Draft of New Annual Performance Report (APR) for Ronald E. McNair Postbaccalaureate Achievement...
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Transcript of Draft of New Annual Performance Report (APR) for Ronald E. McNair Postbaccalaureate Achievement...
Draft of New Annual Performance Report (APR)
for Ronald E. McNair Postbaccalaureate Achievement
Program
Julie S. LaurelStudent Service
Federal TRIO ProgramsU.S. Department of Education
What is the purpose of the McNair APR?
To determine compliance with program requirements.
To assess the extent to which projects have met their targets for the program’s objectives (i.e., calculate Prior Experience (PE) points)).
To respond to the Government Performance and Results Act (GPRA).
To respond to the Higher Education Opportunity Act (HEOA) Congressionally-mandated Reports to Congress.
To generate data on the McNair program as a whole for periodic publications.
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Why is the McNair APR undergoing a redesign?
To streamline the data collection process for grantees (i.e., grouping fields based on topic).
To reflect the new standard objectives and other requirements as a result of the 2012 competition (2012-17 grant cycle).
To simplify the PE calculations by: creating a single year file that can be used to calculate PE points at the time a
project submits the APR; and using one field for the numerator and one field for the denominator.
To address Section 402H of HEOA—Congressionally-mandated reports (e.g., comparative analyses on program outcomes).
To review periodically federal efforts to collect information as required by the Paperwork Reduction Act.
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What is the McNair APR Approval Process?
Two Public Comment Periods: 60-Day—March 2013 30-Day—June 2013 OMB approval—September 2013
- Preferred method for submitting comments:» www.regulations.gov
- Other methods for submitting comments: » Please refer to the Federal Register
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TRIO wants your comments! Go to: www.regulations.gov
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TRIO wants your comments! Go to: www.regulations.gov
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TRIO wants your comments! Go to: www.regulations.gov
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TRIO wants your comments! Go to: www.regulations.gov
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What are the new APR reporting requirements?
In order to provide McNair projects their PE points at the time of APR data submission, each year’s APR data file must include all participant records that are required to calculate PE points for that year.
In addition, beginning in reporting period 2012-13, projects must retain participant records for a period of ten (10) years from the time the participants earned their first bachelor’s degree.
The above reporting requirement will allow the Department to establish the cohort for the doctorate degree attainment objective, which will then enable the Department to calculate the objective using the current reporting year APR data.
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Proposed McNair APR Layout
The McNair APR was redesigned so that where possible, fields pertaining to similar and/or related topics were grouped within the same section. As such, the McNair APR contains the following sections:
Section I, Part 1—Project Identification/Characteristics, Certification and Warning Statements
Section I, Part 2—Project Services Section II, Record Structure
• II.A. Project Identifiers (pre-populated)• II.B. Participant’s Personal Information • II.C. Participant’s Demographic Information and Eligibility Status• II.D. Participant’s Project Enrollment Information• II.E. Participant’s Academic and Degree Status• II.F. Participant’s Research and Internships during the Reporting Year• II.G. Participant’s Graduate School Information
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Proposed McNair APR Data Fields—Section I, Part 1
Field # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
A. Project Identification (pre-populated)
1 PR/Award Number No N/A No
2Institutional Sector New Data Analyses No
3 Project Type New N/A No
4 Reporting Period No N/A No
5 Name of Grantee No N/A No
6 IPEDS UnitID Yes Data Analyses No
B. Project Director and Data Entry Person Information (no changes proposed)
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Field # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
C. Project Characteristics
9a
Institutional or Other Non-Federal Funds New
Provide more robust data related to field #25—Funding Source No
9b
Amount of Institutional or Other Non-Federal Funds New Same as above No
9c GPA Scale RevisedAlign with program-level data No
9dPlan for Increasing STEM Participants Yes Program Analyses No
9e
Evidence based system for evaluating performance Yes Program Analyses No
Proposed McNair APR Data Fields—Section I, Part 1 (cont.)
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Proposed McNair APR Data Fields—Section I, Part 2
Required and Permissible Services
Required Services
Number of participants
receiving service that was
provided by project
Number of participantsreferred to another
service provider Seminars/Workshops ______ ______ Tutoring ______ ______ Academic Counseling ______ ______ Financial aid assistance to graduate school ______ ______ Admission assistance to graduate school ______ ______
Permissible Services
Education/counseling to improve financial and economic literacy
______ ______
Mentoring ______ ______
Exposure to cultural events/academic programs ______ ______
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.A. Project Identifiers (pre-populated)
1 PR/Award Number No N/A No
2 Batch Year No N/A No
II.B. Participant’s Personal Information
3Student’s Social Security Number No
No revision but once verified cannot change No
4Student’s Last Name No
No revision but once verified cannot change No
5Student’s First Name No
No revision but once verified cannot change No
6Student’s Middle Initial No N/A No
7Student’s Date of Birth No
No revision but once verified cannot change No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.C. Participant’s Demographic Information and Eligibility Status
8 Gender No N/A No
9Ethnicity—Hispanic No N/A No
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Race—American Indian/Alaskan Native No N/A No
11 Race—Asian No N/A No
12Race—Black or African American No N/A No
13 Race—White No N/A No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.C. Participant’s Demographic Information and Eligibility Status
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Race—Native Hawaiian or Other Pacific Islander No N/A No
15Number of Hours Worked Per Week New
Support data analysis on program outcomes for congressionally mandated reports. No
16 Low-income No N/A No
17 First-generation No N/A No
18Under-represented racial/ethnic group No N/A No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.D. Participant’s Project Enrollment Information
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First Postsecondary Education Enrollment Date No N/A No
20 Project Entry Date No N/A No
21Grade Level at Project Entry No N/A No
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Participant Status(during academic year being reported) Revised
Addition of option #4 to account for participants who are deceased.
Yes, used to determine the funded number criterion
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.D. Participant’s Project Enrollment Information
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Enrollment Status(during academic year being reported)
Revised—Options being proposed will align with the field “project participation”.
To more accurately capture the enrollment status of project participants. Data analysis indicates the field has been problematic. No
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Project Participation (during academic year being reported) No N/A No
25 Funding Source No N/A No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.E. Participant’s Academic and Degree Status
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Main field of undergraduate study New
Support data analysis on program outcomes for congressionally mandated reports. Assess different outcomes by undergraduate field of study as research shows variation between STEM and non-STEM fields. No
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Cumulative GPA (upon graduation with a bachelor’s degree) No N/A No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.E. Participant’s Academic and Degree Status
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Attendance at Community College New
Support data analysis on program outcomes for congressionally mandated reports. Assess different outcomes for students that started at a community college in comparison to those starting at a four-year institution. No
29Bachelor’s Degree or Equivalent New
To determine the cohort for field #31 No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.E. Participant’s Academic and Degree Status
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Date of Bachelor’s Degree or Equivalent New
To determine the cohort for field #31 No
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Academic (Cohort) Year of Bachelor’s Degree New
Used to determine the denominator for the doctorate degree attainment objective Yes
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.F. Participant’s Research and Internships during the Academic Year
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Research(2012–13 academic year) No N/A Yes
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Internships(2012–13 academic year) No N/A Yes
II.G. Participant’s Graduate School Information
34Graduate School Admissions Test New
Support data analysis on program outcomes for congressionally mandated reports No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.G. Participant’s Graduate School Information
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Number of Graduate School Applications New
Support data analysis on program outcomes for congressionally mandated reports No
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Graduate School Enrollment Status (at the beginning of the 2013–14 academic year) No N/A
Yes, used in determining both the denominator and numerator
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.G. Participant’s Graduate School Information
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Date of First Graduate School Enrollment New
Used to develop an edit check for the online data collection web application to verify first enrolled in graduate school for PE fields #36 and #41 No
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Institution Attended for First Year Graduate Students New
Support data analysis on program outcomes for congressionally mandated reports No
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Graduate Student’s Main Field of Study
Revised—Select code from Main Field of Study List
More valid and efficient way to collect the data No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.G. Participant’s Graduate School Information
40Graduate Assistantships New
Support data analysis on program outcomes for congressionally mandated reports No
41
First-Year Graduate Student Persistence Status (at the beginning of the 2013–14 academic year) New
Used to calculate the graduate school persistence PE objective
Yes, used in determining both the denominator and numerator
42Reason Left Graduate School
Revised—Align with Baccalaureate & Beyond (B&B) database
Support data analysis on program outcomes for congressionally mandated reports No
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Proposed McNair APR Data Fields: Section II—Record
StructureField # Field Name
Was the field revised or is the field new?
What was the reason(s) for revision/addition?
Is this field used to calculate PE?
II.G. Participant’s Graduate School Information
43
Highest Graduate Degree Earned (as of the end of the academic year) Revised
Align with graduate school information
Yes, this field is the numerator for the doctorate degree objective.
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Date Highest Graduate Degree Earned No N/A No
45
Institution Where Doctorate was Earned New
Support data analysis on program outcomes No
46
Doctorate Student’s Employment Activity New
Support data analysis on program outcomes No
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Which fields have been deleted?2011-12
APR Field # Field Name What was the reason for the deletion?
3 Record UpdateThe new reporting requirements no longer necessitate the need for this field.
18 College Grade Level (at the end of the spring/summer term)
The McNair program serves mostly juniors and seniors (86%); therefore, this field is not necessary.
35 - 39 Services—Conferences, Presentations, Graduate school visits/fairs, Test Preparation, and Teacher Related Experiences
Since these services are not required this information is no longer necessary.
43 Tracking Completed New reporting requirement no longer necessitate the need for this field.
44 Special Circumstances Student outcomes for the purpose of PE are now standardized; therefore, this field is no longer applicable.
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What types of data sources can a project use to complete the APR?
There are various data sources projects can use to determine a participant’s enrollment and degree status, institution where the degree was earned, whether the student transferred from a two-year institution, etc. Below is a list of data sources that projects can tap into:
• National Student Clearinghouse (NSC) • National Student Loan Database (NSLDS)• Survey of Earned Doctorate (SED)• Institution’s Financial Aid Office• Social Media such as Facebook• Alumni Associations
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Ronald E. McNair Postbaccalaureate Achievement Program
Student Record Verification Process
(Tier 1A)
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Goal• To improve transparency in the calculation of prior experience
(PE) points.
• To provide McNair projects with their PE points at the time of the APR online data submission.
Process for Achieving Goal• Projects must retain participant records for a period of ten (10)
years from the time of first bachelor’s degree attainment.
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Student Record Verification Process (Tier 1A)
Tier 1A Process• Based on information submitted by projects in previous
reporting periods, projects will be required to verify the student identifier information—name, date of birth, social security number (if applicable)—for a set of cohorts. These cohorts will be based on the academic year the first bachelor’s degree was attained.
• Once the cohort information has been verified during the Tier 1A process, projects will not be allowed to change the student identifiers nor the cohort as doing so will result in the Department not being able to match records across reporting years.
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Student Record Verification Process (Tier 1A)
Student Record Verification Process (Tier 1A)Projects Continuously Funded
from 2002-03 Through 2012-13
Bachelor’s Degree Cohort
Retain Records Thru APR
Reporting Year
2002-03 2012-13
2003-04 2013-14
2004-05 2014-15
2005-06 2015-16
2006-07 2016-17
2007-08 2017-18
2008-09 2018-19
2009-10 2019-20
2010-11 2020-21
2011-12 2021-22
Projects Continuously Funded from 2003-04 Through 2012-13
Bachelor’s Degree Cohort
Retain Records Thru APR
Reporting Year
2003-04 2013-14
2004-05 2014-15
2005-06 2015-16
2006-07 2016-17
2007-08 2017-18
2008-09 2018-19
2009-10 2019-20
2010-11 2020-21
2011-12 2021-22
Projects Continuously Funded from 2007-08 Through 2012-13
Bachelor’s Degree Cohort
Retain Records Thru APR
Reporting Year
2007-08 2017-18
2008-09 2018-19
2009-10 2019-20
2010-11 2020-21
2011-12 2021-22
All projects, including those first funded in 2012-13, will be required to retain the participant records for participants who attained the first bachelor’s degree in the 2012-13 academic year and thereafter.
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Timeline• Student Record Verification process commences June/July 2013.
• 152 previously funded projects will be notified via email to register online. *
• Help Desk will be available to respond to any technical
questions.
• TRIO staff will be available to respond to any questions regarding the data records (e.g., how to address a record that is not on the cohort file).
• Web site will be open for approximately one month.
* Note: The six newly funded projects will not be required to complete the Tier 1A process.
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Student Record Verification Process (Tier 1A)
APR Redesign
Public Comment Period
Student Record Verification Process (Tier 1A)
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Questions and Answers