DISTRICT ELEVEN NORTHERN REGION 2014 Operations Workshop.

DISTRICT ELEVEN NORTHERN REGION DISTRICT ELEVEN NORTHERN REGION

2014 Operations Workshop2014 Operations Workshop

DISTRICT ELEVEN NORTHERN REGION DISTRICT ELEVEN NORTHERN REGION

2014 Operations Workshop2014 Operations Workshop

WelcomeWelcomeWelcomeWelcome

This workshop has been developed as a review of basic Surface Operations processes and procedures to better promote safety and efficiency for patrols.

It is not a replacement for the required annual TCT Refresher for all Auxiliarists in Surface Operations.

2014 Operations WorkshopD11N

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Ground RulesGround RulesGround RulesGround Rules

• This Workshop should be Interactive, NOT a Lecture– Ask Questions– Answer questions

• Participate• Participate


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Team Coordination TrainingTeam Coordination TrainingTCTTCT


Currency Maintenance

– Effective 01 Sept 2013, there is a new TCT program for initial qualification into the Operations program as well as for the required 5-year currency maintenance

– This 4-hour class is an alternative to the 8-hour class


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– To be a 4-hr TCT Facilitator, one must be:

• Recommended by FC or Division Commander

• Approved through the Chain of Leadership to the District Captain

• Recommendation accepted by DIRAUX• Certified Instructor• Current Coxswain or Non-Current Coxswain

with 250 hours as Coxswain in AUXDATA


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Reminder on PFDsReminder on PFDsReminder on PFDsReminder on PFDs


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Training and SafetyTraining and SafetyTraining and SafetyTraining and Safety

The Means to Improved Surface Safety•Although we strive to complete our surface operational mission successfully, SAFETY is our primary concern

•Training, Procedures, TCT, and Crew Qualifications are all ways we try to ensure the safety of our crews and facilities

•Remember we need to train all Auxiliarists to “proficiency” not just enough to “qualify” or requalify


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Mishap ReportingMishap ReportingMishap ReportingMishap Reporting

To Improve Surface Safety:

•Consolidated mishap statistics are critical

to ensure that our Training, Procedures and Qualifications are relevant and effective. •Mishaps, when under orders, must be documented and reported.•Statistics used to identify problems and trends will in no way be used for punitive action.


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The Means to Improved Surface Safety

•No personal identifying information is collected or retained at National

•The Auxiliary Operations Policy Manual requires that “any individual or unit with 1st hand knowledge of a mishap” report incidents with or without injuries requiring medical attention.


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Reporting Mishaps Procedure

•Reports must be submitted to the OPCON and Auxiliary Chain of Leadership within 48 hours.

•Injuries must also be reported within 48 hours to the OPCON and passed through to the Auxiliary Chain of Leadership


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• Report all information immediately via radio or cell to your OIA via OPCON.

• Call your DIRAUX / OTO no later than next business day

• Download the Claim form from the Coast Guard website


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• CG will investigate. OIA will appoint an ADMIN Investigating Officer

• Do not repair the facility unless authorized to do so by the OIA. Do not attempt own repairs even if you are capable.

• Plan on getting at least two repair quotes. • Maintain LOG BOOK of all facility activities• Damage must be linked to identifiable patrol

cause. Legal Services Command (Norfolk,VA) will make determination.


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Uniform RemindersUniform RemindersUniform RemindersUniform Reminders

• Wearing of PPE (personal protective equipment)

inscribed with “USCG Auxiliary” or any version of this shall NOT be worn when not not assigned to dutyassigned to duty

2014Operations WorkshopD11N

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Important RemindersImportant RemindersImportant RemindersImportant Reminders• Forms – Use the most current forms

– SAR Incident Report – Current form dated 01 APR 10

– Offer of Use Forms• 7003 (Vessel Offer For Use) – Current form

dated 06/11• 7008 (PWC Offer for Use) - Current form

dated 06/11


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Gary Taylor

I would reference the ALCOAST Number and only put the action line as a bullet - it will be easier to read.

Important RemindersImportant RemindersImportant RemindersImportant Reminders

• Cell PhoneThe use of cell phones/texting devices and

phone applications aboard operational vessels is NOT authorized without permission of the coxswain.

At no time will the operator (helmsman) of the vessel use a cell phone or texting device.


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Gary Taylor

I would reference the ALCOAST Number and only put the action line as a bullet - it will be easier to read.

Patrol RemindersPatrol RemindersPatrol RemindersPatrol Reminders

• Maritime Domain Awareness on all patrols - (we are the eyes and ears of the Coast Guard)

Remember A.W.W.A.W.W.!(America’s Waterways Watch)


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Safety is Always Priority 1Safety is Always Priority 1Safety is Always Priority 1Safety is Always Priority 1• Remember safety of the crew, the public, and

the vessel are more important than the mission

• Personal Locator Beacon (PLB) – Key piece of safety equipment– Have it on board and on your person when

underway– Check the battery expiration date – Perform Monthly Test/Maintenance– No current PLB, NO patrol


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Safety is Always Priority 1Safety is Always Priority 1Safety is Always Priority 1Safety is Always Priority 1• Remember safety of the crew, the public, and

the vessel are more important than the mission

• HAZMAT– Steer well clear of ANY HAZMAT situation.

Observe from a safe direction/distance and report to OPCON.


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Promote SafetyPromote SafetyPromote SafetyPromote Safety

• Set a good example for the rest of the crew and especially the general public

• Don’t ride on the gunwale

• Keep speed to a minimum in close quarter situations

• Be professional at all times

• Come prepared for a potentially long day on the water


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Provide SAR ResponseProvide SAR ResponseProvide SAR ResponseProvide SAR Response

• Do only what you & your facility / crew are capable of –

Safety of Crew Comes FirstSafety of Crew Comes First

• Operate at safe speed for the sea conditions and local environment

• Observe all NO WAKE zones


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In Rendering AssistanceIn Rendering AssistanceIn Rendering AssistanceIn Rendering Assistance

• Do only what you are trained and/or certified to do

• Keep your crew informed as to what you plan to do

• Communicate your intentions to the disabled vessel’s Master

• Leave medical cases for qualified medical personnel


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Responsibilities of Facility Responsibilities of Facility OwnersOwners

Responsibilities of Facility Responsibilities of Facility OwnersOwners

• Maintain the vessel in good working order, brief your crew about facility’s status.

• Abort the mission when anything changes which may adversely affect the safety of the facility or crew


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Responsibilities of CoxswainsResponsibilities of CoxswainsResponsibilities of CoxswainsResponsibilities of Coxswains

• Minimum number of qualified crew

• Proper and authorized uniform worn

• Proper PPE

• Facility properly equipped


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Responsibilities of CoxswainsResponsibilities of CoxswainsResponsibilities of CoxswainsResponsibilities of Coxswains

• Crew & Facility capable of performing

the mission

• Safety of the crew Priority 1, then the mission

• Operational Risk Management (ORM) is vital through out the mission – Remember to do your GAR & TCT


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Responsibilities of CrewResponsibilities of CrewResponsibilities of CrewResponsibilities of Crew

• Be physically capable of performing crew duties. Inform Coxswain of limitations

(fatigue, sea sickness, hard of hearing, etc.)

• Use good judgment & common sense when performing duties (parrot all commands)


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Responsibilities of CrewResponsibilities of CrewResponsibilities of CrewResponsibilities of Crew

• May have to perform in challenging situations, know your limitations and abilities

• Safety, TCT, safety, TCT, safety, TCT, ….


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Operational Risk Management Operational Risk Management (ORM)(ORM)

Operational Risk Management Operational Risk Management (ORM)(ORM)


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• Accept No Unnecessary Risk• Accept Necessary Risk When Benefits

Outweigh Costs

• Make Risk Decisions at the Appropriate Level

• ORM is Just as Critical in Executing as in Planning All Activities

Operational Risk Management GAR Model

Operational Risk Management GAR Model


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GGreenreen – – AAmbermber – – RReded

• ORM / TCT are covered in the 1-hr TCT Mandatory Workshop

Operating in Reduced VisibilityOperating in Reduced Visibility

Remember procedures for reduced Visibility– Maintain a lookout as far forward on the

vessel as possible (remember safety first)– Reduce speed, Rule 6– Proper Horn Signals– Nav lights on– Radar on and monitored if equipped– Know any District or OIA special requirements


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NIGHT OPSNIGHT OPSNIGHT OPSNIGHT OPS

• Radar required by OIA for night ops?• Crew properly trained on radar use?• Increased lookout responsibilities • Reduce speed• Ops / Position reporting requirements may be different from

daylight ops per your OIA2014 Operations Workshop

D11N30

LiabilityLiabilityLiabilityLiability

• Orders do not guarantee liability coverage

• Legal process bases coverage on a review of the circumstances and facts involved


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LiabilityLiabilityLiabilityLiability

• Your actions - – Must be within your qualifications and training– May not exceed the facility capabilities– Must not go beyond the scope of the Auxiliary

duties – Coverage may be denied by the Coast Guard


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Operational GuidelinesOperational GuidelinesOperational GuidelinesOperational Guidelines

• Remember, we are prohibited from:

– Boardings or investigating complaints for law enforcement purposes

– Violating any navigational rules


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Operational GuidelinesOperational GuidelinesOperational GuidelinesOperational Guidelines

• Remember, we are prohibited from:

– Creating any situation that would

place any vessel in navigational extremis

– Exceeding 8 hours on a patrol unless waived by OPCON (Trailering counts 50%)


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Operational Parameters - Operational Parameters - CommunicationsCommunications

Operational Parameters - Operational Parameters - CommunicationsCommunications

• External:– VHF Radio is ALWAYS primary, cell

phone secondary– Must have 2 way communications

at all times, if not return to base– Maintain radio guard as required by

your OIA– If communications are lost, mission

aborted … RTB!


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Operational Parameters -Operational Parameters -Communications contCommunications cont’’dd

Operational Parameters -Operational Parameters -Communications contCommunications cont’’dd

• Internal:– Be aware of challenges in

communicating with engine noise and wind

– Communications may be distorted– Verbalize responses to coxswain’s

orders• Coming up, coming down, hard turn, etc.

– Crew – repeat / acknowledge commands or informational messages


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Radio CommunicationsRadio CommunicationsRadio CommunicationsRadio Communications

• In all radio communications, we are to act as professionals.


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Radio CommunicationsRadio CommunicationsRadio CommunicationsRadio Communications

• It is often not what is said but how it is said, that demonstrates professionalism.

• Proper radio procedures support mission success and safety.

• Remember that during a patrol, the boating public “hears” you as the voice of the US Coast Guard.

• Practice and use good radio protocol


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Radio CommunicationsRadio CommunicationsGetting UnderwayGetting Underway

Radio CommunicationsRadio CommunicationsGetting UnderwayGetting Underway


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Establish “Ops Normal” protocol with your radio guard prior to getting underway•Frequency of reports •Who initiates reports•Comms channel•Position (Lat / Lon vs. geographical)•Course?•Speed?

TowingTowingTowingTowing• Requires a high degree of awareness

• Many potential hazards, reassess GAR

• Know limitations of facility and towing components

• How the vessels are loaded will affect maneuverability

• Brief your crew and the disabled vessels owner

• Plan an escape route in case things go wrong2014 Operations Workshop

D11N40

Review of Review of ““Happen Upon PolicyHappen Upon Policy””


• If you discover a vessel during routine patrol that requests assistance and that vessel has not been in contact with the Coast Guard or Commercial Salvor:– You may render assistance including tow if capable– Notify OPCON or controlling agency, identity and

location of vessel and intentions– If vessel is in danger and you are unable to safely

tow, you may endeavor to remove persons from the vessel until additional help can arrive on scene


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• Notes:– You the Coxswain make the call on whether

you can safely assist– You inform OPCON or controlling agency of

your intentions, not “ask for permission to tow”– OPCON or controlling agency will override

your decision only if there is a specific reason to do so, e.g. they need you on another higher priority mission


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Assistance to Auxiliary Assistance to Auxiliary FacilitiesFacilities

Assistance to Auxiliary Assistance to Auxiliary FacilitiesFacilities

• Coast Guard resources or Auxiliary facilities may be used to help Auxiliary facilities in need of assistance at any time

• An Auxiliary Facility is defined as an Operational Facility having a current accepted offer of use whether under orders or not

• It is NOT just any boat owned by an Auxiliary member


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Local HazardsLocal HazardsLocal HazardsLocal Hazards

Are there particularly tricky or dangerous hazards in your local Area of Responsibility? (AOR)

What are they, have they been communicated between coxswain & crew


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AOMAOMAOMAOMThe AUXDATA Order Management (AOM)•The new AUXDATA Order Management System is now fully operational


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AOM ReminderAOM ReminderAOM ReminderAOM Reminder

The AUXDATA Order Management (AOM)

•AOM is a standardized system following all CG and Auxiliary policy and procedure requirements

•AOM is fully integrated with AUXDATA and the FINCEN


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The AUXDATA Order Management (AOM)•AOM allows for electronic signatures and electronic submittal of receipts resulting in electronic submittal (no more stamps and envelopes required)

•If you have AUXDATA access, your password will be the same for AOMS. Contact DSO-OPs for initial AOMS access.


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The AUXDATA Order Management (AOM)•Any issues or problems with AOM should first be addressed to the DSO-OPs•Any issues or problems with AOM unable to be resolved by the DSO-OPs should then be routed to the Help Desk. Select the help button on the main page far right on the ribbon bar. If that does not answer your question there is a link to the National Help desk at the bottom of the Help page•Once logged into AOM, the Help Desk link is in the upper right hand corner in the “Logged In As” box


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Additional RemindersAdditional RemindersAdditional RemindersAdditional Reminders

• Any other special requirements from your local DIRAUX?

• Is your ‘Ready Bag’/’SAR Bag’ packed, checked, and updated from last year?

• What’s a “Ready Bag”?


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READY BAG – SAMPLE READY BAG – SAMPLE ITEMSITEMS

READY BAG – SAMPLE READY BAG – SAMPLE ITEMSITEMS

• Prescription medications you are taking• Common OTC meds- aspirin / antacids, etc. • Personal hygiene needs kit (soap, shampoo, towel,

toothpaste & tooth brush, etc.) • Bug spray • Sun screen • Antiseptic hand wash / moist towels • 2 complete uniforms (pants, shirts, belt, hat, socks, &

boots) • Power bars / granola bars / trail mix • Source of quick sugar/candy • Water (min 32oz)• First aid kit• Etc., etc., etc.


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Bravo Zulu!Bravo Zulu!Bravo Zulu!Bravo Zulu!

Great Job!Great Job!Thank you for your

participation in the 2014 Operations Workshop.

Please share your thoughts about this training, the format, and/or content with us.


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DISTRICT ELEVEN NORTHERN REGION 2014 Operations Workshop.

Documents

Transcript of DISTRICT ELEVEN NORTHERN REGION 2014 Operations Workshop.