7/25/2019 Documents Required for Claims Analysis

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Documents Needed for Claims Analysis

1. Contract documents

a. Prime Contract (Owner GC)

i. All Amendments

ii. All Change Orders and Change Order Requests1. Copy of approved change orders

a. Inclde !rea"down of la!or# material# e$ipment

%. Copy of re$ested# napproved change orders and crrentstats

a. Inclde !rea"down of la!or# material# e$ipment

!. Inclde all correspondence e&change regarding eachdenied or pending change order

!. 'elevant s!contracts

c. pecifications incldingi. General Conditions

ii. pecial Conditionsd. Contract drawings inclding

i. Addendaii. Architects Clarifications

iii. "etches

2. Bid documents

a. *id wor" papers (if relevant to this isse)

3. Sumittals and sho! dra"ings related to this issue

#. R$%s and res!onses

a. Inclde the total nm!er of '+Is on the pro,ect# nm!er related to this

isse# nm!er involving yor organi-ation only (for s!contractors)

!. Inclde nm!er of la!or hors e&pended for contract wor" vs. changewor"

i. or organi-ation

ii. All organi-ations performing wor" on the pro,ect (if relevant)

&. C'( Schedules

a. Original approved !aseline CP/

!. All pdates# especially the most recent pdate

i. Inclde narratives or e&planations attached to the pdatesc. Any %0wee" or 0wee" loo"0ahead !ar charts

d. Any recovery schedles# acceleration schedles

). 'ro*ect logs

a. !mittal log!. '+I log

c. Change order log

d. *ac"charge loge. Correspondence log

f. Phone logs

g. 2mail logs (if any)

+ 2,,1 Dan $auchier- All Rights Resered /""".dan0!age.com 'age 1

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7/25/2019 Documents Required for Claims Analysis

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DOCUMENTS NEEDED FOR CLAIMS ANALYSIS

. Access to any electronic or internet !ro*ect management systems- for

eam!le

a. Prolog!. 2&pedition

c. Constrctware

d. Citadon4. (eeting minutes- includinga. /eetings !etween GC# Owner# 3esigner

!. /eetings with s!contractorsc. 4pecial topic5 meetings inclding6

i. chedling meetings

ii. '+I meetings

5. All releant corres!ondence et"een the !arties- including

a. 7etters !etween GC and owner

!. 7etters !etween GC and s!s

1,. Daily re!orts and diaries

a. GCs sperintendents daily reports!. !contractors daily reports

c. Inspectors or 8C daily reports

11. 'hotogra!hs- ideo ta!esand other visal media related to this isse (if none

e&ist# !egin docmenting them now)

12. %nternal memoranda

a. Internal memoranda (within yor organi-ation)

!. 9otes of ver!al conversations

c. /emos to file

d. /emos of phone conversations

13. Cost Code and udget re!orts

a. :ee"ly

!. /onthly

1#. Possi!ly6 relevant daily time sheets

a. Inclde identification of hors spent on acceleration or disrption and

delay

1&. 6ists of and recei!ts for equi!ment used (if relevant to the isse)

a. Owned

!. 'ented

c. Identify escalation related to this isse

1). 6ists of and recei!ts or inoices for additional or sustituted materials(if

relevant to this isse)

a. Inclde any $antity calclations or ta"e0offs!. Identify escalation related to this isse

1. Schedules or lists of laor trades utili7ed(as relevant to this isse)

a. Indicate entity spplying each la!or trade (GC or s!)!. Inclde !rea"down of !ase rates# !enefits# ta&es# wor"ers comp# insrance#

nion !enefits# etc.

c. Identify escalation related to this isse

14. 8isting or !reious claims or requests for equitale ad*ustment 9R8A:

2001 Dan Fauchier, All Righ! Re!er"e# $ %%%an'(age&c)* +age 2

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DOCUMENTS NEEDED FOR CLAIMS ANALYSIS

15. 'ro*ect (anager;s rief !ro*ect and issue (factal story form)

a. Inclde ma,or events and relevant minor incidents

!. 3escri!e the claim yo envision (or have filed)# inclding elements of theclaim yo anticipate6 delay# disrption# acceleration# inefficiency#

sspensions and stop0wor" orders# added or dilted spervision

c. *e factal# inclde dates# names# if possi!le cross reference to actaldocments which can !e loo"ed at while reviewing the narrative (9O;26

to the degree yo do not do this# the consltant will li"ely have to do this.)

2,. Bondsre$ired and !ond costs# as relevant

21. If claiming e&tended overhead# provide6

a. Actal field costs dring the e&tended period (inclde acconting

printots# invoices# receipts# etc.)# inclding6

i. pervision a!ove general foremanii. Pro,ect manager costs (if yor accontant costs these to the pro,ect#

otherwise they are part of home office overhead)

iii. ;railer rents (office and storage)

iv. ;emporary power to trailersv. was open

22. Any other docments yo feel might !e sefl in nderstanding and preparing the

analysis or claim

2001 Dan Fauchier, All Righ! Re!er"e# $ %%%an'(age&c)* +age

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