Driving Efficiency in Non-Instructional Operations

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IMPROVE SUSTAIN ASSESS theleanleap.com | [email protected] Driving Efficiency In Non-Instructional Operations

description

A brief overview of how to drive efficiency in the non-instructional areas of public schools. Discusses LEAN Frog's ASSESS, IMPROVE, SUSTAIN approach to ascending to efficient and effective processes. Also, presents the LEAN Frog LEAN School Management System.

Transcript of Driving Efficiency in Non-Instructional Operations

Page 1: Driving Efficiency in Non-Instructional Operations

IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

Driving EfficiencyIn Non-Instructional Operations

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IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

Always Take The

Stairs…

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IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

Leave the Saw at Home…

Especially the Circular Ones

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Ascend to Excellence…

Through Continuous

Improvement

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Begin by understanding that VALUE = Student Achievement!

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IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

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IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

Processes

Organization

Identify Process Wastes… The Silent Killers:• Unnecessary or

Inappropriate tasks• Waiting or Searching• Poor

Outcomes/Errors• Redundant Activates• Lack of Controls• Monitoring without

reason• Data unreliability• More…

Identify Organization Wastes… • Lack of or

inconsistent focus across organization

• Structure that does not reinforce optimum behaviors

• Inability of staff to act accurately and quickly

• Missing ownership• Misalignment• More…

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IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

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IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

One Improvement Approach: Value Stream Mapping (VSM)

1. Select a process to improve. Develop a business case statement and SMART goals and form team. (DEFINE)

2. Value Stream Map (VSM) the current state. Select a product family, VSM current process, and calculate metrics. (MEASURE)

3. Analyze the current state VSM. Review sources of waste and identify opportunities for improvement.(ANALYZE)

4. Develop a future state vision. Use Lean concepts like visual management, continuous flow, error proofing, and standardized work. (IMPROVE)

5. Implement improvement ideas. Develop an implementation plan and present it to management for approval. (CONTROL)

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IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

Benefits of the VSM Process“We See together, we learn together, we grow together”

• Accurate understanding of what actually is occurring in the process and what steps are adding or directly impacting Student Value along with which ones are “wasteful”

• The cross functional team ensures that required inputs/ outputs are received and met

• Increases understanding of cross department processes

• Gets immediate buy-in to improvements

• Reduces the need for extensive training

• Leads to process standardization and performance management

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IMPROVE SUSTAINASSESS theleanleap.com | [email protected]

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LEAN School Management System (LSMS)

LEAN SCHOOL MANAGEMENT

SYSTEM

STATE LAW

FEDERAL LAW

SCHOOL POLICY

Finance Manual

Internal Procedures

Employee Handbook

Student Handbook

Work Instructions

Forms Other

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The 7 Cross-Functional Focus Categories of the

LEAN School Management System

District Leadership

and Strategy

Staff Engagement

and Development

(Certified and Classified)

Stakeholder Engagement (Students, Parents,

Community)

Value Creation

Processes (Curriculum,

Instruction, etc.)

Pupil Support Processes

(CNP, Transportation,

etc.) Internal Support

Processes (IT, HR, etc.)Information/

Data Measurement, Management, and Analysis

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Measurement is Key to the LEAN Frog LSMSAll Key Process Outcomes, across at least four perspectives:

Measuring across different perspectives allows for the MOST accurate view of how your district is performing, it’s ability to continue to perform, and where improvements can be made.

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For More Information Contact: [email protected]