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COMMUNITY SUSTAINABILITY PLANCitizens Advisory Group Terms of Reference

DRAFT COPYGovernance & PartnershipsHealth & SocialLearningMaterials & Solid WasteNatural AreasRecreation & LeisureTransportationWaterOthers (as may be identified through the Citizens Advisory Committee)

2. The Community Sustainability Plan will identify and prioritize actions to be undertaken in theproposed strategy areas.

3. Once completed the Community Sustainability Plan will be implemented and further evaluated on ayearly basis.

Membership:1. There shall be 11 and no more than 13 members on the Citizens Advisory Group with representation

from the 5 pillars of a sustainable community: Economic Governance Environment Social Culture2. Town Council will appoint 2 Council members and an alternate to be a member of the CitizensAdvisory Group. The Council members and/or Committee Chair and/or the Municipal Sustainability

Coordinator will keep council abreast of committee developments on a regular basis.3. Members will submit an application to the Municipal Sustainability Coordinator to be considered for

the appointment to the Citizens Advisory Group.4. Members will be appointed for the term of the project with Members committed to working through the

entire planning process (12 to 18 months).Meetings:

1. All members will actively participate in the Natural Step Training Program.2. Members will attend Citizens Advisory Group meetings and participate in sessions related to theirarea of expertise and/or interests.3. Meetings shall be held as needed and be set by resolution of the Citizens Advisory Group.4. Meeting procedures shall be conducted in accordance with good meeting practices and decisions

will be made by consensus.5. Governance model of Bourinot Rules of Order.

Chairpersons Roles & Responsibilities:1. The Chairperson will be appointed by Town Council.2. The Chairperson will review agenda packages and consult with Municipal Sustainability Plan

Coordinator prior to the Citizens Advisory Group meetings.

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COMMUNITY SUSTAINABILITY PLANCitizens Advisory Group Terms of Reference

DRAFT COPY3. The Chairperson will meet with the Municipal Sustainability Plan Coordinator to review project work

plan, timelines, and project developments on an as-needed basis.4. The Chairperson will be responsible for chairing the Citizens Advisory Group meetings.5. The Chairperson shall be the spokesperson for the Citizens Advisory Group at all public functions,

press engagements, and attend meetings to further the developments of the sustainability plan asneeded.

Administrative Support:1. The Municipal Sustainability Plan Coordinator and the Town will provide administrative support to

record, translate, and disseminate all meeting minutes and agendas.2. Agendas will be developed by the Municipal Sustainability Plan Coordinator in consultation with the

Committee Chair and input from any committee member one week prior to the meeting, or agendaitems can be added at the meeting.3. Citizens Advisory Group members are responsible for providing the Town of Hinton MunicipalSustainability Plan Coordinator with their current contact information, including email addresses, ifapplicable.

4. Agenda packages will be emailed one week prior to the meeting date.5. Meeting notices/reminders will be sent two weeks prior to the meeting date.Financial Resources:1. As defined in the Alberta Urban Municipalities Association and Grande Economic Region (Includes

Drayton Valley, Fox Creek, Grande Cache, Hinton, Mayerthorpe, Onoway, Whitecourt andMunicipality of Jasper) Phase 4 Partnership Agreement.

2. There shall be no remuneration for Citizens Advisory Group members.3. It is not anticipated that there will be any expenditures required by a member of the Citizens AdvisoryGroup. Any costs to be incurred by a member will be approved by the Municipal Sustainability PlanCoordinator.

Forecasted Schedule and Time Commitments of Citizen Advisory Group Members:Phase Timeline

I May 1, 2009 to Aug. 31, 2009 Structuring the Process (Internal Process)II Sept. 1, 2009 to O ct. 31, 2009 Creating a Share Understanding of Sustainable CommunitySuccess with the Citizens Advisory GroupIII Nov. 1,2009 to Mar . 31, 2010 Community Based Issue AnalysisIV Apr. 1, 2010 to May 1, 2010 Action PlanningV May 1, 2010 to Ongoing Ongoing Implementation subject to final CommunitySustainability Plan

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TOWN OF HINTONAPPLICATION FOR CITIZEN APPOINTMENTSH INTON TO BOARDS AND COMMITTEESqawaq io ie CCd

Name:

Address:Postal Code

Telephone Number: (Home) (Business) (Fax)(Email Address)

Board/Committee that you are interested in serving on:

Why are you interested in serving on this Board/Committee?

What Special Contribution are you prepared to make to the Board/Committee for which you are submittingyour name?

Background Information (Education, Work Experience, Volunteer Positions, Previous Board Experience,etc)

Date of Application: Signature of Applicant:Applicationsmay be submitted to the Corporate Services Administrative Assistant: rwest@hinton.caPersonal information is being collected under the authority of the Municipal Government Act M - 26 and will be used foradministering the affairs of the Town of Hinton. The privacy provisions of the Freedom of Information and Protection ofPrivacy Act protect it. If you have any questions about the collection, contact Rhonda West, FOIP Coordinator, at 780-865-6002.