Agenda meeting 13th December Tuesday 5.30pm Mackellar Motel

Opening: 5.38pm

Present: Michael Broekman (Chair), Treena Daniells, Wendy Marsh, Stacey Thibault, Gerry

McDonald, Tammy White, Welington Sardinha

Apologies: Jim Farquhar, Scott Davies, Kate Gunn

Minutes previous meeting held Tuesday 15th November 2016

Motion: that the minutes be accepted as true and correct Daniells/Marsh. CARRIED.

Business Arising

- Follow up re Lack of Childcare services in Gunnedah. Carolyn Leys and meeting with Keith

Bryant when he is here next on Thursday 23rd and Friday 24th February?

It has become apparent that due to current pressures in inadequate provision of Childcare services

many 5 and 6 year old children are not ready when they enter school. Every Gunnedah Child wishes

to address this problem and Keith Bryant is interested in discussing ways in which his philanthropic

connections might consider investing in suitable options in Gunnedah.

Motion: The Chamber of Commerce will meet with Keith Bryant on Thursday 23rd February 2017

on an alternative date for their monthly committee meeting to discuss the issues relating to lack of

childcare facilities in Gunnedah and what solutions he can propose. The membership will be

notified of this meeting and invited to attend. Thibault/White. CARRIED.

- Movement on the one way street on Chandos

No further discussion at this point in time. Chamber maintains a neutral position and awaits

further direction from Council on the matter.

Correspondence

- Issued by Treena Daniells

Incoming

- Email from NSWBC regarding recent amendment to standard contracts to protect businesses from

unfair terms

- Email from Kevin Anderson and NSWBC re jobs grants

- Email from Whitehaven requesting purchase of gift cards – referred to Natasha at Why Leave Town

- Email from MDBA re proposed changes to the Murray-Darling Basin Plan

- Email from Kevin Anderson re Jobs for NSW invitation to info session

- Email from NSW Business Chamber re State Business Awards results

- Email from Carolyn Leys re invite to meeting - Every Gunnedah Child (5-12-16)

- Email from NSWBC re survey on NSW Business Conditions

- Email from NSWBC re dates for 2017 Regional awards (location TBC – most likely Gunnedah)

Dates: Entries Open 9/6/17, Entries Close 24/7/17, Finalists Announced 10/8/17, Gala Evening 91/9/17.

Gunnedah’s awards will be held in June to work in with these dates and will be addressed at the planning

meeting in January 17

- Email from Carolyn Leys to advise Keith’s availabilityfor Every Gunnedah Child to address committee –

23/2/17

- Email from industry.gov re end of Small Biz Connect (was funding BEC) to Business Connect starting

1/1/17

Website issues at the moment due to the changeover of organisations. Treena Daniells has contacted

them to get information as to who will support Gunnedah Business going forward.

- Email from Gunnedah Shire Council regarding the Council resolution to the proposal submitted by

council for the Spirit of Christmas Fair

Outgoing

- Email to Councillors and Executive Staff of Gdh Shire Council from Stacey Thibault re Spirit of

Christmas funding

- Email to members regarding Christmas Get Together at Namoi Valley Bricks

- Email to 2MO for Bush Telegraph advertising of Spirit of Christmas Fair

- Email to committee members regarding Gunnedah High School request for assistance on mock

interview panel

- Email to Namoi Valley Independent to place ad for Expressions of Interest for stall holders at SOC fair

- Email to NSWBC to update details of current committee members

- Email and info to Council for application for street trading incl Insurance Certificate of Currency, street

plan, stalls

- Email to NVI to place programme for Spirit of Christmas fair in paper

- Email brief to Blackjack Camera Club to provide photography services for Spirit of Christmas fair

Motion: That the correspondence report be accepted. Daniells/Marsh. CARRIED.

Treasurer’s report - Issued by Jim Farquhar

Gunnedah and District Chamber of Commerce and Industry Inc.Committee Meeting 13th December 2016

Accounts paid since last meeting – requiring ratificationPaid 9/11/16

Street Ryan – funding submission preparation $1760.00 Gunnedah Newsagencies $ 24.72 Chatterchinos $ 260.00 Koodos Pty Ltd $ 385.00

Paid 9/12/16 Wialla Group - admin $3610.15 Australia Post – postage $ 87.72 BEC New England – presentation of workshops $ 370.00 NSW Business Chamber – membership $ 401.50

Paid 12/12/16 Gunnedah Shire Council – Street trading application $ 155.00

Paid 13/12/16 Hawkins Coaches – travel to Tamworth for awards night $ 480.00 Gunnedah Shire Council – for Gift Cards for Christmas Lights prizes $ 350.00 Gunnedah Shire Council – for Gift Cards for Spirit of Christmas prizes $ 4000.00

Request approval to Pay

Chatterchinos – for catering for small business workshops $ 300.00 Everythink Accounting – presentation of workshops $ 132.00

Motion: That the report be accepted and the accounts paid. Farquhar/Sardinha. CARRIED.

Reports/Projects

- Gift Card - (Alysha and Treena)

GIFT CARD REPORT

8 new Businesses have come on as redeemers of the Gunnedah Gift Card

Why leave town has sent us more cards to restock load up stores with current cards. Alysha to

collect all out of date cards from load up stores.

The numbers of gifts cards each upload store has in their store will need to be accounted for so that

we have an idea of how many cards are being used and when they need to be restocked.

8 new businesses have come on board as a result of the Shop Gunnedah Promotion

- Sponsorship funding group (Mike Broekman) – NIL report. Will be added to the January

agenda.

- Tourism subcommittee (Treena Daniells) – No decision has been made yet on the funding

application Chamber submitted. Will be added to the January agenda.

- “Try a Trade” (Alysha/Michael) – No date confirmed yet but will be held towards the end of

first term and centred around Youth Week. Thursday 6th April proposed as the most likely

day.

- Gunnedah Open for Business (New Chairperson required). NIL Report. Will be added to

January agenda.

- Business Partner Program (Michael and Treena) – Ticking along nicely with Council. The

suggestions that Chamber proposed to Council were well accepted with a draft to be

forthcoming by Councils Andrew John. Meetings will reconvene January but thoughts were

that more than $15,000 required to make it attractive and worthwhile to businesses.

- Spirit of Christmas (Treena, Alysha and Stacey)

Spirit of Christmas REPORT

- Shop Gunnedah Promotion – 22 Business Participating

- Profit - $1150

Participating Businesses - 2016Business Contact Member

Tim Duffy Optometrist 67422665 YesThe Sassy Willa 0417167323 yesClubhouse Hotel 67420755 YesStockholm Florist 0419738760 YesMornington Butchery 67420273 YesMackellar Motel 67426838 YesGdh Pet Vet 67425585 YesNamoi Valley Bricks 67420533 YesOld Bank Gallery 67423944 YesGdh Grow and Mow michaelcooke313@hotmail.com YesBitter Suite Cafe 0467422447 YesRileys Furniture and Carpets 67421676 Yes

Mags Boutique 0427423257 yes

Just Country 0459475555 Yes

Blue Denim 67421954 No

Etcetera Skin Therapy and Beauty 67424672 Yes

The Verdict 0431542036 Yes

Goodness and Gracious 67422895 no

Allmar Embroidery 67427100 No

Gunnedah Fashion Fabrics 0429420655 Yes

Chatterchinos 0422375413 yes

Karen Carter Chemist 67420024 Yes

Spirit of Christmas Fair – 29 Businesses have stalls or events

- Profit - $520

- Most participating stalls are Not for Profit

The process has been streamlined greatly this year thanks to the efforts contributed to last years

event.

- Business Workshops (Treena)

Feedback from the 6 registrations who participated in the workshops has been very positive. The

overheads were very low thanks to provision of a projector and screen from Gunnedah Rotary and

the BEC only charging $10/head to attend. Overall a profit of $738 was reached and Treena Daniells

stressed how important it is that the Chamber continue the workshops for businesses in 2017

Motion: That the reports be accepted. Daniells/Sardinha. CARRIED.

General Business

- Tourism Event – March 2017. The 4th of the Chambers major calendar of events. Any word

on the funding we applied for? Will be added to the January agenda for further discussion.

- Administrative role going forward with Alysha relocating early January.

Possibility that Alysha can continue in the role working remotely for the majority of the

administration work with a contact in Gunnedah to facilitate any tasks that require face to face

contact. The committee is willing to discuss this option further at their January meeting and it was

added that the Chambers financial situation would need to be considered before advertising the

position externally if that was the direction they wished to take.

- Appointment of Treena as Tax/BAS agent to allow completion of Annual BAS

Statement and deregistration for GST.

Treasurer Jim Farquhar has experienced ongoing issues with the ATO who have been reluctant

to provide necessary information to get the BAS completed. As an accountant Treena can

complete the necessary paperwork required.

Motion: That Treena Daniells as a Tax/BAS agent complete the necessary due diligence

required by the ATO in relation to completion of the annual BAS. Marsh/White. CARRIED.

Other General Business

EXECUTIVE COUNCIL MEETING Report – Stacey Thibault

Held on the 24th November 2016 discussions centred around the following topics;

1. Parking Time Restrictions – Andrew Johns confirmed that parking contractors had been

employed by Council 3 or 4 times / year in the past but they acknowledged that this would

need to increase in order to manage main street parking fairly. An email will be sent to the

Chamber membership reminding them not to park out the front of their shops which should

be available for customers.

2. Try a Trade – A new date is yet to be determined but Council has asked Chamber to write a

proposal to them so that they can advertise the details of the event through their intranet,

Facebook and the paper. The Council will have a tent at the event with some of their existing

trainees with information on scholarships available. They will organise the Mayor or another

councillor to open the event and have offered the Kelvin Hall to the Chamber for a small

donation.

3. Export Sub-committee – George Hoddle has been appointed to head the committee with

other committee members getting involved. Further developments expected in the New

Year.

4. Council will employ a Business Development Officer in 2017

5. It was raised that there was need of a multilingual representative on council

6. Discussion that the Chambers membership list should be divided into business categories.

This will be provided to Council by the Chamber

7. Street Art – Pressure on council to invest in street art to help beautify Gunnedah’s

streetscape. A strategic plan will be required

8. Overseas visits – selected businesses to travel to China, Japan and Indonesia and part of a

program to develop export relationships between the countries and our region. Council to

organise support for this. Information regarding these trips will be disseminated to our

membership particularly in relation to tax incentives for free trade with China and examples

of those local businesses already taking advantage of trade with these countries.

9. Debra Hilton has been offered by council as a support person for the Spirit of Christmas fair

and has done an amazing job. We thank her for all her work.

10. Council are willing to consider investing in decorations for the main street for next year. The

cost is approximately $60,000 so will be a project carried over a few years.

Upcoming Events

- Spirit of Christmas Fair – Thursday, 15th December (Volunteers needed)

It was discussed it probably prudent that we request assistance from Council for next years fair in

January or February to get the ball rolling early.

Membership

New Members

McDonalds Restaurant Gunnedah

Motion: That the new member be accepted. McDonald/Marsh. CARRIED.

Next Meeting

Tuesday 17th January @ 5pm

Courthouse Hotel

Meeting will be a planning focus meeting for 2017 and a farewell to Alysha

Meeting Closed: 6.43pm