Driving Efficiency in Procure-to-Pay (P2P) with eProcurement Technology

Increase productivity with integrated orders and acknowledgements

Purchase Order

Automate Order and Payment Process Save time finding pricing and selecting products

Optimize operational efficiency

Customer Owned – Department & Budget Management Tool Reduces the number of connections to multiple suppliers

Purchase OrderFile Formats• EDI 850• XML (cXML, xCBL)• Flat File• Delimited Required Information• PO number & PO Date• Ship-to address• Buyer contact info• Line item detail

Value Added Network (VAN)• EDI Transactions – 850, 855, 810, 997• Grainger uses Sterling Commerce

Marketplace• XML Structured Transactions • cXML, xCBL• EDI Transactions

ERP / Direct Connect• EDI or XML Transactions• HTTPS or SFTP with PGP encryption• AS2

AcknowledgementFile Formats• E-Mail• cXML• EDI 855• xCBL POR

InvoiceFile Formats• EDI 810• cXML• xCBL

Punch-Out CatalogThe DUNS number is the preferred From Credential for both Punch-out & Order

Utilizes Grainger’s web based catalog and provides the following:• Enhanced content and parametric data• Robust search engine• Real-time Pricing and Availability• Shared Lists• eQuotes• Integrated KeepStock

Required Information• OCI v2.0 or cXML• DUNS number• Corporate Phone Number• Single account or multiple account• Punch-out location codes for multi-account

Hosted FilesData is deployed within the customers procurement system

ERP / Direct Connect Supply-Chain/Procurement Networks

Save time with real-time pricing, availability, and enhanced content

Punch-Out CatalogAutomating procurement through integrated solutions

ConnectionsStreamline billing and reconciliation with electronic invoices

Invoice

Getting Started is easy! Simply contact your Grainger Sales Representative.

These are some of Grainger’s supported ERP & Supply-Chain/Procurement Networks (complete list available upon request)

Standard Offerings

eProcurementManage Shop

Order

Manage Shop

Order

Cost Allocation

Internal Product Distribution

Pricing

Finding Products

Select Supplier

Paying Made Easy

Receiving Your Order

Fast & Easy Ordering

Cost Allocation

Internal Product Distribution

Receiving Your Order

Fast & Easy Ordering

Pricing

Finding Products

Select Supplier

Paying Made Easy

eProcurement Implementation Process Flow

DiscoverRequirements

Validation - InitialTesting/Connectivity

Implementation -ProductionMapping/Testing

Adoption -Post Go-LiveSupport

To learn more about Grainger’s eProcurement Solutions please contact your Grainger representative today.

Driving Efficiency in Procure-to-Pay (P2P) with eProcurement Technology

You’ve made the decision to integrate your MRO spend with Grainger’s eProcurement Solution – Now what’s next?

Shopping:• Punchout Catalogs • Hosted Catalogs

Ordering:• Purchase Order Integration• Integrated KeepStock• Integrated Sourcing Quotes

Invoicing:• Electronic Invoice• Electronic Payment – EFT/ACHv

Here is a list of the standard project types we currently support:

Solution Required TaskPunchout Catalog

Purchase Order Integration

Electronic Invoice

Integrated KeepStock

Hosted Catalog

Grainger Provides Punchout URL & Credentials

Customer Submits Test Orders to Grainger

Customer Submits Location List

Customer Completes Invoice Questionnaire

Customer Completes Test Scans

Grainger Seller Submits Content Requests

A Grainger Sales Representative will gather initial information including both business and technical contacts along with the type of platform you are looking to integrate.

This information will then be entered into the Grainger ePro Request system and within 2-3 business days an eCommerce Solutions Manager (ESM) will be assigned to your project.

The ESM will then work with you to understand your eProcurement goals and objectives, and gather additional technical information.

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In order to keep things moving and on track, it’s important that all tasks be completed in a timely manner. Once these tasks are completed, your project can be assigned to a Grainger Programmer and we will begin building your integrated solution. This will occur after all required tasks and preliminary testing is completed.

Once all programming is complete, Grainger may require additional testing prior to moving your project to production. In order to ensure your project is completed on schedule it is necessary that all requests for testing be completed as soon as possible. Any delays in fully testing your integration may delay the anticipated go-live.

After all testing is complete your project will move to production. Once this occurs, the Grainger eCommerce Solution Manger will work with you to develop a strategy to ensure you are achieving your procure-ment goals and objectives.

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Your specific project may include one or more of the above project types and this will help determine the amount of time and resources required to complete the project.

Depending on the type of project requested, Grainger will either provide or request one or more of the following.:

Glossary of Terms:AS2 - A secure method for transferring electronic documents over the internetXML - Generically, this refers to any document that utilizes a compliant, nested, tag-based structure that makes it both human and machine readablecXML - The most widely-used, XML-based business document standard in the USxCBL - An XML-based business document standard commonly used in EuropeOpen Catalog Interface (OCI) - Standard format used in some systems, most notably SAP, for punch-out shopping.

EDI 810 - EDI format for an InvoiceEDI 850 - EDI format for a Purchase OrderEDI 855 - EDI format for a Purchase Order AcknowledgementDUNS Number - A nine-digit number used to uniquely identify businesses. Commonly used to identify entities in EDI, cXML, and other electronic business document formats.Punch-Out Catalog - Provides access to web-based catalogs via a link within ERP and eProcurement Systems