Documents Archiving Documents Archiving Database System Database System

Jesus PerniaJesus Pernia

Sponsor: Diversified Technology Sponsor: Diversified Technology Consultants (DTC)Consultants (DTC)

ObjectivesObjectives Create a user-friendly application that allows Create a user-friendly application that allows

searching and storing documents in archives.searching and storing documents in archives. Provide a mechanism that updates the database Provide a mechanism that updates the database

when a document is retrieved or returned to when a document is retrieved or returned to storage.storage.

Create a tool that allows the user to print labels Create a tool that allows the user to print labels for documents to be flagged for storage for documents to be flagged for storage purposes.purposes.

Create a function that allows the user to print a Create a function that allows the user to print a report of projects to be discharged.report of projects to be discharged.

Provide a mechanism to restrict users’ access.Provide a mechanism to restrict users’ access.

Software ComponentsSoftware Components

Visual BasicVisual Basic

Useful to create a Useful to create a user-friendly user-friendly application to allow application to allow the user to manage the user to manage the entire system.the entire system.

Microsoft AccessMicrosoft Access

Provides the interface Provides the interface between the user’s between the user’s application and application and database.database.

Component DiagramComponent Diagram

Search for plan

Database

File ?

DisplayPlan info

Search for a file

Database

DisplayFile Info

End

File ?

Entering plan description

Store data

Print label Identifier for plan End

Entering filedescription

Store data

Print label Identifier for box

Database

Print report

End

If file retrievedfrom storage

update database ?

If plan retrievedfrom storage

update database ?

Yes

No

Yes

Yes

No

No

Yes

No

Search for a Project Store a Project Print report of projectsto be discharge

Search for Documents

Title of Proposal PagesTitle of Proposal Pages Cover Sheet ( New Page)Cover Sheet ( New Page) Abstract (1 Page)Abstract (1 Page) Introduction ( Cont. Page)Introduction ( Cont. Page) Project Description (2-3 Cont. Page)Project Description (2-3 Cont. Page)

ResourcesResources DifficultiesDifficulties SponsorSponsor Project DescriptionProject Description Anticipated OutcomesAnticipated Outcomes Evaluation of ResultsEvaluation of Results Plan of DemonstrationPlan of Demonstration

Schedule ( Cont. Page)Schedule ( Cont. Page) Flow Diagram of Component DependenciesFlow Diagram of Component Dependencies Scheduling of Component Execution and ResourcesScheduling of Component Execution and Resources

Conclusion (1 Cont. Page)Conclusion (1 Cont. Page)

Progress-to-Date Progress-to-Date

Database tables.Database tables. Customized Forms / Views.Customized Forms / Views. Adding Functionalities.Adding Functionalities. Simple / Efficient.Simple / Efficient.

Main PageMain Page

1.1. Data-Entry Page / Print LabelsData-Entry Page / Print Labels

2.2. Searching Page / View ResultsSearching Page / View Results

3.3. Report of Retrieved DocumentsReport of Retrieved Documents

4.4. Update Document Manipulation DBUpdate Document Manipulation DB

5.5. Report of Documents Ready to DiscardReport of Documents Ready to Discard

6.6. Exit ApplicationExit Application

DatabaseDatabase

BOX NUMBER PROJECT NUMBER PROJECT NAME LOCATION DATE DISCIPLINE CONTENT

A501 06-101-301 Southern Connecticut State University New Haven 10/20/2006 Civil Drawings, Correspondence

A501 06-230-302 Diversified Technology Consultants North Haven 3/23/2002 Structural Correspondence

A502 06-101-301 Southern Connecticut State University New Haven 4/12/2000 Civil Correspondence

A503 00-235-124 Boilers replacement Hamden 9/27/2003 MEP Reports

             

Document Data-Entry PageDocument Data-Entry Page

Document Searching PageDocument Searching Page

Searching Result PageSearching Result Page

DifficultiesDifficulties

New Field of StudiesNew Field of Studies TimeTime

AnticipationsAnticipations Achieve GoalAchieve Goal

Work RemainingWork Remaining

Macros EncodingMacros Encoding Proper FunctionalityProper Functionality Switchboard LinkingSwitchboard Linking System Testing / Debug / PerformanceSystem Testing / Debug / Performance

CommentsComments

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Suggestions if any ?Suggestions if any ?

Documents Archiving Documents Archiving Database System Database System

Jesus PerniaJesus Pernia

Sponsor: Diversified Technology Sponsor: Diversified Technology Consultants (DTC)Consultants (DTC)

ObjectivesObjectives

User-friendly application User-friendly application • Effective and efficient.Effective and efficient.

• ArchiveArchive• SearchSearch• Track documents manipulationTrack documents manipulation

Adding functionalities:Adding functionalities:• Print tag / labels.Print tag / labels.• Report of document out of archives.Report of document out of archives.• Report of projects to be discarded.Report of projects to be discarded.

Security Restriction.Security Restriction.

Main PageMain Page

DatabasesDatabases

Plan Data-Entry FormPlan Data-Entry Form

Project Information FormProject Information Form

Document Update FormDocument Update Form

Time TableTime Table

DifficultiesDifficulties

Filtering QueriesFiltering Queries

Work RemainingWork Remaining

Screen, tools and functionalitiesScreen, tools and functionalities Switchboard linkingSwitchboard linking Test applicationTest application

CommentsComments

Equipment Database.Equipment Database.