Dobson RanchAugust 16, 2014

Job Description

Section 8. Duties. To the extent that such duties are not assigned or delegated to a manager or executive director pursuant to Section 1 (f) of Article VIII of these Bylaws,

the duties of the officers are as follows:

(a) President. The President shall preside at all meetings of the Board of Directors; shall see that orders and resolutions of the Board are carried out; shall sign all leases, mortgages, deeds and other written instruments and shall co-sign all checks and promissory notes.

(b) Vice President. The vice president shall act in the place and stead of the president in the event of his absence, inability or refusal

to act, and shall exercise and discharge such other duties as may be required of him by the Board

(c) Secretary. The secretary shall record the votes and keep the minutes of all meetings and proceedings of the Board and

of the members; keep the corporate seal of the Association and affix it on all papers

requiring said seal; serve notice of meetings of the

Board and of the members; keep appropriate

current records showing the members of the

Association together with their addresses, and shall

perform such other duties as required by the Board.

(d) Treasurer. The treasurer shall receive and deposit in appropriate bank accounts all monies of the Association and shall disburse such funds as directed by resolution of the Board of Directors; shall sign all checks and promissory notes of the Association; keep proper books of account; cause an annual audit of the Association books to be made by a public accountant at the completion of each fiscal year; and shall prepare an annual budget and a statement of income and expenditures to be represented to the membership at its regular annual meeting, and deliver a copy of each to the members.

Types of Resolutions Policy Resolutions – use of common areas,

recreational facilities, architectural guidelines and enforcement Procedures.

Administrative Resolutions – operating procedures, collection procedures, where Board meetings will be held

Types of ResolutionsContinued

Special Resolutions – a decision about an alleged rule violation or authorization of a lawsuit.

General Resolutions – adoption of the annual budget or approval of a contract.

When are you allowed to have and Executive Session of the Board?

Legal advice from an attorney Pending or contemplated litigation Personal, health or financial information

about an employee, resident or contractor’s employee.

Job performance of employee or contractor’s employee

Discussion of a member’s appeal of a violation except on request of the member.

AgendaComponents

Roll Call Approval of the

minutes President’s Report Manager’s Report Director’s Reports Committee Reports

Unfinished business New business Resident’s concerns Adjournment

Minutes What needs to be recorded in the minutes.

The kind of meetingThe name of the assembly (Dobson Ranch

Board…)

MinutesDate, time and place of the meetingThe fact that the regular Chair or President

and Secretary are present or who is sitting in their place for the meeting

MinutesApproval of the minutes (or how they were

corrected)

MinutesA separate paragraph for each subject and

if a motion is made the name of the mover, the exact wording of the motion and any amendments and disposition taken regarding the motion.

MinutesSecondary motions should also be

recorded – for example: Recess or motion to suspend the rules.

All points of order together with the Chair’s reason for ruling.

The hour of adjournmentThe secretary’s signature

What should not be in the minutes?

What is said regarding a subject.

Opinion – favorable or otherwise

The Board All for one and one for all

One Board – One Voice

All Board members support the decision of the Board

PrivacyConfidentiality with information

that is discussed in Executive Session or in confidence.

Hierarchy Federal Statutes State Statutes County Statutes or

Ordinances City Ordinances Plat Maps CC&R’s Articles of

incorporation

By-Laws Resolutions Rules and

regulations