1

DOCUMENTS NEEDED FOR NAAC VISIT

Dr.M.G.SETHURAMANPROFESSOR OF CHEMISTRY

THE GANDHIGRAM RURAL INSTITUTE

(DEEMED TO BE UNIVERSITY)

GANDHIGRAM - 624 302,

DINDIGUL, TAMIL NADU

E-mail: mgsethu@gmail.com

Mobile:+91-9443021565

2

LIST OF DOCUMENTS NEEDED

FOR NAAC VISIT

(SECTION WISE)

3

1. Courses recognition by UGC

2. AICTE recognition certificate original

3. NCTE recognition certificate original

4. List of courses offered

5. Syllabus copies – 5 years

6. Deans meeting minutes – 5 years

7. HoDs meeting minutes – 5 years

8. Research Advisory Committee Meeting

9. CBCS regulations

Academic Section

4

10. Admission policy

11. List of students admitted – course-wise in the last 5 years

12. Course-wise student strengths – 5 years

13. Applications sold – programme-wise in the last 5 years

14. List of students from other States ( last 5 years – year-

wise)

15. List of students from other Countries (last 5 years)

Academic Section Contd..

5

Academic Section Contd….

16.List of students electives

17.List of add-on courses

18.List of bridge course

19.Academic calendar ( 5 years)

20.Prospectus ( 5 years)

21.List of FDPs conducted

22.Ph.D. Rules

23.Department-wise Ph.D. Scholars list ( 5 years)

24.Department-wise M.Phil. Scholars list (5 years)

6

25. List of National Conferences organized

26. List of International Conference organized

27. Fellowship availed by the scholars

28. List of students permitted to go abroad

29. Advertisement for admission

30. DST Inspire fellowship, Rajiv Gandhi National

Fellowship etc.

Academic Section Contd….

7

1. Internal verification of stock report

2. Library stock report

3. Assets Register

4. Condemn article – action

Audit Section

8

Authorities Section

1. UGC certificate course-wise approval – 12B, 2F–

DU

2. MoA copy

3. Amendment of MoA approved copy

4. BoS constitution for various studies

5. Bye-laws copyAmendment of Bye-laws

approved copy

6. Action taken reports

9

Authorities Section Contd….

7. Chancellors appointment

8. Meetings of statutory bodies of university –

last 5 years – minutes

• BoM

• Planning & Monitoring Board

• Academic Council

• Finance Committee

10

Dean, Students Welfare

1. Hostel regulations

2. List of Co-curricular programmes organized at

the University level

3. Welfare scheme for students and beneficiary list

(5 years)

4. Appointment of Warden and Deputy Warden etc.

5. Hostel committee minutes

6. Hostel expenditure

7. Hostel Bills

11

1. Examination rules

2. CFA/ESE marks

3. Examination schedule

4. Appointment of Examiners

5. Appointment of Chief Superintendent for

Semester Examinations and Central evaluation

6. Central evaluation

7. Approval of results

Controller of Examinations

12

8. Results details (Course-wise details – 5 years)

9. Nos. of appeals (Course-wise details – 5 years)

10.Nos. of malpractices (Course-wise details – 5

years)

11.Exam. Related complaints (Course-wise details

– 5 years)

12.List of students awarded Ph.D. (5 years)

Controller of Examinations Contd…

13

1. Land Document

2. List of equipments costing more than 1 lakhs

purchased during 2010-2015

3. Infrastructure added in the last 5 years

4. Plan, Non-plan allocation grant-in aid letters

5. Building Committee Proceedings

6. Development activities carried out in the last 5 years

7. Department-wise allocation and expenditure

Development Section

14

Establishment Section

1. VC appointment

2. Registrar appointment orders

3. Staff appointment orders

4. Staff Profile

5. Recruitment Rules of the University

6. List of Technical & Non-teaching staff

7. Staff probation declaration

8. Increment

9. CAS

10.DPC / APC

11.LTC availed

15

12.No. of staff deputed in the Refresher Courses /

Orientation Courses

13.Discipline Proceedings

14.List of Adjunct Faculty/Visiting Professors

15.List of staff who attended the 3 week

Refresher/Orientation Programme

16.List of staff who attended the Winter school/Summer

school

17.Visits abroad by Faculty

18.Staff advertisement

Establishment Section Contd…

16

1. List of consultancy projects with revenue generated

2. Audited statement of accounts

3. Finance committee proceedings

4. Statement of Plan/Non-plan in the last 5 years (year-

wise)

5. Revised Budget estimation

6. Budget estimation

7. UC for Projects

8. UC for UGC

Finance Section

17

9. AG audit report in the last 5 years (year-wise)

10.LF audit report in the last 5 years (year-wise)

11.Special Grants received

12.Details of corpus fund

13.Unit cost of education

14.Financial rules

Finance Section Contd…

18

1. List of Scholarship details

2. List of Scholars availing – OC, BC, ST and

ST category

3. List of Single Girl child scholarship

4. List of Research fellowships

Reservation Cell

19

1. Research Project rules

2. List of Research projects proposal

forwarded

3. List of Research projects sanctioned

4. List of Projects carried out

5. List of Projects Completed (5 years)

6. List of MoUs signed with activities

Research and Development

20

CHECK LIST FOR

DOCUMENT VERIFICATION

(DEPARTMENT WISE)

21

Category I: Curricular Aspects

1. BoS constitution

2. BoS proceedings

3. Syllabus pre-revised

4. Syllabus revised

5. Feasibility committee report

6. Learning outcome and specific objectives of learning

7. List of major elective, non-major elective, modular and

skill-based courses offered by the department

22

8. Feedback

9. Parent meeting minutes

10. Student enrichment lectures (list and

programme details)

11. Academic schedule

12. Time table for students

13. Work allotment for staff

Category I: Curricular Aspects Contd….

23

Category-II: Teaching-Learning and

Evaluation

1. Year-wise details of student admitted

2. Applications Vs. admitted

3. Admission register

4. Student profile analysis report

5. List of slow & fast learners-remedial programme

arranged

6. Course materials

7. PPTs & e-materials

8. Faculty bio-data

9. Awards & Honors received by the faculty

24

10. Student attendance

11. Staff attendance

12. Internal assessment register

13. ESE statements received from Controller of Examinations

14. Result analysis report

15. Internal exam answer script

16. Internal exam time-tables copies

17. ESE time-tables copies

18. Details of field visit/internship/industrial visits

19. Student assignments & seminars

Category-II: Teaching-Learning and

Evaluation Contd…

25

Category-III: Research, Consultancy and

Extension1. Thrust area of research

2. List of scholars

3. Scholar attendance

4. Project proposals submitted

5. Project reports completed

6. Progress reports of scholars

7. Research colloquium circulars

8. Ph.D. awarded - list & M. Phil.,

9. Ph.D. thesis & M. Phil.. theses

10. Paper published - reprints

11. Books authored

12. Books edited

26

13.Chapters in books

14.Consultancy undertaken with revenue details

15.Extension activities reports

16.VPP details

17.MoUs signed with activities carried out

18.Conferences organized

19.Conferences attended and papers presented

20.Conferences proceedings

21.Participant list in the Conferences organized

Category-III: Research, Consultancy and

Extension Contd…

27

Category-IV: Infrastructure and Learning

Resources

1. Physical facilities available

2. Department library stock register

3. Furniture & other stock registers

4. Equipment purchase order

5. Annual maintenance contract

6. Equipments log book

7. Department library issue register

8. E-resources available

28

Category-V: Student Support and

Progression

1. Gurukula allotment

2. Gurukula activities reports

3. Student progression details

4. Placement details

5. Student participation in events

6. Student association activities

7. Alumni meeting

29

Category-VI: Governance Leadership and

Management

1. FDP attended

2. Orientation & Refresher courses

organized / attended

3. Department faculty meeting

4. Department committee meeting

5. Corporate social responsibility

6. Funds mobilized

7. Training programmes organized

30

Category-VI: Innovative and Best

Practices

1. Innovative practices of the

Department

2. Best practices of the Department

31

Dr.M.G. SETHURAMANmgsethu@rediffmail.com

Mobile: 9443021565