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49
NAVFAC Atlantic Air Installations Compatibility Use Zones (AICUZ) Webinar PRESENTER GUIDE Defense Collaboration Service (DCS) September 2015

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NAVFAC Atlantic

Air Installations Compatibility Use Zones (AICUZ) Webinar

PRESENTER GUIDEDefense Collaboration Service (DCS)

September 2015

Introduction

Defense Collaboration Services (DCS) has been adopted by the DoD to replace Defense Connect Online (DCO) for web conferencing. DCS is capable of running on DoD non-secure (NIPRNet) as well as classified (SIPRNet) networks. DCS capabilities are best utilized by authenticated (CAC) users but web conferences may still be accessed by non-authenticated users and networks outside of the DoD. This document will provide guidance on how to successfully facilitate an AICUZ webinar using DCS.

DCS Web Conference

DCS will support Microsoft Word, Excel, PowerPoint, Adobe PDF, or JPEG presentation file types. Presentation files cannot contain embedded audio/video or unsupported fonts (NOTE: a list of supported fonts is not yet available for DCS therefore it is recommended a dry run via DCS is performed before the web conference to ensure the full presentation is supported). When a presentation file is uploaded to a web conference it will be converted to a PDF and then uploaded by the application, it will not remain if a web conference is closed out or disconnected for any reason. If a web conference must be restarted, all of the presentation files will need to be uploaded again.

Whether using uploaded presentations or screen sharing, DCS web conferences will be most successful if the presenters are co-located and using a computer(s) that have previously been tested by running the presentation materials in a DCS web conference. Untested computers in remote locations, used for presentation purposes, have the potential to create delays and interruptions as IT support may or may not be available to bring the remote computer into compliance with DCS requirements. It is strongly recommended that if presenters cannot be co-located they have connected to DCS and have successfully tested their portion of the presentation (including: any necessary add-in downloads, microphone, webcam, and desktop sharing (Java) settings that may be modified) before the actual scheduled web conference. Please refer to the DCO/DCS comparison document for recommendations regarding these considerations.

DCS Roles

Role NotesAdmin Available to authenticated (CAC) users. A web conference may have multiple

Admins to control the meeting. Admins have full functionality during the web conference.

Moderator Available to authenticated (CAC) users. A web conference may have multiple Moderators to control the meeting. All Moderators have full permissions (other than those of Presenter) and actions must be coordinated during the web conference or Moderators may “step” on each other’s actions.

Presenter This permission exists only in the web conference itself. One user in the web conference at a time may hold the Presenter role and have the ability to present material, upload material, and share the desktop. Admins and Moderators are able to grant the Presenter role in the conference.

User Users may only view the Presentation panel during a web conference. A CAC authenticated User may be granted the Presenter or Moderator roles.

Guest User Available to any external, un-authenticated or non-CAC user. Guest Users may be passed the Presenter role during a web conference by the Admin(s) or Moderator(s).

Logging into DCS

CAC users may login to the DCS to create a DCS meeting reservation, start a DCS web conference, and other DCS administrative tasks. To login to DCS:

1. Go to the DCS login page.

2. Enter your CAC credentials.

Note: Non-CAC users cannot access DCS to create a DCS reservation.

Creating a DCS Reservation

Before creating a DCS Web Conference, you must first create a reservation within DCS. To create a reservation in DCS:

1. Go to the DCS homepage and click Create a new reservation.

2. Complete the Name and Description fields for this reservation and click Create.

The “Reservation Description” panel appears.

Accessing the DCS Web Conference URL

After a reservation has been created, DCS creates a URL for the DCS Web Conference. The URL is located on the “Web Conference” panel. To access the DCS Web Conference URL:

1. Click the Web Conference tab.

The “Web Conference” panel appears.

2. Copy the link from the Web Conference URL field.

3. Paste the link into the body of your email invitation.

Starting a DCS Web Conference

Before starting a DCS Web Conference, you must complete the steps for creating a DCS Reservation. To start the DCS Web Conference:

1. Locate and click the Home tab.

The “Reservation Description” panel appears.

2. Click Options.

The “Meeting Options” dialog box appears.

3. Set options as appropriate for your meeting.

4. Click Done, start the meeting.

The DCS meeting in the default layout appears.

Uploading Presentation Files

Presentation files are uploaded to live meetings only. Presentation cannot be uploaded prior to starting the meeting. To upload presentation files to a live DCS Web Conference:

1. In the “Presentation default” panel, click the Add File icon.

The “Add Files to Your Presentation” dialog box appears.

2. Click Select File.

3. Browse to the folder location containing the file to upload.

4. Click Open. The location of the file to be upload appears in the Choose File to Upload field.

5. Click Upload. A Progress bar appear under the Select button. When the upload is complete, the file name will appear in the Uploaded Presentations section of the “Add Files to Your Presentation” dialog box.

6. To display a file in the Presentation default panel, click Show next to the file to be displayed.

Resetting the Logout Timer

When all participants (including administrators, moderators, and presenters) login to a DCS meeting, a meeting timer begins counting down. When an individual participant’s timer reaches zero, that participant will be logged out of the meeting. To reset the timer before it reaches zero, each individual must click the Reset Logout Timer button.

Logging into a DCS Web Conference as a Participant

Participants with a valid DCS web conference URL may login to the meeting by:

1. Clicking on the URL supplied by the meeting sponsor in the invitation email message or by copying and pasting the URL in the Internet Explorer browser address field.

2. Follow the CAC login instructions.

Note: If you are a non-CAC participant, you will be logging in as a guest.

Cautions and Warnings

The following are incidents that may occur when conducting a meeting through DCS:

1. Installing the add-in for voice over IP (VoIP) may require administrative support from your local IT department depending on the participant’s location or branch. Presenters and participants may want to test and install within the 30 minutes prior to the start of the meeting provided the meeting is open during that pre-webinar period.

2. At times, DCS may disconnect participants without warning. If a participant is disconnected from the meeting, they will need to log back into the meeting. Presenters and participants will definitely know they have been disconnected from the meeting as the entire interface within their DCS window changes and no presentation or screen share will be displayed after a disconnect occurs.

3. If in the rare occurrence that the meeting is disrupted by disconnecting all participants without warning, everyone will be able to rejoin the meeting by logging back into the DCS meeting. Once the presenter(s) are able to log back into the meeting, they will have to re-upload all presentations and recreate all polling panels not yet utilized.

4. Desktop sharing is somewhat limited in the amount of space that the desktop sharing panel utilized within the DCS meeting space. If participants wish to maximize the space allotted to the desktop sharing panel, they may click the maximize button at the bottom of the DCS meeting window. Clicking the same button a second time will restore the screen sharing panel to its default size.

5. If the administrator/moderator chooses to record the DCS session, the recording may not be available for download for several days following the conclusion of the meeting.

Lesson 0: Welcome and Administrative Comments

Slide/Page Presenter/Producer (color coded rows)

Slide 1Pre-course Warm-up

DO

Fifteen minutes prior to the start of the session, display the pre-course warm-up instructions including directions for downloading audio and video media files.

Slide 2Lesson Title

Note to Presenters and Producer: A handoff from one presenter to another begins at this slide.

DO

Narrate slide 2.

Acknowledge pre-course warm-up

Slide 3Mission Statement

DO

Narrate slide 3.

Slide 4Agenda

DO

Narrate slide 4.

Slide 5Navy AICUZ Program Roles and

Responsibilities

DO

Narrate slide 5.

Slide 6Air Force AICUZ Program Roles and

Responsibilities

DO

Narrate slide 6.

Slide 7AICUZ Course Roles and

Responsibilities

Note to Presenters and Producer: A handoff from one presenter to another begins at this slide.

DO

Narrate slide 7.

Introduce the course presentation and production team as indicated on the slide.

Slide 8Housekeeping

DO

Narrate slide 8.

SAY

You must be registered for this webinar to receive credit.

If you are participating with a larger group today and you did not register, please send your first and last name, email address, and organization, installation, or location to [NAME OF AICUZ WEBINAR COORDINATOR]. HIS/HER email address is currently up on the slide.

We will begin each session at 1200 Eastern Time and end at 1600. The meeting will be open at least one hour before each day’s session if you need to login and setup prior to the start of each session.

Breaks are offered between each course topic or section.

Each module will conclude with a fifteen minute Q&A session.

Slide 9

DCS Features

DO

Narrate slide 8 by reviewing the following list of features:

Reset Logout Timer button

SAY

The Reset Logout Timer button is used reset the logout timer to 120 minutes remaining. When the logout time reaches zero, you will be automatically logged out of DCS. Click this button during the webinar to avoid being logged out of the webinar by DCS.

Set Status button

SAY

The Set Status button is used to communicate with the presenters and hosts. Statuses include: Raise Hand.

Chat panel

SAY

The Chat panel may be used to communicate with other participants, presenters, or the moderator. Anything sent from the default chat field will be seen by everyone. You may start a private chat with a specific attendee by using the menu. If you would like to submit a question, please begin the question text with the word “QUESTION” in all caps followed by the name of the presenter you are directing the question to e.g., “QUESTION for Jane:” then followed by the question text. If you need to communicate a technical issue, please begin the text with the word “ISSUE” in all caps followed by a description of the issue you are experiencing. Typing these words in all caps enables the production staff to be able to differentiate these messages from all other messages.

Upchurch, Sara H CIV NAVFAC LANT, AM, 09/25/15,
Note for NAVFAC: Update slide.

Polling panel

SAY

The polling panel is used to solicit information from you, the participants. When a polling panel is open, the participants may interact with the panel by indicating which option they feel is most representative of their opinion, thoughts, or feelings. The polling panel may also be used for knowledge checks and quizzes.

Slide 10Webinar Participation

DO

Narrate slide 10.

SAY

The audio for this webinar will be delivered entirely through DCS. All participant microphones will be muted.

You may post a question for the Q&A session using the DCS Chat panel.

If you would like to speak or ask a question vocally, raise your hand using the DCS Status icon.

If you are having a technical issue, you may communicate your issue by typing the issue in the Chat panel.

Slide 11Bandwidth & Other Considerations

DO

Narrate slide 11.

IF BROACASTING MEDIA VIA DESKTOP SHARE, SAY

Audio and video media files presented in this webinar will be broadcast via desktop sharing. Media playback and potential buffering is a condition of the network we are accessing at our location.

Following the last day of the course, some media will be available for download for viewing on your own computer.

This event is being recorded and will be available for distribution at a later time.

IF PROVIDING MEDIA PRIOR TO THE WEBINAR, SAY

Audio and video media files were provided to each participant or group of participants prior to the start of this meeting. When the presentation calls for a media file, we will call out a file name and give each location adequate time to view or listen to the media file called out. The presenter will run the file through their DCS desktop share in order for everyone to keep pace with the presentation.

Glenn McKenney, 09/18/15,
Remove this slide from the presentation and this table row from this document if not using DCS VoIP.

IF USING VoIP, DO

Mute presenter computer speakers during media playback.

Slide 12Ground Rules for Learning

DO

Narrate slide 12 by reviewing the following list of ground rules:

Clear distractions away from learning area.

Participate and be prepared to be called on by name.

Add technical questions to the Chat panel at any time.

Add content questions to the Chat panel at any time.

Slide 13Wrap-Up

DO

Narrate slide 13.

Address comments or questions in group session or individually, as appropriate.

Lesson 1: Introduction to AICUZ

Slide/Page Presenter/Producer

Slide 1Lesson Title

DO

Narrate slide 1.

Slide 2VIDEO Slide

DO

Request each participant play their copy of “AICUZ Intro” VIDEO (aicuz_noise_complaints.mp4)

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 3Why AICUZ?

Slide 7Concerns Over New Technology

DO

Narrate slides 3 through 7.

Slide 8AUDIO Slide

DO

Request each participant play their copy of “NPR” AUDIO (ncpr_f35_burlington_vt.mp3)

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 9Concerns Over Unmanned Aircraft

Systems (UAS)

Slide 17Wind Turbines Near Dyess AFB

DO

Narrate slides 9 through 17.

Slide 18AICUZ Acronym

Slide 26Regulatory Basis for AICUZ

Note to Presenter(s): A handoff from one presenter to another begins at this slide.

DO

Narrate slides 20 through 26.

Slide 27The AICUZ Process EXERCISE

Note to Presenter(s): A handoff from one presenter to another begins at this slide.

DO

Facilitate “The AICUZ Process” exercise.

Note to Presenter: Refer to the “The AICUZ Process Exercise” section at the end of this guide for the detailed steps about how to run this exercise.

Slide 28Points to Remember

Slide 29The Facts of AICUZ/RAICUZ Life

DO

Narrate slides 28 through 29.

Question & Answer

Slide/Page Presenter/Producer

Slide 32Question & Answer

SAY

As we interact during this question and answer session, I will unmute all the voice communications lines so that you are able to ask your questions. If you do not wish to ask a question, we ask that you mute your own microphone [if using DCS VoIP feature] or phone line [if using teleconferencing].

DO

Direct questions received through the Chat panel to the appropriate presenter or production team member.

When Chat panel questions have been exhausted, call on participants with displaying a raised hand.

Questions may be tossed back to the participants to allow the presenter to facilitate discussion via chat or mic (if using the DCS VoIP feature) or phone line (if using teleconferencing).

The presenter may call on individual participants, as needed.

Break (10 minutes)

Slide/Page Producer

TRANSITION

Break Timer

DO

Display break timer onscreen via screen share.

SAY

Welcome back from break. We will now be pleased to hear from [PRESENTER NAME HERE] who will be addressing us on the topic of Safety and Accident Potential.

DO

Remove break timer and replace with lesson slides.

Lesson 2: Aircraft Noise and Noise Science

Slide/Page Presenter/Producer

Slide 1AUDIO Slide

DO

Request each participant play their copy of “Mark Johnson Scream” AUDIO (mark_johnson_scream.mp3).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 2What is Noise EXERCISE

DO

Facilitate “What is Noise?” activity.

Note to Presenter: Refer to the “What is Noise? Exercise” section at the end of this guide for the detailed steps about how to run this exercise.

Slide 3AUDIO Slide

DO

Narrate slide 3.

Request each participant play their copy of “Levenson” AUDIO (levenson.mp3).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 4Public Response

DO

Narrate slides 4 through 17.

Slide 17Noise Science and Terminology

Slide 18What is Sound?

DO

Narrate slide 18.

Request each participant play their copy of “Ripple Wave X” VIDEO (ripplewave_x.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 19Frequency of Sound

DO

Narrate slide 19.

Slide 20Loudness of Intensity

DO

Narrate slide 20.

Request each participant play their copy of “Ripple Amp X” VIDEO (rippleamp_x.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 21[Untitled]

Slide 26Perception of Noise

DO

Narrate slides 21 through 26.

Slide 27VIDEO Slide

DO

Narrate slide 27.

Request each participant play their copy of “F-16 FB2 A1” VIDEO (f16fb2a1.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 28Sound Metrics

DO

Narrate slides 28 through 33.

Slide 33Acoustic Night

Slide 34VIDEO Slide

DO

Narrate slide 34.

Request each participant play their copy of “Day Night Average Sound Level (DNL)” VIDEO (dnl.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 35Noise Contours

Slide 36Noise Zones vs. Noise Contours

DO

Narrate slides 35 through 36.

Slide 37VIDEO Slide

DO

Narrate slide 37.

Request each participant play their copy of “Dancing Contour” VIDEO (dancing_contour.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 38VIDEO Slide

DO

Narrate slide 38.

Request each participant play their copy of “Combined Trimmed with DNL” VIDEO (combined_trimmed_wdnl.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 39Source Characteristics

Slide 40Noise Propagation

DO

Narrate slides 39 through 40.

Slide 41VIDEO Slide

DO

Narrate slide 41.

Request each participant play their copy of “Narvik” VIDEO (narvik.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 42VIDEO Slide

DO

Narrate slide 42.

Request each participant play their copy of “Take 2” VIDEO (take2.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 43Noise Environment

Slide 47Path Changes

DO

Narrate slides 43 through 47.

Slide 48VIDEO Slide

DO

Narrate slide 48.

Request each participant play their copy of “4RJ1” VIDEO (4rj1.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 49Path Changes

DO

Narrate slide 49.

Slide 50VIDEO Slide

DO

Narrate slide 50.

Request each participant play their copy of “4RS2 Take2” VIDEO (4rs2_take2.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 51Path Changes

DO

Narrate slide 51.

Slide 52VIDEO Slide

DO

Narrate slide 52.

Request each participant play their copy of “4RA4” VIDEO (4ra4.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 53Receiver Changes

Slide 55Noise / Land Use Compatibility

DO

Narrate slides 53 through 55.

Slide 56AUDIO Slide

DO

Narrate slide 52.

Request each participant play their copy of “Wiggle the Line” AUDIO (wiggle_the_line.mp3).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 57Mission Change

Slide 66Noise Abatement

DO

Narrate slides 57 through 66.

Knowledge Check

Slide/Page Presenter/Producer

Slide 67Knowledge Check

DO

Handoff slide 67 to the Producer.

Note to Producer: Refer to the “Knowledge Check Instructions” section at the end of this guide for the detailed steps about how to run a webinar knowledge check.

Break (5 minutes)

Slide/Page Producer

TRANSITION

Break Timer

DO

Display break timer onscreen via screen share.

SAY

Welcome back from break. We will now be pleased to hear from [PRESENTER NAME HERE] who will be addressing us on the topic of Safety and Accident Potential.

DO

Remove break timer and replace with lesson slides.

Question & Answer

Slide/Page Presenter/Producer

Slide 68Question & Answer

SAY

As we interact during this question and answer session, I will unmute all the voice communications lines so that you are able to ask your questions. If you do not wish to ask a question, we ask that you mute your own microphone [if using DCS VoIP feature] or phone line [if using teleconferencing].

DO

Direct questions received through the Chat panel to the appropriate presenter or production team member.

When Chat panel questions have been exhausted, call on participants with displaying a raised hand.

Questions may be tossed back to the participants to allow the presenter to facilitate discussion via chat or mic (if using the DCS VoIP feature) or phone line (if using teleconferencing).

The presenter may call on individual participants, as needed.

Slide/Page Presenter/Producer

Slide 69Aircraft Noise Analysis

Slide 86Conclusion

DO

Narrate slides 69 through 86.

Question & Answer

Slide/Page Presenter/Producer

Slide 87AUDIO Slide

Question & Answer

DO

Request each participant play their copy of “D Wiseman Message 02” AUDIO (d_wiseman_message_02.mp4).

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

SAY

As we interact during this question and answer session, I will unmute all the voice communications lines so that you are able to ask your questions. If you do not wish to ask a question, we ask that you mute your own microphone [if using DCS VoIP feature] or phone line [if using teleconferencing].

DO

Direct questions received through the Chat panel to the appropriate

presenter or production team member.

When Chat panel questions have been exhausted, call on participants with displaying a raised hand.

Questions may be tossed back to the participants to allow the presenter to facilitate discussion via chat or mic (if using the DCS VoIP feature) or phone line (if using teleconferencing).

The presenter may call on individual participants, as needed.

Break (10 minutes)

Slide/Page Producer

TRANSITION

Break Timer

DO

Display break timer onscreen via screen share.

SAY

Welcome back from break. We will now be pleased to hear from [PRESENTER NAME HERE] who will be addressing us on the topic of Safety and Accident Potential.

DO

Remove break timer and replace with lesson slides.

Case Study: MCAS Beaufort

Slide/Page Presenter/Producer

Slide 1Title Slide

DO

Narrate slide 1.

Slide 2Outline

Slide 20Lessons Learned

DO

Narrate slides 2 through 20.

Question & Answer

Slide/Page Presenter/Producer

Slide 21Question & Answer

SAY

As we interact during this question and answer session, I will unmute all the voice communications lines so that you are able to ask your questions. If you do not wish to ask a question, we ask that you mute your own microphone [if using DCS VoIP feature] or phone line [if using teleconferencing].

DO

Direct questions received through the Chat panel to the appropriate presenter or production team member.

When Chat panel questions have been exhausted, call on participants with displaying a raised hand.

Questions may be tossed back to the participants to allow the presenter to facilitate discussion via chat or mic (if using the DCS VoIP feature) or phone line (if using teleconferencing).

The presenter may call on individual participants, as needed.

END OF DAY 1

Lesson 3: Safety and Accident Potential

Slide/Page Presenter/Producer

Slide 1Title Slide

DO

Narrate slide 1.

Slide 2VIDEO Slide

DO

Request each participant play their copy of “British AV-8 mishap at Kandahar, 2009” VIDEO (av8_ldg_kandahar.mp4)

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 3NAS Oceana Mishap 2012

Slide 38[Untitled]

DO

Narrate slides 3 through 38.

Slide 39VIDEO Slide

DO

Request each participant play their copy of “Hawk Trainer vs Bird” VIDEO (hawk_trainer_vs_bird.mp4)

Note to Presenter: Refer to the “Audio/Video Media Playback via Screen Share” section at the end of this guide for the detailed steps about how to lead this media event.

Slide 40Bird/Animal Aircraft Strike Hazard

(BASH)

DO

Narrate slides 40 through 51.

Slide 51Challenges

Question & Answer

Slide/Page Presenter/Producer

Slide 37Question & Answer

SAY

As we interact during this question and answer session, I will unmute all the voice communications lines so that you are able to ask your questions. If you do not wish to ask a question, we ask that you mute your own microphone [if using DCS VoIP feature] or phone line [if using teleconferencing].

DO

Direct questions received through the Chat panel to the appropriate presenter or production team member.

When Chat panel questions have been exhausted, call on participants with displaying a raised hand.

Questions may be tossed back to the participants to allow the presenter to facilitate discussion via chat or mic (if using the DCS VoIP feature) or phone line (if using teleconferencing).

The presenter may call on individual participants, as needed.

Break (10 minutes)

Slide/Page Producer

TRANSITION DO

Display break timer onscreen via screen share.

Break Timer

SAY

Welcome back from break. We will now be pleased to hear from [PRESENTER NAME HERE] who will be addressing us on the topic of Aircraft Noise and Noise Science.

DO

Remove break timer and replace with lesson slides.

Case Study: NAS Oceana

Slide/Page Presenter/Producer

Slide 1Title Slide

DO

Narrate slide 1.

Slide 2[Untitled]

DO

Narrate slides 2 through 37.

Slide 37The Future

Question & Answer

Slide/Page Presenter/Producer

Slide 38Question & Answer

SAY

As we interact during this question and answer session, I will unmute all the voice communications lines so that you are able to ask your questions. If you do not wish to ask a question, we ask that you mute your own microphone [if using DCS VoIP feature] or phone line [if using teleconferencing].

DO

Direct questions received through the Chat panel to the appropriate presenter or production team member.

When Chat panel questions have been exhausted, call on participants with displaying a raised hand.

Questions may be tossed back to the participants to allow the presenter to facilitate discussion via chat or mic (if using the DCS VoIP feature) or phone line (if using teleconferencing).

The presenter may call on individual participants, as needed.

Break (10 minutes)

Slide/Page Producer

TRANSITION DO

Display break timer onscreen via screen share.

Break Timer

SAY

Welcome back from break. We will now be pleased to hear from [PRESENTER NAME HERE] who will be addressing us on the topic of Aircraft Noise and Noise Science.

DO

Remove break timer and replace with lesson slides.

Lesson 4: RAICUZ

Slide/Page Presenter/Producer

Slide 1Title Slide

DO

Narrate slide 1.

Slide 2RAICUZ Acronym

DO

Narrate slides 2 through 13.

Slide 13Target/Terrain Effects

Knowledge Check

Slide/Page Presenter/Producer

Slide 14Knowledge Check

DO

Handoff slide 14 to the Producer.

Note to Producer: Refer to the “Knowledge Check Instructions” section at the end of this guide for the detailed steps about how to run a webinar knowledge check.

Slide/Page Presenter/Producer

Slide 15Range Compatibility Zones (RCZs)

DO

Narrate slides 15 through 27.

Slide 27Land Use Compatibility in RCZs from

OPNAVINST 3550.1A

Knowledge Check

Slide/Page Presenter/Producer

Slide 28Knowledge Check

DO

Handoff slide 28 to the Producer.

Note to Producer: Refer to the “Knowledge Check Instructions” section at the end of this guide for the detailed steps about how to run a webinar knowledge check.

Slide/Page Presenter/Producer

Slide 29Noise Analysis

DO

Narrate slides 29 through 34.

Slide 34Implementation: Best

Practices/Lessons Learned

Question & Answer

Slide/Page Presenter/Producer

Slide 35Question & Answer

SAY

As we interact during this question and answer session, I will unmute all the voice communications lines so that you are able to ask your questions. If you do not wish to ask a question, we ask that you mute your own microphone [if using DCS VoIP feature] or phone line [if using teleconferencing].

DO

Direct questions received through the Chat panel to the appropriate presenter or production team member.

When Chat panel questions have been exhausted, call on participants with displaying a raised hand.

Questions may be tossed back to the participants to allow the presenter to facilitate discussion via chat or mic (if using the DCS VoIP feature) or phone line (if using teleconferencing).

The presenter may call on individual participants, as needed.

Break (10 minutes)

Slide/Page Producer

TRANSITION DO

Break Timer

Display break timer onscreen via screen share.

SAY

Welcome back from break. We will now be pleased to hear from [PRESENTER NAME HERE] who will be addressing us on the topic of Aircraft Noise and Noise Science.

DO

Remove break timer and replace with lesson slides.

Lesson 5: AICUZ Implementation

Slide/Page Presenter/Producer

Slide 1Title Slide

DO

Narrate slide 1.

Slide 2Implementation Topics

DO

Narrate slides 2 through 65.

Slide 65Conclusion

Question & Answer

Slide/Page Presenter/Producer

Slide 66Question & Answer

SAY

As we interact during this question and answer session, I will unmute all the voice communications lines so that you are able to ask your questions. If you do not wish to ask a question, we ask that you mute your own microphone [if using DCS VoIP feature] or phone line [if using teleconferencing].

DO

Direct questions received through the Chat panel to the appropriate presenter or production team member.

When Chat panel questions have been exhausted, call on participants with displaying a raised hand.

Questions may be tossed back to the participants to allow the presenter to facilitate discussion via chat or mic (if using the DCS VoIP feature) or phone line (if using teleconferencing).

The presenter may call on individual participants, as needed.

Closing Remarks

Slide/Page Presenter/Producer

Slide 1Title Slide

DO

Narrate slide 1.

END OF DAY 2

Lesson X: Title Here

Slide/Page Presenter/Producer

Slide 1Title Slide

DO

Narrate slide 1.

Case Study: Title Here

Slide/Page Presenter/Producer

Slide 1Title/AUDIO Slide

DO

INSTRUCTIONS TO PRESENTER HERE

Knowledge Check Instructions

Note: DCS polling panels are only available after the meeting has been started. Prepare questions and answers in advance of the scheduled event so that they may be quickly copied and pasted into each poll question once the meeting has been started. Create and Setup each polling question in reverse order. Entering polling questions into DCS in reverse order will ensure that the questions are accessible in “first to last” order from top to bottom in the DCS polling question list.

When a Knowledge Check question slide is reached, do the following:

1. Inform the participants that they are going to collectively answer the question appearing on the screen and the answer receiving the most votes is the answer you will select on the slide.

2. Inform the participants that they will register their votes within a DCS polling panel that you are about to reveal on their screen.

3. In the DCS window, click the polling icon.4. Click the poll question you want to display.5. Ask the participants to vote for the option that represents the best answer to the question. Tell them

they have 15-20 seconds to register their vote.6. Announce the answer receiving the most votes.7. Close the polling panel.8. On the PowerPoint Knowledge Check Question slide, click the answer that coincides with the poll

answer receiving the most votes.9. Read the feedback displayed (If the participants chose an incorrect answer, click the correct answer and

read the feedback.) The Continue button is displayed in the upper-right corner of the slide.10. Click the Continue button to advance to the next PowerPoint slide. (You may also click anywhere on the

slide, EXCEPT on a question answer, to advance to the next slide.)

The AICUZ Process Exercise

When the “The AICUZ Process” slide is reached, do the following:

1. Change to the “The AICUZ Process” slide.2. Direct participants to the Chat Panel.3. Ask participants to respond to why they think individual phases listed on the slide are important to the

process.4. Use chatted responses as a jumping-off point to elaborate using the notes attached to the slide.5. Facilitate discussion as desired.

What is Noise? Exercise

When the “What is Noise?” slide is reached, do the following:

1. Change to the “What is Noise?” slide.2. Direct participants to the Chat Panel.3. Ask each participant to respond to the question “What is Noise?” with the first thing that comes to mind

by typing their responses in the Chat Panel.4. Facilitate discussion as desired.

Audio/Video Media Playback via Screen Share

When playing audio or video media via DCS screen share, do the following:

1. Cue media file in media player.2. Ensure that the computer microphone is turned on.3. If the computer is supplied with an external microphone, make sure the microphone is set in proximity

to the computer speakers.4. Unmute or turn up computer speaker volume.5. Play media file.6. When media playback concludes, return microphone to original physical position.7. Mute or turn down computer speaker volume.