District Capital Outlay Plan · 4. Eliminate temporary (mobile) classroom facilities 3. Provide...

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District Capital Outlay Plan

Fiscal Years 2012-2017

October 13, 2012

USD #253 Emporia Public Schools

M. Theresa Davidson, Superintendent of Schools

Prepared by the Business Department

1700 W. 7th

Street

Emporia, KS 66801

Phone: (620) 341-2216

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Table of Contents

Overview………………………………………………………………………………....3

Estimated Revenue & Appropriations Summary………………………………………..4

Estimated Revenue & Financing Sources………………………………………..4

Estimated Appropriations ………………………………………………………..4

Building by Building Listing……………………………………………………………...5

Long Range Plan……………………………………………………………………….....8

Permanent Capacity Utilization…………………………………………………………..8

Level of Service Plan……………………………………………………………………..8

Classroom Plan (Reconfiguration Study)………………………………………………...9

Map of Schools…………………………………………………………………………..10

District Educational Facilities Plan (project detail)……………………………………..10

Capacity Additions & Land Sites……………………………………………….10

Remodeling & Renovations……………………………………………………...10

Debt Service…………………………………………………………………...…10

Indoor Air Quality………………………………………………………………..11

Technology……………………………………………………………………….11

Health & Safety…………………………………………………………………..15

Capital Improvements……………………………………………………………16

Americans with Disabilities………………………………………………………18

Equipment………………………………………………………………………...19

Vehicles…………………………………………………………………………...20

Capital Budget Funding Sources…………………………………………………………22

New Priorities…………………………………………………………………………......25

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District Capital Outlay Plan

Overview

The school district has developed a variety of plans in isolation in recent years to meet the needs

of decision makers at the time. Unfortunately, as the economy dipped and interest on idle funds

experienced a sharp decline or the needs of the district changed, those plans in most cases fell

behind in their implementation. We have a transportation rotation schedule for the purpose of

prioritizing bus purchases based on age and mileage, a computer rotation schedule to limit the

age of computers in service, and a 10-year roof plan through an outside vendor to allow for the

proactive replacement of aging roofs prior to failure. The district has relied on the committee

structure to prioritize lists of wants and needs that in total usually exceed the resources available,

to work within the budget limitations. Other studies were performed to meet a specific need that

also shed light on needs in the district. In 2000 the DLR architectural firm conducted a facility

assessment to guide the construction of two new neighborhood elementary schools with

additions and infrastructure improvements to all buildings in the district. Later, Dr. G. Kent

Stewart from Kansas State University studied the utilization or reconfiguration of classrooms

after enrollment fluctuations, and recently studied the ambiance or “first impression” appeal of

all our buildings. A 5-year capital outlay plan that is near completion was the product of his last

study with of goal of bringing the appearance of all buildings to a common standard. In 2008,

Custom Energy conducted an energy review of all district facilities showing potential savings in

labor, water, natural gas, and electricity. The district used federal funding to capture the savings

in utilities and maintenance costs by replacing inefficient equipment with ecologically friendly

high efficiency equipment that will pay for itself through savings over time. In 2010, Dr. Brian

Jordan and Randy Weseman worked with a district committee to study the reconfiguration of our

buildings. The results of this study culminated in the closing and sale of two buildings, the

reconfiguration of all elementary schools and a classroom addition to the middle school.

The school district is now ready to embark on the second decade of the new century with a long

range plan that seeks to gather all of the plans from the previous decade and generate a single

plan that builds on the progress of the past and meets the needs of the future. The plan will be

reviewed by existing committee structure and the board of education to assure that it assists in

the achievement of district goals.

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Estimated Revenue & Appropriations Summary

Kansas Legislative Action:

In 2009 the Kansas legislature voted to end providing state aid on local capital outlay levies to

equalize lower wealth districts with high wealth districts. The Emporia school district has

countered this action by reducing the capital outlay mill levy from 4.000 mills to 0.000 mills and

increasing the supplemental general levy by 4.000 mills. The district then makes a budgeted

transfer from the general fund to capital outlay for the levied amount. To keep the funds the

same, we have transferred the same amount of other expenditures from the general fund to the

supplemental fund.

Decline in Property Value and Interest on Reserve Funds:

In recent years, the fall in residential property values, rebates for neighborhood revitalization,

and changes in property tax policy at the state level have resulted in the reduction of district

valuation. Federal Reserve money policy during the recession has resulted in interest rates on

reserve funds falling from 7% to below 1%. The interest revenue stream generated more dollars

for district capital improvements than the local mill levy when interest rates were high. Today

interest revenue is 6% of the local revenue.

Capital Outlay Reserve Funds:

In the past five years the district has purchased computer upgrades for classrooms and office

staff, updated the wireless infrastructure, replaced the roof on Walnut Elementary, and added

additions to Village Elementary and Emporia Middle School out of capital outlay reserve funds.

After the transfer of $667,280 from the general fund there are $3,390,119 in available funds for

all capital outlay projects and carryover reserves for next year. Continuing to carry over

$2,300,000 leaves $1,090,119 in available funds for all budgeted and new expenditures.

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Building by Building Listing:

Each building in the district has its own special needs and considerations because of the function

it performs, the age of the children in attendance, or the age of the building. This section will

break each building into an individual project group that will include facility/infrastructure

needs, cosmetic needs, and functional needs.

Emporia High School

Project Category Budget Amount Scope

Remodel & Renovation Sand and stripe gym floors

Equipment Replace bleachers in main gym/JV gym

Capital Improvements Build practice baseball/softball fields

Equipment Bleachers for football/soccer/track

Remodel & Renovation Resurface parking lots and tennis courts

Remodel & Renovation Island green space improvements

Technology 1 to 1 iPad tablets for all students

Emporia Middle School


Capital improvements FEMA shelter gymnasium

Remodel & Renovation Renovate/modernize technology classroom

Remodel & Renovation Relocate special education classrooms

Flint Hills Learning Center


Logan Avenue Elementary


Remodel & Renovation Repair Concrete Dock

Capital improvements FEMA shelter multipurpose room

Maynard Early Childhood Center


Equipment Developmentally appropriate playground

Remodel & Renovation Retile corridor floor

Remodel & Renovation Improve entry door security

Remodel & Renovation Ceiling tile in gym

Remodel & Renovation Window shades in gym

Remodel & Renovation Remove wall carpet throughout

Remodel & Renovation Window shade replacement in classrooms

Equipment Replace chalk/tack boards in classrooms

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Remodel & Renovation Classroom cabinets and sinks

Remodel & Renovation Classroom floor covering

Capital improvements Increase parking around building

Riverside Elementary


Safety and Health Stabilization of outside wall in D wing

Turning Point Academy at Kansas Avenue


Health & Safety Additional set of hall doors

Health & Safety Install keyways in side hallway doors

Equipment Install a school sign on the front of building

Remodel & Renovation Remove office wall into ticket booth

Remodel & Renovation Re-carpet upstairs hall

Remodel & Renovation Change swing of office door

Technology Complete “smart board” implementation

Capacity additions & land site Relocate TPA

Remodel & Renovation Update classroom finishes

Indoor air quality Complete energy projects HV/AC


Timmerman Elementary


Equipment Door hardware on shelter classrooms

Remodel & Renovation Time out area in special education room

Health & Safety Reseed playground

Village Elementary


Remodel & Renovation Implement phase 2 of architect plan

Remodel & Renovation Implement phase 3 of architect plan

Remodel & Renovation Warm classroom exterior walls

Remodel & Renovation Replace corridor wall panels

Walnut Elementary


Remodel & Renovation Paint Restrooms

Remodel & Renovation Relocate Faculty Room


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WAW Elementary


Equipment Replace restroom lavatories

Remodel & Renovation Replace classroom cabinetry



Mary Herbert Administrative Center


Remodel & Renovation Install a unisex restroom on 2nd

floor


Remodel & Renovation Cover exposed HV/AC pipes

Equipment Reception area

Transportation


Remodel & Renovation Add a breezeway to front entrance

Remodel & Renovation Lighting for the upper deck over the kitchen

Remodel & Renovation Remove paneling and paint office

Remodel & Renovation Replace VCT floor with epoxy paint

Remodel & Renovation Wall in supply area in shop

Remodel & Renovation Create additional office area in storage

Equipment Upgrade HVAC unit, add insulation

Remodel & Renovation Pave parking lots with asphalt or concrete

Health & Safety Additional fencing and security cameras

Capacity additions & land sites Additional parking areas

Remodel & Renovation Enclose/renovate driver rooms

Equipment Construct a bus canopy in parking areas

Equipment Change bus radios to narrow band frequency

Maintenance


Remodel & Renovation Building delivery docks installed as needed

Technology District Wide


Equipment 1 to 1 student technology

Equipment Replace network switches

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Equipment Replace staff technology

Equipment Google telephone upgrade

Equipment Complete district video security

Equipment Update data backup capabilities

Equipment Migrate to virtual desktop solutions

Long Range Plan Ten and Twenty Year Plan for Fiscal Years 2016 to 2026

Location Project Scope

TBD

Permanent Capacity Utilization Projection (KASB)

School Category Capacity Projected Enrollment and Percent Utilization

2012-13 2013-14 2014-15

Non-graded 330 352 375

Emporia High School 1,155 1,133 1,175

Emporia Middle School 926 926 883

Elementary K-5 Buildings 2,062 2,061 2,062

Level of Service Plan

School Name Capacity K 1 2 3 4 5 Total

Maynard Pre-K 226 (1990) full day 77/3y 213/4y 290

Logan Ave K-5 431 (1991) 47 39 48 31 39 35 239

Riverside K-5 365 (2005) 78 68 67 54 51 57 375

Timmerman K-5 354 (2006) 77 81 68 67 73 67 433

Village K-5 602 (1988) 81 88 84 75 77 56 461

Walnut K-5 454(1991) 49 50 45 36 41 55 276

William Allen White K-5 356(1991) 39 42 35 37 34 34 221

Turning Point Academy NA 5 4 4 3 2 13 31

School Name Capacity 6 7 8 9 10 11 12 13 Total

Emporia Middle 792(1994) 293 334 291 1 919

Emporia High 1,493(1998) 337 283 259 296 2 1177

Flint Hills Learn NA 3 11 10 16 246 286

Turning Point/KA NA 10 10 7 11 5 1 44

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Classroom Planning

Reconfiguration Study 2010

The district underwent a reconfiguration of buildings in 2010 to reduce the number of transitions

between buildings for students. The 5th

grade students were moved into the existing K-4

buildings. The 6th

grade students were moved into the middle school following construction of a

two team 8th

grade wing using QSCB’s and capital outlay funding.

2000 Bond Issue

Improvement goals for the 2000 bond issue were the following as prioritized by site councils:

4. Eliminate temporary (mobile) classroom facilities

3. Provide appropriate classrooms for art and music

2. Provide appropriate classrooms/spaces for special education programs

12. Provide both cafeterias and gymnasiums in all schools

1. Reduce class size/teacher-student ratios

9. Provide increased access to technology in classrooms

10. Upgrade heating, ventilation, and air conditioning at all schools

11. Upgrade electrical service/distribution of power outlets/lighting at all schools

6. Make all schools handicapped accessible

8. Improve fire safety at all schools (sprinklers, fire alarm systems)

7. Improve security (CCTV, main office visibility) at all schools

17. Abate environmentally unsound hazardous materials at all schools

15. Upgrade building envelopes (roofs, windows, brick veneer) at all schools

14. Repair building envelopes as needed to maintain structural integrity

13. Upgrade building finishes (floor/wall coverings, ceilings, doors) all schools

18. Repair building finishes as needed to maintain structural integrity

16. Upgrade fixed and movable equipment at all schools

19. Improve exterior image of all schools

5. Improve parking, site circulation, pick-up and drop-off at all schools

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Map of Schools

District Educational Facilities Plan (project detail)

Capacity Additions & Land Sites:

In recent years the district has added additions onto the Village Elementary School and Emporia

Middle School. With the closure of a fifth grade center at Lowther South Intermediate School

and the sixth grade center at Lowther North Intermediate School, the district reduced the number

of building transitions for students in grades K-12.

Remodeling & Renovations:

The majority of summer maintenance projects fall into this category. The previous capital outlay

plan prioritized a large number of changes to each building in the district.

Debt Service:

In September 2012 the final payment was made on the 1993 bonds for Emporia Middle School.

The bonds from the 2000 bond election were refinanced to obtain a favorable interest rate and

will mature in September 2021. Patrons will not see a noticeable change in the levy amount

because of the restructuring of the repayment schedule during refinancing. The total principal is

$30,285,000 with interest of $7,512,633 for a total of $37,797,633.

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Indoor Air Quality:

The district has made efforts to improve indoor air quality for students that include:

The Abatement of environmentally unsound hazardous materials at all schools

Removal of wall carpeting and reducing the pile of floor carpeting

Providing central air conditioning in all buildings with the exception of window units at Kansas

Avenue

Summer cleaning of all hard surfaces and window treatments in school buildings

Removal of the source of any damp surface that may cause mold or mildew in buildings

Technology:

Our district engineers are aware of our aging network in the switches and equipment needed to

operate and backup the work of the district. Our teachers would like to provide more

opportunities for our students to work with the current end user devises and software that they

will encounter in the world of work. Our teaching and learning administrators need to provide

the tools needed to assess our students and enable our staff to teach more effectively with the

new common core standards. The attached 5-year technology projection reflects the costs

associated with the tools and infrastructure needed to keep everything running at optimal levels.

It does not include the software and academic programs needed by instructors or ongoing efforts

by the Teaching and Learning division or other vocational program requirements. Currently, the

DCIC committee is studying one to one technology for students.

Technology 5-year capital outlay projection

Part 1: USD253 Web & Electronic Media Services /

Mobile Device Support

Brief: The web and media services department takes advantage of high quality open source and cloud services, where it is

available, to lower its financial burden on the school district, and it does so while providing reliable and excellent quality

tools. Examples include Plone (the foundation of our district web content management system), Google Apps for

Education (staff web sites, Picasa photography storage and albums), Virtual (Moodle) Learning Management Systems,

Audacity, MySQL, PostgreSQL, Apache, and Linux. We are also fortunate that where commercial software is necessary, generous academic discounts are usually available. Hardware is our largest expense but even a portion of that can be offset by use of cloud services. Where local hosting of

our services is preferable, we make use of district VMware or other existing servers. Our budgetary needs for server space

are included in the projections of our system engineer. We have been “running thin”, lately, on resources for hosting

servers. Many types of media, such as video-editing resources, are best stored locally (cloud storage is too slow). As our

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use of rich media increases, so too will a necessary investment in local storage to accommodate its development. Where it

is practical, we will expand our use of reliable, low cost storage in the cloud.

5-Year Crystal Ball:

Access to Internet-served knowledge bases is an incredible benefit for education and its use in the classroom will

continue to grow.

Touch and voice controlled operating systems are maturing and will replace keyboarding as the preferred input

method, especially on mobile devices. Computer labs will need durable microphone headsets to overcome lab

noise pollution.

Virtual classroom services will expand. It is expected that the video components of our Google Apps for

Education will continue to evolve (i.e. Hangouts) and will help us avoid expensive alternative systems.

Textbooks will migrate to digital format. Adoption of proprietary formats should be carefully considered before

committing to “vendor lock-in”.

1:1 mobile computing for students grades pre k-12 will be accomplished over the next 5 years

An increase in the power of mobile hardware will facilitate more powerful applications freeing us from the need

for desktop-style workstations. Students and teachers both will benefit with better content creation and

communication tools.

Teachers’ delivery of content through web sites such as Google Sites and virtual learning environment (Moodle)

will become commonplace.

Projector-based interactive whiteboard systems will become obsolete as large touch-screen LED/LCD panels

become affordable.

iOS devices may go out of favor as other equally compelling devices better suited to our environment (i.e. Active

directory managed resources, Google Apps collaboration, Windows OS-based tools...) mature and provide more

convenient access to our most important resources and services.

Document Management - USD253 / FHSEC will need to invest in a true document management solution

including conversion of paper documents to digital copies (with full databasing, tracking and auditing of critical

document categories, providing true digitally signed and certified copies).

New and Ongoing expenses:

Media Services Office

o Upgrade media services portable computer (now a D820)

o Upgrade development software versions as necessary (Mostly Adobe suites)

If YouTube remains blocked, develop a local public video sharing application to fill the void. Some open source

applications (i.e Plumi) show potential but will require hardware investment and backup scenarios.

iOS devices

o Currently ~300 devices, and a grant in the works for 70 more

o $9/year/device for Casper mobile device management

o oldest devices will soon need to be sent in for battery replacements (~$87 each)

o Dedicated IT systems are needed to support iOS: Last week we installed a Linux-based email server for

iOS devices, and are exploring other specialized infrastructure solutions to support the platform, such as

webDAV file storage. MacBooks have been added to many of the labs as control computers. We are

hoping to avoid special printing solutions for iOS devices.

SCALA Television - Public TV chan 6 and the EHS E-Vision channel - (Relatively high ongoing expense per

designer / player - I recommend that new digital signage applications use alternate system)

o annual maintenance fees of $1150

Digital Signage (using DigitalSignage.com)

o Poised to become a popular communication tool

o Move to locally hosted server would expand options and control but we use the free version and still

provide good content.

Local hosted server: $895 + $195/player (one time expense)

o Digital players / LCD combox

LCD TV and mediabox combo: ~$1200/station

Photography / Video hardware

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o It’s time to migrate to high definition video creation tools

Mary Herbert

o Upgrade board room projectors @ $3800 X 2 (Epson G5650WNL and lens)

Smart Boards / Projectors

o Replacement bulbs & misc hardware

EHS Theater / Auditorium

o Install projection system and screen (Epson G5650WNL or better)

o Further improve audio system

Mobile video carts

o Although I see these being pushed to the side as more convenient mobile solutions develop they are, at

the moment, the only fully capable solutions now in the schools

o Update the CPUs @ $1450 x 7 units

Stray Cat Projects - These are the ones that show up at our door regularly - unexpected and unbidden - and say

“feed me now”. Ongoing maintenance needs and costs are, by nature, difficult to predict but can accumulate

rapidly. Such things are difficult to budget.

Part 2 - Information Systems / Computers

Systems Manager Brief:

To keep costs low we’ve been utilizing open source solutions and strategic placement of resources to cover the

needs in classrooms. Examples of this are FOG, which gives the Building Support Techs the ability to reimage a machine

directly from their building without relying on assistance from MHEC.

The increase in devices in the schools has put a demand on support staff and virtual resources. As we continue

towards a 1:1 environment it’s critical to invest in education, training, and support staff. Systems Management 5-Year Crystal Ball:

We will continue to cycle teacher devices with an ultrabook/laptop device providing a mobile device capable of

any solutions teaching and learning would like to implement or change to BYOD.

Shift from classroom desktops to student ultrabook/devices and reduce the # of computer labs in favor of mobile

device accessibility.

Continue to update infrastructure to meet our needs.

Storage enhanced to accommodate videos/photo based projects that will become the norm for students.

Enhancement in technical staff.

o Building Support Techs will enhance their capabilities by achieving basic computer certifications.

o EMS will shift to a 12 month building techs.

o Building Support Techs will shift to a 40 hour work week.

o Help Desk will be staffed by 2 individuals or add to technology staff management.

Automation

o Streamline processes to minimize the amount of user interaction.

o Software with reporting capabilities.

o ThinApp and Virtual Services will dominate in technology delivery

Additional virtual machine for teachers and students

Part 3 - Timeline / Combined Systems Budget Projection

School Year - 2012-2013

Project Cost

Skyward Server $7,500

Server Updates $6,000

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Training Resources/Classes (Including building support techs) $10,000

Teacher Laptops $750,000

Microsoft Licensing FTE $15,000

Update mobile video production carts $10,150

Upgrade video camera to hi-def $3,000

Adobe Software Updates (web, photo and video editing) $1,800

Media Services portable workstation $2,000

Mary Herbert - replace board room projectors $8,000

EHS auditorium theater - add projector and speaker updates $6,000

Replace aging BTS iPods with tablets (to match district selected standard devices) $7,000

SCALA maintenance agreement (already paid) $1,150

Casper Mobile Device management (already paid) $2,511

Research & Development, Misc Items $5,000

2012 - 2013 Total Cost $830,111


Project Cost


VMware Servers $30,000

Storage Upgrade $30,000

K-5 Software - Migrate from desktop versions of software $50,000

Finish Web Successmaker Conversion $250,00

Update Student Mobile Carts (1/1 possibly?) $1,000,000

Smart Board replacements - continuing maintenance as warranty expires $40,000


Enhance Help Desk by 1 person to accommodate addition of devices in environment $30,000

SCALA maintenance agreement $1,150

Casper Mobile Device management - ($9 x no. of devices) $2,511


2013-2014 Total Cost $1,463,661


Project Cost




VMware Software Update $30,000




2014-2015 Total Cost $106,161


Project Cost




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Storage Upgrade $30,000

Desktops (Focused in Key Areas where mobile devices are inappropriate) $500,000




2015-2016 Total Cost $606,161


Project Cost

Training Resources/Classes $15,000

Teacher Laptops $750,000

Smart Board replacements $350,000


VMware Servers $30,000




2016-2017 Total Cost $1,168,661

*Student devices for one to one ($750,000 each year) $3,750,000

Health & Safety:

In 2009 the district converted the office phone system and classroom intercoms to an internet

protocol telephone system with Cisco IP Phones in all classrooms, workrooms, and support

areas. This improvement allows communication for general announcements as well as for

emergency communications.

Site elements are maintained in good repair which includes sidewalks, paving, curbs and gutters.

Site drainage is good in most cases to eliminate standing water in play areas.

Special Education Cooperative

USD 253 is the sponsor of the Flint Hills Special Education Cooperative and supporting

approximately 65% of the costs incurred as a member. Currently the cooperative is operating out

of the Mary Herbert Education Center, however in the past it was housed at Kansas Avenue the

current location of the Turning Point Academy charter school. This summer the assistive

technology storeroom was relocated temporarily to allow for expansion of the charter school.

Location Budget Amount Scope

Timmerman Construct a time out room

Logan Avenue Reconfigure special education rooms

District Assistive technology storage

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Capital Improvements:

Mechanical Systems:

HVAC - The district has completed an energy study that looked at the condition of all

mechanical systems and their energy usage. The result was the installation of four new boilers at

Emporia High School and one new boiler at Logan Avenue Elementary. Much of the HVAC

systems were updated as part of the 2000 bond issue where central air conditioning was added to

most schools.

Plumbing – As part of the energy project, most of the 3 gallon flush toilets were replaced with

new 1.5 gallon units. Faucets and flush valves were also replaced with low volume units.

Electrical Systems:

Lighting – As part of the energy project, light fixtures were either replaced or retrofitted to lower

wattage bulbs and ballasts. Occupancy sensors were also installed to turn off lighting when

rooms are unoccupied. Electrical wiring found in need of replacement was upgraded by district

staff during the energy upgrade.

Roofing:

The district works with RTI consultants to provide roofing specifications and replacement

oversight for each roof. The goal of the attached construction budget is to be able to plan for the

proactive roof replacement prior to failure and troubleshooting of roofing problems that arise.

George Groh and Sons is the local contractor that has won the majority of our roofing

replacements and provide prompt excellent service to the district as needed extending the life of

our roofing systems. The construction budget was developed in 2009 after RTI employees

walked all of our roofs and reviewing our warrantee dates. Because of the roof maintenance

process we have employed, we have been able to delay roof replacement with the exception of

the Walnut Elementary roof replacement that was part of the energy program and hail damage

repair on Village Elementary. This updated 10-year plan allows for roofs from 2014 to be

scheduled over the next two years based on condition.

Estimated 5-year roofing needs through 2012-16

Roofing Needs Description Amount

Mary Herbert $59,741

Maynard $390,823

Logan Ave. $589,277

Emporia Middle $524,299

Village $789,727

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Americans with Disabilities:

During the 2000 bond issue all buildings were brought into compliance with ADA with:

Accessible parking

Accessible route from parking to entrance

Compliant interior doors

Toilet rooms including signage

Drinking fountains

Interior accessible routes

Fire alarm systems

Building signage

Playground equipment


There are currently no known needs to be in compliance with the Americans with Disabilities

Act. Each year the district maintenance department works to find and correct any and all

potential deficiencies in this area.

Equipment:

Food Service:

The food service program is a state of flux as we adapt to the changes in the numbers of

buildings operating in the district, the size of remaining buildings, and with changes in the

nutrition requirements sent down from the federal school lunch program. In recent years the

district has also began serving meals year round as part of the federal summer feeding program

for children to18 years of age. The middle school kitchen was expanded through a capital outlay

expenditure in 2008. During this time the high school central kitchen saw upgrades in large

commercial ovens and equipment of all kinds to enhance efficiency and safety in food

preparation. The bakery was relocated in 2012 from the central kitchen to Timmerman in

response to a study by the district wellness food service subcommittee. Equipment needs in that

remain include a large walk in outside freezer and additional dry goods storage that were

included in the efficiency study carried out by the Center for Innovate School Leadership.


EHS Walk-in freezer/dry storage unit

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Classroom Equipment:

Each year district school buildings are provided with just over one million dollars from the

general fund to cover the operational expenses associated with the operations instructional

programs. It is divided and provided to buildings through a formula based on the previous year

enrollment in each building. In the past, capital outlay dollars were also allocated to buildings for

the purchase of equipment as needed. In 2010, that amount was removed and requests for items

that qualify for purchase from the capital outlay fund are approved on a case by case basis. It is

important to note that though durable equipment is an approved expenditure from capital outlay,

repair of equipment is not. Building principals routinely use their general fund dollars to

purchase classroom equipment that is needed based on building priorities. Elementary buildings

also have access to federal grant funds that are used for specific instructional expenditures in

content areas. These federal funds as a rule are not used for the purchase of durable equipment.


Equipment Replace teacher chairs as needed

Equipment Complete smart board installation

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Vehicles:

SUV, Truck and Car Replacement:

Sport utility vehicles are commonly used by school districts for the transportation of small

groups of staff or students. Vehicles that transport students are inspected each year and driven by

staff that is qualified in defensive driving. From time to time available units from federal surplus

with low miles at wholesale cost are considered for additional fleet units.

Box Truck, Tractor, Maintenance Vehicles:

The district has a variety of other vehicles and equipment that are used to transport hot meals to

schools, maintain landscaping and repair district equipment. Many of the vehicles used every day

for these purposes are in need of replacement due to their heavy use and age. Each year we

assess those vehicles most need of replacement and recently have had the opportunity to consider

vehicles from federal/state surplus at wholesale cost. There is additional work to do in this area.

Bus Rotation Schedule:

The bus rotation schedule was updated last September and does not include the three 2011 model

Bluebird route/activity busses that were ordered last year. The district has not traded in older

high mileage busses due to the needs presented by the reconfiguration study for five additional

routes on the high school/middle school route. This has reduced the number of “spare” or

unassigned busses that are available to fill in as our aging fleet goes in for repairs or for

additional student activities scheduled on certain days of the year. Again, it is a tribute to our

transportation maintenance program that allows our some of our busses to continue to operate

with high mileage in excess of 150,000 miles.

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Capital Budget Funding Sources

Capital Outlay Bond Issue

A local bond issue that is passed by a vote of the patrons of the district for the purpose to acquire

land, to renovate, remodel and expand existing facilities, constructing new educational facilities

or the purchase of technology.

Capital Outlay Local Mill Levy

Funds may be used for new construction, remodeling and site improvement, expansion to new

sites, existing sites, auxiliary facilities, or ancillary facilities; maintenance; renovations; school

buses; new and replacement equipment; lease purchase agreement payments; environmental

regulation compliance costs; and leasing of educational facilities.

Federal Emergency Management Agency (FEMA)

Public assistance funds are part of disaster relief through which the federal government

supplements the efforts of state and local governments to repair or restore public facilities,

infrastructure, or services which have been damaged or destroyed.

Qualified School Construction Bonds (QSCB’s)

QSCB’s allow schools to borrow at nominal at zero percent for the rehabilitation, repair and

equipping of schools. The QSCB lender received a Federal tax credit in lieu of receiving in

interest payment. The tax credit rate is set by the IRS each day. Section 1521 of the American

Recovery and Reinvestment Act of 2009

Qualified Zone Academy Bonds (QZAB’s)

QZAB’s allow certain qualified schools to borrow at nominal interest rates to zero percent for

costs incurred in connection with the establishment of special programs in partnership with the

private sector. Funds can be used for renovation and rehabilitation projects, as well as equipment

purchases including technology. QZAB’s cannot be use for new building construction. Public

schools (K-12) located in empowerment zones or enterprise communities and public schools

with 35% or more of their student body on the free and/or reduced lunch programs are eligible to

participate. Section 226 of the Taxpayer Relief Act of 1997

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Financial Review Committee Priority List 10/8/2012

PRIORITIES WITHIN CURRENT DISTRICT RESOURCES:

Walnut parking lot 1 1 1 1 2 2 2 2 3

Roofs 1 1 1 1 3

Riverside D-wing walls 1 1 2 3

1 to 1 student tech 1 2 3 3

Maynard playground 1 1 3

Bus rotation 2 2 3

Update technology 2 3

EHS gym floor/bleachers 3 3

Teacher technology 2

Transp. wall in shop 2

Warm Village ext. walls 2

Network switches 2

Relocate TPA 3

Timmerman time-out area 3

Data backup 3

PRIORITIES WITH ADDITIONAL RESOURCES:

FRC Consensus is to apply for additional funding ie. FEMA grants as funds become available to

construct specified building additions as shelters. There are currently no FEMA funds available

in Kansas for school shelter grants (Charlie McGonigle, Mitigation Projects Manager)

Projects for future applications include (in no particular order):

Village Phase 2 addition for media center

EMS gymnasium

Walnut cafeteria

WAW cafeteria

Logan cafeteria

Kansas Avenue multipurpose room

FRC Consensus is to work in collaboration with the city to add additional angle parking at WAW

and Maynard as part of ongoing street improvement projects.

District Capital Outlay Plan · 4. Eliminate temporary (mobile) classroom facilities 3. Provide...

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