Driving Safety Operations Procedures

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description

Driving HSE

Transcript of Driving Safety Operations Procedures

Page 1: Driving Safety Operations Procedures
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MER Driving Safety Operating Procedure

MERE-SR-PRO-00-0007 Rev. B01

Page 2 of 23 Printed: 05 November 2012 Uncontrolled Copy When Printed

Revision History Log

Rev. No. Clause Revised

Summary Description of Changes Updated by [Name]

eMOC Ref. No.

1 Full Document was linked to newly developed Driving Safety Processes

2 Issue 1 harmonized to MER Document Control System M. Kazmi

B01 2.0 Roles and Responsibilities Section: Regional President, Logistics Team Leader - Personnel, Logistics Team Leader - Material Management

B01 4.0 Vehicle Specification: Light Buses (removed)

B01 A new document number assigned as per MER Doc. Numbering (MER-ALL-SOR-PRO-3.7-0018-00 Revision 2)

S. Erkmen

B01 Re-formatted as per MER SOP standard template S. Erkmen

OMS Sub-element No.: 3.7 Effective Date: 6 Nov 12

Security Level: BP Internal Issuing Dept: S&OR

Control Tier: Tier 2 Custodian: Gary Campbell

Legal review: Not Applicable Document Administrator: Gary Campbell

Applicability: All Middle East Region Functions Master Doc. Location:

S&OR SP2003 & OMS Navigator & S&OR AD Office Filing

Scope: Middle East Region Reference Documents:

GRP 3.7-0002

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MER Driving Safety Operating Procedure

MERE-SR-PRO-00-0007 Rev. B01

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TABLE OF CONTENTS 1.0 Introduction .................................................................................................................................................... 4 1.1 What this document is about .............................................................................................................................. 4 1.2 Applicability ......................................................................................................................................................... 4 2.0 Roles and Responsibilities ............................................................................................................................ 4 2.1 Middle East Region President ............................................................................................................................. 4 2.2 VP S&OR ME Region .......................................................................................................................................... 4 2.3 MER Operating Managers / Team Leaders / Line Managers ............................................................................. 5 2.4 MER Health and Safety Director ......................................................................................................................... 5 2.5 MER Driving Functional Authority ....................................................................................................................... 5 2.6 Operating Area Health and Safety Team Leader ................................................................................................ 5 2.7 Site Health and Safety Lead/HSE Advisor ........................................................................................................... 6 2.8 Supplier Performance Leads (SPL) ...................................................................................................................... 6 2.9 Logistics Team Leader - Personnel / Logistics Team Leader - Material Management ....................................... 6 2.10 Journey Risk Manager ...................................................................................................................................... 7 2.11 Drivers ............................................................................................................................................................... 7 2.12 Passengers ........................................................................................................................................................ 7 3.0 Drivers ............................................................................................................................................................. 7 3.1 General ................................................................................................................................................................ 7 3.2 Driver Selection Criteria ...................................................................................................................................... 7 3.3 Driver Training ..................................................................................................................................................... 8 3.4 The BP MER Driver Behaviour Code .................................................................................................................. 8 3.5 Fitness for task .................................................................................................................................................... 9 3.6 Fatigue Management – Drivers Hours Professional Drivers Hours .................................................................. 10 3.7 Speed management .......................................................................................................................................... 10 3.8 Driver Behaviour Management ......................................................................................................................... 10 3.9 How Driver Behaviour is managed: ................................................................................................................... 10 3.10 Compliance with Driving Rules ....................................................................................................................... 11 3.11 Passengers ...................................................................................................................................................... 11 4.0 Vehicles ......................................................................................................................................................... 12 4.1 Insurance, registration and licensing ................................................................................................................. 12 4.2 Vehicle selection ............................................................................................................................................... 12 4.3 Taxi/Limousine Services: ................................................................................................................................... 12 4.4 Use of Personal Vehicles on BP MER Business ............................................................................................... 12 4.5 Specification for Light Vehicles ......................................................................................................................... 13 4.6 Specification for Heavy Vehicles ....................................................................................................................... 14 4.6.1 Heavy Cargo vehicles MUST: ......................................................................................................................... 14 4.6.2 Bulk HV Cargo ................................................................................................................................................ 15 4.6.3 Heavy Buses .................................................................................................................................................. 16 4.7 Vehicle maintenance management system ...................................................................................................... 17 4.8 Vehicle Operating Life: ...................................................................................................................................... 17 5.0 Journey Risk Management ......................................................................................................................... 17 5.1 Reduced Visibility and Night Driving ................................................................................................................. 18 5.2 Convoy Driving .................................................................................................................................................. 18 5.3 Load Securing Principles ................................................................................................................................... 18 5.4 Reverse Parking Practice .................................................................................................................................. 19 6.0 Road and Signage Infrastructure ............................................................................................................... 19 6.1 Public Roads ...................................................................................................................................................... 19 6.2 Concession Roads ............................................................................................................................................. 19 7.0 Performance Monitoring and Improvement ............................................................................................. 20 7.1 Driving Safety Performance Improvement ....................................................................................................... 20 7.2 Regional (MER) Metrics for Driving Safety ....................................................................................................... 20 7.3 Assurance on Implementation of GRP 3.7 -0002 .............................................................................................. 21 Addendum 1 - The BP MER Driving Safety Management System (DSMS) ........................................................... 22 Addendum 2 - GRP 3.7 -0002 Periodic Monitoring for Contractors ........................................................................ 23

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MER Driving Safety Operating Procedure

MERE-SR-PRO-00-0007 Rev. B01

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1.0 Introduction

1.1 What this document is about

Motor Vehicle Collisions are a major cause of fatalities, serious physical injuries, and property loss in the BP Group. The risk of injury or fatality is not only to BP employees and contractors, but also to members of the public. BP MER is committed to continuous improvement in driving safety performance, consistent with meeting our policy of “no harm to people”.

This Driving Safety procedure is the parent document of the regional application of the expectations of Group Recommended Practice on Driving Safety (GRP 3.7 – 0002) and establishes activities required to implement and maintain a disciplined application of recommended practice. Good documentation is required to demonstrate conformance to GRP 3.7 -0002.

Division line managers are required to apply the BP MER Driving Safety requirements in their operations and to self-verify compliance by members of their BP and contractor workforce and vehicles within their operating area. S&OR is responsible for establishing and communicating the Driving Safety requirements, policy and improvement plans and for verifying conformance.

Implementation of the BP MER Driving Safety Management System (DSMS) (of which this procedure is the parent document) manages Driving Safety within the Middle East Region (MER) business risk. A list of the full suite of documents which form the BP MER Driving Safety Management System is included as Addendum 1 of this document.

The BP MER DSMS is designed to set clear standards and requirements to follow to establish a consistent approach to manage driving in order to demonstrate:

Conformance to the Driving standard (GRP 3.7-0002);

Risk identification and reduction by monitoring key performance indicators (input and output)

Improve safety performance by reducing both the risk to which the BP workforce in the Middle East Region are exposed and the potential of harm to members of the public.

Reduce the number and frequency of driving related accidents and fatalities

1.2 Applicability

This Driving Safety Management System (including this Driving Safety Operating Procedure) applies to the Divisions operating in the Middle East Region and to S&OR activities within the MER.

2.0 Roles and Responsibilities

2.1 Middle East Region President

The President ME Region shall:

Be the overall accountable person for Driving Risk in the Middle East Region

Provide resources in maintaining a sound structure for Driving Safety implementation

Review Driving Safety Performance in the Regional Leadership meetings and take feedback from RLT on sustaining the performance.

2.2 VP S&OR ME Region

The VP S&OR ME Region shall:

Provide the resource for developing and maintaining this Driving Safety Procedure

Ensure that the OMS is implemented including GRP 3.7-0002 -Driving Safety and related MER Driving Safety documentation across the Middle East Region

Display leadership which prompts Safe Driving behaviours, and include relevant messages about Driving Safety expectations and lessons learned as safety moments in meetings

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Implement, maintain and ensure continuous improvement of driving safety performance.

2.3 MER Operating Managers / Team Leaders / Line Managers

Operating Managers shall:

Implement the Driving Safety Policy and procedures within Operating areas

Provide resources and structure for implementation of this Driving Safety Procedure

Integrate Driving Safety expectations into business planning and decision making processes and ensure that documented systems are in place to deliver these expectations

Model positive HSE behaviours on the road by setting a personal example both on-and off-the-job

Reinforce and reward positive behaviours -for example raising positive SOCs and SRAs for activities executed safely

Engage in clear, two-way communication with employees, contractors and others on Driving Safety issues

Hold regular conversations on expected Safe Driving behaviours, and including relevant messages about

Driving Safety expectations and lessons learned as safety moments in meetings

Place Driving Safety issues high on the agenda of meetings

2.4 MER Health and Safety Director

MER Health and Safety Director shall:

Coordinate with the MER Leader and S&OR VP on the Driving Safety Policy and procedures

Ensure the accurate reporting and investigation of all driving related incidents

Provide assurance for the MER LT that the Driving Safety Policy and Driving Safety Operating Procedure have been properly implemented in each operating area

Ensure that the S&OI Audit for each operating area has the element of Driving Safety in the audit scope.

Implement risk based Continuous Improvement Programmes

2.5 MER Driving Functional Authority

MER Driving Functional Authority shall:

Promote the BP Requirements for Driving Safety to the line organizations

Review incidents and either lead or support investigations (per deployed head of S&OR) and work with the line on agreed corrective and preventive actions

Review historical Driving performance data (industry and BP) for trends and identify interventions (e.g. Driving Safety Improvement Plan) to reduce risk in coordination with the affected business entities

Gap assess the Middle East Region implementation against the GRP 3.70001, and follow up on the closure of Incident Investigation actions and actions resulting from interventions

Maintain relationship with Group and Segment Driving Safety Community of Practice and maintain up to date knowledge of BP requirements

Custodian of MER Driving Safety Procedure and related documentation

Assist and support the line manager/team leader (on-scene commander) and the H&S Team Leader in initial incident notification including a preliminary assessment of the severity of the incident

Review MER and Operating Area Driving Safety risk management plans

2.6 Operating Area Health and Safety Team Leader

Operating Area Health and Safety Team Leaders shall:

Clearly communicate Driving Safety rules and company requirement throughout all levels of the organisation

Promote and provide suggestions for improving Driving Safety performance

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MERE-SR-PRO-00-0007 Rev. B01

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Set plans and targets related to driving for respective departments/areas

Coordinate with functions/teams to take management actions based on Vehicle Monitoring data

Coordinate the investigation of serious or potentially serious accidents/incidents

Review Driving Safety performance information, results of incident investigations and scope of upcoming work phases to identify required adjustments to the management system

2.7 Site Health and Safety Lead/HSE Advisor

The Site Health and Safety Lead/HSE Advisor shall:

Support Line managers in the implementation of the driving safety policy, procedures and annual plans

Spot check vehicles and drivers for compliance with policy and procedures

Undertake inspections of road and signage condition within the concession

Assist and support the line manager/team leader (on-scene commander) and the H&S Team Leader in:

o Initial incident response and securing the incident scene o Initial incident notification including a preliminary assessment of the severity of the incident

2.8 Supplier Performance Leads (SPL)

Supplier Performance Leads shall:

Ensure that the BP MER Driving Safety requirements are included in the conditions of the contract

Ensure that the contractor is compliant with the BP MER Driving Safety requirements prior to contract start up

Based on the level of risk in a particular contract scope, agree with the contractor for putting controls, resources and mitigation measures in place above and beyond standard BP MER requirements

Be responsible for periodic Performance Management

Ensure that the contractor maintains a vehicle register of approved light and heavy vehicles within BP Operational Boundary

Ensure that the contractor maintains a register of drivers with approved BP MER Driving Permits

Ensure their contractors understand and comply with BP’s requirements for notification, reporting and investigation of incidents in accordance with applicable BP procedures and contractual obligations.

Share any lessons from incidents with the contractor at regular performance discussions

2.9 Logistics Team Leader - Personnel / Logistics Team Leader - Material Management

PSCM Logistics shall:

Own the Driving Safety Risk at the Functional Level: Personnel Logistics by Operations Logistics TL and Material

Logistics by PSCM Logistics TL

Comply with the SPL requirements above for all contracts they hold

Establish proactive monitoring of Driver Work Hours for compliance with BP MER requirements

Ensure that BP drivers are approved and trained to BP MER requirements and maintain a register of all BP Professional and high mileage drivers

Administer the Defensive Driving Training, through a certified training provider, to all workforce drivers

Analyse VDR/IVMS (including „Tracksticks or equivalent) data for over-speeding, harsh braking and abrupt acceleration trends

Regulate driver behaviour through appropriate action to correct identified issues

Ensure use of Driving SOCs for critical routes

Maintain a register of all BP owned/leased vehicles, including a record of regular maintenance

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MERE-SR-PRO-00-0007 Rev. B01

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Supervise the day to day operation of any approved taxi/limousine service should the area have such a service contract

Ensure the HSSE reporting of incidents and events is consistent with Segment and Group requirements

Regularly monitor and feedback data from HSSE reporting to management

Ensure emergency supplies are maintained; e.g. vehicle First Aid Kits, tow ropes, high visibility vests, fire extinguishers etc in the vehicle fleet for which they are responsible

Recruit and place resources to cover Driving Safety roles; e.g. journey manager, vehicle inspector etc

Ensure BP owned/leased vehicles and Contractor supplied vehicles are in compliance with BP MER and entity/national vehicle requirements

Ensure compliance with the BP MER Requirements for Driving Safety and drive the local improvement / implementation plans

2.10 Journey Risk Manager

Journey Risk Managers shall:

Plan, monitor and close-out journeys in accordance with the BP MER Journey Risk Management Procedure MER-ALL-SOR-PRO-3.7-0019-00

Be responsible for the vehicle and driver until they return to home base

Be responsible for managing the return and onward journey(s).

Initiate relevant emergency protocol or man-lost procedures in the event of a collision or the vehicle being overdue

Review JMP and retain a copy for HSSE Statistics and Auditing.

Reviews and advises on weather conditions or other known hazards prior to releasing vehicles to travel to the field

Explain the Journey Management Process to the driver and passengers before embarking on the actual journeys

2.11 Drivers

Drivers shall:

Comply with the Driver Code of Behaviour as per section 3.4 of this document.

2.12 Passengers

Passengers shall:

Comply with the Passenger Code of Behaviour as per section 4 of this document.

PEOPLE

3.0 Drivers

3.1 General

All drivers must be trained, assessed, certified and medically fit to drive the class of vehicle that they are required to operate. No-one is allowed to drive on BP business without a valid BP MER Driving Permit, issued only after defensive driving training. All Professional Driver are also required to attend the Tiredness and Fatigue Mgt. Training.

3.2 Driver Selection Criteria

All drivers must:

be in possession of a valid and relevant national driving licence

be at least 23 years of age

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have a minimum of 5 years driving experience

be independently certified as medically fit including a baseline substance test, as set out in the GRP 3.4-0003.

undergo a pre-employment on-road assessment by a competent person, which must be documented and copies retained

In addition to the criteria above, drivers of Heavy Buses must:

be at least 30 years of age

3.3 Driver Training

All drivers, BP and contractors, must have a BP MER approved defensive driving permit for the class of vehicle they drive. Permits are issued by the training provider only after successful completion of BP approved Defensive Driving Training which shall be a minimum of one full day in duration. The validity of the permit is not more than three years, and must be revalidated by attending a one day retraining session before the expiry date.

In addition to the above, Fatigue & Tiredness Training is a mandatory requirement for all drivers who drive on BP MER work related journeys (professional and non-professional).

The Training provider and course content and materials for both Defensive Driving Training and Fatigue & Tiredness Management training must be approved by BP MER, and the extent and nature of this training and the training provider shall meet BP MER requirements laid out in MER-ALL-SOR-SPE-3.7-0001-00 This training and competence assurance is applicable to all vehicle operators. Training records must be maintained on the Driver Register of each country for professional and other workforce drivers who drive on MER business.

3.4 The BP MER Driver Behaviour Code

Drivers must:

Maintain a valid driving licence and valid BP MER Driving Permit for the class of vehicle they drive and carry them at all times when driving. Driver must inform their supervisor of any change to their driving licence status.

Operate the vehicle within the country’s legal requirements and keep all necessary documents in the vehicle at all times

Participate in HSSE communications, promotions and suggestions for measures to improve Driving Safety

Be free from impairment due to any substance or medication (alcohol, prescription medicines, over the counter drugs, behavioural substances, and illegal drugs)

Be rested and fit to drive without being impaired by tiredness or fatigue

Comply with BP MER policies and procedures on Night Driving and Journey Risk Management

Wear suitable sturdy footwear whilst driving. (“Flip-flops” are not permitted).

Wear safety shoes and coveralls whilst on duty and driving a Heavy Vehicle.

Conduct a vehicle check, record it using a Daily Inspection Checklist prior to using the vehicle and conduct walk-around checks during rest stops and on completion of the journey.

Report any defects noted and not use any vehicle which is in an unsafe condition

Discuss the Journey Risk Management Plan (JRMP) with the Journey Manager before undertaking any journey which requires a JRMP

Make sure that personal luggage is put in the partitioned storage area

Ensure that the Vehicle Data Recorder/In-Vehicle Monitoring System (VDR/IVMS) is activated before commencement of any journey

Ensure that the load is secure and is checked at regular intervals

Ensure that the vehicle does not move off until all passengers have fastened their seatbelt and that all occupants wear seatbelts at all times that the vehicle is moving.

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MERE-SR-PRO-00-0007 Rev. B01

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Utilise defensive driving techniques at all times

Obey all road traffic laws and never exceed BP MER speed limits

Be responsible for the safety of all occupants, the vehicle and cargo

Pull over and park in a safe place if they feel tired or fatigued during the journey and take an appropriate period of rest and/or short sleep and make alternative arrangements as necessary

Reverse heavy vehicles only with a trained “spotter”/banksman

Make sure that children under 12 are always seated in the back seat and wearing a seat belt or other securing system appropriate to their size and weight

Turn off the engine, remove ignition keys from the vehicle and ensure the handbrake is on when the vehicle is unattended.

Follow emergency response procedures as trained and briefed in case of emergencies

Promptly report any collision, injury, illness, unsafe or unhealthy condition (including if anyone pressurises them to violate Driving Safety rules or procedures), incident, near miss, spill or release of material to the environment as per Company’s Policy/procedures

NOT drive at Night unless on a journey which has been properly authorised under the Night Driving Policy

NOT undertake a journey which requires a Journey Risk Management Plan without following the Journey Risk Management Procedure

NOT use Company vehicles without authorisation

NOT tamper or interfere with any safety devices or any part of the vehicle which may cause the safety device to become ineffective

NOT use mobile phones, two-way communication devices (for example radios) or any other equipment which could distract them from driving

NOT engage in any activity that would distract them from attentive driving

NOT pick up or carry unauthorised passengers unless in an emergency

NOT undertake a driving assignment if their driving or working hours exceed BP limits, or they are feeling unwell, tired or fatigued.

NOT break the rules for any reason, even if requested to do so by a passenger (including senior colleagues)

NOT eat or drink while driving, or smoke in the vehicle at any time

NOT drive while using music headphones or ear phones.

3.5 Fitness for task

Professional Drivers must have a medical examination by an authorized doctor as a mandatory part of the selection process including a baseline substance test, as set out in GRP 3.4-0003. All records of examinations are to be held with the Company’s Occupational Health [OH] Advisor. The OH Advisor shall inform the Line Manager if a driver fails the medical examination or has been restricted from driving due to medical reasons. This examination must ensure fitness of the individual for the type of driving required. The Medical Assessment must align with BP Requirements for Fitness For Task Procedure as defined by BP Group. The assessment must include the following tests: � Balance � Urine analysis � Hearing � Blood test � Medication (both prescribed and over the counter), alcohol and illegal drug use � After the initial substance test, professional drivers should be included in a routine baseline substance test, as set out in GRP 3.4-0003.

Visual acuity, depth perception and visual fields

Risk factors for sleep apnoea

Mobility problems �

Cardiovascular risk (such as blood pressure, pulse, heart conditions) �

Neurological conditions (e.g., stroke, epilepsy. �

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Provide clear guidance on disciplinary action should a driver refuse to attend a feedback session without just cause or be found to have tampered with the VDR/IVMS equipment on the vehicle.

Display and communicate aggregated (not individual) performance to all drivers through briefings and/or on notice boards in appropriate languages at least quarterly.

Provide the Supplier Performance Lead with monthly reports identifying clearly the standards of contractor driving as reported through VDR/IVMS and the improvements/deteriorations in the standards from the previous month.

Ensure faults in the VDR/IVMS system are detected and repairs effected within one week of the fault being recognised.

Provide instruction and training to all drivers informing them of the VDR/IVMS policy, how it works, it records and the benefits of driving in compliance. Drivers must be made aware of the rewards which are available to drivers who are shown to be safe drivers and the process which the driver will be subjected to if the VDR/IVMS system shows substandard driving.

3.10 Compliance with Driving Rules

It is the policy of BP Middle East Region to provide positive recognition for individual performance and feedback with coaching and discipline for areas where performance or behaviours are below BP requirements. The MER HSSE Discipline Policy as administered in compliance with country legal requirements follows three broad principles:

Positive Reinforcement and Recognition

Constructive Feedback

Disciplinary action (depending on the nature and circumstances of the incident) following MER HSSE Discipline Policy

Failure to adhere to BP MER Driving Rules will result in coaching and/or appropriate disciplinary action being taken, up to and including dismissal. It is BP policy to comply with the applicable laws of the country where we operate, BP Code of Conduct and the requirements of BP Group and Segment Defined Practices and guideline documents. These BP requirements are translated to Policies and Procedures; including; MER Operating Policy, MER Driving Safety Policy, MER Control of Work Policy, and other MER Policies. These policies are posted at work locations in support of BP�s goals of “No accidents, no harm to people, and no damage to the environment” Anyone who works for BP is expected to follow these policies as a condition of employment. Should they breach any of these policies or behave in such a way to put themselves or others at risk, BP reserves the right to discipline the employee. If the act or behaviour is criminal in nature, BP will involve the local authorities. For sanctions against contractors who breach Driving Safety policies and procedures, the Supplier Performance Lead should consider the removal of specific contractor employees from the contract and/or use of Safety Penalty Payments and for serious or repeated safety breaches, the termination of the contract

Record Keeping

Driver non compliances must be noted and tracked on the BP MER and contractor Driver Records Spread sheet

3.11 Passengers

Passengers must:

Know, understand and keep to the relevant parts of this Driving Safety Procedure

On scheduled journeys, ensure they are ready to depart at the appointed time to avoid placing time pressure on the driver

Make sure that all personal luggage is put in the appropriate storage areas in the vehicle and secured

Wear a seat belt at all times when the vehicle is in motion

Provide map reading support to the driver

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Operate any cellular and / or satellite telephones or two way radios, including the drivers when the vehicle is in motion

Operate the in-vehicle audio entertainment system while the vehicle is in motion

Assess any possible driver fatigue and ensure rest stops are taken

Make sure that children under 12 are always seated in the back seat and wearing a seat belt or other securing system appropriate to their size and weight

NOT smoke in the vehicle

NOT engage in any activity that would distract the driver

NOT put any pressure on the driver (real or perceived) that they should break Driving Safety rules MER-ALL-SOR-PRO-3.7-0018-00 July 2011 – FINAL DRAFT FOR APPROVAL 15

PLANT

4.0 Vehicles

4.1 Insurance, registration and licensing

All vehicles must:

Be registered, licensed and insured in accordance with national legislation and standards

4.2 Vehicle selection

All vehicles used for work related journeys must be authorised for the nature of the journey they are to undertake – for example, Light Vehicles to be used on graded roads/off-road must be Field Compliant Vehicles. Motorcycles must never be used for any BP approved journeys in the MER

All passenger vehicles used for BP business must have at a least four star rating in the New Car Assessment Programme (NCAP) from Europe, America or Australia or a five star rating from the Japanese programme. The first choice for a journey should be to use a compliant vehicle with an approved professional driver. If this is not available then the second choice is a compliant vehicle with a non-professional but approved driver e.g. higher mileage BP MER Driving Permit holder. If this is not available then for urban and inter urban journeys an approved taxi or limousine service with compliant vehicles and drivers should be used, and only if none of the above are available should compliant personal vehicles and driver with BP MER Permit be used on BP business.

4.3 Taxi/Limousine Services:

If the Operating Area contracts for a Taxi/Limo Service, for BP business, the PSCM shall establish a formal contract with the selected local Taxi/Limo service, spelling out clear expectations from BP. This arrangement shall fulfil all safety requirements that a normal BP pool car/pool driver holds including:

All drivers used to service BP to be Defensive Driving trained and have a BP MER Driving Permit

All drivers used to service BP to be Tiredness and Fatigue Management trained

All drivers used to service BP to follow the BP MER Driver Behaviour Code

All vehicles used to service BP to be compliant to BP specifications. Although VDRs/IVMS are not mandatory in this type of service, the use of IVMS / VDRs should be encouraged. If they are not used the concerned supervisor must ensure that regular driver engagements are conducted and needs to participate in the engagements, periodically.

4.4 Use of Personal Vehicles on BP MER Business

Personal/perk vehicles should not be used on Company business. However, where BP employees do need to use their personal/perk vehicles and/or personal drivers, the following requirements apply:

vehicles must comply with BP MER vehicle minimum requirements

the employee/personal driver has a BP MER Defensive Driving Permit

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relevant Journey Risk Management is applied

if a personal driver of a BP employee is to be used on Company business, they must also have completed training in Tiredness & Fatigue Management and the Journey Risk Management process.

4.5 Specification for Light Vehicles

All Light vehicles MUST:

Have a tare weight of more than 1000kg

Be suitable for operation in ambient temperatures experienced in the local environment.

Be fitted with a serviceable air conditioning system able to maintain an in-cab temperature of less than 30ºC under all driving conditions.

Be fitted with 3 point seatbelts and head restraints for all passengers and the driver.

Be fitted with Anti-Lock Braking Systems (ABS).

Be fitted with frontal airbags (as a minimum) for both the driver and front seat passenger (i.e. dual airbags).

Be fitted with a functioning Vehicle Data Recorder/In-Vehicle Monitoring System (VDR/IVMS) which complies with section 3.8 of this document

Have tyres which are fit for purpose, including spares, and which are of the same manufacturer, type, profile and tread pattern, except when the vehicle or tyre manufacturer recommends a different type for certain axles or to return to base or complete a task in an emergency to replace the spare. Tyres must be radial, with a minimum tread depth of 1.6mm across 75% of the tyre width.

A notice in or on the vehicle must clearly identify the correct tyre pressures for each environment as per the manufacturers guidance.

Be fitted with a spare wheel and the appropriate equipment to safely change a wheel.

Have any metal parts of external spare wheel mounts which are in contact with the tyre, insulated to avoid heat compromising the integrity of the tyre.

Have rear brake lights which are clearly separated from rear lights, and a third brake light mounted centrally and high.

If there is more than one row of seats the vehicle must have at least four doors.

Have the maximum payload details (in kg) of a cargo or load area clearly visible to persons loading the vehicle on the outside of the cargo area.

Have luggage space physically separated from the passenger area by a solid partition (for saloon or hatchback passenger cars), or a wire-mesh screen (for estate cars, station wagons and vans). The wire mesh must allow adequate rear visibility through the screen.

Have two external mirrors and an internal mirror.

Be fitted with a permanent working in-vehicle audio entertainment system.

Be fitted with a multipurpose dry powder fire extinguisher with a capacity of at least 0.9 kg. The fire extinguisher must be securely mounted on a bracket.

Have a securely stowed first aid kit inside the vehicle.

Carry a minimum of one hazard warning triangle. Vehicles that are more than 2 metres wide must carry a minimum of two.

Have high visibility vests for each vehicle occupant up to a maximum of 5 per vehicle.

Be fitted with an audible reversing alarm, if the vehicle is a minibus or van.

Be compliant with ADR specifications if carrying hazardous materials and also comply with UN Hazardous material labelling requirements.

Be equipped as follows if they are to be authorised as Field Compliant Vehicles (FCV) for use on graded roads or for off road activities: � Be fitted with rollover protection device as per the engineering specification in MER-ALL-SOR-SPE-3.7-0004-00

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Have two red high-intensity lights fitted as high and as far apart as practicable (wired to the headlight switch, but also with an override)

Have two spare wheels

Carry a spade

NOT have any modification made (including the fitting of towing equipment) without endorsement from the vehicle manufacturer or the local agent.

NOT be fitted with a metal bull-bar.

NOT be fitted with re-treaded tyres.

NOT be fitted with inward facing or folding seats, with the exception of ambulances.

NOT have signs, stickers or labels fitted in such a manner that they obstruct the driver's vision or impede the driver's use of any controls.

NOT have ornamental fittings or other items mounted or hung inside the cab, or outside the vehicle.

4.6 Specification for Heavy Vehicles

4.6.1 Heavy Cargo vehicles MUST:

Be suitable for operation in ambient temperatures experienced in the local environment.

Be fitted with 3 point seatbelts and head restraints for all passengers and the driver.

Be fitted with a functioning Vehicle Data Recorder/In-Vehicle Monitoring System (VDR/IVMS) which complies with section 3.8 of this document

Have tyres which are fit for purpose, including spares. Tyres must have a minimum tread depth of 1.6mm across 75% of the tyre width.

A notice in or on the vehicle must clearly identify the correct tyre pressures for each environment as per the manufacturers guidance.

Be fitted with a spare wheel

Have any metal parts of external spare wheel mounts which are in contact with the tyre, insulated to avoid heat compromising the integrity of the tyre.

Have rear brake lights which are clearly separated from rear lights.

Have the maximum payload details (in kg) of a cargo or load area clearly visible to persons loading the vehicle on the outside of the cargo area.

Have two external mirrors (and an internal mirror if appropriate).

Be fitted with a permanent working in-vehicle audio entertainment system.

Be fitted with a multipurpose dry powder fire extinguisher with a capacity of at least 1.5 kg or foam extinguisher with a capacity of at least 1.5 litres. The fire extinguisher must be securely mounted on a bracket.

Have a securely stowed first aid kit inside the vehicle.

Carry a minimum of two hazard warning triangle.

Have high visibility vests for each vehicle occupant up to a maximum of 5 per vehicle.

Be fitted with an audible reversing alarm.

Have a vehicle retarder which may be an exhaust brake.

Have a dual-circuit, dual-line service brake system with a secondary braking system, and (for vehicles which will tow a trailer) two-line or three-line colour coded trailer brake system fittings. All braking systems to be fail-safe in the event of loss of air pressure.

Have a sleeper cab design for any cab used for a driver to sleep in overnight. Where a helper is also employed in the cab a double sleeper cab must be used.

Have a secured storage box for tools and auxiliary lashing equipment.

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Have a heavy-duty rear bumper which the vehicle or trailer manufacturer can certify conforms to Regulation No 58 of the Economic Commission for Europe of the United Nations (UN/ECE) or equivalent.

Have visibility markings as per national legislation.

Be compliant with ADR specifications if carrying hazardous materials and also comply with UN Hazardous material labelling requirements.

Have colour coded palm couplings.

Have colour coded dual brake lines (Red: emergency, yellow: service brake)

Have a fifth wheel which oscillates longitudinally only (unless hauling a specialised type of trailer, such as steerable, which may require a freely oscillating fifth wheel).

Be fitted with blind spot mirrors

Be constructed so that the ratio of the height of the centre of gravity (in a fully loaded condition) divided by the wheel track (the distance between the outer points of contact with the ground of the right-hand tyre and the left-hand tyre of the same axle) is not more than one.

Also be equipped as follows if they are to be authorised for use on graded roads or for off road activities:

Have two red high-intensity lights fitted as high and as far apart as practicable (wired to the headlight switch, but also with an override)

Additionally if they are to be used off-road have power to at least two axles, limited slip differential or differential lock and off-road tyres.

NOT have any modification made (including the fitting of towing equipment) without endorsement from the vehicle manufacturer or the local agent.

NOT be fitted with re-treaded tyres on the steering axle.

NOT be fitted with inward facing or folding seats,

NOT have signs, stickers or labels fitted in such a manner that they obstruct the driver's vision or impede the driver's use of any controls.

NOT have ornamental fittings or other items mounted or hung inside the cab, or outside the vehicle.

For heavy vehicles not fitted with Air-conditioning system, consideration should be made to install serviceable air conditioning system able to maintain an in-cab temperature of less than 30ºC under all driving conditions.

4.6.2 Bulk HV Cargo

In addition, all bulk liquid HVs MUST:

Have secure hatches and fittings that do not leak if the vehicle rolls over

If equipped with a PTO Operated Pump, also have an air valve control which interlocks the power take-off engagement with the braking system, so that the brakes are applied and the vehicle cannot be moved when pumping.

In addition to complying with national legislation, all tanker vehicles must be clearly colour coded and/or labelled to indicate the load type.

Have a maximum volume between two partitions or surge plates of 7500 litres.

Surge plates and partitions must be dished, with a depth of dish of not less than 10cm or must be corrugated, profiled or otherwise reinforced to give equivalent strength. The area of the surge plate must be at least 70% of the cross-sectional area of the tank.

Must be fitted with a minimum of two manholes (except those having a fully opening rear end).

Have manholes which (except in the case of potable water tankers) must be designed to resist opening in the event of a rollover.

Have manholes which (except in the case of potable water tankers) must be protected by a valance. The valance must be higher than the manhole and cover, and any other tank top fittings. It must be designed to withstand 2 times the weight of the fully loaded vehicle in a vertical direction, and 1.5 times the weight of the fully loaded vehicle in a horizontal direction. Drainage of the valance must be provided.

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Be protected from overpressure by being fitted with at least one pressure relief valve or vent, which may be fitted within a manhole.

Have a suitable flame/spark arrester on all vents (other than water tankers).

Be fitted with a non-slip walkway a minimum of 600mm wide for access to the tank top with a non-slip ladder to enable access to the walkway. The ladder should be designed so that the lowest rung is between 40cm and 90cm from the ground

Be fitted with hand rails on the tank top for all Water tankers. Although not mandatory on hydrocarbon tankers (due to terminal loading restrictions) folding hand rails are recommended.

Have foot valves (with shear grooves) and secondary shut-off valves on each outlet when carrying motor fuels.

NOT have petrol driven auxiliary discharge pumps.

Fitment of ABS is preferred for all Heavy Vehicles but only mandatory for Buses.

4.6.3 Heavy Buses

Buses which have a capacity of more than 26 persons or a kerb weight over 4500kg MUST also:

Be suitable for operation in ambient temperatures experienced in the local environment.

Be fitted with a serviceable air conditioning system able to maintain an internal temperature of less than 30ºC throughout the bus at all times when the engine is running.

Be fitted with a 3-point inertia reel type seatbelt for the driver, and all front seat passengers. All other passenger seats must be fitted with either a 3-point inertia reel seatbelt or 2-point lap seatbelt as a minimum. Passenger seatbelts must be securely fastened to the frame.

Seats must be of fabric material, and if fitted with seat covers these must be of fireproof fabric.

Be fitted with a functioning Vehicle Data Recorder/In-Vehicle Monitoring System (VDR/IVMS) which complies with section 3.8 of this document

Have tyres which are fit for purpose, including spares. Tyres must have a minimum tread depth of 1.6mm across 75% of the tyre width.

A notice in or on the vehicle must clearly identify the correct tyre pressures for each environment as per the manufacturers guidance.

Be fitted with a spare wheel

Have rear brake lights which are clearly separated from rear lights.

Have two external mirrors (and an internal mirror if appropriate).

Be fitted with a permanent working in-vehicle audio entertainment system.

Be fitted with a multipurpose dry powder fire extinguisher with a capacity of at least 1.5 kg or foam fire extinguisher with a capacity of 1.5 litres. The fire extinguisher must be securely mounted on a bracket.

Have a securely stowed first aid kit inside the vehicle.

Carry a minimum of two hazard warning triangles.

Have high visibility vests for the driver and helper.

Be fitted with an audible reversing alarm.

Have a dual-circuit, dual-line service brake system with a secondary braking system. All braking systems to be fail-safe in the event of loss of air pressure.

Have visibility markings as per national legislation.

Seatbacks and any wall panel or fixture in front of any passenger seat must be smooth and padded with no sharp edges.

Have a minimum of four emergency exits clearly signed, to include doors, emergency exit windows or emergency roof hatch, one of which must be situated in the rear section of the bus.

Have completely enclosed internal luggage space. A sliding webbing net top enclosure is acceptable. If the door or lid is hinged, it must be secured by a latch or bolt.

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Have padding fitted to any handrail adjacent to the main doors of the bus.

Have a 'look down lens' in the rear window or a wide angle mirror mounted at the rear of the vehicle.

NOT have any modification made without endorsement from the vehicle manufacturer or the local agent.

NOT be fitted with re-treaded tyres on any axle.

NOT be fitted with inward facing or folding seats,

NOT have signs, stickers or labels fitted in such a manner that they obstruct the driver's vision or impede the driver's use of any controls.

NOT have ornamental fittings or other items mounted or hung inside the cab, or outside the vehicle.

In addition to the above, Heavy Buses/Coaches for long distance commuting MUST:

Have a robust steel cage type of body construction to increase body strength and ensure a survivable space for passengers in the event of a roll over. To comply with the international standards UN/ECER66-01, UN/ECE R94 and UN/ECE R95.

Have a robust seat strength and anchorage of the seat to the floor of the bus which must comply with the international standards UN/ECE R17 and UN/ECE R80. Wooden floors are not allowed.

Have robust seat belt anchorage points which must comply with the international standard UN/ECE R14.

Have window glass to the standard in UN/ECE 36 and each window must have a glass breaking hammer adjacent to it.

Have seat backs that measure a minimum of 1 metre from the seat level of the bus to the top of the head restraint.

Be fitted with Anti-Lock Braking Systems (ABS).

4.7 Vehicle maintenance management system

All vehicles used on BP work related journeys must be maintained and inspected as per the BP MER Vehicle inspection and Maintenance Procedure MER-ALL-SORPRO-3.7-0020-00. All BP vehicles and contractor vehicles dedicated to BP business must be recorded on the relevant country Vehicle Register. Any vehicle which, upon inspection at a BP MER site/concession area, is considered to be not roadworthy shall be repaired at site or removed by a recovery vehicle by the contractor and all associated costs shall be for the contractor’s account.

4.8 Vehicle Operating Life:

Light Vehicles: Vehicle life shall be assessed after 4 years or 200,000 km, whichever comes first, and shall be based on technical inspection and whole life cycle costs. It is recommended that a technical third party should be consulted and the assessment should highlight the remaining life of the vehicle.

As best practice in BP, the maximum working life of a vehicle is usually 250,000 km or 5 years, whichever comes first, and that it has not been involved in major collisions. Efforts should be made to rotate vehicles on tasks to ensure that kilometres driven are evened out amongst the vehicle fleet.

Heavy Vehicles: All Heavy vehicles, including buses, which are deployed in support of BP MER cargo and passenger vehicle operations, should be no more than 4 years old. However, vehicles which have auditable maintenance records, and which have current and valid inspection certification, may be acceptable subject to the approval of BP Logistics Team Leader.

PROCESS

5.0 Journey Risk Management Journey Risk Management minimises exposure to road transport related risks and ensures that robust controls are in place for each journey to manage the residual risk.

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The principles of Journey Risk Management apply to all journeys; the need for the journey must be challenged and drivers must be trained and hold a valid permit, vehicles must be to the required standard, VDR/IVMS must be installed, route risks assessed and all risks reduced to ALARP.

The BP MER Journey Risk Management Procedure MER-ALL-SOR-PRO-3.7-0019-00 must be applied to all journeys not specifically exempt under that procedure. Audits of Journey Risk Management should use the checklist Key Points: -The need for all journeys must be challenged -All journeys must be planned -All areas of travel must have route risk assessments (specific routes or area wide for urban areas) -All journeys requiring a formal Journey Risk Management Plan must follow the BP MER Journey Risk Management Procedure

Some journeys carry elevated risks. The risks of such journeys must be identified and effectively managed, which will require stronger and alternative controls than are incorporated within the standard Journey Risk Management Planning procedure. Such journeys/operations may include (but are not restricted to):

security sensitive conditions

unusual weather conditions

movement of large number of personnel

movement of abnormal loads

rig moves/camp moves (conducted by rig/seismic contractor, supervised by BP) – these must include the requirements of the BP MER Convoy Procedure MER-ALL-SOR-PRO-3.7-0022-00.

5.1 Reduced Visibility and Night Driving

BP has strict restrictions on night driving which are detailed in the BP MER Night Driving Policy MER-ALL-SOR-POL-3.7-0005-00.

Night driving is defined as driving within the time period between sunset and sunrise. The full policy gives details on when night driving is permitted and the procedure for authorising any night driving.

The main principle is:

All activities must be planned in order to avoid the need for night driving, including circumstances where an approved activity takes place during the night. Supervisors responsible for work activities must ensure that these activities do not require night driving by support functions or service providers. Other reduced visibility is caused by rain, mist, fog, dust, sandstorms or a vehicle windscreen which cannot be kept clear.

When driving on BP business, all drivers must risk assess the changed situation to determine if continued driving is reasonable and take the precautions noted in the BP MER Reduced Visibility Driving Procedure. MER-ALL-SOR-PRO-3.7-0021-00.

5.2 Convoy Driving

BP or contractor vehicle convoy movements, such as rig, seismic and camp moves must be risk managed and include the requirements of the BP MER Convoy Procedure MER-ALL-SOR-PRO-3.7-0022-00. Strong emphasis and additional controls must be placed on driver behaviour in the execution of these moves.

5.3 Load Securing Principles

All loads must be secured correctly with the correct type and number of lashings or securing devices as per BP MER Load Securing Checklist MER-ALL-SOR-CKL-3.70002-00. In principle:

the vehicle must be the correct size and weight capacity for the load

chains must not be used to secure pipes and tubulars

use a minimum of 4 x side stanchions per side and 4 x webbing belts to secure pipes and tubulars

chains, belts and hooks must be regularly inspected to ensure that they are in useable condition

metal loads must not be placed on a metal bed trailer unless wooden or rubber sheets or dunnage are placed between the load and trailer bed

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shipping containers must only be transported on trailers equipped with twist locks, which must be engaged

prior to commencing the journey, all load restraint methods should be checked for tautness, correct angles and rechecked again every 100km on blacktop and every 50km on graded roads, or after taking sharp evasive action

heavy tracked plant and mobile cranes must be moved only on low bed trailers to reduce the centre of gravity

with adequate securing to prevent sideways and fore and aft movement.

drivers are responsible for safely securing their loads. If a driver has any concerns about the way in which the cargo has been loaded then they must not move until the load is repositioned to their satisfaction.

5.4 Reverse Parking Practice

The BP MER Reverse Parking standard practice is; “when driving a BP work related or BP leased vehicle and whenever practical, the driver should reverse park into available parking spots”

Safety statistics suggest it is generally safer to reverse into a parking place, than to reverse out into possible traffic or pedestrians. The logic for reverse parking is that when first entering a parking area, the driver has better visibility of the available parking spaces, location of other vehicles and stationary objects, and pedestrian movement.

There are times that it may be safer to forward park that to reverse park. These include parking areas that have angled parking and/or narrow spaces or heavily congested areas where there is inadequate space to position the vehicle to back up safely. Driver skill in reversing a vehicle also presents some level of risk; however, the driver should always assess whether it is safer to reverse park on arrival vs. reversing out into traffic or into a congested parking area when leaving.

6.0 Road and Signage Infrastructure Road infrastructure, whether publicly owned and operated or roads constructed within the concession area has a key impact on Driving Safety.

6.1 Public Roads

Our ability to influence national roads is limited. However, poor road design and signage must be taken into account in route risk assessments and Journey Risk Management Plans. BP MER Entities must consider how they can influence the situation in high risk areas along key routes, by initiatives such as reporting damaged infrastructure/signage and social investment initiatives such as providing road safety engineering audit training to local highway engineers (to ensure that any future changes to the network will result in more safely engineered roads and signage).

6.2 Concession Roads

We do have influence over the road infrastructure in our concession areas. It is important to ensure that design, construction, signage and maintenance of this road network are to safe standards. BP MER Entities must ensure that they have appropriate procedures in place for the effective inspection and monitoring of road and signage condition (including an asset register of signage), and timely remedial action to address any significant defects identified. Inspections should be undertaken monthly on key/busy routes and every other month on less used routes.

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PERFORMANCE

7.0 Performance Monitoring and Improvement Performance Improvement Cycle (PIC):

Intent: Consistently implement the

Driving Safety requirements across the Middle East Region Risk Assess: Assess the risks to safe land transport operation within the Middle East Region

Plan and Controls: Development of a Driving Safety Management System, including this Operating Procedure

Implementation & Operation: Implementation of the MER Driving Safety Policy, Operating Procedure and associated documentation. Measurement, Evaluation and Corrective Action: KPI‟s are to be monitored to assess the status of the regions‟ operations on Driving Safety, and appropriate corrective action taken. Management Review & improvement – S&OR VP will review quarterly and at year end to document successes and improvement opportunities

7.1 Driving Safety Performance Improvement

Driving Functional Authority will compile a Risk Action Plan [RAP] which will be based on Probable and Worst Case Driving Safety Risk Profile of the Region. The RAP will be approved by Regional Leadership Team for onward submission to the Upstream Segment and overall Risk Aggregation.

The Regional RAP shall be cascaded to all Functional Teams for finalizing their respective Performance Improvement Action Plans. Once approved, the same shall be monitored on a quarterly basis.

7.2 Regional (MER) Metrics for Driving Safety

The MER has two high level performance metrics in the Annual Plan, for measuring Driving Safety Performance: Serious Vehicle Accident Rate (SVAR)

SVAR -SVAs per one million kilometres driven SVA – a Motor Vehicle Collision which has been recorded in Traction with a severity level of A to G inclusive; examples;

o any incident involving a motor vehicle rollover, o incurring disabling damage requiring any of the Motor Vehicle(s) involved (BP and/ or 3rd party) to be

recovered from the scene; o recordable injury to any single person off site; and o any off-site spill greater than 1 barrel of product being transported by the vehicle

Total Vehicle Accident Rate (TVAR) TVAR – The sum of all light vehicle, all heavy vehicle and all mobile plant accidents per one million kilometers driven, recorded in Traction with a severity level of A-H. Countries/Directorates must monitor their performance throughout the year. Country HSSE Manager must conduct a trending analysis of driving related incidents

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7.3 Assurance on Implementation of GRP 3.7 -0002

Periodic assessment of driving activities must be conducted to assess the implementation status of GRP 3.7 -0002 and local policies and to assure that management processes and plans are effective. Compliance with this BP MER Driving Safety Procedure ensures compliance with GRP 3.7 – 0002, and consequently monitoring of this Procedure also fulfils the requirement for monitoring GRP 3.7 – 0002.

The assurance shall be at 3 levels:

Level – 1: Operating area Assurance (Periodic Monitoring)

The following shall be used as ongoing indicators of performance by individual business (BP Entities & contractors):

Leading Indicators

Professional drivers permitting and training (and all non-professional who drive on Company Business) o Measured as a percentage of drivers with BP MER Driving Permits, medicals and Fatigue Management

Training against the 100% requirement

Other Permit holders drivers permitting and training (who do no driving on Company Business i.e. perk vehicles and personal drivers)

o Measured as a percentage of drivers with BP MER Driving Permits against the 100% requirement

Vehicle roadworthiness o Measured as a number of non-compliant vehicles in annual and random vehicle inspections as a

percentage of total vehicle inspections

Average number of empty seats per light vehicle on trips under BP Journey Management to and from concession areas

o Target rate between 1 and 1.5

Number of Leadership Verification visits/Safety Observation Cards/Safe Cards which raise Driving Safety related issues (monthly trend) �

Percentage of kilometres driven by BP drivers, BP Dedicated drivers and Non-dedicated drivers �

Number of vehicles driven on the road on BP business per month �

Number of non-authorised vehicles within BP Operational Boundary

Target of zero Note: KPIs to be included in monthly report Lagging Indicators

Number and rate of all driving related incidents � Journey Rate (Total workforce hours worked divided by Kilometres driven)

Rate of infractions on VDR/IVMS or equivalent vehicle data recorder data per kilometre driven on a monthly basis.

Rate of infractions on VDR/IVMS or equivalent vehicle data recorder data per hour driven on a monthly basis.

Rate of other identified infractions per 10,000 kilometres driven on a monthly basis (e.g. mobile phone use, erratic driving).

Rate of other identified infractions per 100 hours driven on a monthly basis (e.g. mobile phone use, erratic driving).

Journey Risk Management Plans with non-compliances as a percentage of total Journey Risk Management Plans

Compliance with BP MER requirements As noted in the quarterly monitoring table (see below)

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Addendum 2 - GRP 3.7 -0002 Periodic Monitoring for Contractors