Dos and Don’ts of On-Campus Recruiting

November 13, 2007

Kari WatsonEmily Bronstein

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Agenda

● Definition and Process Overview● Preparation for the Recruiting ● Searching for and Applying for Jobs● Invitations and Schedules● Interviewing● Offers● Policies to Protect You and the Companies

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What is on-campus recruiting?

● Structured recruiting ● Certain industries● Some off-campus dates (Fridays)● Begins Friday, January 11 (during winter break)

Recruiting for finance and consulting positions generally happens first, followed by marketing, general management, real estate, healthcare,

government, etc.

Recruiting for finance and consulting positions generally happens first, followed by marketing, general management, real estate, healthcare,

government, etc.

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Process Overview

● Network: informationals, office hours● Attend recruiting presentations● Apply by submitting résumés/cover letters● Accept interview invitations/place bids● Review interview times and submit latest résumés● Attend interviews

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Announcements and important

updates

Announcements and important

updates

See Bid Points and OCR action items

See Bid Points and OCR action items

Managing Resumes & Cover Letters

● Store up to 99 versions of your resume.● Maintain careful control of documents – don’t upload cover

letter/resume combos, resumes showing edits, etc. ● Edit and review how your documents will look to recruiters

before applying for positions.

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Network with other students/recent alums to

research target companies

Network with other students/recent alums to

research target companies

Upload Resumes and Cover Letters

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Upload resumes with Resume Manager

Your Resume Book resume will automatically be your default resume.

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Upload separate Cover Letters for each application

Personal Schedule

● Allows you to set preferences for interview scheduling system● Will attempt to schedule on-campus interviews around your

conflicts● For other events (advising, workshops, corporate presentations)

you can double book yourself. Be aware.

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Indicate schedule constraints under “My Availability”

Input your class schedule as soon as you finalize it – academics take precedence

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Input your on-going and exceptional conflicts

The system will aim to schedule you around commitments, but will always schedule you for an interview, so be prepared to swap.

Search for Job Opportunities

● On-campus schedules listed by interview date● Job Postings listed by expiration date (not necessarily the

application due date!)

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Search by locations, function, industry or Key Word to find specific opportunities.

Companies may not list all of their locations, so do

multiple searches to ensure that you find all

opportunities.

Companies may not list all of their locations, so do

multiple searches to ensure that you find all

opportunities.Real estate investment banking might be listed as either real estate or as investment banking.

Some companies choose “other” as the industry or function rather than the one you

might expect them to choose.

Real estate investment banking might be listed as either real estate or as investment banking.

Some companies choose “other” as the industry or function rather than the one you

might expect them to choose.

Use Search Criteria carefully or do multiple searches

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Create saved searches…

Confirm criteria at top of screen

Confirm criteria at top of screen

Click “Save Search”Click “Save Search”

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…and have them search while you sleep.

Set the Job Search Agent to email you when new jobs meeting your criteria are

posted. Can run weekly, semi-weekly or daily.

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Select Off-Campus Only to filter out OCR

Search by Job Posting Date, Job Start Date and other areas to find specific

opportunities. Job Search agents inform about newly posted positions.

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Job Posting differentiated in Status column

DO NOT WAIT until resume due date toapply for Job Postings– apply ASAP

DO NOT WAIT until resume due date toapply for Job Postings– apply ASAP

Job Postings indicated assuch in Date column

Job Postings indicated assuch in Date column

The date shown in the left-hand column is the posting’s expiration date, NOT the interview date or resume due date.

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On Campus Interviews

● Closed/Invitational = you apply to get an interview

● Open/Bid = you use bid points to win an interview

● If a company has both kinds of schedules, try to get invited first, then place a bid

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Search for OCR jobs by Application/Bid Deadline

You can also use filters on the Job Search page

REMEMBER: Deadlines are at 9 AM !!

REMEMBER: Deadlines are at 9 AM !!

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Search Jobs (On Campus)

Applying for On-Campus Recruiting Interviews

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Recruiting Dates and Deadlines at top of Job Page

REMEMBER: Deadlines are at 9 AM !!

REMEMBER: Deadlines are at 9 AM !!

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Scroll down to see job description & details

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Job detail – note work authorization

• Apply only to firms whose requirements you meet.• Highlight on your resume all countries for which you have work authorization, including U.S. if not obvious.

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Scroll further to see contact info

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Apply through COIN, through company website, or directly email a company contact –

sometimes you may need to apply more than one way.

Chose your saved Resume and Cover Letter for the

specific position/company.

Chose your saved Resume and Cover Letter for the

specific position/company.

Follow application instructions

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Use “All My Activity” filter to track applications

On-Campus and Off-Campus applications are tracked, unless you applied directly

to the company via email or their website.

Interview Invitations

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How do I know if I’ve been invited to interview?

You will receive an email informing you, but log-in to COIN to accept/decline.

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Invite list with action links

My Actions column gives you the option to Accept or Decline the Invitation

My Actions column gives you the option to Accept or Decline the Invitation

The interview schedule has not been run, so you don’t know your interview slot yet.

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After clicking on action link, confirm your resume and accept/decline the invitation

Respond to alternate invitations by same deadline

Respond to alternate invitations by same deadline

Respond to invitation by Accept/Decline Deadline at 9AM

Respond to invitation by Accept/Decline Deadline at 9AM

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Key things to remember about Invitations

• Invitations are expected to arrive two weeks before the

interview takes place

− Companies may be late with invitation list

− CMC works to have invitation lists in a timely fashion

• After the list is received, you will have until 9 a.m. three days

later to respond to the invitation

• If you ignore your invitation, an alternate may be scheduled in

your place

• Invitations may come in during Winter Break – make

arrangements to check COIN.

• Job status in COIN changes to “invites complete” after lists are

received

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Interview Structure

• Typically 30 or 45 minutes long• Some companies schedule back-to-back or

rotational interviews – two consecutive interviews with

the same company• Don’t leave after the first half!!

• You’ll know you have a back-to-back interview by

looking at your total time commitment and the job

description• Many firms hold 2-on-1 interviews

How does bidding work?

● First-years get 1500 bid points after completing Interview Skills I & II

● Bid deadline for each schedule is 9:00 AM three business days after the invitation list is received (coincides with the accept/decline deadline for invitations).

● You must bid at least 1 point … and you may win with 1 bid point!

● Review past Bid Histories on COIN>Tools>Recruiting>On Campus Recruiting Overview or in the Career Management Library

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Search by “Bid Deadline” filter and click “Place Bid”

Bid Deadline filter also on homepage under “On Campus Recruiting”

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Submit Bid Points

Choose a resume the employer will see if you win a slot; then type in the number of points you want to bid and click “submit bid”

You can adjust/withdraw your bid until the Bid

Deadline

You can adjust/withdraw your bid until the Bid

Deadline

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Winning Bids

● If company’s invitation list isn’t in yet but the bid is due, bid for the open schedule – we’ll refund points if you’re invited

● Winners are charged lowest clearing price

● You will receive an email confirming that your bid was successful

● You have the same standing as an invitee – you can swap or change your interview time, or drop before 9 a.m. 2 business days before the interview.

● If you cancel after winning a bid slot, you will not get points back

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Bid wait list

• If you were not a winning bidder, you go onto the bid wait list,

in case winners cancel; your bid points are held in reserve

• If bid winners drop, you will be automatically scheduled

• You can withdraw from wait list at any time and free your

points for use on another schedule

• If you are NOT scheduled from the bid wait list, your points

will be refunded to your account on the day of the interview.

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Bid wait list

● Use “All My Activity” filter to withdraw from the bid wait list.

● You cannot change your bid after the initial bid deadline has passed.

Click here to withdraw your wait list bid in order to use those points on a

different schedule

Click here to withdraw your wait list bid in order to use those points on a

different schedule

Finding Your Interview Time

● You will receive an email with your initial interview time● Make note of the length of time you are scheduled for

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Schedule set by 4:00pm on the day Acceptances/Declines/Bids are due

Will show up under “Upcoming Interviews”

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List of upcoming interviews

Make note of Swap/Final Deadline and your scheduled interview time under

Status columns. If scheduled time doesn’t work, click Change.

Start and End Times indicate your full time commitment – know your total commitment, and don’t leave

after the first half!

Start and End Times indicate your full time commitment – know your total commitment, and don’t leave

after the first half!

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Change your interview resume if necessary

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Change or Swap interview time

COIN will attempt to schedule you around your other commitments, but will

always schedule you, even with a conflict, so you can swap with a fellow

student, or pick a different open time slot if available.

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Swap requests show up on homepage

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Accept or decline a swap request on detail page

Don’t Be a Jerk – Swap if you can!Don’t Be a Jerk – Swap if you can!

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On the Interview day…

● Interview locations: Uris, Center for Career Education (near Faculty House), WJW, possibly other buildings on campus

● Interview rooms listed in COIN day before the interview 3

● Some companies interview off campus on Fridays (consulting)

● Student Lounge in Lehman Lounge on 3rd Floor

– Advisors available for quick questions

– Emergency supplies to help get you through the day

– Coffee, snacks, water, Listerine/mints, lint roller, sewing kits, pantyhose, etc.

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Key Things to Remember about Your Scheduled Interview

• Show up! You’re obligated to attend the interview if you’re on the

schedule. If you fail to show up, penalties will apply.

• Academics take precedence over recruiting – don’t miss classes!

• You will be automatically scheduled for the interviews you accept

• Changes can be made to the schedule up until 9 AM two business days

prior to the interview

• Drop the interview

• Swap time slots with another candidate through COIN

• If you cannot find someone to swap timeslots with you, come to the CMC

for help. We will work with the company to try to find a solution. If you

simply don’t show up due to a time conflict, you will be considered a no-

show and penalized

• You may need to make tough choices.

Daily Open Sign-up(the no invite, no bid way to get an interview)

• After each On-Campus Interview schedule has been finalized (2 days before the interview), if the schedule has empty interview slots, we ask the companies if they want to participate in Daily Open.

• If they agree, by 5 p.m. the day before the interview, we will post those time slots on COIN so students can participate.

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Daily Open Sign Up

On the Daily Open page, you will see what interview slots are available. Click

“Participate” for the interview slots you are interested in.

Please Note:● Winners must meet work authorization requirements of position● No student can win two spots on same schedule● No student can win two spots at the same time● You will not be able to swap or cancel if you are scheduled – so only apply for

times that you can attend● No show penalties apply.● Come to school early if necessary to await results for same-day interviews (ex:

8:30 AM start time)

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Find available interview slots by clicking the “Daily Open” link on homepage

You can sign up for multiple slots for the same interview time – You can only win

one per schedule

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Daily Open Sign Up

After clicking “Participate” for a specific interview slot, select a resume that the interviewers will receive if you win the slot.

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Daily Open Sign Up

● You will have until 7:45am the morning of the interview to opt in to participating. We will process the Daily Open sign ups by 8am that morning.

● If you win an interview slot, you will immediately receive an email notifying you, and it will appear on your COIN home page as a regular interview.

● You will not be able to swap or cancel if you are scheduled – so only apply for times that you can attend. No show penalties apply.

● Please note: Recruiters have the option on the day of the interview to cancel the Daily Open slots. The Career Management Center will let you know of this as soon as possible.

Recruiting Practices and Policies

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Second Rounds

● Second rounds do not take place on campus (generally) – Career Management does not schedule them, but come to us if you are having problems

● Second round interviews cannot take place before 5:30 PM on Wednesday, January 16th; they can call you to schedule at any point after your interview

● Don’t cancel first rounds for second rounds

● Second round interviewers must offer at least one alternate date

● You may have to make tough choices

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If You Must Cancel a First Round Interview

● Schedules are finalized and sent to companies 9:00 AM two business days before the interview

● You may cancel online up until this time

● If you must cancel after this time, you must contact the recruiter directly and call the Career Management main number (212-854-5471)

● Canceling after this point incurs no-show penalties and jeopardizes your reputation and that of the school

● Do not interview if you have accepted an offer

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No Show Penalties

● Cancellation after 9:00 AM two business days before the interview is considered a no show unless you have a legitimate emergency

● 500 bid points assessed as penalty for first-year students ● Must write a letter of apology to the company, and cc: Assistant

Dean and Managing Director of Career Management, Regina Resnick, and Directors Michael Malone and Bruce Lloyd

● Two no-shows disqualifies you from participating further in on-campus recruiting

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Beyond the Interview: Offers

● Companies cannot make offers before 5:30 PM on Friday, January 18

● Offers made during recruiting must be held open until February 18 or for 2 weeks, whichever is later

● Hold no more than 3 offers – if you receive a 4th, release one within 2 business days

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Beyond the Interview: Accepting Offers

● If you are facing undue pressure to accept an offer before the deadline, contact the CMC

● Once you accept an offer, you must cancel all future interviews

● If canceling interviews because you’ve accepted another offer, let the recruiter and the CMC know as soon as possible

● When you turn down other offers/cancel interviews it is vital to do this live, so you can maintain relationships moving forward

– Not in email or on a voicemail

– Be gracious and polite

– You may need to call on these people in the future

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Background Checks

● Be prepared for background checks after you have accepted an offer

● This covers your credit and criminal records. Securities firms are subject to additional scrutiny (SEC, NASD)

● Will verify employment and education history. May request transcripts

● Bring up any issues pre-emptively (after the offer)

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Reneging on an Offer

● Reneging is a breach of ethics and the student code of conduct

● Results in going through Dean’s Disciplinary Procedure

● Seriously damages your reputation and prospects

● Recruiter Guidelines also exist. Problems? Alert us!

ONGOING QUESTIONS?

Stop by the CMC or call us at 212-854-5471