Do Now: Matching Game Match the numbers from Column A to the clues in Column B to learn fun facts...

Massachusetts Department of Elementary and Secondary Education

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Do Now: Matching Game Match the numbers from Column A to the clues in

Column B to learn fun facts about Title IIA

Column A

112

40

31

268

411

Column B

Number of amendments approved for FY14

Number of approved IIA grants by 10/29/2014

Number of districts eligible for FY15 TIIA allocations

Smallest FY15 TIIA allocation in MA

Number of districts participating in a Schedule A (to-date FY15)

Title IIA: The EssentialsPresented by:Deborah Walker & Cynthia Mompoint

November 5, 2014Title IIA Technical Assistance & Networking SessionMarlborough, MA


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Purpose

To provide districts with: an overview of Title IIA requirements information regarding the TIIA workbook information on monitoring helpful resources an updated Title IIA Quick Reference Guide


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Today’s Agenda Introduction IIA Timeline Private Schools Needs Assessment Budget Schedule A Amendments Year 2 Monitoring Resources for Title IIA


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Introduction New Structure for TA Session Title IIA Team Introductions Contacting Us: [email protected]

mailto:[email protected]


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Timeline: Application Submission, Review and Approval Process

•District completes the Needs Assessment during the course of the school year identifying priority needs funded by Title IIA.

School Year:Needs Assessment

•September 1: Deadline to submit for September 1 start date

•October 31: Deadline to submit application

July – October 31: Application

Submission Period

•For applications received after September 1: start date will be determined based on when the application is approvable

July-December: Anticipated Review

Period


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Equitable Participation: Private Schools

Districts need to contact the private schools within its boundaries at least twice: Needs to be documented (letter, email, etc.) At least one attempt should be made via certified mail Include a response date for the private school

Districts must consult with private schools within district boundaries: Schedule a meeting to discuss the use of Title IIA funds The private school’s PD needs should be discussed – private schools can

only use TIIA funds for PD Provide the private school with an estimate of their allocation Districts may invite private schools to district PD (but may not limit

equitable participation to this) Reminder: District remains in control of the funds


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Needs Assessment The District Needs Assessment (NA):

The NA should be done prior to the start of the current fiscal year, based on district data, including educator evaluation data

Federal regulations state that teachers, paraprofessionals, principals, other relevant school personnel, and parents need to collaborate during the NA

All activities, including dates, which are part of the NA, must be documented

The NA concludes by identifying district-wide priority needs Prior to determining Title IIA funding for the priority needs,

confirm if activities are allowable (consult the TIIA Quick Reference Guide)


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Budget Page Must align to NA – Exceptions: program administration and

private school allocation. Make sure there are no red cells. Make sure amount budgeted matches the district’s total

allocation. Make sure to include the private school allocation unless

they have declined to participate. Use only “drop down” choices where available. All stipends need to be entered in Line Item 4. If you require

more than 4 line items for stipends, please combine and/or include in other appropriate category.

Provide a sufficient line item explanation for each item.


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Schedule A

Districts with the same consultant needs, like differentiated instruction, can combine allocations and have one consultant for multiple districts Only 1 budget workbook needs to be submitted There is one TIIA contact for multiple districts


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Amendments An amendment is needed when a line item in the

budget (Administrator Salaries, Instructional Professional Staff, etc.) changes by more than 10%

Submission Deadlines: 30 days prior to the proposed change 30 days before the project end date

LEAs submit to the Title I and IIA Grants drop box in the security portal


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Year 2 FY15 IIA grant – official grant start date through Sept 30, 2016 Districts must budget all money for first year, but can plan to

use some during the summer or the following school year Districts will receive a form from Grants Management in May

to complete and return if TIIA funds will be used beyond June 30. To be able to draw down funds throughout the summer, this form needs to be returned on time. If the form is not returned, districts will not be able to draw down funds until September


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Monitoring

Why does ESE monitor? Purpose of Monitoring

Share best practices Technical Assistance Forum for districts to showcase their work Compliance (US Department of Education requires

states that accept Title IIA funds to monitor their LEAs)


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Timeline: Monitoring

•Communicate with selected districts regarding monitoring

January-February: Notification About

Monitoring

•Monitoring Webinar(s)

•Collection of District Evidence

March-April: Monitoring Preparation

•On-site Monitoring

•Desk Monitoring

•Abbreviated Monitoring

•Audit & Compliance Monitoring (may be on a different timeline)

April-June: Monitoring

•Final Reports Sent to Districts

May-July: Monitoring Report


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Resources for Title IIA Title IIA web page:

http://www.doe.mass.edu/educators/title-iia/ Federal Non-Regulatory Title IIA Guidance Federal Non-Regulatory Guidance on Equitable Services

for Private Schools Materials from today will be posted soon, including all

presentations and the Title IIA Quick Reference Guide Grant Application Materials:

http://www.doe.mass.edu/apa/titlei/grant-applications/

http://www.doe.mass.edu/educators/title-iia/




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THANK YOU FOR ATTENDING

Please fill out the survey: http://tinyurl.com/TA1105 (Link is included at the bottom of today’s agenda)

If you have questions, please feel free to contact us at [email protected]

http://tinyurl.com/TA1105

mailto:[email protected]


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Do Now: Matching Game Match the numbers from Column A to the clues in

Column B to learn fun facts about Title IIA

Column A

112

40

31

268

411

Column B

Number of amendments approved for FY14

Number of approved IIA grants by 10/29/2014

Number of districts eligible for FY15 TIIA allocations

Smallest FY15 TIIA allocation in MA

Number of districts participating in a Schedule A (to-date FY15)

Do Now: Matching Game Match the numbers from Column A to the clues in Column B to learn fun facts...

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Transcript of Do Now: Matching Game Match the numbers from Column A to the clues in Column B to learn fun facts...