Fall 2017 semester. This
Academy focuses on relevant College policies and procedures, resources, faculty
responsibilities, and maintaining a college environment in the classroom.
vi. The School District will allow release time from School District duties for all Dual
Credit Faculty to attend required College departmental meetings and the two Dual
Credit professional development days organized by the College held on the Saturday
before each full semester begins.
February 2, 2018 5
vii. College faculty and Dual Credit Faculty teaching college-level courses are expected
to reach out to students who need academic assistance and direct them to the
appropriate College or School District support services.
viii. The School District will forward any concerns regarding Dual Credit Faculty or
College faculty teaching the college-level course to the College Department Chair for
investigation. To resolve the concerns, a meeting shall take place between the College
Department Chair (and/or designee) and the School District Principal (and/or other
designated high school administrator) to discuss the issues and reach a decision that is
mutually agreeable.
ix. The faculty assigned to teach a course is charged with the duties and responsibilities
of the instructor of record. In cases where the course is a Distance Learning course
taught at the partner school, as stated in Board Policy #3115 Distance Education, the
instructor of record, not an assistant, is the one responsible for delivery of instruction
and evaluation of student progress. Online students shall be informed that they are
able to access the online course at any time, not only during a designated time at the
high school.
c) Facilities, Teaching Environment, College Courses
i. Facilities
The School District will work with the College to ensure that the School District’s
facilities meet the expectations and criteria required for college classes and are
appropriate for college-level instruction that includes the following:
School District will ensure that College faculty and dual credit
students have appropriate access to all available instructional
resources and essential technology;
School District shall permit access to the College’s electronic
learning resources when the course is taught at the School District;
and
School District offering science courses shall meet the laboratory
safety standards and have material/equipment that comply with
College science program requirements.
ii. Teaching Environment
The School District will ensure that the classroom environment is conducive to
college-level learning by:
Designating a classroom for the college dual credit classes;
Displaying the signs provided by the College outside of the
classroom that indicate “College Course is in Session”; and
Assuring no interruptions take place in the college dual credit class
while in session, such as removing students for high school
activities or making announcements except for official business or
emergencies.
February 2, 2018 6
iii. College Courses
Dual credit courses must use the College’s approved Learning Management
System.
d) Course Curriculum, Instruction, and Grading
School Districts that participate in the Dual Credit Program at South Texas College will
comply with procedures and guidelines as published in the Dual Credit Program
Instructional and Quality Standards Manual, including the following:
i. Academic Instructional Calendar
Dual credit classes will follow the College Academic Calendar. Exceptions may be
arranged through collaboration between the College and the School District.
ii. Monitoring Instruction
School Districts will work with the College so that College personnel will have the
opportunity to monitor the quality of instruction in compliance with the College
course syllabus and the standards established by the State of Texas, the Southern
Association of Colleges and Schools Commission on Colleges (SACSCOC), and the
School District.
iii. Books and Supplemental Materials
The School District will provide all textbooks, equipment, and supplemental
materials required for the cohort (S sections) classes. College-approved textbooks
purchased by the School District are allowed to be used for three (3) years from the
date of purchase, four (4) years if an approved ECHS with the College. Chairs may
request a change of textbooks earlier than three (3) years, if the textbooks are for
technology-based courses. Textbooks and materials shall be available to students
on the first class day. Exceptions must be discussed with the High School
Programs and Services Administrator and the Department Chair.
iv. Grading Procedures
All Dual Credit Faculty will follow the College Grading System as stated in the
College’s Board Policy #3310, Grading System: Credit Programs, as well as the
grading criteria in the department approved syllabus.
v. Grade Appeal
The School District will direct students to follow the College’s Grade Appeal
process. An electronic copy of these documents may be accessed on the Academic
Affairs Department webpage .
e) Dual Credit Policies
i. Policy 3230 Dual Credit Programs with Partnering School Districts
Lists general provisions that partnering school districts must comply with; and
States that tuition and fees for dual credit students sponsored by partnering School
Districts will be charged as approved by the Board of Trustees.
ii. Policy 3232 Dual Credit Student Eligibility Requirements
February 2, 2018 7
Outlines the dual credit student eligibility requirements;
Stipulates limitations on what courses and how many hours may be taken; and
Mandates student compliance with Financial Aid Satisfactory Academic Progress
(SAP).
iii. Policy 3320 Academic Progress Standards
States expectation that students meet academic standards for coursework at STC;
Defines levels of academic status GPA criteria; and
Explains student academic progress standards including probation, suspension, and
readmission.
iv. Policy 3322 Student Financial Aid - Satisfactory Academic Progress (SAP)
Cites federal regulations that require the College to monitor Satisfactory Academic
Progress (SAP) for all students, including dual credit students, in order to determine
financial aid eligibility; and
Cites regulations that require the evaluation of both quantitative (67% course completion
rate) and qualitative (maintaining at least a 2.0 cumulative GPA) standards, as well as
completion of a degree or certificate within 150% of normal time frame.
4) STUDENT ENROLLMENT & SERVICES
a) Student Eligibility
The College requires School District partners to follow all College enrollment procedures
and guidelines for dual credit students. All procedures and guidelines are outlined in the
College Dual Credit Program Enrollment and Support Services Manual. An electronic
copy of this document may be accessed on the Dual2Degree Department webpage.
All students must meet dual credit admissions and eligibility requirements as outlined by
the Texas Higher Education Coordinating Board laws and regulations, the Texas
Administrative Code, Title 19, Part 1, Chapter 4, Subchapter D, Rule § 4.85, and as stated in
the College’s Board Policy #3200, Student Admissions. School District partners will work
with the College to make certain that all dual credit students are enrolled by the first day of
classes to help ensure student success and will comply with the College Admission and
Registration Timeline. An electronic copy of this document may be accessed on the
Dual2Degree Department webpage.
High school students are eligible to participate in the Dual Credit Program upon meeting
the Texas Success Initiative (TSI) Assessment minimum passing scores established by the
Texas Higher Education Coordinating Board and the South Texas College Dual Credit
Course Pre-Requisites, as published in the College Dual Credit Program Enrollment and
Support Services Manual for College and School District personnel.
Dual Credit students may not enroll in college-level courses until the spring semester
of their 9th grade, and then are limited to no more than two (2) courses for that
semester from an approved list of recommended courses. All 10th grade students will
be limited to only two (2) dual credit courses per semester, and 11th and 12th grade
students shall not exceed 16 credit hours per semester; as stated in the College’s Board
February 2, 2018 8
Policy #3232, Dual Credit Student Eligibility Requirement. Dual credit students shall be
limited to courses within their declared major and corresponding degree plan. Students
may attempt a maximum of 68 credit hours, with the exception of students pursuing the
Associate of Science in Engineering. In addition, dual credit students must comply with
the College’s Academic Progress Standards as outlined in Board Policy #3320 and the
Financial Aid Satisfactory Academic Progress (SAP) Policy #3322. Federal Financial Aid
SAP requirements measure all students’ GPA and progression regardless if they are
receiving aid or not and are applicable to dual credit students who are still in high school.
b) Composition of Class
The School District may not enroll both Dual Credit and Non-Dual Credit students in the
same section unless one or more of the applicable exceptions for a mixed class comply with
the conditions outlined in the Texas Administrative Code, Title 19, Part 1, Chapter 4,
Subchapter D, Rule § 4.85 listed as below:
Mixed Class Exceptions 1) If the course involved is required for completion under the State Board of Education
High School Program graduation requirements, and the high school involved is
otherwise unable to offer such a course.
2) If the high school credit-only students are College Board Advanced Placement
students.
3) If the course is a career and technology/college workforce education course and the
high school credit-only students are earning articulated college credits.
If the School District enrolls Non-Dual Credit high school students in a Dual Credit course,
the School District must submit a Course Exception Report Memorandum to the College by
Census Day. The report will include the names of the students, students’ ID numbers (A#),
the applicable exception and justification. The School District will send a notification to
students that they have been enrolled in the class for high school credit only and will not
receive college credit.
c) Advising
The College and the School District shall offer comprehensive college advising services
for dual credit students consisting of a general advising module, group enrollment
advising using Degree Works, face-to-face advising and a College Advising Training
Program for High School District Counselors. The responsibilities of the College and
School District are delineated below.
College Dual Credit staff will provide the following services:
Provide an orientation and group enrollment advising session using Degree Works for
new dual credit students;
Meet with students for face-to-face advising; and
Serve as the designated college support services staff for advising dual credit students.
School District Counselors will provide the following services:
February 2, 2018 9
Provide a computer lab and schedule the group enrollment advising sessions using
Degree Works for all new dual credit students;
Schedule students cleared for enrollment into appropriate coursework in
compliance with the College Dual Credit Course Pre-Requisites;
Complete the South Texas College Advising Certification Training; and
Detailed information is published in the College Dual Credit Program Enrollment and
Support Services Manual.
d) Counseling & Student Accommodations
The College and the School District will adhere to Section 504 of the Rehabilitation Act of
1973, the Americans with Disabilities Act of 1990 (ADA), and the ADA Amendments Act of
2008.
The School Districts will provide classroom accommodations for dual credit students. If the
class is taught by a College faculty at the high school, the College Counselor will coordinate
class accommodations with the high school Special Education Counselor. All procedures and
guidelines are outlined in the College Dual Credit Program Enrollment and Support
Services Manual. An electronic copy of this document may be accessed on the Dual2Degree
Department webpage.
e) Student Complaints
Student Grievance or Complaint procedures for handling student complaints, regarding the
college course, are applicable to all students including those enrolled in dual credit courses.
Dual credit students with complaints shall follow the procedures as stated in the College’s
Board Policy #3313, Student Grievance or Complaint as published in the College Student
Handbook.
f) Transcription of Credit
The College and the School District will transcript dual credit courses for both college
credit and high school credit immediately upon student completion of the performance
required in each course.
5) FINANCE SUPPORT SERVICES
a) Faculty Stipend
School District instructors approved by the College to be Dual Credit Faculty and
approved to teach college level courses will be paid a stipend by the College per class, per
semester, as outlined in the College Dual Credit Program Instructional and Quality
Standards Manual.
b) Tuition & Fees
A School District sponsoring students under a Memorandum of Understanding will be
charged tuition and fees as outlined in Exhibit A: Board Approved Tuition & Fees for
Dual Credit Students Sponsored by Partnering School Districts for FY 2017 - 2018.
February 2, 2018 10
c) Invoicing
The College will invoice the School District that sponsors the student for the applicable
charges, in accordance with the Board Approved Tuition & Fees for Dual Credit Students
Sponsored by Partnering School Districts for FY 2017 – 2018 as approved by the College
Board of Trustees (see Exhibit A for Tuition and Fees for Dual Credit Students Sponsored by
Partnering School Districts for FY 2017-2018).
d) Faculty Charges
When the College provides the faculty, including via interactive distance learning, the
School District is responsible for the mileage and faculty cost as stipulated in the Dual Credit
Course Agreement (DCCA). This agreement is outlined in the Dual Credit Program
Instructional and Quality Standards Manual. An electronic copy of this document may be
accessed on the High School Programs and Services Department webpage.
6) DATA SHARING AGREEMENT
The School District and the College shall create a Data Sharing Agreement that is signed and
executed by both parties before any data exchange can occur. The Data Sharing Agreement will
outline the privacy and security requirements for partner School Districts. The document will also
define the process by which the School District may request, receive, and utilize data shared by
South Texas College.
7) HUMAN RESOURCES DEPARTMENT & DATA PRIVACY & SHARING
AGREEMENT
The School District will collaborate with the College to ensure that all School District faculty
applying to teach in the Dual Credit Program meet the credential requirements as stated in the
College’s Board Policy #4151, Academic and Professional Credentials for Faculty, and submit all
required documents for the hiring process to the Human Resources Department, as well as agree to full
information sharing in the event of an investigation of a personnel matter regarding Dual Credit
Faculty.
a) Any non-academic complaints or concerns against Dual Credit Faculty teaching a
College course are required to be reported to the College’s Office of Human Resources
to the attention of the Director and/or Employee Relations Officers for investigation.
b) The School District will comply with Title IX of the Education Amendments 1972 (20
U.S.C. § 1681 et seq.) regulations as stated in the College’s Board Policy #4216,
Discrimination, Harassment, Retaliation, and Sexual Misconduct and the School
District Title IX policy in resolving complaints. An electronic copy of the
College’s policy may be accessed on Board Policy #4216,
A list of all Title IX Coordinators is located at the South Texas College webpage.
c) The College and the School District will work collaboratively and timely share any and
all information necessary in the event of an investigation of a personnel matter.
February 2, 2018 11
8) MEMORANDUM OF UNDERSTANDING (MOU)
This MOU may be amended by mutual written agreement of both parties.
The College and School District reserve the right to terminate this MOU upon receipt of written
notice to the other party ninety (90) days prior to the termination of this Agreement.
9) NOTIFICATION OF NON—COMPLIANCE AND TERMINATION OF AGREEMENT
Failure to act in accordance with any provision in this Agreement will result in a Notification of
Non-Compliance (Notice), which may be initiated by any party to this Agreement. The Notice shall
be in writing and shall state in particular the alleged non-compliance. The Notice will be provided
to the College President and the School District Superintendent for review and action. Failure to
correct non-compliance may result in termination of this agreement.
EXECUTED IN TWO (2) Original counterparts on this day of ______________20 .
__________________________________ ____________________________________
Shirley A. Reed, MBA, Ed. D. Superintendent
President School District
South Texas College
February 2, 2018 12
EXHIBIT A Tuition and Fees For Dual Credit Students Sponsored By Partnering School Districts
for FY 2017-2018
(Fall 2017, Spring 2018, Summer 2018)
FY 2017-2018
DUAL CREDIT TUITION:
Per credit hour tuition for in-district dual credit students sponsored by a
partnering school district
0.00
DIFFERENTIAL TUITION PER CREDIT HOUR FOR COURSES OFFERED ON A
SOUTH TEXAS COLLEGE CAMPUS OR FACILITY:
Associate Degree Nursing 50.00
Emergency Medical Technology 40.00
Occupational Therapy Assistant 40.00
Patient Care Assistant 20.00
Pharmacy Tech 40.00
Physical Therapist Assistant 40.00
Radiologic Technology/Sonography 40.00
Respiratory Therapy 40.00
Vocational Nursing 50.00
COURSE FEES:
Electronic Distance Learning/VCT Course Fee per credit hour 15.00
Hybrid Course Fee per credit hour 10.00
NAH and Other Course Fees: Liability Insurance/Exams/Booklets/
Badges/ Special Program ID/Certificates/Pinning Ceremony/Other Activities
Recovery of costs and
processing fees
INCIDENTAL FEES:
Fee per credit hour for dual credit students attempting a course three or more
times
125.00
Dual Credit Late Processing Fee per course per student after Census Day 200.00
*DUAL CREDIT ACADEMIES PARTICIPATION FEES:
Dual Credit Academies Participation Fee – Fall and Spring, per student per
semester (charged to School District)
600.00
Recovery of costs and
processing fees
Dual Credit Academies Participation Fee – Summer, per student per credit hour
(charged to School District)
50.00
Recovery of costs and
processing fees
*DUAL CREDIT REIMBURSEMENT OF COSTS:
School Districts Requesting South Texas College Faculty to Teach Dual Credit
Courses per course per semester
Recovery of faculty
salaries, fringe
benefits, mileage, and
other associated costs
and processing fees
*Board Approved on December 13, 2016 under the Student and Tuition and Fees Table for Academic Year 2017-2018
September 11, 2017 13
February 2, 2018 14
APPENDIX B: Dual Credit Course Agreement
DUAL CREDIT COURSE AGREEMENT
(STC Instructor)
SAMPLE
Name of High School
S TC
C O URS E
S TC
S EC TIO N
HS C O URS E
C REDIT
INS TRUC TO R
NAME
INS TRUC TO R
C O S T PER
S EC TIO N
# O F
S EC TIO NS
TO TAL
INS TRUC TO R
C O S T
MILEAGE
TO TAL
Soci
1301
S0
1
Sociolog
y
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ -
The cooperating School District hereby agrees to arrange payment for the Dual Credit classes
approved by STC and by the school prior to the start of classes on 0/0/0000. The mileage and
instructor cost for the students enrolled by the district for the Fall 2012 semester is in the amount
of $0.00 . The college will invoice the School District after the twentieth class day of the regular
semester and after the seventh class day during summer semesters. We hereby certify that all
students enrolled in the college course(s) have met the TAKS and/or STC prerequisites as
established by law. Approval
s:
School District Administrator Date Nicolas Gonzalez Date
High School Programs and Services
Billing Address :
Name of Principal
Name of High
School Mailing
Address
City, State and Zip
February 2, 2018 15
APPENDIX C: Principal Agreement
For Dual Credit classes taught by STC Faculty and Dual Credit Faculty
Name of ISD [Enter name]
Name of High School [Enter Name]
The School District, when reporting and publicizing high school students’ completion
of dual credit courses, degrees or certificates, will recognize South Texas College as
their Higher Education partner awarding college credit. Failure to follow this provision
will result in a non-compliance notification as stated in Section 9 of the Dual Credit
Program MOU.
Partner School Administrators should be familiar with and abide by the provisions found
in the South Texas College Dual Credit Program Memorandum of Understanding and in
the Dual Credit Program Instructional and Quality Standards Manual.
Fulfillment of the following requirements will ensure that Dual Credit students who are
enrolled in college-level courses at your school have a college-level experience.
COLLEGE POLICIES & PROCEDURES Academic Instructional Calendar: Dual Credit classes will follow the College Calendar.
Exceptions may be arranged through collaboration between the College and the
School Principal.
Grading Procedures: All Dual Credit Faculty will follow the College Grading System as
stated in the College’s Board Policy #3310, Grading System: Credit Programs, as well as
the grading criteria in the department approved syllabus.
Grade Appeal: The High School Principal shall direct students who would like to appeal
their College Course grade to follow the College’s Grade Appeal process. An electronic
copy of these documents may be accessed on the Academic Affairs Department
webpage.
Classroom & Teaching Environment: The School Principal will ensure an appropriate
college-level instruction including the following:
o Designating a classroom for the college dual credit classes;
o Displaying the signs provided by College outside of the classroom that indicates
“College Course is in Session”; and
o Assuring no interruptions take place of the college dual credit class while in
session, except for official business or emergencies. Removing students for high
school activities should be avoided.
o Ensure that College faculty and dual credit students have appropriate access to
all available instructional resources and essential technology;
o Permit access to the College’s electronic learning resources when the course is
taught at the High School; and
o Meet the laboratory safety standards when offering science courses and have
material/equipment that comply with College science program requirements.
o Textbooks and materials shall be available to students on the first class day.
Exceptions must be discussed with the High School Programs and Services
Administrator and the Department Chair.
o Dual Credit courses offered must use the College’s approved Learning Management
System.
February 2, 2018 16
Oversight High School Administrator will ensure that the following requirements are met:
Enrollment Cap: Cap enrollment at 25 students for College faculty teaching at the High
School site.
Class Cancellations: Will not cancel Dual Credit Courses assigned to STC Faculty within
two weeks of the start of the semester.
First Week Rosters: Assure that all faculty teaching dual credit courses verify the First Week
Class Roster to validate all students are enrolled in the dual credit class and refer students
not on the roster to the appropriate High School counselor. Any student not listed on the
official 12th Day Verification Census Date Roster will not be enrolled in the dual credit
course.
Required Reports: Dual Credit Faculty (DCF) will submit all required reporting documents
such as: roster verification, learning outcome results, syllabi/section outlines, and
submission of grades by the deadline set by the College.
Meeting Attendance: Will allow release time so all Dual Credit Faculty can attend
required College departmental meetings and the two (2) required professional
development days organized by the College and held on the Saturday before each full
semester begins.
Concerns, Issues, with Faculty: Will forward any concerns regarding Dual Credit Faculty
(DCF) or College Faculty teaching the college-level course to the College Department
Chair for investigation.
Instructor of Record: The faculty assigned to teach a course is charged with the duties
and responsibilities of the instructor of record. In cases where the course is a Distance
Learning course taught at the partner school, as stated in Board Policy #3115 Distance
Education, the instructor of record, not an assistant, is the one responsible for delivery of
instruction and evaluation of student progress. Online students shall be informed that
they are able to access the online course at any time, not only during a designated time
at the high school.
Assist in informing students that:
Students who are not present for the entire class may be counted as absent and
absences may jeopardize their college credit.
Student behaviors that distract from the educational environment will not be
tolerated and may result in student removal from the class.
Review attached information with Dual Credit students and parents.
In support of the partnership between STC and ISD, STC Faculty will: Contact the school when planning to be absent or delayed to class;
Allow students to be absent for school-required state exams without penalty;
Not remove any student from the class without notifying a school official;
Provide critical student information when needed for high school reporting as
allowed by FERPA rules and as stated in the Guidance Letter for Reporting
Requirements as published in the Dual Credit Program Instructional and Quality
Standards Manual.
______________________________________ _____________________________________
Name of Principal Date Nicolas Gonzalez, HSPS Date
February 2, 2018 17
SOUTH TEXAS COLLEGE
STUDENT/PARENT PRINCIPLES OF PARTICIPATION
Success in Dual Credit college classes is dependent upon academic readiness, social
maturity, and motivation. Students who choose to enter Dual Credit classes are
subject to the same rules and regulations as other college students. Course content is
college level and may contain material, situations, and examples that may offend
immature students. Students choosing to take college classes do so with the
understanding that course rigor and content is intended for a mature, college-level
student.
Classes on STC campuses include mature, adult students from diverse backgrounds
and life experiences. The high school student on the college campus experiences
the same freedom and lack of direct supervision that adult students experience.
There is no process to monitor student social situations or behavior. Dual Credit
students on the South Texas College (STC) campus are expected to conduct
themselves as adults.
College course-level expectations include, but are not limited to the following:
Students are expected to be in class from the first day and should attend class
regularly. Students may be withdrawn by the instructor for excessive absences
that equate to two week’s college work.
Two to three hours of homework or study should be completed for each hour
spent in class.
Assignment deadlines are firm.
Any letter grade below a C in any NAH Dual Credit course will remove the
student for eligibility for the following full term (fall/spring).
All Dual Credit grades are calculated in a student’s GPA and will appear on
the permanent college transcript.
All Dual Credit grades, including a W for withdrawal, become a part of the
student’s permanent college transcript and may affect subsequent
postsecondary admission and financial aid.
While appropriate for college-level study, course materials/class discussions
may reflect topics not typically included in secondary courses which some
parents may object to for “minors.” Courses will not be modified to
accommodate variations in student age and/or maturity.
Student should consult a college counselor and/or advisor regarding the
selection of courses to meet college degree requirements or for transfer to a
specific course of study at another institution.
Poor performance in classes and poor selection of classes may result in excess
college hours or impact availability of future financial aid or scholarships.
Final course grade for the college will be a letter grade and for the high
school a numeric grade that might not be the same.
February 2, 2018 18
APPENDIX D: Dual Credit Program Recommended Pathways As the Higher Education Partner of 22 School Districts in Hidalgo and Starr counties, it is
our responsibility and commitment to provide timely communication regarding
changes in the College’s polices and processes that impact the Dual Credit Program.
To this end, this memorandum provides updated information regarding:
College Policy changes impacting Dual Credit Program
Recommended Pathways for Early College High Schools and Traditional High
Schools
o Academic Programs
o Workforce Programs
Core Curriculum Requirements
South Texas College Dual Credit Program Policy Changes:
Effective in the Fall 2017 semester, all First-Time Dual Credit students must comply with
South Texas College Board Policies that impact Dual Credit students:
Dual credit students shall be limited to courses within their declared major and
corresponding degree plan. Board Policy # 3232: Dual Credit Student Eligibility
Requirements.
Dual credit students must comply with the College’s Academic Progress
Standards for coursework completed at South Texas College. Policy #3320
Academic Progress Standards.
Federal Financial Aid Satisfactory Academic Progress (SAP) requirements
measure all students’ GPA and their progression (regardless if they are receiving
aid or not). Requirements are applicable to dual credit students. Board Policy
#3322 Student Financial Aid – Satisfactory Academic Progress (SAP).
Dual credit students may attempt a maximum of 68 credit hours, with the
exception of students pursuing the Associate of Science in Engineering. Board
Policy # 3232: Dual Credit Student Eligibility Requirements.
Dual credit students may not enroll in college-level courses until the spring
semester of their 9th grade and are limited to no more than two courses for that
semester from an approved list of recommended courses. All 10th grade students
will be limited to two courses per semester. Board Policy # 3232: Dual Credit
Student Eligibility Requirements.
All 11th and 12th grade students may enroll in up to four courses per semester, not
to exceed 16 credit hours per semester. Board Policy # 3232: Dual Credit Student
Eligibility Requirements.
Recommended Pathways for Early College High Schools and Traditional High Schools:
South Texas College is committed to providing pathways for the success of all students.
Dual Credit students taking Academic or Workforce Program Courses through the
program are, therefore, afforded the opportunity to complete the Core Curriculum and
advance their studies and earn a certificate or an associate degree.
February 2, 2018 19
South Texas College Recommended Pathways Early College High Schools & Traditional High Schools
Academic Year: 2017-2018
Academic Programs
From Core Curriculum, Associate of Arts, and Associate of Science Programs
Grade Level 9th Grade 10th Grade 11th Grade 12th Grade
Academic
Courses
Up to Two
College Courses in
Spring Semester
Up to Two
College Courses
Per Semester
Up to Four
College Courses Per Semester
(12-16 Credits)
Up to Four
College Courses Per Semester
(12-16 Credits)
Fall No College Level
Courses
Up to 2 courses
from degree plan
-Optional and if
applicable
Select from the following
options:
o History 1301
o English 1301
Up to 2 courses from degree
plan
Select from the following
options:
o Government 2305
o Elective - Field of Study
Up to 2 courses from degree
plan
Spring
Up to 2 courses
from degree plan
-Optional and if
applicable
Up to 2 courses
from degree plan
-Optional and if
applicable
Select from the following
options:
o English 1302
o History 1302
Up to 2 courses from degree
plan
Select from the following
options:
o Government 2306
o Elective - Field of Study
Up to 2 courses from degree
plan
Courses can be taken within any semester and any grade level if applicable:
Math Course from Degree Plan (e.g., MATH-1414; MATH-1442)
Life & Physical Science Courses from Degree Plan (e.g., BIOL-1406; CHEM-1411; PHYS-1401)
Elective(s) - Field of Study
Creative Arts Course from Degree Plan (e.g., ARTS-1301; MUSI-1306)
Language, Philosophy, and Culture Course from Degree Plan (e.g., SPAN-2313; PHIL-2306; ENGL-2321)
note: Literature courses require the prior completion of both ENGL-1301 and ENGL-1302
Component Area Option Course from Degree Plan (e.g., COSC-1301; SPCH-1311)
Social & Behavioral Science Course from Degree Plan (e.g., CRIJ-1301; PSYC-2301; SOCI-1301)
note: CRIJ-1301; SOCI-1301 (10th to 12th Grade Only) and PSYC-2301 (11th and 12th Grade Only)
Workforce Programs
From Certificate and Associate of Applied Science Degree Programs
9th Grade 10th Grade 11th Grade 12th Grade
Workforce
Courses
Up to Two
College Courses in
Spring Semester
Up to Two
College Courses Per
Semester
Up to Four
College
Courses Per Semester
(12-16 Credits)
Up to Four
College Courses Per Semester
(12-16 Credits)
Fall No College
Level Courses
Select courses from
degree plan
Select courses from
degree plan
Select courses from
degree plan
Spring Select courses from
degree plan
Select courses from
degree plan
Select courses from
degree plan
Select courses from
degree plan
February 2, 2018 20
Core Curriculum Requirements
The State of Texas Core Curriculum is 42 credit hours and is comprised of 9 areas:
Communication; Language, Philosophy, and Culture; Creative Arts; Social and
Behavioral Sciences; American History; Mathematics; Political Science; Life and Physical
Sciences; and the Component Area Option. Once a student is core-complete at one
state institution, he or she is deemed complete at all other public higher education
institutions in Texas.
The chart below indicates South Texas College Core Curriculum required hours:
South Texas College is committed to developing and fostering strong partnerships with
our public school partners. The College depends on these strong partnerships to fulfill its
mission in serving the students and communities of South Texas.
Please do not hesitate to contact us to assist you to create the most effective pathways
toward college programs and ensure that all dual credit students have the opportunity
to earn college credits that are aligned with their educational and career goals.
Core Curriculum Areas Required Hours
1 Communication 6
2 Mathematics 3-4
3 Life and Physical Sciences 8
4 Language, Philosophy & Culture 3
5 Creative Arts 3
6 American History 6
7 Government/Political Science 6
8 Social and Behavioral Sciences 3
9 Component Area Option 3-4
Core Hours 42
February 2, 2018 21
APPENDIX E: Guidelines for Reporting Required Critical
Student Performance Information
South Texas College is committed to serving the students and communities of South
Texas through collaborative work with school districts in the College’s service area. This
includes sharing critical student performance information when needed for high school
reporting. To assist with questions that have been raised concerning this responsibility,
we have prepared the chart below, which indicates reporting requirements and
responsibilities of the faculty teaching dual credit courses regarding parent inquiries,
progress reports, and discipline matters.
Sharing student information electronically with a high school official should be
minimized and done only when it would not be compromised. When sending
information through email, it is important that there is a legitimate reason for sending
the information and that the message is sent only to the intended recipient at their
official school email address. When at the high school teaching class, the information
can be provided directly and not via email.
The Reporting Requirements and faculty responsibilities for submitting Critical Student
Performance should be followed by all faculty teaching Dual Credit College level
courses. The chart on the next page, provides detailed information on the following
criteria: Parental Inquiry, Progress & Performance Report, and Discipline Matters.
February 2, 2018 22
Reporting Requirements & Faculty Responsibilities
Criteria
Dual Credit Faculty (DCF)
High School Teachers
who teach College Course(s)
South Texas College Faculty
who teach dual credit
courses
Parental
Inquiry
Meet with and/or respond to questions
and status of the individual student
regarding the high school part of the
course, and how performance on the
college course may affect the high
school credit.
Inform the parent or school
making the inquiry to contact
the high school counselor for
the academic status
information of the student(s),
which will be provided.
Progress &
Performance
Report
Provide the required progress grade
reporting for the high school dual credit
part of the course as requested.
Provide critical student performance
information when needed for high
school reporting, for the College dual
credit part of the course as requested.
Provide critical student
performance information
when needed for high school
reporting. May include
grades and/or “passing” or
“not passing” information to
school counselors or other
school officials, whether the
class is held at the high
school or on an STC campus.
Discipline
Matters
Student discipline matters that occur in
the high school campus dual classroom
must be handled as much as possible by
following the procedures and rules
established at that high school. The DCF
has a right to request that a student be
removed from the class when the
student’s behavior becomes obstructive
in conducting the proper college
environment, in which case the DCF’s
supervisor at the high school and the
College need to be informed and
involved in accordance with applicable
STC and School District policies and
procedures.
STC faculty traveling to the
high schools should
immediately contact a
school official for the removal
of the student, or for
addressing the student’s
misbehavior. They may also
inform the College as
warranted. For dual students
taking classes on an STC
campus, the rules established
for all South Texas College
students must be followed.
Information on, and
consequence thereof, should
be provided to the high
schools by the College in
cases where disciplinary
action is to be taken,
including removal from the
class.
February 2, 2018 23
APPENDIX F: State Laws & Funding
STATE LAWS The Texas Education Agency (TEA), Texas Higher Education Coordinating Board
(THECB), and Southern Association of Colleges and Schools (SACS) each provide
minimum standards that high schools and colleges must meet in order for high school
students to receive academic dual credit.
Texas Administrative Code, Title 19, Part 1, Chapter 4, Subchapter D, Rule §4.85
The rules adopted by the State Board of Education (SBOE) and the Commissioner of
Education are part of a larger body of state agency rules that are collected and
published by the Office of the Secretary of State as the Texas Administrative Code
(TAC). SBOE and commissioner's rules are codified in the TAC. Title 19 is Education; Part
1 is the Texas Higher Education Coordinating Board; Chapter 4 rules apply to all public
institutions of higher education in Texas; Subchapter D covers dual credit partnerships
between secondary schools and Texas public colleges; and Rule Section 4.85
addresses dual credit requirements.
Education Code 21.116:
The Commissioner of Education and the Commissioner of Higher Education shall
jointly develop recommendations for a statewide program allowing public and non-
public high school students to enroll in courses in post-secondary institutions for both
secondary credit and post- secondary credit.
Southern Association of Colleges and Schools (SACS) Rules:
Post-Secondary institutions which enter into programmatic partnerships with secondary
Schools, which result in the award of college credit, such as technical and Dual Credit
programs, must ensure that the credit awarded is at the collegiate level and is in
compliance with the Criteria, and with Section IV (Education Programs) in particular.
The participating institution of higher education must evaluate partnerships regularly.
The participating institution must assume full responsibility for academic quality and
integrity of partnerships as measured by the Criteria.
STATE FUNDING Texas Education Code: Section 130.008 (d) was repealed by the enactment of HB415 during the 78th Texas
Legislative Session and therefore, eliminated all time and funding limitations established
heretofore.
February 2, 2018 24
APPENDIX G: Door Sign – College Class In Session
February 2, 2018 25
APPENDIX H: South Texas College Dual Credit Program Board
Approved Policies
The following is a list of the South Texas College Dual Credit Board Approved Policies.
Board Policy 3230
Dual Credit Programs with Partnering School Districts
Board Policy 3232
Dual Credit Student Eligibility Requirements
Board Policy 3320
Academic Progress Standards
Board Policy 3322
Student Financial Aid – Satisfactory Academic Progress (SAP)
February 2, 2018 26
APPENDIX I: Due Dates For Requesting Courses and Faculty
DUE DATES FOR REQUESTING COURSES & FACULTY
January 1 – July 31 School Districts will submit requests for the addition of new courses to be
offered on their campus for the Fall semester.
March 1 STC Chairs will communicate new textbook adoption needs to the Office
of High School Programs and Services by the 1st of March of each year.
April 1
School Districts will submit their requests for a STC faculty member (part-
time or full-time) to teach a college course at the high school by April 1,
for fall semester.
April 15
School Districts will identify prospective DC Faculty who could meet the
credentialing criteria. Completed application packets must be submitted
by April 15th for fall semester and October 15th for the Spring semester.
Friday of the week
following spring
final exams
STC Chair who uses division /department standing committee to approve
a DC Faculty will conclude their activities and inform the Division Dean
and the Office of High School Programs and Services by Friday of the
week following spring final exams.
November 1
School Districts will submit their request for a STC faculty member (part-
time or full-time) to teach a college course at the high school, for Spring
Semester.
October 15
School Districts will identify prospective DC Faculty who could meet the
credentialing criteria. Completed application packets must be submitted
by October 15th for spring semester.
Friday of the week
of fall final exams
STC Chair who uses division /department standing committee to approve
a DC Faculty will conclude their activities and inform the Division Dean
and the Office of High School Programs and Services by Friday of the
week following fall final exams.
February 2, 2018 27
APPENDIX J: Dual Credit Prospective Faculty Review and
Approval Process
DUAL CREDIT FACULTY REVIEW AND APPROVAL PROCESS
The process for identifying prospective Dual Credit Faculty, submission of an
application, review by the departmental chair/committee, and final review by the
Office of Human Resources are outlined in the steps below:
STEP 1 - IDENTIFICATION AND INITIAL REVIEW OF PROSPECTIVE DUAL CREDIT FACULTY
High school principals will identify high school instructors with the minimum credentials
to teach college-level courses, and those instructors may submit their transcripts to the
Office of High School Programs and Services for initial review as prospective Dual Credit
Faculty.
Due Dates and Documents for Submission:
Due Dates for Fall Semester (April 2) and Spring semester (Oct 1)
Documents: A copy of transcripts and signed Review Outcome Notification
Acknowledgment Form must be submitted to High School Programs and Services
before the initial review can begin.
Initial Review – High School Programs and Services:
The Office of High School Programs and Services will conduct the initial review to
determine whether or not the credentials meet the minimum requirement. The
departmental chair will verify the results of this initial review.
If the prospective applicant does not have the minimum required credentials,
then the prospective applicant and principal will be given written notification
that the prospective applicant does not meet the minimum requirement to
teach at STC.
If the prospective applicant does have the minimum required credentials, then
the prospective applicant and principal will be notified to proceed with
submitting the application.
STEP 2 - SUBMISSION OF APPLICATION TO SOUTH TEXAS COLLEGE
A high school teacher who is approved to proceed with the application process
will be instructed to submit a hardcopy of STC application packet that will include
a copy of their transcripts, and all documents required by Human Resources, to the
Office of High School Programs and Services.
STEP 3 - REVIEW BY DEPARTMENTAL CHAIR AND COMMITTEE
Department Chair Review:
The respective department chairs examine the applicant’s application packet to
review and confirm that the applicant’s academic credentials meet STC Board
Policy #4151: Academic and Professional Credentials of Faculty and schedule a
day and time for conducting interviews before a committee.
The review process and standards for approving an applicant as Dual Credit
February 2, 2018 28
Faculty to teach a Dual Credit course will be the same standards used to assess
any faculty hired by STC to teach college-level courses. Merely having the
credentials to teach college courses is no assurance of approval into the program.
The department chair has the authority to interview and to make the decision
regarding the approval of faculty teaching courses for STC in the high schools
based on credentials, teaching experience, presentation, subject knowledge and
other instructional factors related to the subject matter. On average 60% of
prospective Dual Credit Faculty applicants are recommended.
Departmental Committee Review:
Department Chair has the option to use a division /department standing committee (a
standing committee will have up to three faculty members who teach in that discipline
and one faculty from outside of the department). When a standing committee is used, the
applicant will be asked to meet with the committee for an interview and to demonstrate
teaching proficiency. If this option is selected by the chair, the committee will conclude
their activities and provide the outcome of review process (Recommended or Not
Recommended) to the Division Dean and the Office of High School Programs and Services
(HSPS) within one week after the conclusion of the interviews.
For qualified Fall semester applicants, all interviews will be completed and the outcome
submitted to High School Programs and Services by April 30th.
For qualified Spring semester applicants, all interviews will be completed and the outcome
submitted to High School Programs and Services by November 2nd.
Exceptions, as allowed by the office of HSPS and STC chair, are only for the replacement of
a current DCF who has left the program after this deadline. Departmental committee will
utilize the following assessment criteria during the interview:
Interview Assessment Criteria: Based on Faculty Duties & Responsibilities
listed in the Faculty Handbook and on the procedures described in the
Dual Credit Program Instructional and Quality Standards Manual.
o Teaching Experience: Years and levels o Presentation: Communication, interpersonal, and organizational skills
o Subject Knowledge: Mastery of the subject matter
o Other Instructional factors
Evaluation of student learning at college level
Commitment to a college philosophy of education Informing Applicants:
o Department chair will notify HSPS and Division Dean of the outcome of
the interviews (Recommended or Not Recommended).
o The Office of High School Programs and Services will provide written
notification to each applicant and the high school principal to inform
them of the outcome of the interview (Recommended or Not
Recommended).
If recommended to teach Dual Credit courses, then the applicant can proceed to the
next step of review by the Human Resources Department.
February 2, 2018 29
STEP 4 - REVIEW BY THE OFFICE OF HUMAN RESOURCES
If the applicant receives approval from the division / department, the department chair
submits the Intent to Hire form for the applicant to the South Texas College Human
Resources (HR) Department.
Prospective DC Faculty must ensure that official transcript(s) from an accredited
college or university where the degree was awarded are mailed directly to the STC
Office of Human Resources (HR). The official transcript(s) must be received at HR
before the start of the college semester.
The prospective DC Faculty can contact the STC Office of Human Resources with
questions about the application procedures. The faculty may call (956) 872-3722 or
visit the HR office located at 2501 W. Pecan, McAllen.
If Cleared by HR
o Applicant will complete the required paperwork and will be assigned an
STC ID# and email account and will be classified as Dual Credit Faculty
(DCF) by STC.
o DCF will receive authorization from HR to begin teaching college dual
courses when scheduled.
If not cleared by HR
o Applicant will be informed of the reasons by HR staff.
Continuation of High School Instructor as DC Faculty
After initial approval, a DC Faculty may continue teaching Dual Credit courses without
the need to undergo the approval process again contingent upon the following two
items:
1) Dual Credit courses being taught continuously each year in the same
discipline and/or teaching area; and
2) Dual Credit Faculty teaching the course adequately meets all faculty
evaluations requirements, departmental requirements, responsibilities, and
procedures
Non-continuation of Dual Credit Faculty
Board Policy #4115 Personnel Appointments (rev. 6/27/17) states: “Adjunct,
lecturer, and dual credit faculty are employed on an as needed, non-contractual,
at will, basis with no expectation of continued employment or property rights
beyond the assignment.”
February 2, 2018 30
Due Dates for Prospective Dual Credit Faculty Applications
April 2nd School Districts will identify prospective DC Faculty who could meet the
credentialing criteria. Completed application packets must be submitted
by April 2nd for fall semester.
By April 30th STC Chair who uses division /department standing committee to approve
a DC Faculty will conclude their activities and inform the Division Dean
and the Office of High School Programs and Services by April 30th.
October 1st School Districts will identify prospective DC Faculty who could meet the
credentialing criteria. Completed application packets must be submitted
by October 1st for spring semester.
By November 2nd STC Chair who uses division /department standing committee to approve
a DC Faculty will conclude their activities and inform the Division Dean
and the Office of High School Programs and Services by November 2nd.
TUITION & STUDENT FEES
When the School District provides the instructor, tuition and fees are waived and the
DCF is paid a stipend that is currently $350 per section, per semester. When the total
number of students in a dual section is less than 5 students, the DCF will be paid a
stipend of $70 per student. Schools are encouraged to combine similar sections as
much as possible. Payment is only issued upon the successful completion of the
semester on the last business day of the month following the end of the semester or
term.
When South Texas College provides the instructor, tuition and fees will be waived,
provided the school district pays for the instructor’s cost and mileage. Residency status,
as determined by the Office of Admissions, will be waived.
PROFESSIONAL DEVELOPMENT
South Texas College offers strong professional development programing for all faculty.
Specific programs have been developed to support STC faculty who teach at high
school sites and Dual Credit Faculty who teach college courses at their high schools.
Twice a year, faculty receive targeted professional development during designated
days in the Fall and Spring Semesters. In the Fall, the Adjunct and Dual Credit Faculty
Conference is held with sessions including effective teaching techniques, active
learning strategies, and specific training on the College’s course management systems
and student portal systems. In Fall 2015, OPOD launched a brand new academy for
Dual Credit Faculty (DCF). The Developing Excellence in Learning and Teaching
Academy (DELTA) Online helps DCF’s and Adjunct faculty to become part of the South
Texas College family. DELTA Online provides participants with support and guidance as
well as information on faculty expectations, resources, policies, procedures, and
creating a college environment.
February 2, 2018 31
In addition, each year, “Dual Credit Faculty Reference Guides” are
developed for South Texas College faculty who teach dual courses
and for high school instructors that teach dual credit courses. The
Reference Guides provide faculty with updated information that
covers College and high school specific information. Furthermore,
on a regular basis the needs of faculty who participate in the Dual
Credit Program are assessed, and specialized training is developed
to address those needs.
SOUTH TEXAS COLLEGE
DUAL CREDIT FACULTY 4-STEP REVIEW PROCESS
There are 4 steps that school districts and prospective Dual Credit Faculty (DCF) need to follow to be
reviewed for potential approval to teach Dual Credit courses for South Texas College. APPLICATION DUE DATE: FALL SEMESTER-APRIL 2ND & SPRING SEMESTER-OCTOBER 1ST
Refer to the Office of High School Programs & Services website https://academicaffairs.southtexascollege.edu/highschool/guides.html
or the Dual Credit Program Instructional & Quality Standards Manual, Appendix J for the detailed packet.
1
IDENTIFICATION & INITIAL REVIEW OF PROSPECTIVE DCF — OFFICE OF HSPS
Before South Texas College (STC) can begin an initial review of a prospective DCF applicant,
the Review Outcome Notification Acknowledgement Form must be signed by both the
applicant and high school principal and submitted to the Office of High School Programs &
Services (HSPS). School District (SD) and/or prospective DCF applicant can forward a copy
of his/her transcripts to HSPS for initial review with the signed acknowledgment form.
If the prospective applicant does not have the minimum required credentials:
The department chair will confirm the initial review by HSPS
The prospective applicant will be given written notification by HSPS that he/she
does not meet the minimum requirement to teach at STC
If the applicant has the minimum required credentials:
The department chair will confirm the initial review by HSPS
Applicant will be given written notification by HSPS that the process can move
forward
2 SUBMISSION OF APPLICATION TO SOUTH TEXAS COLLEGE
Applicant is contacted by the HSPS and is informed to complete the interview packet that
will include the STC application, resume, references, copy of transcript, letter of intent, and
any certifications, awards, and documents related to their professional experience.
Thereafter, the applicant meets with HSPS staff for preliminary interview and to
review the application packet.
Afterwards, the HSPS staff will set up an interview for the applicant with the
departmental chair/committee.
3 REVIEW BY DEPARTMENTAL CHAIR & COMMITTEE
After the departmental review and interview is completed:
If the applicant is recommended
Applicant will be notified that he/she has been recommended
Intent to Hire form along with applicant’s documents will be sent to HR
When notified by HSPS staff, the applicant will go to HR to complete hiring packet
If the applicant is not recommended
Applicant will be given written notification by HSPS that he/she did not receive
recommendation.
4 REVIEW BY THE OFFICE OF HUMAN RESOURCES
After complete documents have been submitted to HR by the departmental chair, along
with Intent to Hire form, HR will complete its review.
If cleared by HR
New DCF will complete the required paperwork, will be assigned an STC ID# and
email account
DCF can begin teaching college dual credit courses when scheduled
If not cleared by HR:
Applicant will be informed of the reason
updated: November 20, 2017
February 2, 2018 33
Dual Credit Prospective Faculty Review & Approval Process
Review Outcome Notification Acknowledgment Form
The Prospective Dual Credit Faculty Applicant and their High School Principal need to
follow the attached “Dual Credit Faculty 4-Step Review Process” procedures in
submitting their documents for review. In addition to copies of transcripts, this
acknowledgement form must be signed and submitted to the Office of High School
Programs and Services before the review process can begin.
Acknowledgment
Review Outcome Notification: The Prospective Dual Credit Faculty Applicant and their
High School Principal acknowledge (by signing this form) that they understand that at
the end of the dual credit faculty review process, South Texas College will inform the
applicant and the applicant’s high school principal if the applicant has been
recommended or not recommended as a Dual Credit Faculty at South Texas College.
The Office of High School Programs & Services follows the South Texas College Office of
Human Resources procedures in providing the review outcome notification information.
Dual Credit Course Assignment: By signing this form both parties acknowledge that
recommended Dual Credit Faculty course assignments and final scheduling are
determined and approved by South Texas College Office of High School Programs &
Services, Department Chair and respective Dean.
__________________________________________ ___________________________
Print Name of Prospective Dual Credit Faculty Discipline/Department
__________________________________________ ___________________________
Signature Prospective Dual Credit Faculty Date
___________________________________________ ____________________________
Print Name of School Principal ISD /High School
___________________________________________ ____________________________
Signature of School Principal Date
February 2, 2018 34
Equal Education and Equal Employment Opportunity (EEO)
South Texas College is an equal education and equal employment opportunity/affirmative action
employer. As an equal opportunity employer, the College does not discriminate on the basis of race, color,
national origin, religion, age, sex, sexual orientation, gender, gender identity, disability, genetic information,
or veteran status. Discrimination is prohibited and the College will comply with all applicable College
policies, and state and federal legislation. This policy extends to individuals seeking employment with and
admission to the College.
South Texas College Accreditation
South Texas College is accredited by the Commission on Colleges of the Southern Association of Colleges
and Schools to award the Baccalaureate and Associate degrees. Contact the Commission on Colleges at
1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the
accreditation of South Texas College.
Alternative Format
This publication is available in an alternative format by calling (956) 872-6443. Individuals with disabilities
requiring assistance or access to receive these services should contact DISABILITY Support Services at (956)
872-2006.
Updated: February 1, 2018
OVPAA-HSPS