Documentation Assistant (Theory Exam)

1. What are the basic documents needed for completing an export sale?(D)

Ans: (A) Packing list and commercial invoice. (B) Copy of Performa invoice. (C) Air bills of lading. (D) Option (A) & (C).

2. Documentation and record keeping are important to ensure ___________(D)

Ans: (A) Accountability. (B) Facilitate coordination of care between providers & for service improvement. (C) Both (A) and (B). (D) None of these.

3. Freight bill is the carriers invoice to the shipper for all the charges that the carrier has incurred.(A)

Ans: (A) True. (B) False. 4. FOB terms of sale means (C )

Ans: (A) Freight on Board. (B) Free on Board. (C) Both (A) & (B). (D) None of the above.

5. What are the benefits of warehouse document management?

Ans: (A) Convert and manage warehouse documents to full-text searchable digital format. (B) Dramatically increase the retrieval efficiency of paper warehouse records. (C) Organize documents according any number & combination of metadata. (D) All of the above.

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Batch ID - 295962 Time- 30 Minutes

Name of the Candidate_________________ Total Marks-100

Candidate ID No._________________ Date: 03RD OCT, 2015

6. In interstate transportation of goods in the country, documents which are of greatest

importance are ____________

Ans: (A) The bill of lading. (B) Freight bill. (C) Free on Board. (D) All of the above.

7. Warehouse document management speeds the retrieval & access of paper documents so that staff can answer questions faster & warehouse inventory can move quicker.

Ans: (A) True. (B) False. 8. What are the best practices for the documentation?

Ans: (A) Concise and accurate. (B) Up to date. (C) Meaningful. (D) All of the above.

9. What are the reasons to maintain proper record & document?

Ans: (A) Accountability & service improvement. (B) Continuity of care. (C) Internally consistent.

(D) Option (A) and (B).

10. The bill of lading is the most important document that is used in transforming goods.(B)

Ans: (A) True. (B) False.

11. When items are transported either domestically or internationally. The delivery must be accompanied by the _____________ documentation.

Ans: (A) Relevant. (B) Regular. (C) Both (A) and (B). (D) None of these.

12. Document locator transforms the paper trail into a unified warehouse document management system that electronically manages forms, certificate and other critical warehouse documentation.

Ans: (A) True. (B) False.

13. In case of consignment booking, the agent, is known as:- (A)

Ans: (A) Consignee. (B) Consignor. (C) Both (A) and (B). (D) None of the above.

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14. What are the mandatory information, which should be required to efficient handling of

the transaction?

Ans: (A) Address of party ordering. (B) Delivery note number. (C) Name and address of sender. (D) All of the above.

15. Is shipping terms, number and type of packaging containers, gross and net weight of goods are the mandatory information for efficient handling of the transaction:-

Ans: (A) True. (B) False.

16. What is the full form of LTL? (A)

Ans: (A) Less than truckload. (B) Low than truckload. (C) Lower than truck load. (D) All of the above.

17. What are the benefits of shipping via less than truckload:-

Ans: (A) Often less than truckload shipping is more effective and more available options.

(B) More control via LTL. (C) Both (A) and (B). (D) None of the above.

18. “PPE” stands for:- (B)

Ans: (A) Protective Personal Equipment. (B) Personal Protective Equipment. (C) Personal Preserved Equipment. (D) Preserved Personal Equipment.19. In warehouse, the yellow / black color in a sign shows:-

Ans: (A) Danger. (B) Caution. (C) Safety. (D) Mandatory requirement.

20. Which of the following resources is not required to be contained in charging area?

Ans: (A) Eye washes station. (B) Firefighting equipment. (C) Heater. (D) Baking soda.

21. Batteries being charged to produce_______ gas, which is highly explosive. (B)

Ans: (A) Nitrogen. (B) Hydrogen. (C) Helium. (D) Sulphur.

22. Which of the following is not a factor contributing to human error?

Ans: (A) Carelessness. (B) Proper communication. (C) Stress. (D) Inexperience.

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23. When items are transported either domestically or internationally, the delivery must be accompanied by the ____________.

Ans: (A) Relevant documentation. (B) Non-relevant documentation.

(C) Drivers Identity proofs. (D) Customer Address.

24. Which of the following document is not an important document for the interstate transportation of goods in the country?

Ans: (A) The Bill of lading. (B) Vehicle Owner’s address.

(C) Freight bill. (D) “Free on Board” terms of sale.

25. Which of the following phase includes selecting the optimal means of transport and route for delivery?

Ans: (A) Picking. (B) Invoicing. (C) Shipment. (D) Routing.

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