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ARMY MATERIEL COMMAND

INDIVIDUAL CHEMICAL EQUIPMENT

MANAGEMENT PROGRAM

OVERARCHING GUIDE

A U G U S T 2 0 0 6 D R A F T

DRAFT—2/28/07 2

Contents

BENEFITS OF ICEMP...............................................................................................1

IPE INVENTORY DEFINITIONS...................................................................................2

IPE MANAGEMENT...................................................................................................3

Background......................................................................................................3

Structure...........................................................................................................5

ROLES AND RESPONSIBILITIES...............................................................................10

TACTICAL IPE REQUIREMENTS...............................................................................13

FUNDING...............................................................................................................13

Training Resource Model Funding.................................................................13

Supplemental Funding...................................................................................14

PROCUREMENT......................................................................................................14

RECEIPT AND STORAGE.........................................................................................14

SURVEILLANCE......................................................................................................15

Identifying Expiring Stocks for Testing...........................................................15

Testing and Evaluation...................................................................................16

RECOVERY AND DISPOSAL.....................................................................................16

TRAINING ASSETS..................................................................................................17

REFERENCES

APPENDIX A. ARMY ICEMP GUIDANCE AND MEMORANDA

APPENDIX B. GARRISON IPE FOOTPRINTS

APPENDIX C. OCONUS IPE STORAGE

APPENDIX D. MANAGEMENT, METRICS, AND REPORTING

APPENDIX E. ICEMP STAKEHOLDERS

APPENDIX F. ICEMP CHANGE REQUEST

APPENDIX G. TERMS

Appendix H. Abbreviations

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Figures

Figure 1. ICEMP Management Structure.........................................................5

Figure 2. ICEMP Triad.....................................................................................7

Tables

Table 1. Benefits of ICEMP..............................................................................1

Table 2. IPE Items and Issuance.....................................................................3

Table 3. Stakeholder Roles and Responsibilities...........................................10

Table 4. Condition Codes Used for IPE.........................................................15

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Individual Chemical EquipmentManagement Program

This guide summarizes the processes the U.S. Army uses to manage its individual protective equipment (IPE) inventories under the Individual Chemical Equipment Management Program (ICEMP). It presents the ICEMP’s management structure, roles and responsibilities, funding, procurement, and surveillance processes. It also describes the issuance, asset recovery, automation support, and management practices and metrics for monitoring IPE stocks. The nine appendixes included provide references, present Army guidance on ICEMP, depict initial garrison IPE footprints within the continental United States (CONUS), describe IPE storage out-side the continental United States (OCONUS), examine some of the reporting met-rics used in IPE management, list ICEMP stakeholders, provide a format for sub-mitting ICEMP changes, and define both terms and abbreviations.

BENEFITS OF ICEMPICEMP will bring immediate benefits to individual soldiers, units, garrisons, and Army senior leadership. These benefits are listed in Table 1.

Table 1. Benefits of ICEMP

Benefits for individual soldiers

Serviceable IPE that will properly protect them on the battlefield against potential chemical or biological incidents

Timely issue of IPE to meet operational timelines

Benefits for units and garrisons

Verification of serviceability of assets prior to issue

No requirement to manage shelf-life messages for IPE

No manual entry of inventory tracking data with use of scanner

Receive stock in bulk

No requisitioning of stock; stock is pushed by regional asset managers (RAMs)

Ability to roll-up asset visibility for higher levels

Ability to use bar codes

Downloadable master database of contract and lot updates

Benefits to Army senior leadership

Visibility on quantity and condition of IPE

Ability to schedule items and funding for surveillance testing

Improved stock utilization through better inventory rotation

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Table 1. Benefits of ICEMP

Benefits to Army senior leadership (continued)

Standardized shelf-life management tool at all units and garrisons

Improved IPE materiel readiness

Accurate and automated input to Joint Total Asset Visibility Reporting Warehouse

IPE INVENTORY DEFINITIONS

IPE is the personal protection component of chemical, biological, radiological, and nuclear (CBRN) defense equipment. It consists of the clothing and equipment required to protect individuals from biological and chemical hazards, as well as some nuclear effects.

The Army categorizes IPE stocks according to their planned use:

Tactical (basic load) IPE provides the initial individual protection from CBRN incidents. These stocks are in the hands of individuals or units when they deploy, at another location for shipment to the theater in con-junction with the deployment, or pre-positioned in theater. They are man-aged by RAMs.

Operational IPE stocks replenish tactical IPE stocks and are expected to last until the defense industrial base can re-supply them. Operational IPE comprises the Army war reserve stocks managed by the Tank-Automotive and Armaments Command’s Army Pre-Positioned Stocks (APS) Team. Army war reserve stocks are managed as individual items, not as sets. Sur-veillance of these stocks is performed by Army ICEMP Manager (AIM) pursuant to Army Regulation (AR) 702-16. The combined tactical and op-erational IPE stocks equate to the basic stock, which is intended to meet IPE requirements for 120–180 days.

Strategic (national stock) IPE stocks are manufactured by the defense in-dustrial base and planned for use after the first 120–180 days of an opera-tion. These stocks are the purview of item managers and include item managers’ wholesale inventories.

Table 2 lists the Army IPE items maintained in inventory and issued for individual soldier protection. These items constitute the basic load for individual soldiers.

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Table 2. IPE Items and Issuance

IPE item Standard issue

Army-managed non-clothing items

M256A1 detector kit One kit per squad

M291 individual decontamination kit Two kits per soldier

M295 equipment decontamination kit One kit per soldier

M9 detection paper One for every five soldiers and one for every major piece of equipment

M8 detection paper One per soldier

C2/C2A1 filters Two per mask; four per M48 mask

M40 quick-doff hood Two per soldier

Defense Logistics Agency–managed clothing items

Chemical protective helmet cover Two per soldier

Chemical protective suits (such as Joint Service Lightweight Integrated Suit Technology)

Two per soldier

Chemical protective gloves Two pair per soldier

Chemical protective boots Two pair per soldier

IPE MANAGEMENT

This section summaries the background for the ICEMP program and presents its management structure.

Background

In February 1998, the Army Deputy Chief of Staff (DCS) for Operations issued a message that established the de facto policy governing IPE sets.1 This message stemmed from experiences during Operations Desert Storm and Desert Shield that revealed a lack of IPE inventory readiness for deploying troops. In the message, the DCS for Operations called for centralizing management of IPE for later deploying units and standardizing the IPE basic load for deployment. The policy further re-quired that a unit’s IPE be stored either in its installation or at depot based upon its deployment timelines, established readiness reporting criteria, and requirements.

In 2001, the Government Accountability Office (GAO), then the General Ac-counting Office, conducted a study of chemical defense equipment management, asset visibility, and readiness reporting.2 The GAO concluded that many installa-tions did not have their required contingency stocks or a standard method for ef-fectively tracking shelf life. It also revealed that Army leaders did not have accu-rate readiness information, which hampered their ability to make informed fund-

1 Deputy Chief of Staff for Operations, DAMO-ZA, 102000Z February 1998, Subject: “Go-to-War CTA/Class II Chemical Defense Equipment.”

2 General Accounting Office, Chemical and Biological Defense: Improved Risk Assessment and Inventory Management Are Needed, GAO-01-667, September 2001.

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ing and operational decisions. In addition, GAO found units with IPE managed through a centralized program were better equipped.

In response to the GAO’s criticisms and observations, the Army developed ICEMP to improve overall CBRN response capabilities by providing greater ac-countability, better shelf-life management and asset visibility, and structured man-agement of IPE tactical and operational inventories. ICEMP replaces the Chemi-cal Defense Equipment Go-to-War Program established by the February 1998 Army DCS for Operations Message.

ICEMP provides an Army-wide centralized approach to the management and funding of IPE. It establishes a single program management office within the Army Materiel Command (AMC) to manage all tactical IPE inventories.3 Tactical IPE inventories are established to support the number of soldiers that Army com-mands (ARCOMs) or Army service component commands (ASCCs) would de-ploy and the equipment they would require for initial individual protection. These inventories are maintained at central storage locations (depots, arsenals, or sup-port centers) with a small footprint at selected CONUS garrisons for early deploy-ing and mobilizing units. Footprints are based on ARCOM and ASCC early de-ployment or mobilization requirements. The RAM establishes the quantity of IPE to forward position to meet these requirements with the concurrence of the sup-ported ARCOM/ASCC. When the RAM and the supported ARCOM or ASCC cannot agree on a footprint size, the AIM makes the final decision. The major en-ablers of ICEMP are a shelf-life management tool, asset visibility of the quantity and condition of stocks at garrisons and central storage locations, and the ability to share asset visibility with higher-level IPE managers.

Headquarters, Department of the Army (HQDA), designated the Mobility Inven-tory Control Accountability System (MICAS) as the tool for obtaining total asset visibility.4 MICAS was validated in an Army operational environment during a pilot test conducted at the Directorate of Logistics at Fort Hood, Texas, from Sep-tember 2003 through January 2004. The pilot test revealed that MICAS success-fully addressed the GAO findings. The HQDA DCS G-4 approved fielding of MI-CAS as an interim IPE asset visibility and shelf-life management system on 4 June 2004.5 Eventually, the Logistics Modernization Program will provide a more permanent and comprehensive enterprise resource planning solution for the management of IPE.

3 Acting Deputy Chief of Staff, G-4, DALO-PLR, 15 October 2005, Subject: “Transfer of Indi-vidual Chemical Protective Equipment Program (ICEMP) Implementation and Execution to Army Materiel Command (AMC).”

4 For more information on MICAS, see https://micas.army.mil.5 Deputy Chief of Staff for Logistics, DALO-PLR, 20 April 2005, Subject: “Implementation of

Nuclear, Biological and Chemical Defense (NBCD) Individual Protective Equipment Asset Visibility.”

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https://micas.army.mil/

Structure

This section describes the components of IPE management. Figure 1 depicts Army-wide IPE management under ICEMP. The AIM utilizes regional triads and a network of automated information systems to manage IPE inventories and pro-vide total asset visibility.

Figure 1. ICEMP Management Structure

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The management components are discussed in detail in the following subsections.

ARMY ICEMP MANAGER

The AIM is a senior leader designated by the AMC commanding general as the Army’s single manger for tactical IPE with responsibility for surveillance of all Army-owned IPE. The AIM exercises centralized authority and responsibility for planning, organizing, staffing, controlling, and leading the combined efforts of participating and assigned personnel and organizations in the management of Army tactical IPE inventories. The AIM also is responsible for cost, schedule, funding, and performance.

In this capacity, the AIM serves as the Army’s focal point for IPE accountabil-ity, overseeing all IPE operations and exercising responsibility for maintaining all IPE tactical inventories. The AIM is also responsible for ensuring that sur-veillance of operational IPE inventories is performed in accordance with Army Regulation 702-16, and for reporting IPE materiel readiness to HQDA.

The AIM also chairs an integrated process team (IPT) that comprises RAMs and other program stakeholders. This IPT addresses issues about IPE readiness and

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makes recommendations for the AIM’s approval. It also evaluates program change request packets provided by the sponsors of recommended changes (see Appendix F). These packets are the foundation for the decision-making process and provide an audit trail for the logic behind the decisions.

REGIONAL TRIADS

IPE inventory management is exercised through several regional triads that are aligned with the ARCOMs or ASCCs. These regional triads establish a strategic balance between centrally stored inventories and forward-positioned stocks, thereby ensuring maximum flexibility and efficient distribution of assets to de-ploying units. Regional triads have three key operational elements:

1. RAMs provide asset management, surveillance, and reporting of IPE tactical assets within a given region. RAMs establish the quantity of ICEMP stock to position near users to meet expected deployment or mobilization times that are less than the time needed to pull, pack, and ship stocks from the nearest central storage location. RAMs establish the size of footprint with the concurrence of the supported ARCOM or ASCC. When the RAM and the supported ARCOM or ASCC cannot agree on a footprint size, the AIM makes the final decision.

2. Central storage locations provide bulk IPE storage and maintenance and ship IPE to forward-positioned garrisons and units based on RAM direc-tion. These central storage sites also receive retrograded IPE for inspection and cataloging and dispose of unserviceable IPE through the Defense Re-utilization and Marketing Office.

3. Garrisons and units provide IPE stock to deploying or employing units and to individual soldiers. Selected garrisons maintain forward-positioned IPE and recommend adjustments to the RAM in the quantity they maintain based on experience and changes in the population they support. Garrison and unit inventories are replenished from central storage locations as di-rected by the RAM.

Figure 2 illustrates the functional elements, relationships, and structure of a re-gional triad.

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Figure 2. ICEMP Triad

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Triads, which operate in all regions (CONUS and OCONUS), coordinate AR-COM or ASCC deployment requirements through the appropriate RAM. The RAMs link the regions to the AIM. IPE assets are divided among central stor-age locations and forward-positioned garrisons and units, where they are stored and maintained as tactical stock. Forward-positioned inventories are based on regional ARCOM or ASCC force projection forecasts. When the threat level permits, most IPE is stored at regional central storage locations and maintained for shipment to later deploying units. Units maintain IPE wher-ever the threat is the greatest.

The following sections examine the key operational elements of the ICEMP triad in more detail.

REGIONAL ASSET MANAGERS

RAMs manage and issue IPE inventories owned by the ICEMP (i.e., tactical stock). They establish the quantity of ICEMP stocks to position near users to meet expected deployment or mobilization times, which are less than the time required to pull, pack, and ship stocks from the nearest central storage location.

RAMs monitor IPE shelf life for the regions through an automated information system, such as MICAS, and issue materiel release orders to central storage lo-cations to ensure that sufficient forward-positioned stocks are available to meet deployment requirements. They also release serviceable IPE to meet de-ployment timelines, cross-level or redistribute assets among program storage locations, arrange to have assets tested, track shipments, and provide trans-

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portation funding. They receive current summary files from central storage lo-cations, garrisons, and units. They use these summaries to perform shelf-life management functions and maintain an approved footprint at the forward-posi-tioned locations. They produce two types of reports: (1) the MICAS sum-maries, which go principally to the AIM, and (2) materiel readiness reports, which go to the ARCOMs or ASCCs.

Three RAMs currently exist:

RAM-Europe. United States Army Europe (USAREUR) G-4 designated the 200th Materiel Management Center (MMC) as the European theater RAM. The 200th MMC manages the IPE basic load for deploying warfighters, releases serviceable assets to meet deployment timelines, cross-levels assets, arranges to have assets tested, tracks shipments, and provides transportation funding. It also receives current summary files from the General Support Center–Europe (GSC-E), maintains inventory levels, provides guidance on management of IPE in stock, and submits re-quirements and reports to the AIM (at HQAMC).

RAM-Korea. The 55th MMC manages IPE tactical stocks maintained by the Eighth U.S. Army in Korea. Tactical IPE in Korea is distributed to units, with one set issued to individual soldiers and one set stored in the units’ CBRN rooms, as directed by the combatant commander. The units submit reports through the chain of command to the 55th MMC, which submits stock status reports to the AIM (at HQAMC). Units submit supply requests through the 55th MMC to replenish the IPE they maintain.

RAM-CONUS. This RAM manages the IPE basic load for CONUS-based deploying warfighters. It releases serviceable assets to meet deployment timelines, cross-levels assets, arranges to have assets tested, tracks ship-ments, and provides transportation funding. It establishes the quantity of IPE to position at garrisons to meet early deployment or mobilization re-quirements with the concurrence of the supported ARCOM or ASCC. When the RAM and the supported ARCOM or ASCC cannot agree on the appro-priate size of inventory footprint, the AIM makes the final decision. The RAM also receives summary files from garrisons, proposes courses of ac-tion, maintains footprints, provides guidance to garrisons on managing their assets, and submits reports to the AIM (at HQAMC).

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CENTRAL STORAGE LOCATIONS

Central storage locations exist in both CONUS and OCONUS.

CONUS. The following comprise the central in-CONUS storage locations for IPE:

Blue Grass Army Depot (BGAD) stores and conducts surveillance of tactical and operational (sustaining) stocks as well as strategic stocks managed by item managers. Under ICEMP, BGAD attaches labels with bar codes and ships IPE to locations with MICAS. BGAD also re-ceives retrograded IPE for inspection and cataloging; however, its pri-mary focus is supporting deployments of IPE, with a secondary re-sponsibility of recovering field returns. In coordination with the Joint Equipment Assessment Program (JEAP), BGAD disposes of unser-viceable IPE through the local Defense Reutilization and Marketing Service office. BGAD provides the CONUS RAM with weekly sum-maries of inventory management information in a MICAS formatted file.

Pine Bluff Arsenal (PBA) recovers retrograded IPE for inspection and cataloging, with a secondary mission of supporting deployments of IPE. When supporting deployments, PBA attaches labels with bar codes and ships IPE to locations with MICAS. In coordination with the JEAP, PBA disposes of unserviceable IPE through the local Defense Reutilization and Marketing Service office. PBA provides the CONUS RAM with weekly summaries of inventory management information in a MICAS formatted file.

CONUS garrisons, which are overseen by Installation Management Agency (IMA) regions, are selected to store IPE based on their power projection or power support platform missions. Garrisons maintain for-ward-positioned IPE and recommend to the RAM adjustments in the quantity they maintain based on experience and changes in their sup-ported population. Their inventories are replenished from central stor-age locations as directed by the RAM. Garrisons that receive MICAS are responsible for receiving IPE into stock, maintaining custodial storage, and issuing IPE as required. All transactions are immediately fed into MICAS following standard RAM best business processes and practices. Garrisons also maintain shelf life by downloading contract and lot file updates from MICAS and using the first in, first-out princi-ple to ensure good stock rotation.

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OCONUS. Overseas tactical IPE is stored in central ASCC sites or distrib-uted to units.6 IPE is stored in the following OCONUS locations:

In Germany (Kaiserslautern), the General Support Center–Europe, which stores IPE in bulk for USAREUR, operates the Standard Retail Supply System (SARSS). GSC-E provides weekly summaries of inventory man-agement information in a MICAS file to the USAREUR RAM. In co-ordination with the JEAP, GSC-E disposes of unserviceable IPE through the local Defense Reutilization and Marketing Service office.

In Kuwait, the U.S. Central Command stores tactical IPE for units in the Operation Iraqi Freedom theater of operations.

In Korea, there is no central storage location because the IPE is dis-tributed to units, which store one IPE set in their supply section and is-sues the second set to soldiers. In coordination with the JEAP, units dispose of unserviceable IPE through the local Defense Reutilization and Marketing Service office.

ROLES AND RESPONSIBILITIES

Table 3 summarizes the roles and responsibilities of stakeholders in the Army’s IPE program.

Table 3. Stakeholder Roles and Responsibilities

Organization Role Responsibilities

Headquarters, Department of the Army (HQDA)

IPE policy, funding, and overall ICEMP objectives

HQDA sets Army policy on IPE (through the DCS, G-4). The HQDA DCS G-3 is the proponent for the Training Resource Model (TRM), which is used to determine unit tactical IPE funding requirements. HQDA DCS G-4 establishes ICEMP objectives, while the DCS G-4 and DCS G-8 are HQDA points of contact for the Joint Program Executive Officer for Chemical and Biological Defense (JPEO-CBD) for IPE and masks, respectively. HQDA G-4 also manages and controls the release of operational IPE.

Headquarters, Army Materiel Command (HQAMC)

Army ICEMP Manager; responsible for IPE shelf-life management

HQAMC, in accordance with the 15 October 2005 HQDA DCS G-4 memorandum,a is the Army ICEMP Manager (HQAMC G-3). The AIM provides oversight and direction to RAMs, and sets program requirements and priorities. HQAMC has execution authority for ICEMP and is responsible for program management, tactical IPE funding, tactical IPE forward positioning, and tactical and operational IPE shelf-life management. HQAMC also reports unit readiness (in Status of Resources and Training System or SORTS) to HQDA. In addition to serving as the AIM for tactical IPE, HQAMC G-3 also has responsibility for the funding and storage of operational IPE under the Army war reserve program.

6 OCONUS garrisons do not maintain IPE inventories because all IPE assets are managed by either the command or the units.

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Tank-Automotive and Armaments Command (TACOM)–Army Pre-Positioned Stocks (APS)

Manages Army war reserve stocks.

TACOM-APS is part of the Integrated Logistics Directorate of the TACOM Integrated Logistics Support Center. This office manages war reserve stocks throughout the Army.

TACOM-Soldier, Biological, and Chemical (SBC) Soldier Systems Center, Natick

Provides technical assistance for clothing and textile IPE surveillance testing.

TACOM-SBC, Natick, works with the JPEO-CBD office to establish test parameters for DLA-managed items, and provides test analysis and recommendations to DLA item managers regarding the serviceability of tested items.

TACOM-SBC, Rock Island

RAM for CONUS tactical IPE stocks and item manager for non-clothing and textile IPE.

TACOM-SBC, Rock Island is responsible for managing the IPE assets of CONUS tactical stocks at BGAD, PBA, and various deployment garrisons. The Army’s IPE item managers and the CONUS RAM fall under the purview of TACOM-SBC. With the concurrence of the supported ARCOM/ASCC, the CONUS RAM establishes the quantity of IPE to be forward positioned on installations to meet ARCOM/ASCC early deployment or early mobilization requirements. When the RAM and the supported ARCOM/ASCC cannot agree on an appropriate footprint size, the AIM makes the final decision.

200th MMC, Kaiserslautern, Germany

RAM for OCONUS tactical IPE stocks in Europe

200th MMC is responsible for managing the IPE assets of U.S. Army Europe at GSC-E in Kaiserslautern, Germany.

55th MMC, Taegu, Korea

RAM for OCONUS tactical IPE stocks in South Korea

55th MMC is responsible for managing the IPE assets maintained by EUSA units.

Defense Logistics Agency (DLA)

DoD item manager for IPE clothing and textiles

DLA’s Defense Supply Center Philadelphia is the item manager for the clothing and textile portions of IPE and the Defense Depot, Albany, GA, stores quantities of these items as operational stock on behalf of the Army. DLA also manages and stores these items as strategic stocks to support DoD-wide demand-based requisitions.

Joint Program Executive Office for Chemical and Biological Defense

CBD equipment research, development, acquisition, fielding, and life-cycle support

JPEO-CBD—a Joint services office—is responsible for research, development, acquisition, fielding, and life-cycle support of chemical and biological defense equipment and medical countermeasures. It focuses on the protection of soldiers, sailors, airmen, and marines from chemical and biological weapons on the battlefield.

Army commands and Army service component commands

Determine tactical stock requirements and issue IPE to units and individuals

ARCOMs and ASCCs determine the tactical stock required for troop deployments in support of contingency operations and provide these requirements to the region’s asset manager. They issue quantities of IPE items to units based on the supported combatant commander’s directives. The U.S. Army Forces Command and U.S. Army Special Operations Command are examples of an ARCOM and ASCC, respectively.

Edgewood Chemical and Biological Center, Rock Island (ECBC-RI)

Performs shelf-life verification testing of Army-managed IPE

ECBC-RI performs shelf-life verification testing of Army-managed IPE. It also provides technical oversight of test facilities, develops shelf-life test procedures, reviews test results for shelf-life extension, and makes recommendations to item managers. ECBC-RI has configuration management responsibility for Army-managed CBRN equipment and is responsible for technical issues regarding performance and product improvement for Army-managed CBRN.

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U.S. Army Installation Management Agency (HQIMA)

Storage agent and asset custodian on many CONUS installations

HQIMA, through its garrison commands, is the IPE storage agent and asset custodian on many CONUS installations.b Garrison commands maintain forward-positioned IPE and recommend to the CONUS RAM adjustments in the quantity they maintain based on experience and changes in their supported population. Garrison commands issue IPE in bulk or to individual soldiers deploying from their installation. IMA also has surveillance responsibility for IPE stored in its warehouses, primarily through use of automated information systems, such as MICAS. IMA is not responsible for OCONUS IPE storage. IMA has four CONUS regional offices—Northeast Regional Office, Northwest Regional Office, Southeast Regional Office, and Southwest Regional Office—with regional IPE storage and custodian oversight responsibilities.

Product Manager Clothing and Individual Equipment (PM CIE)

Army liaison for testing of clothing and textile IPE

PM CIE is the Army liaison for testing of Defense Logistics Agency (DLA)-managed IPE. It supports Soldiers in operational environments and improves their survivability, situational awareness, health, safety, mobility, lethality, and sustainability by providing state-of-the-art ballistic protection and safe, durable, and operationally effective individual and unit equipment through technologically advanced tactical and environmental protective clothing and individual chemical protective gear.

Item managers Procure IPE from the industrial base and perform life-cycle projections and planning

Either Army or DLA personnel that satisfy funded requisitions, manage the wholesale IPE inventories according to requirements, interface with and procure IPE from the industrial base, perform life-cycle projections and planning, arrange testing of lot samplings, and decide IPE disposition based on test results.

Surveillance teams

Army Surveillance Team

Coordinates testing of non-clothing IPE for shelf-life verification

This team, which consists of TACOM-SBC and ECBC-RI personnel, coordinates testing of Army-managed IPE for shelf-life verification. It identifies items requiring surveillance testing, forecasts funding requirements, develops shelf-life test procedures, oversees and schedules test facilities, reviews test results for shelf-life extension, and makes recommendations to item managers for asset disposition.

Joint Equipment Assessment Program (JEAP)

Joint office with lead for integrated technical and business processes supporting the surveillance, assessment, and reuse of chemical and biological defense (CBD) equipment.

The JEAP is chartered by the JPEO as the lead for integrated technical and business processes supporting the surveillance, assessment, and reuse of Chemical and biological Defense (CBD) equipment. Additionally, JEAP provides technical assistance as required/requested by the Services in performance of their Title 10 responsibilities for operations and sustainment of CBD equipment. This program is a joint activity that DLA and other agencies fund to manage the set-aside programs and testing of IPE clothing items and selected non-IPE items. For those items, the JEAP collects samples for each IPE and selected non-IPE production lots for surveillance testing. For assets produced before the Set-Aside Program was initiated, the JEAP collects samples (and any pertinent data associated with these) from the other Military Services and the Defense Distribution Depots at the wholesale level. The JEAP is responsible for accountability of assets disposed of through the DLA’s Defense Reutilization and Marketing Service.

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Army Program Manager (PM) for MICAS

Life-cycle manager of MICAS in support of Army and Air Force users

PM MICAS is responsible for developing, testing, releasing, and distributing Configuration Control Board–approved updates to MICAS, system security, and maintaining a contract and lot update file for download by MICAS users.

Users Army units and their soldiers who maintain, wear, or use IPE

Users maintain the assets issued to them, provide feedback to IPE managers on their performance, store them at the unit level, and request replacements when needed.

a Acting Deputy Chief of Staff, G-4, DALO-PLR, 15 October 2005, Subject: “Transfer of Individual Chemical Protective Equip-ment Program (ICEMP) Implementation and Execution to Army Materiel Command (AMC).”

b As custodian, IMA does not own the IPE, nor does it make decisions on its disposition; rather, it stores and provides custody, care, and safekeeping for the equipment.

TACTICAL IPE REQUIREMENTS

Combatant commanders determine the quantities of tactical IPE to accompany troops deploying in support of contingency operations in their region.

FUNDING

This section addresses the funding aspects of the Army’s tactical IPE program.

Training Resource Model Funding

The Army uses the Training Resource Model (TRM) to derive the funding require-ment for replacing tactical IPE stocks every 5 years (purchasing 20 percent per year, based on a 5-year expiration of IPE). HQDA DCS G-3 is the proponent for this model.

The CBRN program requirements in TRM are based on a prescribed dollar figure per soldier for training and readiness. HQDA DCS G-4 validates that figure annu-ally. The Army Budget Office (ABO) receives the TRM output as the base year’s funding request and provides a funded amount to the various program element groups, which determine the CBRN IPE base year funding. ABO sends a funding authorization document to HQAMC G-8, which coordinates with the AIM on funds distribution. HQAMC G-8 also sends funding authorization documents to Headquar-ters, EUSA G-8, USAREUR G-8, and various AMC major subordinate commands.

TRM funds that are distributed through command channels to the RAMs for IPE under ICEMP are fenced to ensure they are used specifically for IPE procurement, storage, and management.

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Supplemental Funding

During ongoing operations, such as the Global War on Terrorism, the Army meets consumption requirements through congressionally appropriated supplements. These supplements support unit deployment projections (and, by extension, IPE stock requirements) for a period of 6 months to 1 year.

The AIM submits consolidated unfinanced requirements for any supplemental funding to support ongoing operations. It coordinates with the RAMs to determine additional funding requirements needed for the base year.

Funding requirements are based on operating tempo and ARCOM and ASCC in-put for soldier deployments. The unfinanced requirements are submitted via the RAMs’ chains of command to HQAMC G-8, where the AIM reviews and vali-dates the CBRN IPE supplemental requirement. HQAMC G-8 then submits the requirement to HQDA DCS, G-4 (Resource Integration) for review and ap-proval. The G-4 (Resource Integration) then consolidates the supplemental re-quirements and submits them to ABO for review and approval. ABO sends a funding authorization document to HQAMC G-8, which distributes funds based on approved AIM input.

PROCUREMENT

The RAMs procure IPE to maintain tactical IPE inventories to support the number of Soldiers that ARCOMs or ASCCs would deploy. These inventories are maintained at central storage locations (depots, arsenals, or support cen-ters) with a small footprint at selected CONUS garrisons for early deploying and mobilizing units.

The RAMs carry out their IPE procurement responsibilities as follows:

Reviews, using the appropriate Standard Army Management Information Systems (STAMIS), inventory summaries from IPE central storage loca-tions, and MICAS reports from garrisons or units

Crosswalks, after subtracting the inventories from projected requirements, the differences against available TRM funding and then initiate buys

Submissions of funded requisitions into STAMIS, which are routed to the appropriate national inventory control point; items not in stock are placed on backorder.

RECEIPT AND STORAGE

When the IPE arrives at the central storage location, receiving personnel record the contract number, manufacturing date, lot number, and national stock number

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in MICAS. They also record the receipt of stock in STAMIS that contains the ac-countable record and then move the IPE to a storage location. IPE is then shipped for deployment, cross-leveling of stocks, prepared for demilitarization, or redi-rected for training.

SURVEILLANCE

Surveillance ensures the IPE remains in serviceable condition while in inven-tory and is not held in inventory beyond its useful shelf life. For IPE, surveil-lance refers to the monitoring of stocks for identifying items with extendable shelf life (Type II) and those with shelf life that is not extendable (Type I). For Type II items, shelf life is verified through visual inspections and equip-ment testing before being extended. MICAS supports verifying the shelf life of IPE. Table 4 lists the supply condition codes that supply activities use to record the condition of stock. Those highlighted are the condition codes most commonly used for IPE.

Table 4. Condition Codes Used for IPE

Condition code Description

A Ready for issue

B 6 months of shelf life

C 3 months of shelf life

D Test or modification

E Limited restoration

F Reparable

G Incomplete

H Condemned

J Suspend from issue (pending further testing)

K Returns

L Litigation

M In work

N Ammunition suitable for emergency combat use only

P Reclamation

Q Quality deficient exhibits

R Reclaimed items awaiting condition determination

S Scrap

The following subsections describe how IPE surveillance occurs.

Identifying Expiring Stocks for Testing

The Army Surveillance Team coordinates with RAMs to determine whether a sufficient quantity exists to warrant testing. If so, the Surveillance Team either

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has the items pulled from the set-aside lots or coordinates with RAMs to pull specified lot numbers for testing. Then it schedules testing through the ECBC-Edgewood or a commercial laboratory. After confirming the scheduled test, the Surveillance Team coordinates all aspects of the testing process. For DLA-man-aged items, it informs the RAM of items requiring testing. The RAM then coor-dinates with PM CIE on performing the testing.

Testing and Evaluation

The designated lab receives the samples and performs the equipment test. The lab then forwards the results to the Surveillance Team for evaluation. After analyzing the test data, the team notifies each RAM whether it recommends a pass or fail for the equipment. If the equipment fails testing, the RAMs (with item manager guid-ance) may extend the equipment’s shelf life, mark it for demilitarization (Condition Code H), or, in situations where the decision would adversely affect Army stock levels, forward the testing results with a recommendation to the AIM for a decision.

If the shelf life is extended, the Surveillance Team notifies the PM MICAS to change the contract and lot file. A new contract and lot file is then posted and available for users to download. If the failed item is deemed unserviceable, the central storage location assigns a Condition Code H to the lot number in its ac-countable system. In addition, MICAS is updated to reflect Condition Code H for the items and a new contract and lot file is posted. Based on a RAM’s disposition instructions, the central storage location ships the items to the local Defense Re-utilization and Marketing Service office for destruction in coordination with the JEAP or, at the direction of the RAM, marks the items for training.

The Surveillance Team posts the results on the Army Electronic Product Support Web portal for use by other Army organizations, which serves as the basis for making extension decisions regarding these items in their inventory. The results of JEAP-tested items are posted on the JEAP Chemical, Biological, Radiological, and Nuclear Shelf Life website and the DoD Quality Status Listing (QSL) for DoD-wide review.

RECOVERY AND DISPOSAL

Units are responsible for collecting unconsumed IPE, either in theater or at home station, for turn-in to a recovery site designated by the AIM. The recovery site in-spects and tests the IPE to determine its condition. Units that fail to turn in un-opened IPE in theater are to provide their RAM with an inventory depicting na-tional stock numbers and quantities for all stocks requiring retrograde and a trans-portation cost estimate to a central storage location. Overseas RAMs will coordi-nate retrograde of turned in assets with the AIM. The RAM-CONUS will furnish the appropriate CONUS garrison with a transportation fund site and shipping in-structions for executing the IPE retrograde. CONUS garrisons provide the RAM-CONUS a copy of the Commercial Bill of Lading as soon as they ship the items.

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The recovery site will inspect, test, catalog, and repackage as necessary the recov-ered IPE. It will restock serviceable assets for future issue, while non-serviceable assets are either marked for training at the direction of the RAM or disposed of in accordance with the directions of the item manager. The recovery site ensures proper disposal of all unserviceable assets not needed for training through DLA’s Defense Reutilization and Marketing Service and ultimately through the JEAP for complete disposal action accountability.

TRAINING ASSETS

At the direction of the RAM, unserviceable suits, boots, and gloves, are marked “TRNG ONLY” (i.e., training only) by the recovery site in accordance with a memorandum from the Joint Project Management Office for Individual Protec-tion.7 The recovery site temporarily stores unserviceable assets marked for train-ing until units request them.

Units can request available unserviceable IPE for use during training through their division or corps chemical office or its equivalent. Division or corps chemical of-fices will consolidate requests and submit them to their supporting RAM. RAMs will coordinate priority of need for available assets with the ARCOM or ASCC. Units that receive unserviceable assets for training are to account for them in ac-cordance with AR 710-2. The AIM will coordinate with the JEAP to obtain addi-tional unserviceable assets needed by Army units for training.

7 Joint Project Management Office for Individual Protection memorandum, 10 June 2004, Subject: “Policy for Marking Nuclear Biological Chemical Defense Individual Protective Equip-ment as Training Assets.”

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REFERENCES

Related publications are a source of additional information. The user does not have to read them to understand this publication.

[1] SBS 740-94-1 through 13, Storage Serviceability Standards

[2] AR 385-10, The Army Safety Program

[3] AR 702-16, Chemical Materiel Stockpile Reliability Program

[4] AR 710-2, Supply Policy Below the National Level

[5] AR 735-5, Policies and Procedures for Property Accountability

[6] AR 740-1, Storage and Supply Activity Operations

[7] TM 38-410, Storage and Handling of Hazardous Materials

[8] DoD 4140.27-M, Shelf Life Management Manual

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APPENDIX A. ARMY ICEMP GUIDANCE AND MEMORANDA

This appendix contains the primary documents that establish the Army ICEMP. The documents are listed below and reproduced on the pages that follow:

Deputy Chief of Staff for Operations, DAMO-ZA, 102000Z February 1998, Subject: “Go-to-War Common Table of Allowance/Class II Chemi-cal Defense Equipment.”

This memorandum (and attached message) established the Chemical Defense Equipment Go-to-War program in 1998. ICEMP succeeds that program.

Deputy Chief of Staff for Logistics, DALO-PLR, 20 April 2005, Subject: “Implementation of Nuclear, Biological and Chemical Defense Individual Protective Equipment Asset Visibility.”

This memorandum directed the use of MICAS and the submission of MI-CAS summary reports.

Acting Deputy Chief of Staff, G-4, DALO-PLR, 15 October 2005, Subject: “Transfer of Individual Chemical Protective Equipment Program (ICEMP) Implementation and Execution to Army Materiel Command (AMC).”

This memorandum transferred ICEMP program responsibility to AMC.

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APPENDIX B. GARRISON IPE FOOTPRINTS

This appendix presents the IPE footprint for CONUS garrisons.

The following CONUS installations are using MICAS to monitor their IPE:

Fort Riley, Kansas

Fort Stewart, Georgia

Fort Carson, Colorado

Fort Polk, Louisiana

Fort Lewis, Washington

Fort Campbell, Kentucky

Fort Bliss, Texas

Fort Sill

Camp Shelby, Mississippi

Fort Drum, New York

Fort Dix, New Jersey

Fort McCoy, Wisconsin

Fort Benning, Georgia

Camp Atterbury, Indiana

Fort Bragg, NC

Fort Hood

Figure B-1 shows the locations of these installations and the approximate number of soldiers supported by full IPE sets. The quantities shown for U.S. Army Spe-cial Operations Command (USASOC) are in addition to the non-USASOC totals.

Figure B-1. CONUS IPE Footprint

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APPENDIX C. OCONUS IPE STORAGE

This appendix presents the OCONUS tactical IPE storage locations.

Three OCONUS storage sites are also using MICAS:

General Support Center–Europe (GSC-E), Kaiserslautern, Germany

CENTCOM, Taji, Iraq

Korea (no central storage location) IPE distributed among units.

Figure C-1 shows the locations of these installations.

Figure C-1. OCONUS IPE Footprint

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APPENDIX D. MANAGEMENT, METRICS, AND REPORTING

The Army primarily uses the percentage of authorized IPE on hand to manage its IPE. This appendix presents several additional metrics that could be used.

Funding

Task Spend 100 percent funding each fiscal year.

Metric Obligate 100 percent of all funds provided to ICEMP by the end of the fiscal year.

Task Spend funds within 3 working days of receipt.

Metric Obligate 90 percent of each funding allotment within 3 days of funding receipt.

Task Buy the correct stock.

Metric Maintain variance of stockage level between the item with the highest level of stock and the lowest level of stock at 10 percent or less; check stock variance every quarter.

Program stock availability

Task Support 100,000 personnel for current rotation (GWOT) at half-load for a 12-month period.

Metric Have enough stock on hand and on order to meet the requirements of the next two quarters. (ARCOM and ASCC provide yearly projections each month.)

Assumption: Buy-to-receipt time is 3 months.

Task Support 275,000 personnel at full load for next rotation (TRM and RESET) requirement.

Metric Establish a program goal of 100 percent by the year that GWOT funds are depleted.

Note: Need help to determine when GWOT will be ceased or significantly reduced.

Readiness

Task Depots meet 100 percent of required delivery dates (RDDs).

Metric Number of calls and e-mails received from customers with verified missed RDDs not to exceed 4 per year.

Note: Two per depot.

Task Garrisons meet 100 percent of RDDs.

Metric Number of calls and e-mails received from garrisons with verified missed RDDs not to exceed 4 per year.

Note: One per garrison per IMA region.

Task Accurate stock (quantities and national stock numbers) upon receipt at depots.

Metric Percentage of buys with supply discrepancy reports not to exceed 5 percent.

Note: This measure is not for the ICEMP, but national-level storage and transportation functions.

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Readiness

Task Accurate stock quantities and National Stock Numbers upon receipt at garrisons.

Metric Number of calls and e-mails received concerning discrepancies between what was shipped and what was received.

Task Authorized quantities at garrisons in useable condition.

Metric 1 Percentage of fill at 90 or above at all times at each garrison and region except during increased operations tempo.

Metric 2 Percentage of total stock that is in a not issuable (B, C, and J) condition at garrisons and depots at the end of each quarter not to exceed 10 percent.

Metric 3 Percentage of unserviceable stock at garrisons and depots at the end of each quarter; goal of 0 percent.

Data purity

Task All mandatory fields in MICAS or MICAS-compatible systems are filled and accurate (98 percent) at garrisons and depots.

Metric All mandatory fields (such as national stock number, quantity, contract, lot, and date of manufacture) are filled and accurate (98 percent).

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APPENDIX E. ICEMP STAKEHOLDERS

This appendix lists ICEMP stakeholders and principle contact phone numbers for IPE-related topics.

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Organization Phone number

HQDA G-4, Chemical Logistics Officer (703) 692-5138

HQDA G-8 Resource Management (703) 692-6461

HQDA G-3 Training (Training Resource Model)

U.S. Army Materiel Command, G-3 Support Operations (703) 806-9039

TACOM-SBC, Rock Island—CONUS RAM (309) 782-5665(309) 782-2357

Army MICAS Program Manager (309) 782-0174

Edgewood Chemical Biological Command, Rock Island, Sustainment—non-clothing item surveillance

(309) 782-2599 (309) 782-2103

Defense Supply Center Philadelphia, Directorate of Clothing and Textiles

(215) 737-3195

Army Program Manager for Clothing and Individual Equipment (703) 704-3826

Army Program Manager for Clothing and Individual Equipment (Philadelphia)

(215) 737-2583

Army Program Manager for Clothing and Individual Equipment (Natick Labs)—IPE clothing item surveillance

(508) 233-5419

Army Program Manager for Clothing and Individual Equipment—Logistics Support Agency

(256) 955-9907

Joint Program Executive Office for Chemical and Biological Defense, Logistics Directorate

(703) 681-0808

Joint Equipment Assessment Program (229) 639-7961

Installation Management Agency, Supply and Services Branch, Logistics Division

(703) 602-4319

IMA Southeast Region (404) 464-0739

IMA Southwest Region (210) 295-2173

IMA Northeast Region (757) 788-5146

IMA Northwest Region (309) 782-8316

Blue Grass Army Depot, Chemical Defense Equipment/Chemical Material Surveillance Program

(859) 779-6217(859) 779-6296

Pine Bluff Arsenal, Inventory Management Directorate (870) 540-3737

CONUS commands

U.S. Army Forces Command, G-4 (404) 464-6215

U.S. Army Reserve Command, G-4 (Equip) (404) 464-8130

National Guard Bureau (703) 607-9463

Third U.S. Army (256) 343-5504

U.S. Army Intelligence and Security Command (703) 706-1426

U.S. Army Network Command, G-4 (520) 538-6785

U.S. Army Training and Doctrine Command, Logistics/G-4 (757) 788-5163

U.S. Army Special Operations Command, Chemical, Biological, Radiological, Nuclear Officer

(910) 432-9218

U.S. Army Intelligence and Security Command (703) 428-4504

U.S. Army Medical Command (210) 221-7455

U.S. Army Criminal Investigation Command (703) 704-0329

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Organization Phone number

Military District of Washington

OCONUS Commands

U.S. Army Europe, 200th Materiel Management Center, Troop Support Division

114-963-1413-8076114-963-1413-8063

Eighth U.S. Army—G-3 Chemical Office 011-822-7913-3436

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APPENDIX F. ICEMP CHANGE REQUEST

Individual Chemical Equipment Management Program (ICEMP) Change Request

Submitted by (Last name, First Name, Middle Initial):

Your telephone number (DSN and commercial):

Your email address:

Your organization:

Identify your ICEMP Integrated Process Team (IPT) representative and e-mail address:

Priority: (Select level)

Routine

Urgent. Mandatory time-sensitive changes. (Significant regulatory, mission or cost impact).

Emergency. Immediate corrective action. (Address an interrupted or serious mission critical capability).

Type: (Select type of change)

Technical

Functional

Change Title:

1. Description of Required Change: (Please limit your input to 1,500 characters.)

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REV 11/02

2. Recommended Solution (to include brief functional, technical, and infrastructure considerations). Indicate how long you believe it will take to implement this solution. (Please limit your input to 1,500 characters.)

3. Cost/Benefit Analysis (Indicate whether funded or unfunded by the originator) (Please limit your input to 1,500 characters.):

Reminder: E-mail this form through your Chain of Command to the RAM.

User Command Coordination:

Name:

Title:

Office:

Telephone:

Date:

Recommended Approval:

Recommended Disapproval:

Army Command or Army Service Component Command Coordination:

Name:

Title:

Office:

Telephone:

Date:



RAM Coordination:

Name:

Title:

Office:

Telephone:

Date:

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Comments:

INTEGRATED PROCESS TEAM RECOMMENDATION

IPT Recommend Approval. Date:

IPT Recommend Disapproval. Date:

IPT Hold/Other Disposition. (Explain in comments) Date:

Comments/actions. (Actions require identification of lead office.)

AIM DISPOSITION

AIM Approval. Date:

AIM Disapproval. Date:

AIM Hold/Other Disposition. (Explain in comments) Date:

Comments/actions. (Actions require identification of lead office.)

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APPENDIX G. TERMS

This appendix defines some of the basic terms used in managing IPE.

Accountable record An entry in an information system of record that a user can adjust and maintain to track receipts, transfers, and changes in inventory for a particular item. The Standard Depot System is the inventory management system of record for BGAD, the Materiel Management System serves in this role at PBA, while GSC-E, maintains accountable records in the Standard Retail Supply System.

APS reserve equipment Materiel stored at predetermined locations and maintained in a state of combat readiness for issue to designated units. This equipment does not include materiel reserved by National Inventory Control Points for mobilization or APS. (AR 740-1, Logistics Storage and Supply Activity Operations, 15 June 01)

Army Pre-positioned Stocks (APS)

Materiel configured for specific table of equipment-type units upon initial deployment to a designated theater of operations. (AR 740-1, Logistics Storage and Supply Activity Operations, 15 Jun 01)

Army Electronic Product Support (AEPS)

A World Wide Web interface portal that provides access to logistics information and applications. Units may submit requests for IPE via AEPS.

Backorder That portion of requested stock not immediately available for issue and not passed to another source of supply for action. Record of obligation to file the backorder is known synonymously as a backorder or due out. (DA Pam 710-2-2, Supply Support Activity Supply System: Manual Procedures, 30 Sep 98)

Commodity Command Standard System

A system used by item and asset managers at Rock Island Arsenal to manage the procurement, storage, and release of depot stocks.

Condition Code A one-position, alphabetic character used to classify the degree of serviceability, condition, and completeness of materiel in terms of readiness for issue and use or to identify actions underway to change the status of materiel. See also serviceability standards. (AR 310-25, Dictionary of United States Army Terms, 15 Oct 83)

Cross-level stocks Redistribute stocks among program storage locations to fill a shortage in anticipation of increased demand at the receiving location or to achieve a new asset distribution.

Custodial record A record maintained by the storage activity showing standard catalog data; owner or manager identification code; and may include lot or serial number and on hand quantity by supply condition code for controlling assets in storage. (AR 725-50, Requisitioning, Receipt and Issue System, 15 Nov 95)

Custodial responsibility The responsibility of a storage activity, depot, or agent, which is not the designated single manager, to maintain proper custody, care, safekeeping, receipt, issue, and balance data for stored wholesale materiel. (AR 725-50, Requisitioning, Receipt and Issue System, 15 Nov 95)

Footprint A footprint is a quantity of ICEMP stock forward positioned near users to meet expected deployment or mobilization times that are less than the pull, pack and ship time from the nearest central storage location. CONUS footprints are normally stored on garrisons and maintained by the IMA Director of Logistics or, at some locations, unit personnel.

Inventory control (DoD; NATO)

A phase of military logistics that includes managing, cataloging, requirements determination, procurement, distribution, overhaul, and disposal of materiel. Synonymous with materiel control, materiel management, inventory management, and supply management. (Joint Pub1-02, Department of Defense Dictionary of Military and Associated Terms, 23 Mar 94)

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Inventory management Inventory administration through planning, stock positioning, monitoring produce age, and ensuring product availability. (Source: John J. Coyle, Edward J. Bardi and C. John Langley, Management of Business Logistics, 6th ed. (Minneapolis, St. Paul: West Publishing Co., 1996.)

Logistics Modernization Program

An Army enterprise resource planning effort scheduled for fielding in 2008 or 2009. It will subsume and integrate many of the disparate systems the Army now uses to manage IPE stocks.

Materiel readiness (DoD) The availability of materiel required by a military organization to support its wartime activities or contingencies, disaster relief (such as floods and earthquakes), or other emergencies. (Joint Pub1-02, Department of Defense Dictionary of Military and Associated Terms, 23 Mar 94)

Materiel release order

An order issued by an accountable supply system manager (usually an inventory control point or accountable depot) directing a nonaccountable activity (usually a storage location or materiel drop point) within the same supply distribution complex to release and ship materiel. (AR 725-50, Requisitioning, Receipt and Issue System, 15 Nov 95)

National Inventory Control Point

Army organization responsible for wholesale inventory management of assigned items, either for DA or DoD. These organizations are AMC Marcs, U.S. Army Communications Security Logistics Activity, and U.S. Army Electronic Materiel Readiness Activity. (AR 725-50, Requisitioning, Receipt and Issue System, 15 Nov 95)

Materiel Management System

A system used at Pine Bluff Arsenal to maintain accountable records for IPE and to track its shelf life.

Mobility Inventory Control and Accountability

System (MICAS)

An information system used to manage IPE shelf life. MICAS, which can share asset visibility with higher level IPE managers, is the source of inventory data provided to the Joint Total Asset Visibility Reporting Warehouse. In June 2004, HQDA DCS, G-4 approved MICAS as an interim inventory management system.

Munitions Transportation Management

System—Field Module

Used at BGAD to track IPE shelf life. It also generates bar-coded labels for IPE.

Obligation The dollar amount specifically reserved against an appropriation or fund for expenditure in payment of an order placed, contract awarded, or service received. (AR 310-25, Dictionary of United States Army Terms, 15 Oct 83)

Obligation authority Any kind of congressional or administrative authority to incur obligations. It also means a specific form of authority known as citation-of-funds used within the Departments of the Army and Air Force. See also allocation, allotment, appropriation, and sub-allotment. (AR 310-25, Dictionary of United States Army Terms, 15 Oct 83)

Obligation of funds Amount of an order placed, contract awarded, service received, or any other transaction that legally reserves an appropriation or fund for expenditure. (AR 310-25, Dictionary of United States Army Terms, 15 Oct 83, and DA Pam 710-2-2, Supply Support Activity Supply System: Manual Procedures, 30 Sep 98)

Pre-positioned war reserve requirement

(DoD)

That portion of the war reserve materiel requirement which the current Secretary of Defense guidance dictates be reserved and positioned at or near the point of planned use or issue prior to hostilities to reduce reaction time and to assure timely support of a specific force or project until replenishment can be effected. (Joint Pub1-02, Department of Defense Dictionary of Military and Associated Terms, 23 Mar 94)

Readiness The capability of a unit, ship, weapon system, or equipment to perform the mission or functions for which it is organized or designed. (DA Pam 750-35, Guide for Motor Pool Operations, 1 Aug 84)

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Requisition A supply request initiated by the SSA in a MILSTRIP format or a unit supply request converted to a MILSTRIP format by the SSA for submission to the next higher source of supply. (DA Pam 710-2-2, Supply Support Activity Supply System: Manual Procedures, 30 Sep 98)

Responsibility The obligation of an individual to ensure that government property and funds entrusted to his or her possession, command, or supervision are properly used and cared for and that proper custody and safekeeping are provided. It includes the following types of responsibility:

a. Command responsibilityb. Direct responsibility c. Supervisory responsibilityd. Personal responsibility.

The obligation applies to all government property issued for, acquired for, or converted to a person’s exclusive use, with or without receipt. (DA Pam 710-2-2, Supply Support Activity Supply System: Manual Procedures, 30 Sep 98)

Shelf life The total period of time beginning with the data of manufacture, cure, or assembly or inspection, test, or restorative action that an item may remain in the combined wholesale (including manufacturer) and retail storage system and still remain suitable for issue or use by the end user. Supply condition codes applicable to shelf-life items are described in paragraph C-22 (Federal Condition Codes). Shelf life is not to be confused with service life, which is a measurement of anticipated total in-use time. (AR 725-50, Requisitioning, Receipt and Issue System, 15 Nov 95, pp. 566-573.)

Shelf-life code A code assigned to an item to identify the period of time, beginning with the date of manufacture, cure, or assembly and ending by the date that the item must be used or be subjected to inspection, test, restorative, or disposal action. (AR 310-25, Dictionary of United States Army Terms, 15 Oct 83)

Shelf-life item An item of supply possessing deteriorative or unstable characteristics to the degree that a storage time period must be assigned to assure that it will perform satisfactorily in service.

1. Type I Shelf-life item: An item of supply that is determined through an evaluation of technical test data or actual experience to have a definite nonextendable period of shelf life.

2. Type II Shelf-life item: An item of supply having an assigned shelf-life time period that may be extended after completion of inspection, test, or restorative action.

3. Expiration Date: The date beyond which nonextendable items (Type I) should be discarded because they are no longer suitable for issue or use.

4. Inspection or Test Date: The date by which extendable items (Type II) should be subjected to inspection, test, or restorative. (AR 725-50, Requisitioning, Receipt and Issue System, 15 Nov 95)

Shelf-Life Management The establishment and maintenance of an equipment shelf-life database and the tracking of shelf-life status to assure that IPE are still useable.

Shelf-Life Testing The tests, evaluation of results, and resulting recommendations on continued serviceability.

Standard Army Management Information

Systems

DA-approved computer software programs that provide important managerial related information. They include the following logistics-related systems: SPBS-R, SARSS, SAMS, and SAAS. (Theater Logistics Handbook, 2001)

Standard Depot System A system used at BGAD to manage the procurement, storage, and release of depot stocks. It maintains accountable records for BGAD depot stocks.

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Surveillance The monitoring of equipment shelf-life status, typically with automated information systems, to identify items whose shelf life needs validating or expiring soon. Equipment with extendable shelf life is inspected or tested to validate its continued serviceability, and equipment with an expired shelf life are segregated for proper disposal.

War reserves (DoD, NATO)

Stocks of materiel amassed in peacetime to meet the increase in military requirements consequent upon an outbreak of war. War reserves are intended to provide the interim support essential to sustain operations until resupply can be effected. (Joint Pub1-02, Department of Defense Dictionary of Military and Associated Terms, 23 March 1994)

Wholesale level Level of supply support including national inventory control points, depots, terminals, arsenals, central wholesale data banks, plants and factories associated with commodity command activities, and special Army activities retained under direct control of HQDA. Wholesale functions are mostly performed in CONUS. A wholesale system procures supplies for the Army from commercial sources or from government plants. Wholesale supply support is accomplished by distributing supplies to retail level for stockage or for issue to users. (DA Pam 710-2-2, Supply Support Activity Supply System: Manual Procedures, 30 Sep 98)

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APPENDIX H. AbbreviationsABO Army Budget Office

AEPS Army Electronic Product Support

AIM Army ICEMP Manager

AMC Army Materiel Command

APS Army Pre-Positioned Stock

ARCOM Army command

ASCC Army service component command

BGAD Blue Grass Army Depot

CBRN chemical, biological, radiological, and nuclear

CDEGTW Chemical Defense Equipment Go-to-War

CIE clothing and individual equipment

CONUS continental United States

DA Department of the Army

DALO-PLR Deputy Chief of Staff for Logistics, Plans and Readiness (office symbol)

DAMO-ZA Deputy Chief of Staff Operations and Plans (office symbol)

DCS Deputy Chief of Staff

DLA Defense Logistics Agency

ECBC Edgewood Chemical and Biological Center

ECBC-RI Edgewood Chemical and Biological Center, Rock Island

GAO Government Accountability Office

GSC-E General Support Center-Europe

GWOT Global War on Terror

HQAMC Headquarters, Army Materiel Command

HQDA Headquarters, Department of the Army

ICEMP Individual Chemical Equipment Management Program

IMA Installation Management Agency

IPE individual protective equipment

IPT integrated process team

JEAP Joint Equipment Assessment Program

DRAFT H-1

JPEO-CBD Joint Program Executive Office for Chemical and Biological Defense

MICAS Mobility Inventory Control Accountability System

MILSTRIP military standard requisitioning and issue procedures

MMC Materiel Management Center

NATO North Atlantic Treaty Organization

NBCD nuclear, biological, and chemical defense

OCONUS outside the continental United States

PBA Pine Bluff Arsenal

PM Program Manager

RAM Regional Asset Manager

RDD required delivery date

RESET funding to restore the Army to pre-Operation Iraqi Free-dom equipment levels

SAAS Standard Army Ammunition System

SAMS Standard Army Maintenance System

SARSS Standard Army Retail Supply System

SPBS Standard Property Book System

SSA supply support activity

STAMIS Standard Army Management Information Systems

TACOM Tank-Automotive and Armaments Command

TACOM-SBC TACOM soldier, biological, and chemical

TRM training resource model

USAREUR United States Army Europe

DRAFT H-2

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