Don't Panic
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Transcript of Don't Panic
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Practical Methods for Processing Case Files: Lessons Learned from the ACLU Processing Project
Adriane HansonProject Archivist, ACLU Records
Princeton University
Don't Panic
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We should provide access to legal records because they are important.
We can provide ethical access to legal records in a reasonable amount of time.
Where do I even begin?
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• 2 year project to process ACLU Records • NHPRC funding• 2,525 linear feet• 1,637 boxes (65%) potentially case files• 0.5 FTE for one year for review
How does she know about this?
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• Professional archivist to plan• Review by paraprofessional• Hiring: dependability, detail• Requires active supervising• QC throughout to identify new
developments and ensure attention
Who will do it?
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• Donor Agreement • Donors• Legal literature• Create a guide as you go• Privacy laws
What do I have to look for?
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• Donor Agreement • Donors• Legal literature• Create a guide as you go• Privacy laws
What do I have to look for?
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ACLU Donor Agreement
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• Analyze inventory • Reasonable sample • Will recognize patternso Slow for correspondenceo Speed up when court docs
Where do I look?
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• Use your inventory • Box level vs. folder level closure• Physical notations vs. finding aid• Automatically calculate opening years
How do I keep track of it all?
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• Feet: 1,637 feet • Analysis: 12.5 hrs/month or 5 min/ft• Supervision: 5 hrs/month• Review: 4 ft/hr, 410 hours
o 30 hrs/wk done in 3.5 monthso 20 hrs/wk done in 5 months
• Added 825 hours to the project (50%)
How long will all this take?
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... I didn't have to do this anymore?
• Lawyers at the donor organization?• ACLU marked open boxes• Records managers at donor institution
could be your allies
What if...
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... I don't have time?
• Review on demand• Review when shorter restriction open• Delegate• Form a restriction review team
What if...
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... something gets missed?
Due diligence:• Reviewed the likely places• Reviewed a portion of each likely place• User agreement• Responsible to donor and patron
What if...