Document Management - EPC Solutionsepcsolution.org/wp-content/themes/epc/downloads/EPC SAP DMS...SAP...
Transcript of Document Management - EPC Solutionsepcsolution.org/wp-content/themes/epc/downloads/EPC SAP DMS...SAP...
SAP AG 2001
Architecture
General Functions
1
3
2
Overview
Document Management
Business Benefit and Summary 6
Documents@Web 4
Document Distribution 5
SAP AG 2001
Overview
Targeted for end-users in engineering, manufacturing.
Can also be used for storing EPC related documents or accounting documents.
Manage documents across the full life cycle
Fully integrated into the enterprise-wide change and release cycle
SAP AG 2001
Version management Document structures Classification Finding documents Vault Status management Document distribution Web access
Links to other SAP objects Material master Equipment Customer ........ Engineering change management Workflow ......
Interfaces to external systems
CAD systems Plot management Archive systems
Document info record
Overview
Integration in the SAP System Functions
SAP AG 2001
Architecture
General Functions
1
3
2
Overview
Document Management
Business Benefit and Summary 6
Documents@Web 4
Document Distribution 5
SAP AG 2001
Important functions available as pushbuttons
Use of tabs for easy navigation
Graphical display of the assigned original application files
Easy assignment of the original application files
User group specific customizing, such as power user, casual user)
Examples: Display of user relevant
original application files only Automatic check in Automatic identification of
storage locations
Usability
SAP AG 2001
Document
Status Management
Unlimited number of statuses Each change to status is logged (user, date, time) Additional functions using user exit Connection to Workflow
Current status
Status history - Current status - ... - Status 2 - Status 1
WR AR IR CK RL
LO CH
RJ
DE
WK ST
SAP AG 2001
Object Links
SAP objects
Material Equipment Functional location Reference functional location Document WBS element Production resource/tool QM info record Patient and so on ...
Other SAP objects
Any number of n:m links Customizing document types Restrict to 1:m link Define which objects are supported
can be linked
Document
SAP AG 2001
Integrated Viewer, Redlining
Available across the whole company Support of common used 2D and 3D formats Storage of redlines as additional files Access control on layer level
SAP AG 2001
Call of office programs as plug-in
Individual attributes can be exchanged between SAP System and the document
Desktop Office Integration
SAP AG 2001
Architecture
General Functions
1
3
2
Overview
Document Management
Business Benefit and Summary 6
Documents@Web 4
Document Distribution 5
SAP AG 2001
Possibility of storing any number of original application files in every document info record
Every main original application file allows Any number of
content versions Any number of
additional files
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2
Main Original Content File version
CAD model
2D drawing
Specification 1
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Storage Model for Original Application Files with KPro
Document Info Record
SAP AG 2001
Storing Original Application Files Using KPro
Generic tool for storing unstructured data
SAP Basis tool used by different applications
Supports
Check in / Check out
Relationships between original application files
Caching
KPRO access using low level application programming interfaces (APIs)
...
KPr o Content Management Service
(Customizing, Administration)
DMS
...
Index Management
Service
Index Server
Document Management Service (Version creation, Check In/Out,
Relationship maintenance)
Cache Server
•SAP DB or other HTTP Content Server •Archive •SAP table
Content Server
SAP AG 2001
Caching
Master Vault
Meta data
SAP System
“Logical” Vault (Archive)
WAN WAN
Cache Server
Cache Server
Location 1
Location 3
Location 2
Central meta data record Original can only be changed in
master vault You only need to save data here
Pull procedure Data is read from master vaults;
stored as copy in cache server Further access using local
cache Push procedure
Originals can be distributed automatically from master vault to cache servers (After 4.6C)
Scenario:
One central SAP System, accessed in this instance from n locations
SAP AG 2001
Architecture
General Functions
1
3
2
Overview
Document Management
Business Benefit and Summary 6
Documents@Web 4
Document Distribution 5
SAP AG 2001
Documents@Web
Search engine
PS
CLS
DMS
Content
Web front end for occasional users
Easy to use
Document Search using search engine
Execution of individual processes
Selection
Search
Results / Viewing, Editing
SAP AG 2001
Finding and Editing Documents - Selection
Object for which the assigned documents are to be displayed
List box for selecting search criteria
Field for text search
Start search
Additional search criteria
SAP AG 2001
Finding and Editing Documents - Hit List
Hit list
Check in/out
Navigation in long hit lists
SAP AG 2001
Architecture
General Functions
1
3
2
Overview
Document Management
Business Benefit and Summary 6
Documents@Web 4
Document Distribution 5
SAP AG 2001
Document Distribution - Key Features
Controlled distribution of documents (originals) to customers, suppliers, by mail, fax, Internet
Auditing of the distribution information (who received what and when)
Event-driven distribution of documents; for example, send document at document release
SAP AG 2001
Architecture
General Functions
1
3
2
Overview
Document Management
Business Benefit and Summary 6
Documents@Web 4
Document Distribution 5
SAP AG 2001
Business Benefits
Value Add to Azure Storing documents related to engineering, EPC or accounting. Authorized access Document Status Document Classification Bill of Documents. Reporting
Ease of use Re-designed User Interface Comprehensive retrieval functions Integrated visualization Documents@Web