DISTRICT COMMITTEE TRAINING WORSHOP Eric Larson District Training Chairman Scatacook District,...
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Transcript of DISTRICT COMMITTEE TRAINING WORSHOP Eric Larson District Training Chairman Scatacook District,...
DISTRICT COMMITTEE DISTRICT COMMITTEE TRAINING WORSHOPTRAINING WORSHOP
Eric LarsonEric Larson
District Training ChairmanDistrict Training Chairman
Scatacook District, Connecticut Yankee CouncilScatacook District, Connecticut Yankee Council
20032003
WORKSHOP WORKSHOP OBJECTIVESOBJECTIVES
Define the four functions of the district operations and list all the positions and structures
of the district that carry out each of the four functions. List four tasks accomplished under
each of the four functions.
Identify the major duties of your specific committee or district assignment and define the
ways each task might be accomplished.
Review a list of 12 responsibilities and correctly label each and assign to either the district chairman, the district commissioner or the
district executive.
Tell why your particular assignment is essential to district operations.
Name three other positions or committees of the district that you might need to talk with to carry
out your assignment in the district.
FOUR FUNCTIONS FOUR FUNCTIONS
of theof the
DISTRICT OPERATIONDISTRICT OPERATION
Membership
Finance
Program
Unit Service
DISTRICT COMMITTEEDISTRICT COMMITTEE
STRUCTURESTRUCTURE
DistrictCommissioner
District Vice Chairman
DistrictChairman
DistrictExecutive
ADC'sRoundtable Commissioners
Unit Commissioners
District Commissioner
Finance Chairman
Training Chairman Camp Promotion/Ooutdoors Chairman
Activities/Civic Service Chairman
Advancement Chairman Learning for Life Chairman
Program Chairman Memebrship Chairman
District Vice Chairman
District Chairman District Executive
MEMBERSHIP MEMBERSHIP FUNCTIONSFUNCTIONS
Gather Information
Cultivate Relationships with Community Organizations
Organize Units
Help Youth Join Existing Units
FINANCE FUNCTIONSFINANCE FUNCTIONS
Carry out Friends of Scouting Campaign
Meet goals by target dates
Implement finance policies
Conduct project selling
Stimulate United Way relationships
PROGRAM FUNCTIONSPROGRAM FUNCTIONS
Training
Camping & Outdoors
Activities and Civic Service
Advancement and Recognition
Learning for Life
UNIT SERVICE UNIT SERVICE FUNCTIONFUNCTION
Regularly visit all units
Facilitate on-time charter renewals
Help units earn the Quality Unit Award
Conduct monthly roundtables
DISTRICT MEMBERSHIP DISTRICT MEMBERSHIP COMMITTEECOMMITTEE
DISTRICT MEMBERSHIP DISTRICT MEMBERSHIP COMMITTEECOMMITTEE
ORGANIZATIONORGANIZATION
Pack OrganizersTroop OrganizersPost OrganizersCrew organizers
Unit Organization
Relationships ConferenceRoundup
Together PlanWebelos to Scout Transition
Events
District MembershipChairman
District Chairman
Five Sources Five Sources
ofof
Membership GrowthMembership Growth
Growth from new units
Growth from youth recruitment/ additional enrollments
Growth from program transition
Growth from stopping dropped units
Growth from increasing tenure/ more youth registered at charter renewal
DUTIES DUTIES
of theof the
MEMBERSHIP MEMBERSHIP COMMITTEECOMMITTEE
Gather Information
Cultivate Relationships with Community Organizations
Organize New Units
Help Youth Join Existing Units
Target MarketsTarget Markets
Low-income urban/ inner-city areas
Isolated/ low-income rural areas
Hispanics
African-Americans
American Indian communities and tribal groups
Various Asian nationality groups
Persons with disabilities
Others
DISTRICT FINANCE DISTRICT FINANCE
COMMITTEECOMMITTEE
DISTRICT FINANCE DISTRICT FINANCE COMMITTEECOMMITTEE
ORGANIZATIONORGANIZATION
District Executive
Divisions Enrollment Chair Community Chair Family Enrollment Chair Services Coordinator
FOS Chairman
District Finance Chairman
DUTIES DUTIES
of theof the
FINANCE COMMITTEEFINANCE COMMITTEE
Obtain and understand the district’s portion of funds to be raised toward the council budget
Organize & carry out a successful Friends of Scouting annual campaign in the district
Assist the council in raising funds towards the “project selling” program
Promote the council plan for endowment development
Support & cultivate a cooperative relationship with the local United Way
Implement council finance policies within the district
Support district activities that involve income and expense by assuring proper money management
Provide recognition to donors
Unit FinanceUnit Finance
No direct solicitation for funds by units is permitted
The unit committee is custodian of all funds
All units submit the Unit Money-Earning Application to the council for approval.
General Guidelines General Guidelines
forfor
Unit Money-EarningUnit Money-Earning
No gambling or conflict with local ordinances
Respect territorial rights of other units
No conflict with goods or services offered by established merchants or workmen
“Value received for money spent”
The name and goodwill of the Boy Scouts of America must be protected and not used as a
“front” for commercial interests
No contract signed by a unit may bind BSA, either locally or nationally
Unit money-earning projects can be planned to serve a dual purpose of conservation and money
earning
DISTRICT TRAINING DISTRICT TRAINING
COMMITTEECOMMITTEE
DISTRICT TRAINING DISTRICT TRAINING COMMITTEECOMMITTEE
ORGANIZATIONORGANIZATION
Registrar of Records
Trainers
Cub ScoutCoordinator
Trainers
Boy ScoutCoordinator
Trainers
Venture LeaderCoordinator
Vice Chairman
District Training Chair
Program Chairman
DUTIES DUTIES
of theof the
TRAINING COMMITTEETRAINING COMMITTEE
Determine who needs training
Build an annual training report
Develop plans for specific courses
Promote courses
Provide training recognition
Evaluate training
Promote Fast Start Training
District Training GoalsDistrict Training Goals
High quality courses
100% of top leaders trained every year
A complete training program, year round
Timelessness - train when participants are ready
Strong, qualified training team
Unit Training Unit Training
PrioritiesPriorities
Unit Leaders and Den Leaders first
Work for two deep leadership
Consider expected tenure of the top leader. If a short-timer, train the replacement
CONSIDER THE UNITS “Vital CONSIDER THE UNITS “Vital Signs:”Signs:”
Meetings, attendance, advancement, camping, growth, new members, two-deep leadership
NEW LEADER IS A PRIORITY:NEW LEADER IS A PRIORITY:
Train the whole leadership team
Use Fast Start Training
District Training District Training
PlanPlan
Tied to goals, prospects and priorities
Council and District calendars
District local events and school calendars
Formation of new units
Don’t over-schedule
Provide follow-up time
Remember Murphy’s Law and be flexible
DISTRICT CAMP DISTRICT CAMP PROMOTIONPROMOTION
and and
OUTDOOR COMMITTEEOUTDOOR COMMITTEE
DISTRICT CAMPING DISTRICT CAMPING COMMITTEECOMMITTEE
ORGANIZATIONORGANIZATION
Order o f the Arro w Adv iso r Vice Cha irma n Pro mo tio n Tea mOne member fo r ev ery fiv e units
o f the d istrict
District Camping Chair
Pro g ra m Cha irma n
DUTIES DUTIES
of the of the
DISTRICT CAMP DISTRICT CAMP PROMOTION/PROMOTION/
OUTDOOR COMMITTEEOUTDOOR COMMITTEE
Promote unit participation in council camping opportunities
Help select leaders and develop programs for district Cub Scout Day camp, resident camp and
family camps
Work with commissioners to help Packs, Troops, Varsity teams and Venture crews plan and carry
out a year-round schedule of camping and outdoor program events
Give special guidance on health and safety concerns
Promote the use of camperships for members with financial needs
Working closely with its officers, guide the Order of the Arrow to help promote camping in the
district
Outdoor ProgramsOutdoor Programs
Cub Scout Programs
Boy Scout Programs
DISTRICT ACTIVITIES DISTRICT ACTIVITIES
andand
SERVICE COMMITTEESERVICE COMMITTEE
ACTIVITIES AND SERVICE ACTIVITIES AND SERVICE COMMITTEE COMMITTEE
ORGANIZATIONORGANIZATION
Fall Camporee Chair Klondike Chair Spring Camporee Chair Community Service Chair
Activities & Civics Chair
Program Chair
DUTIES DUTIES
of theof the
ACTIVITIES AND SERVICE ACTIVITIES AND SERVICE COMMITTEECOMMITTEE
Plan a well balanced schedule of district events and recruit teams to carry them out
Decide how Scouting can become involved in selected needs and interests of communities
Promote and assist with the planning of council events
Promote and carry out the district’s share of national events
Conduct an annual poll of unit leaders to determine unit needs and wishes for district
activities
DISTRICT ADVANCEMENT DISTRICT ADVANCEMENT
andand
RECOGNITION RECOGNITION COMMITTEECOMMITTEE
DUTIES DUTIES
of the of the
ADVANCEMENT AND ADVANCEMENT AND RECOGNITION RECOGNITION COMMITTEECOMMITTEE
Help unit leaders establish and maintain proper advancement procedures in their units.
Monitor rank advancement progress throughout the year
Recruit and train an adequate number of merit badge counselors.
Publish a current list of merit badge counselors
Review and approve service projects plans submitted by Eagle Scout candidates
Participate in troop boards of review, or conduct district-level boards of review for Eagle Scout
candidates
Consider and act on appeals from Eagle Scout candidates if their own troop denies their
application or turns them down at a board of review
Recommend youth members or adult Scouters for special awards and recognition
Provide physical facilities and experts in advancement fields that are difficult for units to
secure
AwardsAwards
Quality Unit Award
District Award of Merit
Silver Beaver Award
Lifesaving and Meritorious awards
Award for meritorious action
Local Council Certificate of Merit
Spirit of Eagle Award
Distinguished Eagle Scout Award
William T. Hornaday Award
DISTRICT LEARNING FOR DISTRICT LEARNING FOR LIFE COMMITTEELIFE COMMITTEE
SUPPORTS EXPLORINGSUPPORTS EXPLORING
DISTRICT KEY 3DISTRICT KEY 3
DISTRICT DISTRICT CHAIRMAN CHAIRMAN
and and
VICE CHAIRMANVICE CHAIRMAN
DUTIES DUTIES
of theof the
DISTRICT CHAIRMANDISTRICT CHAIRMAN
Identify and recruit enough right people as operating committee chairs
Initiate plans and help committee chairs recruit adequate numbers of members to carry out the
functions of the district
Plan, with the District Executive, and preside at district committee meetings
Work with the District Commissioner and District Executive to stimulate and to coordinate the work of the district, to ensure the success of
the Scouting units
In cooperation with the District Executive, ensure completion of district goals
Represent the district on the Council Executive Board, once elected
Recognize individuals, committees and chartered organizations for their Scouting accomplishments
Support local and national Scouting policy, procedures and practices
Help to secure support for Scouting from top community leaders throughout the district
Annually appoint a district nominating committee
SPECIAL ROLE SPECIAL ROLE
of theof the
DISTRICT VICE-DISTRICT VICE-CHAIRMANCHAIRMAN
A “Stand In”
A “Co-Pilot”
On “Special Assignment”
THE DISTRICT COMMISSIONER
DISTRICT DISTRICT COMMISSIONERCOMMISSIONER
STAFFSTAFF
Unit Commissioners
Assistant District Commissioner Assistant District Commissioner Cub Roundtable CommissionerBoy Scout Roundtable Commissioner
District Commissioner
DUTIES DUTIES
of the of the
DISTRICT DISTRICT COMMISSIONERCOMMISSIONER
Identify and recruit enough of the right people as commissioners
Train members of the commissioner’s staff
Supervise and motivate unit commissioners
Administer the annual commissioner service plan
Oversee the unit charter renewal plan
Guide Roundtable Commissioners
Plan and preside at monthly meetings of district commissioner’s staff
Work with the District Chair and District Executive to stimulate and coordinate the work of
the district
Help meet district goals
Represent the district as a member of the Council Commissioner’s cabinet
Support local and national Scouting policies
Attend district meetings
National Quality DistrictNational Quality District
AwardAward
A National Quality District must achieve six of A National Quality District must achieve six of eight objectives to qualify. Starred (*) items are eight objectives to qualify. Starred (*) items are
required.required.
*1. More than 60 percent of total units have achieved the National Quality Unit Award
*2. Record a 2 percent gain in traditional units and a net gain in total units including Learning for Life groups and posts
*3. Record a balanced membership growth in total Cub Scouts, total Boy Scouts/ Varsity Scouts and total Venturers, with a gain in total membership including Leaning for Life, OR record a 2 percent gain in total Cub Scouts, Boy Scouts/ Varsity Scouts, and Venturers, with a gain in total membership including Learning for Life
*4. Achieve financial goals
*5. Provide ration of one unit commissioner for every three units or improve the ration over last year
6. Achieve on-time unit re-registration goals
7. Each position in the district structure is filled with a registered and active volunteer
8. Hold a conference with the head of each chartered organization annually
THE DISTRICT EXECUTIVETHE DISTRICT EXECUTIVE
DUTIES DUTIES
of theof the
DISTRICT EXECUTIVEDISTRICT EXECUTIVE
Provide professional coaching
Propose plans and agendas, usually “pencil drafts”, for consideration
Aid in suggesting action plans for recruiting district personnel
Give inspiration and encouragement
Maintain regular contact with heads of chartered organizations
Keep district records up to date
Arrange for council’s office services such as mailings, meeting notices & etc.
Provide behind the scenes administrative skills
Develop his or her own work schedule
Work with and support volunteers