PAC minutes 2014

Peterhead Athletics Club Working GroupMINUTES

Thursday 5th June 2014 @7.30pm Peterhead Football Club

Attendance: Carolann Main, Neil MacRitchie, Duncan Lynch, Linda McGee, Trevor Calder, Maria Willox, Alasdhair Love, Stephanie Wemyss, Susan Strachan, Martin Harvey, Sandy Hastie, Jim Mundie, John Robertson, Stewart Chalmers, Teresa HoodApologies: Jennifer Robertson, Greg Bruce, Nicola DrummondPoints Discussed:

1. Stewart welcomed everyone to the meeting2. Apologies received as above3. Minutes from 14th May 2014 - Proposed by Maria Willox, Seconded by Neil MacRitchie4. Matters arisingLetter has been received from Peterhead Running Club confirming their decision to reconstitute as Peterhead Athletics Club.Assistant Coaching Course went ahead on 24th/25th May with positive feedback from those taking part. Ally requested that, if not already done so, could all those who took part please ensure that they have handed in their passport photo.5. Constitution - Stewart emphasised several points of the constitution as below:3g,7b and 8a - these dates are still to be determined hence why in red writing.3k - code of conduct and child protection policy have still to be produced6a - re junior member - previously had discussed having a junior ambassador, member considered acceptable at present6b - for clarity this is an annual position not a life position. Add the word annually after elected in the constitution.17d - slight alteration from the previous meeting. Everyone present at this meeting was in agreement with the change.11b - change the word must to shouldConstitution to be sent to Peterhead Running Club who will hold a meeting to adopt constitution. This meeting will be held prior to the launch meeting.6. Date of launch meeting to be Thursday 26th June at 7.45pm. Stewart to organise the venue. Active schools to be advised - Teresa will inform Caitlin and Tracey.

7. Publicity - We need to start promoting the club and identify anybody willing to get involved in the running of it. Stewart will organise a press release in the Buchannie and Ally will put a notice on the scottishathletics website. John will put a notice on the current Peterhead Running Club website.

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Stewart asked those present at the working group if anybody was willing to be nominated for committee positions at the forthcoming launch meeting. After some discussion and encouragement the following people indicated that they would be willing to be put forward for nomination - Stewart (Chair) ,Neil (Vice Chair), Teresa (Secretary), Duncan (Treasurer), Stephanie, John(Committee). Several others indicated that they may put themselves forward for a role but would like to consider this before making a commitment. John Robertson also offered his services as Web Master and will update Peterhead Running Club to Peterhead Athletics Club in due course. He also agreed to look at setting up a facebook page although he indicated that he didn’t know too much about how to do this.

8. FeesThis is something that needs to be considered before the public meeting. Currently Peterhead Running Club doesn’t take a membership fee as their costs have been covered by income generated from their 10K. Previously the membership fee was £10 - of which £7 went to Scottishathletics and £3 stayed with the club. Scottish athletics annual membership is £18 adult, £5 under 18. £10 seemed a reasonable suggestion for membership fee but this would need to be agreed and set at the first meeting.John raised a query about where we stand with insurance. Ally was able to advise that affiliated clubs are covered by UK athletics provided sessions are led by level 2 coaches. Ally also clarified that as long as there was 1 level 2 coach present at sessions, assistant coaches can still run separate groups. Junior sessions (Active schools) are run under Aberdeenshire Council.Ally asked us to think about possible questions we may get asked at the public meeting such as- What nights are training? Where do you train? Do you have a membership form?Stewart confirmed that currently Jog Scotland have 3 track sessions, at Catto Park on a Monday, Tuesday and Thursday at 6.30pm, Active schools have 2 athletics session on a Tuesday night at Catto Park (although there is currently a waiting list) P4-7 6.30pm - 7.30pm P1-3 5.30pm - 6.15pm9. Next StepsJob descriptions - Ally gave copies of Job descriptions for consideration by those thinking about getting involved in the club. These can be obtained from Teresa or downloaded from Scottishathletics website.10) AOB - Stewart will arrange for an announcement on the formation of Peterhead Athletics Club to be made at the Baton Relay on 29th June.Teresa suggested flyers at the running festival for all kids taking part in the races - Stewart will ask Jog Scotland if this is possible.Ally - Sainsbury’s are a major sponsor of athletics - however there is not a Sainsbury’s in Peterhead so we probably would not benefit from this. Duncan asked whether they may sponsor the 10K. Ally to give details to Duncan for investigation.Meeting finished at 8.30pm

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MINUTES

Monday 30th June 2014 @7.30pm Peterhead Football ClubAttendance:Stewart Chalmers, Teresa Hood, Martin Harvey, Sandy Hastie, Nicola Drummond, Jennifer Robertson, Steph Wemyss, Maria Willox, Caitlain Willox, John Robertson, Peter Robertson, Susan Strachan, Richard Masson, Linda McGee, Neil MacRitchieApologies:Duncan Lynch, Greg BrucePoints Discussed:1. Attendance and apologies received as above2. Accounts and Bank AccountsPeter Robertson, treasurer of Peterhead Running Club was present at committee meeting to hand over books to Jennifer Robertson, treasurer of Peterhead Athletics Club. As at 28th Feb 2014 there is a bank balance of £7479.63. Other assets include a box of PAAC vests, tea urn, athletic equipment currently in store at pavilion and some signs for 10K road race. Jennifer and Peter to arrange change of name with the bank which will probably require 2 signatures from PRC. Stewart will speak to Active schools about acquiring a key to equipment store.3. Follow up on public meetingDiscussion was held regarding dates in constitution. It was agreed to keep the existing dates of the constitution. The reasoning behind the dates was to have the AGM in October at the end of the season - this would allow any prizes/trophies etc to be made at this time. To allow time for the treasurer to prepare the annual financial report for the AGM the financial year will run from 1st Sept - 31st August. Fees will be from 1st November - 31st October.An agreement was made that there would be no fees due until 1st November - this applies to all existing running club members and any new members wishing to join the club.Life Members - Stewart will write to Alan Reid, Jim Mundie, Sandra Mundie, Dawn Kitchin and Shona Simpson/McKinnon.4. Stewart will contact scottishathletics by letter and inform them of change of name and ensure that existing PRC members are transferred to PAC.5. Expenses to date£45 for public notices, £10 for let of school. Stewart to be reimbursed when bank account is changed6. Application FormThe Committee looked at both PRC and Moray Road Runners application form. It was decided to alter Moray Road Runners form. Jennifer to ask Cameron if he can alter Logo. Still to decide on types of membership - this can be discussed at AGM in November. Family membership something which should be considered. Committee members should join as associate members until then. Teresa agreed to draft a membership form.

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7. Member RecruitmentWho and how? Schools- We need to be ready to promote ourselves to primary and secondary schools in August after the pupils return from holidays. Nicola has been helping with the primary active schools athletics club and recommended aiming for P4 (approx age 9) and over. A possible way forward is to arrange a meeting with Active Schools and decide how we can work together. It was agreed that Nicola, Maria, Stephanie and Stewart would arrange this as soon as possible. Secondary - at the moment the only athletics done in school is during PE. Shelley Duncan and Ewan Calder started an after school club last year but as they have both left school there is nothing available - is something that we could consider?Possibly start with 1 athletics group and grow from there.Adults - approach PJS. Tues/Thurs track session is something that we can offer immediately.8. Welcome PackNeil agreed to look at adapting Moray Road Runners welcome pack9. Club Website/FacebookJohn has already agreed to be the webmaster and has registered the domain name peterheadathleticsclub.co.uk. The cost is £80 initially and a hosting fee of £40 per year. John will make an outline of the website and send the committee a draft.Stephanie agreed to set up a closed group facebook site as soon as we have a logo and more of an idea of what sessions we can offer.10. ClothingJennifer currently deals with PJS clothing and was asked to investigate sourcing clothing in the PAC colours - vests, t-shirts, hoodies.11. Training sessions/coaching sessionsIn the short term - Jim Mundies track sessions on Tues/Thurs at 6.30pm will continue. It was noted that there are junior who attend these sessions and support for Jim with the juniors would be welcome. Richard also suggested that Assistant coaches get involved in taking the warm up sessions to gain confidence and experience. It was agreed that this was a good idea. Another suggestion was to expand the current jog scotland groups however it was explained that PJS was a recreational /laid back club and the success of the group had been due to this ethos.12. Child Protection - someone will be required to take on this role. Elaine Weir does this for Jog Scotland and would be able to provide more information. Maria will consider this role.13. Peterhead 10KUsually the 2nd Sunday in November. Duncan still keen to be involved in the organising. Carolann has also emailed Neil offering her support too. Nicola and Richard also offered support. Neil informed the committee that in previous years sponsorship had been received from the Running Shop - as the running shop is now closed we would need to think about new sponsors. Justrite was suggested as a possibility. Richard suggested a good way of

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advertising was with flyers at other races. It was agreed that a sub-committee would form to organise the 10K. Sub committee: Neil, Duncan, Carol-Ann, Richard, Nicola.14. Roles and ResponsibilitiesMembership Secretary - if numbers increase dramatically would need to consider this role. In the meantime, Teresa happy to process all membership applications.Keeping members informed - what is the best way to keep members informed - newsletter, noticeboard, Website, Facebook, Forums? If a noticeboard where would this be - pavilion? Website - who is responsible for putting info onto website? What kind of information do we want to put in newsletters? Someone would need to take on this responsibility.15. Club Development PlanAt some point we need to have a plan on the development of the club. We need to set aims and targets and decide how to proceed. Possibly this is something that could be looked at in 2/3 months time after we have the basics up and running. Neil and Stewart to produce a draft plan for discussion.16. AOBNeil suggested sharing phone numbers as well as emails. Everyone happy to do this. Teresa forwarded a contact list to all Committee Members.

17. Next meeting - week beginning 11th August - date to be confirmed when venue confirmed**Meeting ended 9.20pm** Following meeting a date of Wed 13th Aug 7.30pm at PFC confirmed

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MINUTES

Wednesday 13th August 2014 @7.30pm Peterhead Football Club

Attendance: Teresa Hood, Stewart Chalmers, Nicola Drummond, Richard Masson, John Robertson, Maria Willox, Alasdhair Love, Neil MacRitchie, Linda McGee, Stephanie Wemyss, Greg BruceApologies: Martin Harvey, Susan Strachan, Jennifer Robertson, Duncan Lynch, Sandy HastiePoints Discussed:1. Stewart welcomed everyone to the meeting2.Apologies received as above3. Minutes of 30/6/14 - proposed by Neil MacRitchie, seconded by Linda McGee4. Matters arising.Progress from previous meeting. Bank account - Jennifer not present at meeting but it is understood that bank account has still to be changed. Scottish Athletics - Stewart has written to Scottish Athletics to inform them of name change. Life Membership - Stewart has spoken to Alan Reid, Jim and Sandra Mundie and Shona McKinnon regarding life membership. He suggests inviting them to our AGM and getting some publicity. Dawn Kitchen still to be contacted - Linda and Ally to both try to contact and get an address to allow Stewart to contact. Application /membership form - change senior from age 21 and over to 20 and over. Put onto website along with constitution. Committee members to complete a membership form to ‘see if it works’ and allow any changes to be made. Email address secretary@peterheadathleticsclub.co.uk. Welcome pack - Neil has made a start on the welcome pack - still requires details of training sessions and membership prices. Phone number required for welfare officer - Stewart is happy for his name and phone number to be used. Committee structure to be stated in welcome pack with details of who given on website. This will prevent the welcome pack having to be updated and reprinted every year. Neil will aim to have a completed welcome pack for AGM.Website - www.peterheadathleticsclub.co.uk is now up and running - content/links etc still to be decided. As a starting point add committee names and Ally’s contact details. Suggested having a contact us section/form - John will investigate how to do this.Facebook - Stephanie will set up as soon as logo is agreed. Both logo suggestions were circulated and comments made. Suggestions included changing the font in the first logo and swapping the person from logo 1 to logo 2 and changing background colour - Stewart will explain to Jennifer/Cameron.

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Child Protection - Safeguarding and Protecting Children course is being run on Mon 25th August from 6pm - 9pm. All coaches should complete this with a refresher every 3years. Ally suggested contacting Tracy/Caitlin to see if a course could be arranged locally as he thought this date may already be fully booked. Maria will find out.Peterhead 10k - 9th November. Neil has spoken to Carol-Ann who is not wishing to get involved, Duncan however will still be involved in organising. Required to register with Scottish Athletics - Neil to contact Claire Archibald. Stephanie to find out about entry central. Marshalls and first aiders will be required. Course route to be tested- Richard? Dales Park Pavilion to be booked - Stewart will do this. Sponsorship - Nicola to contact Justrite for prize vouchers, Stephanie will speak to her work. Suggested that Co-op may provide water/bananas. Last year sponsorship covered the cost of putting the event on. Ally mentioned Sports Match - a scheme by Sport Scotland which matches any sponsorship raised - it might be too late for this year but perhaps worth considering for future. The sub committee is to meet in 2 weeks time - Neil will organise a date to meet.5. Meeting with Active Schools - Stewart and Teresa have meet with active schools (Caitlin, Tracy and Holly) and Ally. Active schools will support the club and work closely with us for the first year then take more of a back seat. They will pay for any local authority lets for the first year. Active schools will still organise Tuesday night athletics sessions - P1-P3- 5.30pm-6.15pm and P4 - S3 -6.30pm - 7.30pm (this group was previously up to P7). Senior track sessions with Jim Mundie will still continue from 6.30pm. Active Schools will still charge £2per week for the sessions. We had previously agreed to increase numbers for the 2nd session to 40 but since the meeting Nicola Third has got a FT job and is no longer able to coach but will try to come along every 2nd week. With this change it is probably safer to stick with 20 pupils initially then review the situation after the first term. Nicola D, Sandy, Stephanie, Katy Bruce and Teresa (6.30-7.30only) have committed to coach on a Tuesday. Because this is deemed an Active schools booking we will be covered by their insurance.Thursday night will eventually become a Peterhead Athletics Club night from 6.30pm - 7.30pm. Juniors from Tuesday will be encouraged to come along on a Thursday. Anyone attending on a Thursday would be required to be a member of PAC. It was agreed that 3 or4 wks would be offered as a free trial then you would be required to join the club. There are still many decisions to be made eg. whether we would charge a weekly fee, where to train during the winter, who coaches these sessions, how PAC and PJS work together. PJS are meeting next week - Stewart will be in attendance and may get a clearer picture of how the 2 clubs could work together. Richard stressed the importance of having a social area for the club night - the pavilion social area could be booked on a Thursday for £10.6. Coaching Pathways - Ally distributed a coaching pathway sheet. The courses on offer include: Leading Athletics - 27th Sept in Ellon - a 3hr course aimed at parents and senior pupils (age 14+) - Teresa would like to attend, Caitlain may also be interested. Coaching Assistant (level 1) - 18th/19th October, Abdn - Linda, Maria and Jennifer are booked on this course. Progress from here would be to Athletics Coach (level 2) following a

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minimum of 9months coaching. Coach in Running Fitness (level 2) is another pathway - this could be suitable for any Jog Leaders with minimum of 2yrs experience - next course is in November.Informal Coach education - these are resources to support club coaches. Training would be given to club coaches on using these resources.Officials - in order for championships/rankings to be recognised the club would need trained officials. Should we offer open grade meetings/ PAC championships Ally indicated that there are officials available if need be. In February there is field qualifications course which could be considered.7. AOBConference for coaches - 20th/21st Sept in Glasgow, Emirates - Nicola could possibly attendClub Leaders Conference - 20/21st November - still in planning stages - Stewart keen to attendDevelopment Plan - everyone to take it away, read it and we will discuss at next meetingAGM - date to be arranged for October - Stewart will advise

Date of next meeting - Wednesday 3rd October, 7.30pm PFC

Meeting closed at 9.10pmDuncan Lynch - 07757 158053

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MINUTES

Wednesday 24th September 2014 @7.30pm Peterhead Football ClubAttendance: Teresa Hood, Richard Masson, John Robertson, Susan Strachan, Linda McGee, Jennifer Robertson, Caitlain Willox, Maria Willox, Sandy Hastie, Nicola Drummond, Neil MacRitchie, Stewart ChalmersApologies: Stephanie Wemyss, Caitlin Dudley, Ally LovePoints Discussed:

1. Stewart welcomed everyone to the meeting2. Apologies as above3. Minutes of previous meeting Proposed – Linda Seconded – Jennifer4. Matters arising- website opening page remarks have still to be done – Stewart will do

this. PVG – still issues with this – confusion concerning whether still require Scottish Athletics PVG as well as active schools. Is there a refresher? Maria might be in a better position to confirm after her course next month.

5. Financial update – Jennifer reported that we now have a chequebook. There have been no statements yet however there is approx. £7000 in account. Teresa will forward details to Jennifer so that affiliation fees can be paid. Jennifer suggested buying excel for use with 10K and membership – costs approx. £80. Jennifer will organise. Stewart informed the committee that Jog Scotland have recently bought a membership programme and will review its success/failure and let us know if it’s worth getting. There will be some outgoing costs re training courses etc. Nicola requested some addition equipment eg. Beanbags, cones for use in sessions – she will provide a list. Teresa has bought a first aid kit (£20) for the club and Stewart has some expenses for room hire and press announcements (£55) – receipts to be passed to Jennifer.

6. Club Logo and Clothing – Jennifer has sent logo to company who are putting together some suggestions – when received Jennifer will email to all. Cost is £50 initially for the setting up fee. Running vest are approx. £12. It was suggested that coaches should have PAC sweatshirts to identify them. More miles – sent an email to the club offering 30% discount to our members off their products. In additions the club will receive 10% of all sales. This was considered to be a good deal. Teresa will contact to set up system and to enquire if they would provide a stand at the 10K and/or sponsorship.

7. Membership – Teresa has sent a standard welcome letter to everyone who has joined. We currently have 8 junior members and 26 senior members. Caitlain has started a noticeboard at the Academy and a notice will be read to all pupils this week informing them of the club. Richard suggested putting posters round the local shops. Billy McNeil, Craigewan Camera Club could take photos of the active school sessions and track sessions for the website. Also a race photographer for 10K. Susan will organise this – requires a map of route as soon as it is arranged. Stephanie is the

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facebook administrator and will link us to other clubs. Stewart requested that everyone spreads the word that we are here!

8. 10K – Stewart issued a checklist to all. An updated version is attached which provides most of what was discussed. Genesis have agreed to sponsor the medals. 200 medals required – it was suggested to put the date on the ribbon (sky blue) and Peterhead 10K on the medal so that any unused medals can have the ribbon cut off and be reused at a future event. Stephanie to organise medals.

9. Active Schools – Nicola and Stephanie have been doing a great job running these sessions. P1-P3 has 23 members and 5 on waiting list. P4-S3 has 24 members with 10 on waiting list. There are 2 parent helpers for P1-P3 and 1 parent helper P4-S3. Linda will also be in a position to coach after the holidays. It was felt that numbers could increase to 30 for these sessions. Stephen Bruce has also indicated that he would be willing to take a running group age S1 and over every week. Some senior track members commented on the congestion at the track and the frustration of kids wandering onto the track when they were running. It was suggested that a change of time could prevent this eg. 4.30-5.15pm and 5.30-6.30pm – however Nicola pointed out the difficulty in getting coaches at these times. Payment for club members was mentioned again – do you pay a weekly fee or is it free? Teresa will arrange a meeting with active schools for next week to discuss these issues.

10. Coaching update – Teresa and Caitlain attending Leading athletics course this Saturday. There are also Javelin and Hammer workshops on offer at Aberdeen Sports Village – it was felt that we are not quite ready for this at this stage.

11. Jog Scotland update – not discussed12. AGM – Tuesday 28th October – the room is booked – Stewart to confirm details with

PFC. Fraser Clyne to be invited as guest speaker – Stewart will contact.13. North Cross Country Series – John has tried contacting Alan Reid – he will try again.

Series starts on 4th October.14. FRC/Active Schools – NE Cross Country Series – not discussed15. Sportshall Festival – Mon 23rd Feb – PAC will be provided at least 2 helpers – names

can be confirmed nearer the time. Teresa will advise Ally.16. AOB – Aberdeenshire Sports Council – Stewart recommends that we join – costs £30

to be a member (£25 by standing order). Stewart has details of support they provide eg. Insurance, grants for activities.Peterhead Triathlon – Sunday 5th October – they are looking for marshalls – if you are able to help email Stewart.

Meeting closed at 9.20pm

Next meeting – 10k only – Wednesday 8th October 7.30pm PFC

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Peterhead 2014 10k Check List – Nov 9th at 1pmTask Responsibility Notes

Police informed/ procession licence?

Stewart Route Map required - Neil

Event insurance Stewart

Entry limit Stewart Change to 200

SA race permit printed & on display

Neil

Sponsorship in place Sponsors are:Marathon; Genesis; Just rite; Emslies; Symposium

Sponsor thank you letter / invite to event

Done

Sponsor banners obtained & displayed

John Marathon

Dale park changing rooms checked for fit for purpose

Maria? Day before at latest

Access confirmed to pavilion Maria From 9am. £5.21 per hour

Route signage checked and new ordered if required

Neil In Neil’s garage

Route maps printed Neil Route physically checked Await if new start point (Finnies) . Finish

point remains the same.Signage to be set up and removed on the day

Neil ??

PAC banners ordered Jennifer

Refreshments volunteers Peter and Wife; Val & Gail & Roselyn

Raffle + prizes Donations before or on day

Course records documented John SA have asked for thesePrize rules documents Stewart & Neil &

JohnDecision on age categories etcCheck JS and what happened in past

Prizes presented by ? John To ask MarathonMedals ordered / qty Stephanie 200 required – sky blue ribbon with date

Timekeepers booked Jim M Has been asked?

Xx Marshals required 10 needed

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Marshal briefingMarshal safety hi viz vests Stewart

On the day registration will be done by ?????

3 people needed plus a runner

Issue of race numbers to online entries

Race numbers to be ordered

Race number pins To be ordered - InverurieParking

Building clear up

Press Stewart Photographers Susan Requires route mapEmergency phone numbers

First aid

Water Still under consideration

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AGM

Tuesday 28th October 2014 at 8pmUpstairs Peterhead Football Club

Attendance: Teresa Hood, Ailsa Hood, Stewart Chalmers, John Robertson, Jim Mundie, Sandra Mundie, Maria Willox, Caitlain Willox, Sophie Willox, Martin Kerrigan, Andy Davidson, Sandy Hastie, Shona McKinnon, Alan Reid, Holly Aiken, Trevor Calder, Martin Harvey, Richard Masson, Susan Strachan, Linda McGee, Stephen Bruce, John Robertson, Karen Runcie, Peter Robertson, Gail Davidson, Roselyn Bruce, Valerie Calder, Jennifer Robertson, Ellie Robertson, Steph WemyssApologies: Nicola Drummond, Ally Love

1. Chairperson’s report: Current chair Stewart Chalmers gave the annual report.

From June 2014 – the club has established a strong committee. Membership is sitting at 41members: 31 seniors and 10 juniors. 7 members have undertaken the level 1 coaching course and 1 member has completed the safeguarding course. The club is beginning to form strong relationships with Peterhead Jogscotland and Active Schools – with approximately 50 kids attending the athletics sessions on a Tuesday evening. The 10K on Sunday 9th Nov has only 9 spaces remaining out of a possible 200places.Looking forward as a club we aim to have greater recognition in the town and in athletics. We hope to increase both senior and junior membership, develop a coherent coaching structure – including training of level 2 coaches and encouraging visiting coaches. We will continue to develop partnerships with Peterhead JS and Active Schools and take an active role in the Catto Park development. The condition of the track is something the club must consider for the future. As a club we look to gain success in track and field.2. Treasurer’s report: Current secretary Jennifer Robertson stated the current finances.

Current bank balance - £8352 – this includes some 10K entry fees.A detailed report will be given at the next AGM.

3. Constitution amendments: There were no changes made to the constitution4. Annual Fees:

It was agreed to adopt the following structure with effect from 1st November 2014.Senior - £10.00Junior - £8.00Family - £25.00 (Max of 2 adults plus children under the age of 16)Associate – freeWeekly changing fee –it was agreed to not charge a weekly fee at this time. It was agreed that the management committee could review this at a later date if necessary.

5. Election of Management Committee 2014/2015: -

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Existing Management Committee elected on 26/6/14.Proposed by Seconded by

Chairperson Stewart Chalmers Neil MacRitchie Maria WilloxVice Chairperson Neil MacRitchie Stewart Chalmers Greg BruceTreasurer Jennifer Robertson Trevor Calder Sandy HastieSecretary Teresa Hood Stephanie

WemyssNicola Drummond

Committee member

Richard Masson Stewart Chalmers Jennifer Robertson

Committee member

Susan Strachan Stephen Bruce Linda McGee

Committee member

Maria Willox Stephanie Wemyss

Richard Masson

Committee member

Linda McGee Nicola Drummond Trevor Calder

Committee member

Stephanie Wemyss John Robertson Neil MacRitchie

Committee member

Nicola Drummond Linda McGee Stephanie Wemyss

Committee member

Greg Bruce Nicola Drummond Teresa Hood

Committee member

Martin Harvey Linda McGee Roselyn Bruce

Committee member

John Robertson Trevor Calder Roselyn Bruce

Committee member

Duncan Lynch Stewart Chalmers Neil MacRitchie

Committee member

Sandy Hastie Trevor Calder Stewart Chalmers

Junior Committee member

Caitlain Willox Jennifer Robertson

Susan Strachan

There were two retirees from the committee:Duncan Lynch – who has left the club Greg Bruce – who wishes to step down from the committee but still remain as part of the club and coaching team.All other committee members are elected to serve until the next AGM.No new committee members were nominated or elected.

6. Life Membership:John Robertson nominated several people for life membership.

Alan Reid – Alan has over 200 race victories over 25 years in the light blue vest including 11 League district titles; he is an ultra-distance GB international and has been an exceptionally loyal club member and the retiring president of the running club

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Sandra Mundie – Sandra has been a loyal club member for over 35 years and has been a reliable time keeper for Peterhead organised races throughout this timeJim Mundie – Jim has been a loyal club member for over 35 years, has been a reliable timekeeper for the Peterhead organised races, and a club coach to one and all.Shona McKinnon – Shona has been a presence on the Peterhead track over more than 35 years; she has always been willing to give advice and take athletes through events in the heptathlon events. She has been the most successful Peterhead based athlete in the multi events and indoors. She won the 1990 Scottish outdoor title (as Shona Simpson, 3626pts) and the 2002 title (2600pts)All nominations were accepted and presented with a certificate.

Also nominated for Life membership but unable to attend on the day:Dawn McGeachie – Dawn (nee Kitchen) has been the most successful Peterhead based athlete on the track representing Scotland over 400m. She was the Scottish indoor 800m champion 1987 (2-20.10) and the indoor 400m champion 1991 (55.00s). She twice won the 400m outdoor title in 1986 (54.57s) and 1989 (54.30s).

7. Any proposals:

There were no formal proposals made however, Stewart had several points of information for members:10K – if you are able to help please come forward. Tidying up of the start area will take place this Saturday 10am at Dales Park.X-country – if you are interested in joining the team again please come forward.National Conference on 22nd November – open to members but do need to book.Club Leaders Workshop – Nov 3rd at 6pm – can anyone attend?First Aid Course – November – date to be confirmedChild Protection Course – date to be confirmedBraveheart Runs – Sun 30th Nov – Catto Park 1k/3k/5k – open to all8. Guest Speaker: Fraser Clyne

Following the conclusion of formal business Stewart invited international marathon runner and sports writer Fraser Clyne to give a short speech about his life in athletics. The club would like to thank Fraser for his interesting and motivating speech.Mtng closed at 9.20pm

MINUTES

Monday 8th December 2014 @7.30pm Peterhead Football Club

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Attendance: Teresa Hood, Martin Harvey, James Weir, John Robertson, Sandy Hastie, Maria Willox, Susan Strachan, Richard Masson, Stephen Bruce, Alasdhair Love, Stewart Chalmers, Linda McGee, Jennifer Robertson, Nicola Drummond, Jim MundieApologies: Stephanie Wemyss, Holly Aiken, Neil MacRitchiePoints Discussed:

1. Welcome and Apologies – Stewart welcomed Ally Love- Scottish athletics, Stephen Bruce- JS, James Weir-JS and Jim Mundie to the meeting.

2. Coaching - Stewart summarised the coaching which was currently on offer by Jog Scotland, Active Schools and PAC:Mon: Jog Scotland – 6.30pm Track session run by James – attended by adults and juniors – some of whom are members of PAC. Also road running groups.Tues: Active schoolsRun/Jump/Throw sessions P1-P3 5.30pm – 6.15pm – run by Nicola ,Katy, Maria, Martin, Caitlain, AlisonP4-S3 6.30pm – 7.30pm – run by Nicola, Stephanie, Teresa

Running group S1 upwards 6.30pm – 7.30pm – run by Sandy, Stephen Senior Track 6.30pm – 8.00pm – run by Jim Mundie Wed:

Jog Scotland – 6.30pm road runningThurs:Circuits (winter term) - open to all - PJS and PAC and all agesFri:Informal Jog Scotland – 6.30pm road running

Stewart emphasised the need to develop the youth of the club. He also stressed the importance of having coaches and providing good coaching. He asked the questions Are the current sessions developmental? Are we offering the best we can?He then invited everyone to share their thoughts.James highlighted that the track session he runs on a Monday was a repetition of what Sandy offers on a Tuesday. Some of the juniors are doing both sessions and should really be encouraged to have a rest day in between or participate in a different sort of session. Some youngsters are also running on a Wednesday effectively meaning they are running Mon/Tues and Wed which may not be ideal.Jim Mundie pointed out that attempting to do field events during the winter at Catto Park was very difficult due to conditions – a point which, having experienced the indoor facilities at ASV, the other coaches agreed with. John felt that having a club that offered opportunities for the whole family ie. Run/Jump/Throw not just track running was something which we should be aiming for. Timings of active schools sessions was discussed and a suggestion put forward:

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PAC minutes 2014

P1-P3 – 4.45pm – 5.30pm, P4-S1 – 5.45pm – 6.45pm, S1+ endurance/running group 6.30pm – 7.30pm. This would allow Maria, Martin and Caitlain to help with both of the earlier groups although they would still wish to participate in the track sessions themselves. Teresa would not manage the earlier time and Stephanie would only be available from 5.45pm due to work. Teresa and possibly Stephanie would be available to assist Sandy in the 6.30pm group. Teresa to ask Holly to explore this possibility and check availability with Katy and Alison too. Stephen asked whether we needed to involve Active schools – the aim would be that eventually PAC would run sessions ourselves but at the moment we rely heavily on Active schools not least for insurance purposes. There are still a lack of coaches to introduce a Thursday night session. Teresa to circulate an availability to sheet to all leaders and coaches to ascertain who is available to coach and when – this should help with future plans. Next level 1 coaching likely to be September – no-one expressed an interest in this at present. Next Level 2 course is in January 30th/31st - Nicola is keen to do her Level 2. Safe guarding and protecting children course – 21st January in Aberdeen. There is no date yet for the In Safe Hands course at the moment – Active schools may organise one.Visiting coaches for specific events –can be arranged through Ally with about 1 months notice.

3. Matters arising – approval of minutes from Sept – proposed by Richard, seconded by Maria. Stewart will write opening remarks for website. Stewart requested details for the Sportshall event to be resent – Teresa has forwarded the email. Clothing – it was agreed that all involved in coaching should be given a complimentary hoodie – Jennifer will arrange.

4. 10K feedback – a successful event. Consider re-positioning the teas/coffees – hire a marquee? Tavern also offered use of their premises. Another alternative would be Clerkhill school.Entry numbers could be increased. Lead car was a good idea. Some signs require improving in places. Ensure 4 people at finish for timekeeping. Do SA own a chip timing system? £2 for unattached runners due to Scottish athletics – John to identify how many this is.

5. Conference Debrief – Stewart attended this conference at Hampden Park. Powerpoints are available from the presentations. Presentations included the legal structure of clubs, providing a more professional outlook, paid coaches, case study of other athletics club and how gymnastics have evolved. Overall it was well worth attending.

6. Financial update – Bank Balance @Dec 2014 is £10,189.89. 10K income £2835.66, 10K expenditure £485.53. The SA £2 entry fee has still to come off this total.

Minutes Page 17

PAC minutes 2014

Date of next meeting Monday 26th January 2015 at 7.30pm

Minutes Page 18