Document Type Listing

SAP DOCUMENT TYPE INVENTORY

DOC

TYPE DESCRIPTION

FUNCTIONAL

TEAM(S) PURPOSE OR TRIGGER

SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

AA Asset Posting Fixed Assets Any asset transaction with the exception of depreciation. Many Fixed Assets

transactions codes.

01 0100000000 0199999999 NO

No

None N/A N/A AM01

AB Accounting Document Various SAP invoice documents posted via payroll system in SAP.

For auditing of payments in payment program, the payroll

system triggered invoices are required to be separated.

Also reverses ZT documents. Also clearing documents for

some OIM G/L accounts.

FBS1, FB08, auto

program

01 0100000000 0199999999 NO Sometimes AB 0100000000 0199999999 AB01

AF Depreciation Posting Fixed Assets Any asset depreciation transaction. AFABN 03 0300000000 0399999999 NO No AF 0300000000 0399999999 AM01

AM Adjustment Memo Cash Management Adjustment Memo postings in SAP. SAP prints paper form

to send to Treasury.

FB50, FV50 00 0088000000 0088999999 YES, paper AM

document sent to

Treasury from SAP

with SAP reference #.

YES AM 0088000000 0088999999 RV01

AW Adv Act Dec w/oRemit FI / FM Close an advancement account or decrease the authorized

balance of an existing account using a Refund of

Expenditures without Remittance

FB50 / FV50 60 6000000000 6099999999 YES, Refund without

remittance

NO SD 3000000000 3099999999 AA01 Available for use - effective 7/1/2014

AX Adv Act Increase FI / FM Open a new advancement account or increase the

authorized balance of an existing account

FB50 / FV50 60 6000000000 6099999999 YES, Payment

Request


AY Adv Act Dec w/ Remit FI / FM Close an advancement account or decrease the authorized

balance of an existing account using a Refund of

Expenditures with Remittance

FB50 / FV50 60 6000000000 6099999999 YES, Refund with

remittance


AZ Advancement Account Invoice

Reversal

Accounts Payable Reverse Document Type for ZA (Advancement Account) FB08 17 1700000000 1799999999 NO YES AZ 1700000000 1799999999 ZA01

BA BAI File Replenishment Cash Management Cash replenishment to Advancement Account. FB50 01 0100000000 0199999999 NO No BA 0100000000 0199999999 AA01

CC Cash Clearing Cash Management Post cash clearings based on file received from Treasury FB50 01 0100000000 0199999999 NO No - cash to cash

or cash to cash-in-

transit postings only

CC 0100000000 0199999999 CC01

CD Customer Clearing Accounts

Receivable

Clear open customer items F.32 10 1092000000 1099999999 NO No CD 1092000000 1099999999 CD01

CK Vendor Clearing Grants;

Procurement;

Accounts Payable

Clear open vendor items F.13, F-44, etc. 10 1092000000 1099999999 YES No CK 1092000000 1099999999 CK01

DA Customer Document Accounts

Receivable

Accounts Receivable Customer adjustment document,

includes transfer postings/clearing, reversal and write-off

transactions.

FB08, FBRA, F-30,

FF68, FZNB

16 1600000000 1699999999 NO YES DA 1600000000 1699999999 AR01

DB Cust Write Off Doc Accounts

Receivable

Manual Accounts Receivable write offs FB05, FB08, FB75,

FN8X

16 1600000000 1699999999 NO YES DB 1600000000 1699999999 AR02

DC GM Federal Billing Grants Resource Related Customer invoices posted in SAP for the

Grants Federal Billing process.

custom transaction

calling VF01

23 2300000000 2399999999 NO YES, but offset

immediately by DD

DC 2300000000 2399999999 GM02

DD GM Offset Fed Billng Grants Resource Related Customer invoice offset and clearing

posted in SAP for the Grants Federal Billing process.

FB05 23 2300000000 2399999999 NO YES, but offset

immediately by DD

DC 2300000000 2399999999 GM02

DF FSP Customer Invoice Accounts

Receivable

Accounts Receivable Federal Surplus Property customer

invoices which are not generated from SAP, but the

receivable information is stored and managed in SAP.

FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01

DG Customer Credit Memo Accounts

Receivable

Accounts Receivable Credit memos. FB75 16 1600000000 1699999999 NO YES DA 1600000000 1699999999 AR01

DOCUMENT TYPES IN PRODUCTION

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DOC

TYPE DESCRIPTION

FUNCTIONAL


SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

DI Customer Lockbox Payment w/o

Remit

Accounts

Receivable

Accounts Receivable customer payments for the Insurance

Lockbox payment process. These types of payments

require a unique Revenue Transmittal document,

'Transmittal without Remittance'. The program that

automatically creates the Revenue Transmittal document

needs a way to identify a Transmittal Without Remittance

versus a Transmittal With Remittance (checks attached).

This changed when Dpt of Rev became the lockbox bank.

This Doc Type now generates a with remittance RT.

ZFLBMAIN 14 1400000000 1499999999 YES, Related

Revenue Transmittal

generated in SAP

goes to Treas

YES DI 1400000000 1499999999 AR02

DJ Trustee Loan Pay/Adj Accounts

Receivable

Incoming payment from Loans Management accounts

receivable from a Trustee.

FF68, FZNB 13 1300000000 1399999999 NO NO DJ 1300000000 1399999999 LM02

DK Loan Disbursement Accounts

Receivable

Disbursement for Loans Management FNVD 19 1900000000 1999999999 YES YES DK 1900000000 1999999999 LM01

DL Lockbox GL Posting Accounts

Receivable

Accounts Receivable customer payments for Insurance

Lockbox. When the Lockbox file is posted to SAP, the

initial posting (entire deposit amount) is posted to the Bank

G/L account and a Lockbox clearing account. This

transaction is followed by a second interface transaction

using document type DI.

ZFLBMAIN 01 0100000000 0199999999 NO YES DL 0100000000 0199999999 AR02

DN Adj Doc for NSF Checks Accounts

Receivable

Accounts Receivable customer payment NSF Adjustment

document bank statement reconciliation in revenue.

Journal entry adjusts the Revenue Transmittal information

in situations where the lockbox bank has notified the

Comptroller Office of bounced checks.

FB50 01 0100000000 0199999999 NO YES DN 0100000000 0199999999 AR02

DP Federal Highway Administration

(FHWA) Billing

Project Systems Accounts Receivable customer invoice for USDOT FHWA

billing twice each week for the federal share of highway

project expenditures.

FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01

DQ Federal Highway Administration

(FHWA) Credit Memo

Accounts

Receivable

Accounts Receivable Credit memos posted in SAP, for

PennDOT FHWA billing only.

FB75 16 1600000000 1699999999 NO YES DA 1600000000 1699999999 AR01

DR Customer Invoice Accounts

Receivable

Accounts Receivable - Invoices produced and printed in

SAP.

FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01

DS Customer Payment to create

Refund of Expenditures

Accounts

Receivable

Accounts Receivable Customer payments received for

which a Refund of Expenditures document is produced

(with remittance).

F-26, F-28 10 1092000000 1099999999 YES, Refund of

Expenditures

document

YES DS 1092000000 1099999999 AR02

DT Transfer Voucher Payment Accounts

Receivable

Accounts Receivable customer payments where a

Revenue Transmittal is not to be generated (Transfer

Voucher payments or where an RT was produced outside

of SAP).

F-30 14 1400000000 1499999999 YES, Reference

document from legacy

system

YES DT 1400000000 1499999999 AR02

DW Customer Payment w/o Remit Accounts

Receivable

Accounts Receivable customer payments that require a

"Transmittal of Revenue without Remittance" be prepared

by the system. As of 2/4/03 PUC and Banking Lockbox

processes utilize DW docs. The program that automatically

creates the Revenue Transmittal document needs a way to

identify a Transmittal without Remittance versus a

Transmittal with Remittance (checks attached).

F-26, F-28 14 1400000000 1499999999 YES, Revenue

Transmittal document

from SAP

YES DW 1400000000 1499999999 ZA01

DX External Created Invoice Accounts

Receivable

Accounts Receivable customer invoices that are generated

/printed external to SAP

FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01

DY Loan Customer Inv Accounts

Receivable

Accounts Receivable customer invoice for loans

management related

FNM1 18 1800000000 1899999999 NO YES DY 1800000000 1899999999 LM02

DZ Customer Payment w/ Remit Accounts

Receivable

Accounts Receivable customer payments received where a

Revenue Transmittal with remittance is required.

F-26, F-28 14 1400000000 1499999999 YES, Revenue

Transmittal document

from SAP

YES DZ 1400000000 1499999999 AR02



DOC

TYPE DESCRIPTION

FUNCTIONAL


SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

EA Expense Adjustment General Ledger Used to transfer expenses between BAs and/or Funds

and/or expense commitment items. Documents are sent to

Treasury only if the first seven positions of the Fund are

different.

FB50, FV50 78 7800000000 7899999999 YES, this document

from SAP if 1st 7 pos.

of Fund are different

YES EA 7800000000 7899999999 EA01

EB Exp Adj - Work Comp Payroll Used to reclass Work Comp (Act 534 and Heart & Lung)

expenses from a general restricted receipt account back to

the employees' agency. Documents are sent to Treasury

only if the first seven positions of the Fund are different.




YES EB 7800000000 7899999999 PY01

GD GM Delay of Draw Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD

documents for invoices and VT doc types posted to federal

funds. Doc type used for posting directly to a grant for

federal billing.

FB50 23 2300000000 2399999999 NO No statistical based

on gl account

GD 2300000000 2399999999 GM01

GL GM LPO-Delay of Draw Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL

documents for ZO doc types posted to federal funds to

create entry on GMIA. Doc type used for posting directly to

a grant for federal billing.


on gl account

GL 2300000000 2399999999 GM01

GN GM No Delay of Draw Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN

documents for FI adjustment doc types and cost allocations

posted to federal funds to show on GMIA. Doc type used for

posting directly to a grant for federal billing.


on gl account

GN 2300000000 2399999999 GM01

GR GM Refunds-No Delay Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR

documents for refund doc types posted to federal funds to

show on GMIA. Doc type used for posting directly to a grant

for federal billing.


on gl account

GR 2300000000 2399999999 GM01

GT Statutory Transfer General Ledger Separate document type used for Statutory Transfers which

require the Governor's designee's signature and a separate

transaction code for Treasury.


from SAP

YES GT 0993000000 0993999999 GT01

KA Vendor Invoice Reversal Accounts Payable Reverse Document Type for Accounts Payable (Reverse

KR)

FB08 17 1700000000 1799999999 NO YES KA 1700000000 1799999999 KR01

KC Vendor Incoming Payment Cash Management Used to record payments received from vendors for

overcharges/refunds. This transaction is preceded by

transaction FB65 using doc type KS or KW.

F-52 10 1092000000 1099999999 NO No KC 1092000000 1099999999 KC01

KD Vendor Invoice - Decentralized Accounts Payable Non-PO invoice entered directly into SAP by the Agency FB60 19 1900000000 1999999999 YES, ZP clearing

document from SAP

YES KA 1700000000 1799999999 KD01

KG Vendor Credit Memo Accounts Payable Used to record credit received from vendors to be applied

against an existing unpaid or future vendor invoices.

FB65 17 1700000000 1799999999 NO YES KG 1700000000 1799999999 KD01

KH Vendor Credit Interface Grants Used to record credit offset entry for subrecipient payments

posted by Interface or Conversion program where amount

is a negative amount (a credit or refund). This FB65

transaction mirrors the FB60 payment transaction made

using doc type ZN and is only used to execute F-44

clearing transaction.

FB65 17 1700000000 1799999999 Yes, KS clearing

document from SAP

YES KH 1700000000 1799999999 SA01

KJ Vendor Credit Offset Grants Used to record credit offset entry for subrecipient payments

posted by Interface or Conversion program where actual

payment was a positive amount. This FB65 transaction

mirrors the FB60 payment transaction made using doc type

ZD and is only used to execute F-44 clearing transaction.

FB65 17 1700000000 1799999999 NO YES KJ 1700000000 1799999999 SA01



DOC

TYPE DESCRIPTION

FUNCTIONAL


SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

KL LEG Refund w Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper

Refund documents with remittance. This transaction is

followed by transaction F-52 using doc type KC to post

Cash-In-Transit entry.

FB65 10 1092000000 1099999999 YES, paper RE

document sent to

Treasury with legacy

reference # from

agency system.

YES KL 1092000000 1099999999 RV04

KO LEG Refund wo Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper

Refund documents without remittance. This transaction is



FB65 10 1092000000 1099999999 YES, paper RE

document sent to


reference # from

agency system.

YES KO 1092000000 1099999999 RV04

KP Account Maintenance Procurement Used to clear vendor account discrepancies due

differences between Goods Receipt and Invoice Receipt.

MR11 48 4800000000 4899999999 NO NO KP 4800000000 4899999999 MM04

KR Vendor Invoice Accounts Payable Non-PO invoice entered directly into SAP. FB60, FBR2 19 1900000000 1999999999 YES, ZP clearing

document from SAP

YES KA 1700000000 1799999999 KR01

KS Vend Refund w Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others)

with remittance. User prints the deposit transit slip from

SAP via ZF_DEPOSIT transaction and SAP prints paper

form to send to Treasury. Vendor Refund of Expenditure

transactions are followed by transaction F-52 using doc

type KC to post Cash-In-Transit entry. KS also identifies

vendor clearing documents.

Auto program, FB65,

FV65

10 1092000000 1099999999 SOMETIMES (1) This

document from SAP if

it clears RN or ZD &

KH docs OR (2)

Reference document

from SAP if refund

created; Otherwise,

not sent

YES KS 1092000000 1099999999 RV03

KT Interagency Accounts Payable

Adjustment

Accounts

Receivable

System generated transaction to clear accounts payable

document type RN for Correctional Industries Billings to

other agencies. Effective 7/1/07 Plant Maint will also use KT

to clear Print Shop inventory orders.

F.51 31 3100000000 3199999999 YES, Reference

document from SAP.

Revenue line from KT

and expense line from

RN = Transfer

Voucher to Treasury.

KT 3100000000 3199999999 KT01

KU Utility Invoices Accounts Payable Non-PO utility invoices entered via FB60, Web DynPro, and

INTF_0492

FB60 19 1900000000 1999999999 YES, ZP clearing

document from SAP

YES KA 1700000000 1799999999 KD01

KW Vendor Refund wo Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others)

without remittance. SAP prints paper form to send to

Treasury. Vendor Refund of Expenditure transactions are



FB65, FV65 10 1092000000 1099999999 YES, paper RE

document sent to

Treasury from SAP


YES KW 1092000000 1099999999 RV03

KZ Vendor Advancement Account

Payment

Accounts Payable Vendor Payment documents for post with advancement

account payments

F-58 15 1500000000 1599999999 YES, this document

from SAP

YES ZK 1700000000 1799999999 ZA01

LB PCard Interface Cost Allocation Automated transaction to distribute Purchasing Card

amounts billed to the correct agency and funding source.

To be put in effect 3/1/2003 in conjunction with new PNC

file process.

FB50 37 3700000000 3799999999 YES, reference

document from SAP

LB 3700000000 3799999999 LB01

LT Travel Card Interface Travel Automated transaction to distribute Travel Card amounts

billed to the correct agency and funding source. To be put in

effect 2/11/2004 in conjunction with new Travel interface.

FB50 30 3000000000 3099999999 YES, reference

document from SAP

LT 3000000000 3099999999 LT01

OT NonSAP BA TV Other FI / FM SAP posting for non-Payroll transfers debiting expense in a

non-SAP business area and crediting revenue in any

business area

GL Journal file: Reference = Batch ID; Document Date =

Effective Date; Header text = Transfer Description

FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 TV01 Available for use - effective 7/1/2014

PR Price Change Procurement Used to revalue finished inventory, equipment or supplies to

current value.

MR21 48 4800000000 4899999999 NO NO None N/A N/A MM01

PS Project Settlement

Commonwealth-

wide & Project

Systems

Provide project settlements with their own unique number

range for postings to avoid contention with other processes

FB50, AUAK, CJ8G,

CJ88 11 1100000000 1199999999 No No PS 1100000000 11999999999 PS01



DOC

TYPE DESCRIPTION

FUNCTIONAL


SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

PT NonSAP BA TV Payroll FI / FM SAP posting for Payroll transfers debiting expense in a non-

SAP business area and crediting revenue in any business

area

GL Journal file: Reference = Batch ID; Document Date =

Effective Date; Header text = Transfer Description

FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 TV01 Available for use - effective 7/1/2014

PZ Vendor Payment Reversal Accounts Payable Reversal document type for ZP. FBRA 17 1700000000 1799999999 NO YES PZ 1700000000 1799999999 KR01

RE Invoice - Gross Procurement Used to record invoices based on Purchase orders. Invoicing Plan invoices.MRIS 51

5100000000 5199999999

YES, ZP clearing

document from SAP

YES RE

5100000000 5199999999 MM03

RN Invoice - Net Procurement Used to record invoices based on Purchase Orders. Also

used to record Purchase Order refunds with and without

remittance. RN documents with Bank Code 874 identified

on them will be picked up by a collection program and SAP

prints paper form to send to Treasury.

MIRO, MRRL 51 5100000000 5199999999 YES, ZP or KS

clearing document

from SAP OR

Reference document

from SAP (if

Correctional Industries

A/R)

YES RN 5100000000 5199999999 MM03

SA G/L Account Document Various This is default doc type for FB50 screen. Used for BAI file

upload and for many other purposes.

FB50 01 0100000000 0199999999 NO Sometimes SA 0100000000 0199999999 SA02

SB G/L Account Posting Commonwealth-

wide & Grants

Used for journal entries prepared to accrue revenues and

expenditures by fund type throughout the year.

FB50 12 1200000000 1299999999 NO Statistical SB 1200000000 1299999999 ZG02

SC WBS Element to Internal Order

Posting

Commonwealth-

wide & Project

Systems

Used for journal entries to post Project Systems WBS

Element expenditures and adjustments to Internal Orders to

capture appropriate federal, state and local shares.

FB50 17 1700000000 1799999999 NO SC 1700000000 1799999999 SA01

SD SAP/TABS Reconciliation Entry General Ledger Used for journal entries made to correct SAP errors found

during the SAP Fund reconciliation when no other entry is

appropriate. Reference document is the document number

originally sent to Treasury. This doc type also bypasses the

Ledger 4, 5, 6 substitution rule that puts 00 in positions 6-7

of the Fund.

FB50 30 3000000000 3099999999 Yes, reference

document from SAP

or legacy system

YES SD 3000000000 3099999999 SD01

SE Payroll Expense Adjustment (in

SAP only)

General Ledger Transfer payroll expenses from between SAP Funds to

agree with either a Treasury only EA or a phone call to

Treasury to change the Fund on payroll DSNs (documents)

they are unable to process due to an invalid Fund or a Fund

without sufficient funds. Reference document is either the

paper EA document or the Merge Run ID related to the

original ZX document.

FB50 30 3000000000 3099999999 Yes, reference

document from SAP

or legacy system

YES SE 3000000000 3099999999 SE01

SF Fed Rev Dep wo Remit Cash Management SAP postings to Federal Revenue without remittance. SAP

prints paper form to send to Treasury.

FB50 14 1400000000 1499999999 YES, paper RT

document sent to

Treasury from SAP


YES SW 0800000000 0899999999 GM01

SG NonSAP Adj Memo Cash Management Used for agencies that interface Adjustment Memos to

SAP. SAP prints paper form to send to Treasury.

FB50 07 0700000000 0799999999 YES, paper AM

document sent to

Treasury from SAP

with legacy reference

#.

YES SG 0700000000 0799999999 RV04

SH Year-End Advancement Account

Posting

Cash Management For use in Interface 0261 to Treasury to roll advancement

account authorized balances to the new year appropriation

at fiscal year end

FB50 60 6000000000 6099999999 YES, sent to Treasury

via year-end file.

NO SH 6000000000 6099999999 AA01

SI LEG Revenue Document Cash Management Legacy paper miscellaneous Revenue document. (AM, DM,

PY and TV)

FB50 07 0700000000 0799999999 YES, paper AM, DM,

PY or TV documents

sent to Treasury with

legacy reference #

from agency system.

YES SI 0700000000 0799999999 RV04



DOC

TYPE DESCRIPTION

FUNCTIONAL


SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

SJ NonSAP RevDep w Rem Cash Management Used for agencies that interface Revenue with remittance

to SAP. The agency prints the deposit transit slip from their

system and SAP prints paper form to send to Treasury.

FB50 07 0700000000 0799999999 YES, paper RT

document sent to

Treasury from SAP


#.

YES SJ 0700000000 0799999999 RV04

SK NonSAP RevDep wo Rem Cash Management Used for agencies that interface Revenue without

remittance to SAP. SAP prints paper form to send to

Treasury.

FB50 07 0700000000 0799999999 YES, paper RT

document sent to

Treasury from SAP


#.

YES SW 0800000000 0899999999 RV04

SL LEG RT w Remit Cash Management Legacy paper Revenue document with remittance. FB50 14 1400000000 1499999999 YES, paper RT

document sent to


reference # from

agency system.

YES SL 1400000000 1499999999 RV04

SM NonSAP Rev Doc Cash Management Used for RIS to SAP interface postings and Out of Scope

Agency postings of Revenue documents (AMs, PYs and

TVs).

FB50 07 0700000000 0799999999 YES, paper AM, PY

and TV documents

sent to Treasury with

legacy reference #

from agency system.

YES SM 0700000000 0799999999 RV04

SN NonSAP Ref wo Remit Cash Management Used for agencies that interface Refund of Expenditures

without remittance to SAP. Agency will send refund

number. SAP prints paper form to send to Treasury.

FB50

08 0800000000 0899999999 YES, paper RE

document sent to

Treasury from SAP


#.

Yes SN 0800000000 0899999999 RV04

SO LEG RT wo Remit Cash Management Legacy paper Revenue document without remittance. FB50 14 1400000000 1499999999 YES, paper RT

document sent to


reference # from

agency system.

YES SO 1400000000 1499999999 RV04

SP SAP TV Credit Revenue General Ledger Post inter- and intra- agency transfers crediting a Revenue

commitment item.

FB50 09 0993000000 0993999999 YES, this document

from SAP

YES SP 0993000000 0993999999 SP01

SQ Rev Deposit w Remit Cash Management SAP postings for Non-Accounts Receivable Revenue with

remittance, User prints the deposit transit slip from SAP via

ZF_DEPOSIT transaction and SAP prints paper form to

send to Treasury.

FB50, FV50 14 1400000000 1499999999 YES, paper RT

document sent to

Treasury from SAP


YES SQ 1400000000 1499999999 RV02

SR NonSAP Rfd wo Remit Cash Management Used by out of scope agencies to post Refund of

Expenditures without remittance in SAP.

FB50 08 0800000000 0899999999 Yes, file to Treasury YES SR 0800000000 0899999999 RV06 Available for use - effective 7/1/2014

SS NonSAP Ref w Remit Cash Management Used for agencies that interface Refund of Expenditures

with remittance to SAP. The agency prints the deposit

transit slip from their system and SAP prints paper form to

send to Treasury.

FB50 08 0800000000 0899999999 YES, paper RE

document sent to

Treasury from SAP


#.

YES SS 0800000000 0899999999 RV04

SU Adjustment Document Various Post adjustments when no file for Treasury or the Revenue

Interface System (RIS) is required. Also used for numerous

other entries.

FB50 01 0100000000 0199999999 NO Sometimes SU 0100000000 0199999999 SU01

SV Rev Deposit wo Remit Cash Management SAP postings to Non-Accounts Receivable Revenue

without remittance. SAP prints paper form to send to

Treasury.

FB50, FV50 14 1400000000 1499999999 YES, paper RT

document sent to

Treasury from SAP


YES SW 0800000000 0899999999 RV02

SW Revenue Reversal Cash Management To reverse electronic revenue and debit memo postings. FB08, FB50 08 0800000000 0899999999 YES YES SW 0800000000 0899999999 SW01 Available for use - effective 7/1/2014



DOC

TYPE DESCRIPTION

FUNCTIONAL


SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

SY RIS Revenue Posting Cash Management RIS-SAP interface postings for Revenue. FB50 07 0700000000 0799999999 YES, RT paper

document sent to


reference # from

agency system.

YES SY 0700000000 0799999999 RV04

SZ NonSAP Rfd w Remit Cash Management Used by out of scope agencies to post Refund of

Expenditures with remittance in SAP.

FB50 08 0800000000 0899999999 YES, file to Treasury YES SZ 0800000000 0899999999 RV06 Available for use - effective 7/1/2014

VN NonSAP VT SAP Only FI / FM SAP summary posting for Voucher from non-SAP system

from which a detailed Payment Request file is sent to

Treasury from the non-SAP system. FI document

Reference is populated with 14-digit Batch ID number from

payment request file.

No file is sent to Treasury from SAP.

FV50 / FB50 33 3300000000 3399999999 YES YES VN 3300000000 3399999999 VT01 Available for use - effective 7/1/2014

VR NonSAP VT SAP&Treas FI / FM SAP summary posting for Voucher from non-SAP system

from which a detailed Payment Request file is not sent to

Treasury from the non-SAP system. FI document

Reference is populated with 14-digit number from non-SAP

system.

GL Journal file is sent to Treasury from SAP to post the

expenditures in PeopleSoft and authorize the payment.

Reference = Batch ID; Document Date = Effective Date;

Header text = Transfer Description

FV50 / FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 VT01 Available for use - effective 7/1/2014

VT Legacy System VT General Ledger &

Grants

Summarized Accounts Payable from various Legacy

Systems. File is sent to Treasury from the legacy system.

Interface, FB50 VT A000000000 Z999999999 YES - Last 8 positions

of thIs document from

legacy system

YES None N/A N/A VT01 Obsolete - effective 7/1/2014

WA Goods Issue Procurement Used for distribution of materials from one agency to

another or transfer of materials within an agency.

Documents are sent to Treasury only if the first seven

positions of the Fund are different and there is no revenue

commitment item on the document.

MIGO, MB1A,

MB1B, MB1C

49 4900000000 4999999999 YES, this document



and there is no

revenue commitment

item on the document

YES None N/A N/A MM02

WE Goods Receipt Procurement Used to record receipt of goods or services MIGO (Goods),

ML81 (Services)

50 5000000000 5099999999 NO NO None N/A N/A MM02

WF Production Order Costing Plant Maintenance Used for recording consumption of materials in the Sign

Shop production orders. Used for recording inventory

produced in the Sign Shop production order. Also, used in

the settlement process for sign shop production.


positions of the Fund are different.

CO12, CO13, CO88,

KO88

49 4900000000 4999999999 YES, this document



YES WF 4900000000 4999999999 PM01

WI Inventory Document Procurement Adjustment of inventory differences. MI07 49 4900000000 4999999999 NO Statistical None N/A N/A MM01

WZ PCI Commissary Goods Issue Procurement Records goods issued to prisoners MB1A 55 5500000000 5599999999 NO YES None N/A N/A MM02

ZA Advancement Account Invoice Accounts Payable Non-PO Invoice for Advancement Accounts. For

separating security by document types, reporting and

auditing.

FB60 21 2100000000 2199999999 Yes, KZ clearing

document from SAP

YES AZ 1700000000 1799999999 ZA01

ZB Payroll Accrual Commonwealth-

wide & Payroll /

Travel

Used to post payroll expense accruals automatically in FI

through accrual program. For GAAP purposes.

FB50 12 1200000000 1299999999 NO Statistical ZJ 0100000000 0199999999 ZG01

ZC Upload of CU Info Commonwealth-

wide

Used for year-end upload and reversal of component unit

financial information into SAP to properly report in the

Commonwealth's CAFR.

FB50 01 0100000000 0199999999 NO NO ZC 0100000000 0199999999 ZG01

ZD Vendor Adjustment Invoice Accounts Payable Used to record debit offset entry for subrecipient payments

posted by Interface or Conversion program where payment

is a positive amount. This FB60 transaction mirrors the

FB65 payment transaction made using doc type KJ and is

only used to execute F-44 clearing transaction.

FB60 17 1700000000 1799999999 Yes, KS clearing

document from SAP

YES ZD 1700000000 1799999999 SA01



DOC

TYPE DESCRIPTION

FUNCTIONAL


SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

ZE Employee Travel Vendor Invoice Accounts Payable

& Payroll / Travel

HR / Travel Invoice postings to pay vendor. auto program in

payroll

27 2700000000 2799999999 YES, ZP clearing

document from SAP

YES KA 1700000000 1799999999 KR01

ZF Non-SAP Advance Account

Replenishment

General Ledger Unique document type used to accumulate amounts to

replenish non-SAP Advancement Accounts.


from SAP

YES None N/A N/A ZF01

ZG GAAP Accrual Commonwealth-

wide

Used for year-end journal entries to accrue revenues and

expenditures by fund type for the Commonwealth's GAAP

conversion.

FB50 12 1200000000 1299999999 NO Sometimes

statistical

ZJ 0100000000 0199999999 ZG02

ZH GAAP Reclass Commonwealth-

wide

Used for year-end journal entries to reclassify GL account

balances within a CoPA fund to properly report the account

balances on the Commonwealth's CAFR.

FB50 01 0100000000 0199999999 NO YES, Some

statistical

ZJ 0100000000 0199999999 ZG02

ZI Vendor Invoice Interface Accounts Payable SAP invoice documents posted via an external interface.

For auditing of payments in payment program the interface

triggered invoices are required to be separated.

IDOC interface 22 2200000000 2299999999 YES, ZP clearing

document from SAP

YES KA 1700000000 1799999999 KD01

ZJ GAAP Reversal Commonwealth-

wide

Used for beginning of year mass reversal of accrual and

deferral journal entries upon carryforward of GL balances to

new fiscal year.

F.80 01 0100000000 0199999999 NO YES, Some

statistical

ZJ 0100000000 0199999999 ZG02

ZK Vendor Payment Advancement

Account Reversal

Accounts Payable Reversal document type for KZ (Advancment Account

Payment).

FBRA, FCH8 17 1700000000 1799999999 NO YES ZK 1700000000 1799999999 ZA01

ZL FI-CO Reconciliation Ledger

Transaction

Cost Allocation &

Commonwealth

Wide

To identify all reconciliation ledger transactions, which will

aid in error correction.

KALC 01 0100000000 0199999999 NO NO ZL 0100000000 0199999999 ZG01

ZN Vendor Invoice Offset Grants Used to record debit offset entry for subrecipient payments

posted by Interface or Conversion program where amount

is a negative amount (a credit or refund). This FB60

transaction mirrors the FB65 payment transaction made

using doc type KH and is only used to execute F-44

clearing transaction.

FB60 17 1700000000 1799999999 NO YES ZN 1700000000 1799999999 SA01

ZO Payroll Default Cost Center

Correction & Leave Payout EA

Payroll Used for journal entries that will manually correct payroll

posting made to the payroll default cost center and fund.

These corrections will be an expense to expense posting.


positions of the Fund are different.




YES ZO 7800000000 7899999999 ZO01

ZP Payment Posting Accounts Payable Vendor Payment documents for posting using automated

payment program.

F110 20 2000000000 2099999999 YES, this document

from SAP

YES PZ 1700000000 1799999999 KR01

ZQ Interface from FMIS and daily

clearing of non-SAP payables

account

General Ledger /

GM

Interface from FIMS to SAP, primarily to reallocate Payroll

charges. Also used to post the clearing of non-SAP

payables on a daily basis

FB50 99 9900000000 9999999999 YES, Reference

document from legacy

system or original

Payroll doc

YES ZQ 9900000000 9999999999 ZQ01

ZR Commitment Posting to FI Commonwealth-

wide

Program to post FM Commitments to FI at month-end for

financial statements generated from SPL. Commitments in

FI are adjusted for expenditure recognition differences

between FM and FI with this program.

FB50 01 0100000000 0199999999 No NO ZR 0100000000 0199999999 ZG01

ZT Non-SAP Agency General Ledger Treasury interfaces to record payments for out-of-scope

agencies

FB50, BAPI interface 02 0200000000 0299999999 NO YES AB 0100000000 0199999999 ZG01



DOC

TYPE DESCRIPTION

FUNCTIONAL


SAP

TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

REVERSING

RANGE FROM

REVERSING

RANGE TO

AUTH

GROUP COMMENTS

ZV Trustee Payment Loans Trustee Payment documents for posting using automated

payment program

F110 20 2000000000 2099999999 YES, this document

from SAP

YES PZ 1700000000 1799999999 KR01

ZW PR Posting 3rd Party AP / Payroll 3rd Party Liability Payments. Payroll posting -

PC00_M10_CALC

24 2400000000 2499999999 YES, ZP clearing

document from SAP

YES ZW 2400000000 2499999999 KR01

ZX Payroll Posting Payroll This entry is to record payroll expenses and payroll

liabilities as a result of the payroll run. For example:

Salaries, Medicare, Social Security, etc.

Payroll posting -

PC00_M10_CALC

25 2500000000 2599999999 YES, Reference

document relates to

many DSNs, RTs,

REs, and AMs from

SAP

YES ZX 2500000000 2599999999 PY01

ZY Payroll Cash Clearing Bank Clearing The Payroll Posting (ZX) does not post directly to the cash

account, instead, a payroll cash clearing account is used.

This entry (ZY) is to clear the payroll cash clearing account

and post to the cash account.

ZF_PAYROLL_BAN

K_CLEARING

26 2600000000 2699999999 NO NO ZY 2600000000 2699999999 PY01


Document Type Listing

Documents

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