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Zamboanga City
Inter‐Agency Rapid Needs Assessment ‐ Initial Report
18 September 2013
Sports Complex: Zamboanga City, 18 September 2013 © IOM 2013
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Zamboanga City Inter‐Agency Rapid Needs Assessment Initial Report
(18 September 2013)
1. Background
On 9 September 2013 armed conflict started between the Armed Forces of the Philippines (AFP) and the Moro
National Liberation Front (MNLF) in Sitio Bugok, Barangay Santa Catalina escalating to Barangays Santa Barbara,
Rio‐Hondo, Mampang and Mariki, all in Zomboanga City.
On 16 September, a joint needs assessment mission was organized by the Office of Civil Defense (OCD) and the
Philippines Humanitarian Country Team/Mindanao Humanitarian Team (HCT/MHT) in response to the Office of Civil
Defense’s invitation to conduct a rapid needs assessment in the evacuation centers (See Annex 1 – Assessment
request). In an effort to obtain a better understanding of the humanitarian needs and gaps of the affected people
brought by the ongoing armed conflict in Zamboanga City the specific objectives of the assessment were to:
a. Conduct a rapid needs assessment of 10 pre‐identified evacuation centers.
b. Support the government with specific information on cluster’s needs and gaps.
The following evacuation centers and surrounds were assessed: Don Joaquin Enriquez Memorial Sports Complex,
Cawa‐Cawa Shoreline, Tumaga Barangay Hall, Lunzuran Barangay Hall, Immaculate Concepcion Elementary School
(ICES) and Don Pablo High School (See Annex 2 – Assessment Location Map).
2. Roles and Responsibilities
1. OCD ARMM to provide security while the team was travelling from Cotabato to Zamboanga City.
2. OCD Region 9 director to provide a situation and security briefing particularly on the areas where the
evacuation centers are located. This is to provide the Team information on the underlying risk to the
team in going to the evacuation centers.
3. UNFPA and OCD Region 9 to the health and protection issues including GBV and child protection.
4. IOM and CFSI to cover CCCM, Shelter, Food Security and NFI issues.
5. Fit for School of Zamboanga (NGO) and OCD BASULTA to cover the WASH and Education cluster
concerns.
6. OCHA and OCD 9 to provide for the overall coordination and cover demographic information
7. UNDSS to advise the Team on security issues that may be the basis to adjust its POA.
3. Mission Itinerary
16 September: Draft the plan of action (POA), noting that it is subject to change pending the security situation.
17 September: Travel to Zamboanga City
I. Road assessment conducted while enroute to Zamaboanga City (Annex 3 – Road Assessment).
II. OCD ARMM/BASULTA and HCT/MHT assessment team members (UNDSS‐2; UNOCHA‐3, UNFPA‐1; IOM‐1
and CFSI‐1), from Cotabatro proceeded to Zamboanga City.
III. The team from Cotabato was joined in later with the OCD 9 assessment team members
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IV. Final composition of the Zamboanga City Joint Rapid Needs Assessment team: OCD ARMM/BASULTA ‐ 3;
OCD 9 ‐ 3; UNDSS ‐ 2; UNOCHA ‐ 3, UNFPA ‐1; IOM ‐ 1 and CFSI ‐ 1; Fit for School (NGO, UNICEF WASH
partner) ‐ 1, total: 15 people.
V. Upon arrival in Zamboanga City, the assessment team, was briefed by the Police on the security situation in
Zamboanga City, highlighting the curfew hours, 8 PM to 5 AM.
18 September: Evacuation centre assessment
I. Briefing with ASec Gudmalin, and received further briefing and guidance from the Department of Social
Welfare and Developmewnt (DSWD).
II. Courtesy call to Sec Soliman, DSWD.
III. After the assessment in Don Joaquin Enriquez Memorial Complex, UNDSS advised to withdraw evacuation
centres in Tetuan from the proposed assessment list, due to security concerns.
IV. Based on advice, the following evacuation centers were assessed:
1. Joacquin Enriquez Memorial Sports Complex
2. Cawa Cawa Shoreline Evacuation Centre
3. Immaculate Conception Academy School
4. Immaculate Conception Elementary School
5. Tumaga Barangay Hall
6. Lunzuran Barangay Hall
7. Don Pablo High School
V. Preliminary report drafting
19 September: Debrief and travel
I. Debrief to OCD 9 II. Debrief to Sec Soliman, DSWD III. Travel to Pagadian/overnight in Pagadian
20 September: End of mission
I. Travel to Cotabato
II. Brief MHT III. End of Mission
4. Assessment Methodology
The methodology employed by the team was a mix of key interviews and direct observation. Since the assessment
covers evacuation centers and surrounding areas, the Displacement Tracking Matrix (DTM) was the tool used by
the Team (See Annex 4 – DTM Background Note and Annex 5 – DTM questionnaire). Orientation on the use of the
tool was provided by IOM. Prime consideration was given on the timing to fill‐up the form and gather information.
The team allotted 15 to 30 minutes to conduct the assessment in every evacuation center.
The scope of the mission was to assess the immediate needs of people in areas with a high concentration of
displaced people; the scope of the mission was not to assess a comprehensive range of topics. The assessment
teams followed strict security advisories to select the areas to be visited, as a result the team could not visit all
evacuation centers and surrounding areas. To the extent possible, the team, constrained by security advisories and
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small composition, collected and observed thematic cluster data and information. As a result, this report is an
interim and very preliminary assessment of the humanitarian conditions prevailing in the areas visited by the
assessment team.
5. Areas Visited
The following evacuation centers had the most number of IDPs:
1. Joaquin Enriquez Memorial Sports Complex : more than 10,500 families (or more than 64,000
individuals), managed by DSWD national.
DSWD camp managers overstretched.
IDP of mixed ethnic, cultural and religious background.
Need strengthened “organized” relief distribution, since IDPs have inherent perception of “mistrust”
or “uneven distribution of relief goods” and this concern may result in “riot” in the evacuation center.
To address this concern, DSWD ensures distribution to all families of relief items, especially NFIs. If
there is an insufficient amount of a particular item then DSWD withholds the distribution of the item.
2. Cawa‐Cawa Shoreline: more than 300 families (extension EC of the Joaquin Enriquez Memorial Sports
Complex).
Receives daily food assistance from Joaquin Enriquez Memorial Complex.
Mostly Badjao, Muslims.
The IDPS settle along the shoreline during the day in makeshift shelters. Some sleep in boats at night.
3. Immaculate Concepcion Archdiocesan School (ICAS); more than 270 families (more than 1,000
individuals).
Managed by the Church.
Adequate food supply from local donors.
Mostly from Tetuan barangay; Tetuan is 1.5 kilometers away from the conflict site.
A six year old girl was killed by a stray bullet (injured on the 17th; died in hospital on the 18th).
Physical security provided by police, military and local officials; access gate pass put in place.
4. Immaculate Concepcion Elementary School (ICES) more than 350 families (more than 1300 individuals)
Managed by the Church.
Physical security provided by the police; access gate pass in place
Congested EC (gymnasium); other families are staying along the covered path walk of the school.
6. Mission Findings
6.1 Demographics
San Joaquin Memorial Sports Complex and Cawa‐Cawa have 75% of the total evacuation centre population in
Zamboanga City. Combined there is 10,724 families (65,218 individuals) from 11 Barangays. The majority of the
IDPs came from Sta. Catalina, Rio Hondo, Mampang, Sta. Barbara, and Mariki.
The San Joaquin Memorial Sports Complex and Cawa‐Cawa is 15‐20 minutes away from the conflict areas either by
sea and by road. According to Asec. Gudmalin of DSWD, IDP registration was conducted but the magnitude of the
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evacuees overwhelmed the DSWD staff in processing all the registration and data encoding. As of the moment,
data on age, sex‐disaggregated, number of pregnant women, breastfeeding mothers, and single mothers are not
available.
Two evacuation centers assessed are managed by the church. All of the IDPs are registered and all of the data was
processed accordingly. These EC’s are Immaculate Conception Academy School (ICAS) that has 273 families/ 1,311
individuals. Other information as follows:
0‐ 12 months : 34
2‐6 y.o : 156
7‐12 y.o : 187
13‐17 y.o : 122
Number of pregnant women: 16
Number of breastfeeding mothers: 23
PWD: 4
Person with mental illness: 122
Immaculate Conception Elementary School (ICES) has 357/ 1189 families. Other information as follows:
0‐2 y.o 59‐60
3‐5 y.o 115
6‐14 y.o 150
15‐18 y.o 120
19‐59 y.o 50‐70
Barangay Lanzuran has 485 families. Evacuation centers mentioned above has data on age, sex‐disaggregated, data
on pregnant women and breast feeding women, and women single parents.
Barangay Tumaga is hosting 600 families (home‐based IDPs).
Gaps: Data encoders for the San Joaquin Memorial Sports Complex evacuation center to support DSWD in
processing the registration forms.
6.2 Sectoral Needs and Gaps
CCCM Of the six assessed evacuation centers, the Joacquin Enriquez Memorial Sport Complex is the largest and considered as a “super camp” due to the large IDP population of 10,583 families or 64,450 as of 17 September. The IDP population significantly increased when the Government ordered forced evacuation in 11 barangays affected by the fighting. Secretary Dinky Soliman of DSWD is the head camp manager since the first day, the alternate camp manager is Assistant Secretary Camilo Gudmalin. They claimed that this is the first time that DSWD has handling an IDP camp of such magnitude. The camp management team is supported by key personnel from the Central Office and other regional offices. However, due to the overwhelming number of IDPs needing food assistance (breakfast, lunch and dinner), their efforts have been focused on organizing and managing continuous mass feeding and food packs/cooked food distribution, being the top priority. In addition to food distribution, DSWD has also coordinated with police to ensure crowd control and to avoid riots.
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ASec. Gudmalin acknowledged the need for additional trained camp managers to relieve the current team of around 50 personnel who now needs to rest for stress debriefing. He further acknowledged that the team is overstreched and is overwhelmed by the experience. During the on‐site assessment, the team noticed that there was no permanent over‐all CCCM command post, no camp management desk for each of the 11 baranagays, no information boards containing IDP population profiles and lisitng of camp management committees. There seemed to be no camp site plan made due to the sudden onset of the evacuations. There was no signage, marking each barangay groupings, and IDP dwellings were randomly strewn along the race tracks and open grounds. ASec. Gudmalin also emphasized the need to register all of the 10,583 IDP families on the Disaster Assistance Family Access Card (DAFAC) database. Gaps for CCCM: Assistance in encoding the DAFAC forms to fast track the registration and profiling process to facilitate clearer targeting of assistance particularly to the most vulnerable portion of the IDP population.
Shelter Both the Joacquin Enriquez Memorial Sports Complex and the ICES were very crowded and highly congested. 40% of families were staying in makeshift tents while 60% are on the bleachers. There are no private partitions separating each family especially those staying on the bleachers and inside the school gymn. Cooking areas are insufficient. IDPs had no cooking utensils, as a result they could not cook their own food and had to rely on food rations. In Cawa‐Cawa EC, which is moderately crowded, half of the IDP population are staying in boats while the other half
are in random tent dwellings. There is also no common cooking area. Only some received tarpaulins for makeshift
tents
At Immaculate Concepcion Elementary School (ICES) EC, evacuees are mostly coming from Mampang, 100% of
which are Christians. The School Gymnasium where IDPs are accommodated is very crowded. There are no private
(family)partitions and people are huddled together in one big basketball court. There is one safe on‐site cooking
area.
In Lunzuran Barangay Hall, the IDP hall is not so crowded but there are no designated cooking counters. 200
families are staying in rooms. Only some received laminated sacks to use as partitions.
ICAS is not so crowded. The camp manager noted that they don’t feel safe because their area is a potential
escaping route of rebels (near barangay Catalina). There are 73 IDP families in classrooms.
Food In Joacquin Sports Complex, food packs and cooked food are distributed daily (breakfast, lunch, dinner). Only 20% cook their own food since majority lack cooking utensils and cooking area is limited. Pack size is sufficient for a few days only. There is selected distribution of milk formula, sanctioned by DOH reportedly because most mothers are not producing breastmilk due to stress/trauma. There is supplementary feeding for children. There is malnutrition screening. There is supplementary feeding for pregnant/lactating mothers. There is designated breastfeeding areas.
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Lunzuran Barangay Hall has daily food distribution (good for 1 day only). No milk formula for infants was
distributed. There is supplementary feeding for children. No malnutrition screening. No supplementary feeding
for pregnant/lactating mothers. No designated breastfeeding area.
In ICAS, there is daily distribution of food packs (good for a few days) and cooked food. No distribution of milk
formula. There is supplementary feeding for children, malnutrition screening, but no supplementary feeding for
pregnant/lactating mothers. No designated breastfeeding area.
Immaculate Concepcion Elementary School EC: Food distribution is provided daily, three times a day. Pack size
given is sufficient for this week. There is limited distribution of infant formula/milk products/ feeding bottles.
There is supplementary feeding for children but no supplementary feeding for pregnant and lactating mothers.
There is no malnutrition screening available and designated area for breastfeeding mothers.
At Immaculate Concepcion Archdiocese School (ICAS): food distribution completed 3 times a day with snacks. Food pack size is sufficient for 1 week. 18th September is the date of last food distribution. There is no distribution of milk formula for infants. There are supplementary feedings for children (arozcaldo) and pregnant/lactating women.
Non‐Food Items (NFIs) NFIs distribution beganon day 2 but not all received hygiene kits, family kits and sanitation kits. Out of 200 families, only 40 most needy families received NFIs such as hygiene kits and family kits. Not all received NFIs such hygiene kits and family kits). There is limited supply of hygiene kits, sanitation kits, family kits, kitchen utensils. There is no supply of first aid kit. Hygiene kits such as jerry can, soap, towel, toothbrush were distributed to some IDPs only. Pails and basins were provided but limited. No family kits were distributed so far
Water, Sanitation and Hygiene (WASH) EC: ICAS
Deep well is a source of water with submersible pump stored in the tank but not safe for drinking
Drinking water source is by ration in plastic bottles
Some residents have water containers (pet bottles)
2 permanent latrines with bathing areas, one for male and one for female
No reports of denied access
Toilets and bath have locks inside
Hygiene promotion is present
Mosquito bites are frequent
Has drainage
Solid waste management is in practice and garbage were being pick up Gaps for WASH: Drinking water and jerrycans; latrines and bathing areas; lights for latrines. EC: ICES
Water source for washing is from the city water system but not safe for drinking according to IDP but limited
Water for drinking is by ration in pet bottles which is also limited
Some IDP has water containers (pet bottles) Gaps for WASH: Drinking water; disaggregated latrines; bathing areas and water for bathing; lights for latrines.
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EC: Sports complex
40 poratlets installed Gaps for WASH: Drinking water.
Health There is strong coordination between CHD‐9 and the Zamboanga City Health Office (CHO) with both offices making their presence felt in the 6 ECs covered. 5 of the 6 ECs covered had health teams from the CHO assigned the whole day with health teams from CHD‐9 visiting the ECs regularly. Medicines in the ECs are enough to cover the needs of evacuees at least until next week with ECs run by the Archdiocese receiving medicines from private donors. Augmentation medicines from DOH National Office have already arrived in Zamboanga. Emergency referral to hospitals is in place with the temporary hospital in Western Mindanao State University (WMSU) Gym as the primary referral facility for most of the ECs followed by Pasobolong Sanitarium since the Zamboanga City Medical Center (ZCMC) remain closed. Emergency transport is in place with 6 ambulances available and additional transportation from barangays as augmentation. In the Joacquin Sports Complex, there are 20 doctors providing consultations the whole day with PRC health staff taking over beyond 6pm. Provision of psychosocial services for the general population in the sports complex has been started by CHD‐9 since 16 Sep. but psychosocial intervention for health service providers have yet to be done. The SPEED has been activated since 11 Sep. Common health problems are cough, colds, fever, diarrhea and hypertension. Cases of chickenpox have been reported in the ECs but patients are immediately quarantined. CHD 9, 10, 11 and 12 as well as the LGUs of Zamboanga Sibugay, Dapitan, Lanao and Davao have conducted medical missions particularly in the sports complex. Emergency deliveries have been reported in 4 of the ECs covered with at least 4 deliveries reported as occurring in the ECs but all were later brought to referral hospitals. Two of the six evacuation centres have lists of pregnant and lactating women (PLWs). Listing of PLWs in the sports complex is a huge task considering the overwhelming number of evacuees. The most that health staff could do was to inform visibly pregnant women (those in their 2nd and 3rd trimester) to report to the Health Post for check‐ups. No listing of lactating women (LWs) has been done in the sports complex. While health staff have visited the Cawa‐Cawa EC, the evacuees who are mostly Badjaos have to go to the sports complex for their health needs. This is quite problematic since most of them prefer to stay in their small wooden boats (bancas) than stay on land. The 6‐year old child hit by a stray bullet last Monday while inside the ICAS EC and was immediately brought to the hospital died this morning. Needs and Gaps for Health Should the emergency continue for 2 more weeks, augmentation of medicines may be necessary. With the ZCMC still closed, the temporary hospital in the WIMSU Gym may need additional equipment, medicines and staff especially since it has become the main referral health facility for most of the ECs.
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More service providers are needed for the provision of psychosocial services for the general population as well as for vulnerable groups such as women and children in the sports complex and in the various ECs. Psychosocial intervention for service providers remain a gap. Reported cases of chickenpox in the various ECs covered could spread if not properly attended to immediately with 1 case of a pregnant woman afflicted with chickenpox. A medical mission may be necessary to address the health needs of the Badjaos staying in their wooden boats specially considering that their health‐seeking behavior is quite low as acknowledged by DSWD Asec. Gudmalin aside from their peculiar living conditions at present. Listing of all PLWs in the various ECs especially in the sports complex has to be done ASAP to ensure that timely referral of emergency deliveries among those in the 3rd trimester is done thus lowering the risks of maternal and neonatal mortality and morbidity. However, the DOH staff in the sports complex would need at least 20 support staff to conduct a listing of all PLWs. Clean delivery kits need to be provided ASAP to PWs in their 3rd trimester through the health staff in the ECs to address emergency deliveries. Drugs as well as reusable and disposable equipment for clinical delivery assistance (RH Kits 6A and 6B) need to be provided to the 2 major referral health facilities (i.e., ZCMC and Pasobolong Sanitarium) as augmentation.
Protection and Security Assessment Security is provided by the police, military, barangay tanods 24/7 in all the ECs covered aside from the regular school security personnel in the case of ICAS and ICES ECs. However, according to the DSWD Camp Management Head there is a need to strengthen the security arrangements in the sports complex particularly in its entrance and exits as well as roving security inside. Some policewomen form part of the security in the sports complex but not in the other ECs except during the initial days of the emergency when most of the male police officers were deployed in the front lines. A Women Friendly Space (WFS) cum Child‐Friendly Space (CFS) has been established in the sports complex since Day 2 of the crisis as well as a Breastfeeding Area. However, the existing facilities are not enough to cover the needs of the overwhelming number of evacuees. Psychosocial activities for children are being provided by DSWD in the CFS and confidential VAW/CP services are also available in the sports complex. No incidents of GBV, child abuse and alcohol/drug‐related problems have been reported yet in all the ECs covered according to both the DSWD Camp Managers and the DOH staff in the ECs. However, a number of incidents of friction among the evacuees have been reported in the sports complex. A special line for women, elderly and people with disabilities (PWDs) has been established in the food distribution points in the sports complex. Needs and Gaps for Protection and Security
There is an immediate need to strengthen the security arrangements in the sports complex particularly in its entrance and exits as well as roving security inside.
More policewomen and women security staff should be involved in ensuring security in the sports complex and other ECs.
More women should be involved in the food distribution.
A referral system for GBV and CP cases has to be put in place covering not just the sports complex but all the ECs as well.
More WFS and CFS are needed in the sports complex.
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Other Needs
Insufficient diapers for infants.
Food supply/pipeline for this week.
Sports items such as badminton, volleyball, pingpong, chess boards, etc.
Socio‐cultural presentations.
Bathing cubicles/private partitions.
Blanket and medical supplies for children.
7. Debrief meeting with the Department of Social Welfare and Development (DSWD)
The assessment team met with representatives from DSWD in Zamboanga City to deliver the preliminary findings of the assessment mission. Participants: Government: Secretary Dinky Soliman, Under Secretary Parisya Taradji Assessment Team: UNOCHA, UNFPA, IOM, UNDSS and CFSI
Key observations delivered at the debrief
Humanitarian response systems are in place but need to ‘level‐up’ to address the humanitarian needs
of more than 100,000 individuals, especially those in the evacuation centers.
Camp managers are needed to focus on organizing the IDPs per barangay of origin, tapping the elders
as camp leaders, and establishing site plans.
Permanent CCCM command posts, information boards and kitchen counters are needed. Cooking
utensils are needed to allow IDPs to cook their own food and not rely on cooked food rations.
Private partitions should be installed to provide privacy and to mitigate protection concerns.
DTM assessments should be continually prepared to monitor and address the needs and gaps in the
evacuation centres.
Additional Women‐Friendly Spaces (WFS), Child‐Friendly Spaces (CFS) and breastfeeding areas
particularly in the sports complex and in evacuation centres that are accommodating large numbers of
IDPs, such as the ICES.
More security personnel particularly in the sports complex with more women involved in security and
food distribution as a measure to prevent gender‐based violence (GBV).
More health staff to cope with the significant demand for health services in the ECs particularly in the
sports complex.
More psychosocial service providers are needed to address the meltal health and psycho social needs
especially of the vulnerable groups among the evacuees particularly women and children.
More NFIs ‐ hygiene kits, school packs for children to support psychosocial debrief of children, tents
especially for those in the Sports Complex.
Initial reports from actors on the ground indicated more than 10,000 houses have been burned. As a
result, bunkhouses will need to be constructed as transition shelters to provide shelter for those who
had lost their houses. Additional support will be needed to manage and sustaining the IDPs while in
the bunkhouses. The team indicated that this will be one of the challenges that Government will be
facing after the clearing operations by the military, since this will entail a corresponding number of
families that will need support to rebuild their houses. DSWD acknowledged this concern.
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Government Response
The Secretary found the debrief by the assessment team very helpful and useful and had requested for
the copy of the written report.
The Government has developed a rehabilitation plan that will support the City Government in
responding to the humanitarian caseload that was affected by the conflict. The plan, that includes
continuing relief and reconstruction of communities that were razed to the ground resulting from the
fighting.
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Annex 1: Assessment Request
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Annex 2: Assessment Location Map
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Annex 3. Road assessment from Pagadian to Zamboanga City
Road assessment from Pagadian to Zamboanga City conducted 17 Sept. 2013 with a distance of 260 kms. The trip took 4 hours drive with a short stop over at Ipil, Zamboanga Sibugay Province (ZCP). The road and bridges are in good condition with proper road markings. There are 23 check points established and maintained by the government military and police personnel. Out of 23 check points, 14 of it has tight security protocol. Every passing vehicle were crossed checked including its passenger. Based on road marking such as kilometer stones and signs enroute from Pagadian City to Zamboanga City, the following are the location of check points: 1. 5 kilometers to Municipality of Tigbao, ZCP 2. Barangay Lapaz, Municipality of Naga, ZCP 3. Barangay Tenan, Muncipality of Ipil, ZCP 4. Ipil, ZCP proper (entrance) 5. Ipil, ZCP proper (exit) 6. 13 kilometers to R.T. Lim Municipality 7. 4 kilometers to R.T Lim Municipality 8. Brgy. Tigbawang, Tungawan 9. Brgy. Langon, Tungawan 10. Brgy. Upper Tungawan, Tungawan 11. Brgy. Maranga, Zamboanga City 12. Brgy. Muti, Zamboanga City 13. Brgy. Sangali, Zamboanga City It was observed that on the boundary between Province of Zamboanga Sibugay and Zamboanga City specifically from Brgy. Upper Tungawan to Brgy. Manguso Zamboanga City, schools were closed. According to UNDSS LSA, this areas are MNLF communities. At Brgy. Sangali, Zamboanga City, 27 kilometers to Zamboanga City proper, small shops were operating, Shell gasoline station and market is open. The same observation on the areas 4 kilometers before approaching the city center. From the North East of Zamboanga City up to Garden Orchid Hotel, wet market is open including small shops, gasoline station, food chain such as Jollibee and Chowking. However, banks were still closed. Traffic was heavy to moderate. On patrol police as well as military personnel has not been observed while the convoy was traversing the short cut access road going to the hotel. All communications systems (data and voice) in Zamboanga City are working. On the way from Pagadian City to Zamboanga City, their is a presence of airstrip in Ipil, ZCP and a power sub station in Brgy. Sangali, Zamboanga City. Their is a presence of public utility bus operated by Rural Bus Transit on the road plying the Zamboanga to Pagadian route. 19 Sept. 2013 In Zamboanga City, specifically on the north eastern part, shops and markets were open. Banks also resumed operation, including money wire facilities. Gasoline stations were fully operational. Traffic is moderate. Airport resumes operations with two special flights from Manila. The rest of the city is starting to resumes operation except near the conflict areas which is still restricted and fire fights and military clearing is ongoing. On the way back to Pagadian City from Zamboanga City, only two (2) of the check points were active. This check point were Brgy. Sangali, Zamboanga City and Brgy. Langon, Tungawan.
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Annex 4: Displacement Tracking Matrix (DTM)
The Displacement Tracking Matrix or DTM is an Excel based tool used by the Camp Coordination and Camp
Management Cluster (CCCM) led by the Department of Social Welfare and Development (DSWD) and co‐led by the
International Organization for Migration (IOM) to gather data on the conditions of displacement in evacuation
centres to better inform humanitarian response. In the Philippines, this tool was first rolled‐out at the height of the
Typhoon Ketsana response in 2009 and the floods in Central Mindanao in 2010.
For the Zamboanga Inter‐Agency Rapid Needs Assessment Mission, the DTM was selected as an assessment tool
because the target areas of concern are evacuation centers or displacement sites. The DTM seeks to determine the
key needs/gaps in provision of humanitarian assistance to the conflict‐affected IDP population and inform the
concerned Clusters or service providers to plan for a targeted intervention addressing these needs.
Description
The DTM utilizes a modular approach to allow it to adapt to a variety of phases making it suitable for both response
and recovery efforts. The DTM has proven to be a highly beneficial component of preparedness activities and has
the capability to identify high risk areas and specific sectoral needs to inform contingency planning and
prepositioning of resources in line with key population needs.
As an assessment tool, the DTM questionnaire has major sections or set of indicators grouped by cluster or sectoral
needs/gaps, including the Site or IDP profile, namely Camp Management, Emergency Shelter, Food & Nutrition,
NFIs, WASH, Education, Protection, Health, Education.
The DTM responds in both natural disaster and conflict settings, and is currently active in sixteen high‐risk countries
including: Afghanistan, Bangladesh, Colombia, Democratic Republic of the Congo, Ethiopia, Haiti, Iraq, Mali,
Mozambique, Namibia, Nepal, Pakistan, Philippines, South Sudan, Sri Lanka and Sudan. It has been positively
received and effectively used both by governments and as an inter‐cluster resource by other actors on the ground.
DTM tool could be found on page 8 of this document.
A member of the Joint Needs Assessment Team interviewing the
Camp Manager of Immaculate Concepcion Archdiocesan School
Evacuation Center in Tetuan, Zamboanga City using the DTM form.
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Annex 5. DTM Questionnaire
SURVEY DETAILS
Date of Current Survey: Date of Previous Survey:
Interviewer Name: Position:
Recording Agency:
Phone: Email:
SITE DETAILS
Site Name: PCODE: Lon: Lat:
Alternate Name: Sitio/Purok/Zone:
Barangay: Municipality/City:
Province: Region:
Site is accessible by: Land Water AirMaximum Travel Time from Urban Center:
Date Opened: Existing Closed Date of Closure:
Site Type: Dwelling Type: Property Used: Public Private
Evacuation Center Transitional Site Spontaneous
Settlement
Classroom Private Partition Tent Makeshift Shelter Bunkhouse
School Covered
Court Open Lot
Unused Building
Others (Specify):
Building In Use
DISPLACEMENT DETAILS
Displacement Causes Armed Conflict Natural Disaster Specifics:
Barangay/s of Origin:
SITE MANAGEMENT
Is there a site management committee (SMC)?
YES NO Are evacuees/IDPs part of the SMC?
YES NO
Site Contact Name: Position:
Phone: Email:
DISASTER ASSISTANCE FAMILY ACCESS CARD
DSWD DAFACs were assigned and handed to site residents (all/some/none) after the last survey:
All Some None Date
SITE CLOSURE
Site closure timeframe?
W/in a month
More than a month
No information
Are the residents moving voluntarily?
YES NO
Have the majority of residents been consulted on the closure?
YES NO
Where are the majority of residents going?
Place of Origin
Other IDP site
Permanent Relocation Other (Specify):
POPULATION DEMOGRAPHICS
Number of Families:
Gender Infants (0‐2 y)
Toddlers (3‐5 y)
Children (6‐14 y)
Youth (15‐18 y)
Adults (19‐59 y)
Elderly (60y up)
TOTAL
Combined
Male
17
Female
PERSONS WITH SPECIAL VULNERABILITIES
Number of Pregnant Women
Breastfeeding Mothers Persons w/ Physical
Disabilities Persons w/ Mental
Disabilities Psychosocial Cases
Persons w/ Chronic Diseases/Serious Medical
Conditions Unaccompanied Minors Singe‐headed Households
Members of Religious/Ethnic
Minorities
SHELTER
Congested:
Not So Crowded
Moderately Crowded
Very Crowded
Safe on‐site cooking area YES NO
Safe from Natural Hazards YES NO On‐site electricity YES NO Specify hazard: Safe from Protection Risks YES NO Number of Families in
Tents Number of Families in Makeshift Shelters
Number of Families in Classrooms
Number of Families in Private Partition
Number of Families in Transitional
Shelters
Shelter Kits (plywood, GI sheets, plastic sheet, tents, etc.) were distributed to (all/some/none of) the site residents after the last survey:
All Some None Date
FOOD
Food Distribution Frequency:
Daily Three times a week Two times a week Weekly
Every 2 weeks Monthly Never No expected schedule
Pack Size: Good for 1
day For 1 week
For 2 weeks
For 1 month
Date of last food distribution:
Is there a distribution of milk formula for infants?
YES NO
Please name groups that have distributed infant formula/milk products/feeding bottles.
Who? What items?
Supplementary feeding for children?
YES N
O Supplementary feeding for pregnant / lactating mothers?
YES NO
Malnutrition screening? YES NO Designated breastfeeding area? YES NO
WATER, HYGIENE, SANITATION (WASH)
Are there complaints about drinking water quality?
YES NO Smell Taste Color
Where is the site’s main water source? On‐Site Off‐Site
Water Source Existing Functioning Doubtful Primary Drinking Water Sources
Existing Functioning Doubtful
Tanks Bottled Purified
Shallow Wells Mineral Water
Hand Pumps Water Pipelines
Other (Specify)
Water Trucks
Others (Specify)
TOTAL TOTAL
Do the residents have household drinking water containers? All Some None Latrines at the Site Total Male Female PWD
18
Number of Permanent Latrines
Number of Temporary Latrines
Number of Toilets accessible to those w/ Special Needs
Number of Bathing Areas with Privacy Partitions
Are there reports of residents being denied access to sanitation facilities?
YES NO Are the toilets located a safe distance from the shelters?
YES NO
Separate male & female toilets?
YES NO Toilets and baths w/ locks inside?
YES NO
Well lit toilets/bathrooms?
YES NO Well lit paths to toilets/baths? YES NO
Hygiene promotion programs? YES N
O Mosquito problems at the site? YES NO
Conducted by (Specify): Drainage problems at the sites? YES NO
Is the site dirty? YES NO Is segregation practiced at the site? YES NO
Is there a solid waste problem at the site? YES NO
Type of garbage disposal (Multiple selection): Pick‐up Garbage pit Burning Nearest body of water No waste disposal system
HEALTH
DOH conducted Surveillance in Post Extreme Emergencies and Disasters (SPEED) at the site? YES NO
Health problems at the site (Multiple selection): Diarrhe
a Amoebiasi
s Coug
h Colds Fever
Skin disease
Injury Wound
Infection Eye
infection Other (Specify)
Groups providing health services at the site?
YES N
O Specify if YES.
Psychosocial services provided at the site?
YES N
O Specify if YES.
Health referral system?
YES N
O Emergency transport?
YES N
O Specify if YES.
EDUCATION
Are children going to school?
YES
NO
Are there any informal education activities being conducted at the site?
YES N
O
PROTECTION OF CHILDREN, WOMEN & OTHER VULNERABLE PERSONS
24‐hour security provided on‐site? YES NO Female tanod/police presence? YES N
O Protective services/ facilities available:
Women friendly space
Breast feeding area
Child‐friendly space
Psychosocial support for children
Awareness‐raising on VAW/CP issues
Confidential VAW/CP response services
Vulnerable Groups Provided with Protective Services / Facilities
For elderly
For chronically ill persons
For persons w/ disabilities
For ethnic / religious minorities
For single‐headed households
Reported incidences of the ff:
Sexual harassment/ molestation Rape/ attempted rape
Exchange of goods/food for sex
Child physical abuse
Child emotional abuse Child sexual abuse
Domestic violence
Alcohol/ drug‐related problem
Friction among site residents
Friction w/ host community
NON‐FOOD ITEMS
The following were distributed to site residents (all/some/none) after the last survey:
All Some None Date
19
Hygiene Kits (jerry can, soap, towel, toothbrush, etc.)
Cleaning/ Sanitation Kits (cleaning materials, walis, timba, tabo, etc)
Family Kits (kitchen/eating utensils, blankets, mats, etc.)
Other Kits
ADDITIONAL COMMENTS (on residents’ needs and /or recommendations regarding them)
SITE LOCATION MAP/WRITTEN DIRECTIONS
20
Annex 6: Needs/Gaps Snapshot
Note: Non‐shaded areas represent the gaps/needs in the Evacuation Centers