District Apple ID Accounts and Apple Voucher Process › ERP › ITSupport ›...

©BrowardCountyPublicSchools(SBBC),2011

School Board of Broward County

Volume Purchase Program

District Apple ID Accounts and Apple Voucher Process

This document is a walk through on how to setup the Volume Purchase Program for your School.

Created by Information & Technology

Network Integration Department Network Training Team

VPP10/17/2012 ©BrowardCountyPublicSchools(SBBC),2011 Page2

TableofContentsApple Volume Purchase Program (VPP) ....................................................................................................... 3

Introduction .............................................................................................................................................. 3

Roles in VPP: ............................................................................................................................................. 3

Roles in VPP (cont.) ................................................................................................................................... 4

Program Facilitator ............................................................................................................................... 4

Device End User .................................................................................................................................... 4

How does a school become part of the VPP? ............................................................................................... 5

Setting up the Program Facilitator account .............................................................................................. 5

Setting up the End User Account .................................................................................................................. 5

Purchasing Vouchers ..................................................................................................................................... 6

Redeeming Voucher ...................................................................................................................................... 7

Redeeming Voucher (Cont.) .......................................................................................................................... 8

Redeeming Voucher (Cont.) .......................................................................................................................... 9

Redeeming Voucher (Cont.) ........................................................................................................................ 10

Redeeming Voucher (Cont.) ........................................................................................................................ 11

Redeem App Codes (licenses) in iTunes ..................................................................................................... 12


AppleVolumePurchaseProgram(VPP)

IntroductionAs more schools and departments begin to purchase Apple iPads they will be also purchasing

multiple copies of Apps for their devices. The Volume Purchase Program provides for price

discounts based on quantities of 20 or more copies of a single title. This document is a walk

through on how to setup the VPP for your school or department.

What is the Volume Purchase Program (VPP) and why do we want all schools and departments

to participate in it? VPP is a program that provides many benefits for Educational Institutions.

Receiving a 50% discount on most educational and productivity Apps from developers

that choose to be part of VPP, when purchasing 20 or more copies of the App.

Purchase Vouchers instead of Itune cards. Vouchers purchased through a Purchase

Order created by each school or department.

Vouchers are in denominations of $100, $500, $1,000, $5,000.

Tax free vs. buying an App in iTunes.

Syncing free Apps to as many educational devices as you want vs. gift cards and only

syncing to 5 accounts.

School and departments have their own generic iTune email account in Cab.

RolesinVPP:There are Three (3) main roles in VPP.

1. Program Manager who creates the Program Facilitator account.

a. IT will take on this role.

2. There is (1) school designated Program Facilitator (PF). The Program Facilitator can be

the Principal or any Principal Designee.

3. Program Facilitator must use this account. Example of a generic Program Facilitator

account for Davie Elementary School

a. [email protected]

4. Device End User who will download and sync the Apps to the device.


RolesinVPP(cont.)ProgramFacilitator

1. Program Facilitator compiles a WISH LIST of apps to be purchased from teachers and staff.

2. Obtains Principal approval for list of Apps to be purchased.

3. Obtains Principal approval for purchase order to be created to Apple, Inc. to purchase

vouchers that will be redeemed for the Apps on the approved wish list.

a. Vouchers are in denominations of $100, $500, $1,000, $5,000.

4. Receives vouchers from Apple, Inc. in the US mail.

5. Redeems vouchers and purchases requested Apps online at

http://volume.itunes.apple.com/us/store

6. Receives codes via Program Facilitator email cab account for each App.

7. Distributes codes to End User to download and sync Apps with devices.

DeviceEndUser1. Receive codes from Program Facilitator.

2. Redeem codes in iTunes

3. Sync mobile devices with generic school account.

a. Example of Davie Elementary Generic End User Accounts.

i. [email protected]

Cart 1 or Device 1 Cart 2 or Device 2 Cart 3 or Device 3

[email protected] [email protected] [email protected]

Program Facilitator

[email protected]

APP Codes


HowdoesaschoolbecomepartoftheVPP?The following steps begin the process for VPP and getting the Program Facilitator and Device End User

accounts set up:

SettinguptheProgramFacilitatoraccount1. Program Facilitator can be the Principal or a Designee.

2. Principal designates a Program Facilitator for the school or department.

3. Principal sends Email to: [email protected]

a. Include Name of Program Facilitator and Phone number.

4. IT will create a Cab email account. The account will begin with the schools or

Department SHIP to Codes.

a. Ex. Davie Elementary [email protected]

5. IT creates accounts with Apple including user ID and Passwords and Security questions. Schools and Departments are not the change any part of the Apple Account that ETS sets up.

6. IT will email the designees with the user name and passwords to the school or departments District Apple ID.

SettinguptheEndUserAccount1. The End User Account can be the Principal or a Designee.

2. Principal designates an End User for the school or department.

3. Principal sends Email to: [email protected]

a. Include Name of End User and Phone number.

4. IT will create a Cab email account. The account will begin with the schools or

Department SHIP to Codes.

a. Ex. Davie Elementary [email protected]

5. IT creates accounts with Apple including user ID and Passwords and Security questions. Schools and Departments are not the change any part of the Apple Account that ETS sets up.

6. IT will email the designees with the user name and passwords to the school or departments District Apple ID.


PurchasingVouchersOnce your District Apple ID Accounts are created, the next step is to purchase your vouchers.

Vouchers are purchased by the Program Facilitator. Vouchers are only accepted in Volume Purchase

Plan, iTune Cards cannot be used.

1. Program Facilitator obtains a Principal approved list of Apps to be purchased.

2. Program Facilitator creates a purchase order to Apple, Inc. to purchase vouchers that

will be redeemed for the Apps on the approved list.

a. Apple Item Numbers to be used on purchase order.

Vouchers are in denominations of $100, $500, $1,000, $5,000.

b. District PF account should be included on the purchase order.

3. Program Facilitator receives vouchers from Apple, Inc. in the US mail within one to two

weeks.

4. Program Facilitator redeems vouchers and purchases requested Apps online at

http://volume.itunes.apple.com/us/store

5. Program Facilitator receives codes via Program Facilitator email cab account for each

App.

6. Program Facilitator distributes codes to End User to download and sync Apps with

devices.


RedeemingVoucherOnce the vouchers are received in the mail, the Program Facilitator can now log into VPP and redeem

vouchers and purchase approved Apps.

1. Program Facilitator goes to the VPP site http://volume.itunes.apple.com/us/store.

2. Program Facilitator logs in with Program Facilitator Account:

ex. [email protected]

3. Program Facilitator redeems a voucher code in the Volume Purchase Program Store before

making a purchase from this site. Click the Redeem button

4. After the Program Facilitator redeems a voucher code, the credit appears on the

Volume Purchase Program Account for purchasing App licenses.


RedeemingVoucher(Cont.)5. The Program Facilitator searches the Volume Purchase Program Store for the Apps from

the staff List

6. The Program Facilitator purchases the appropriate number of licenses requested by the

End User.

7. Enter the quantity and click the Continue button.

8. The Program Facilitator clicks the Buy button to confirm the purchase

Continue


RedeemingVoucher(Cont.)

9. After the confirmation, the Program Facilitator sees the history page with a notification

that the codes for the order are being processed.

Program Facilitators will receive one App Redemption Code for each purchased license.

Buy



10. After the Program Facilitator completes the order and it processes, he or she will receive

an email that the codes are available for download. The Program Facilitator can log into

the App Store Volume Purchase Program portal and download a spreadsheet containing

app‐specific codes ‐ one code per app purchased.

11. At any time after the purchase, the program facilitator can click the button with the

account name to sign in and view the purchase history and remaining store credit.



12. After purchasing Apps, the Program Facilitator will receive an email with a link to the

Program Facilitator’s dashboard. The dashboard will have a spreadsheet that is

populated with App‐specific codes – one code per license. These codes may then be

distributed to your End User for them to log in to the End User Account and use the

designated code to download the App. The dashboard will also provide Program

Facilitators with a running log of which Apps have been downloaded via your codes


RedeemAppCodes(licenses)iniTunesEnd Users redeem App codes in iTunes. The End User will use this new account to log into the iTunes

Store ([email protected]) and select REDEEM from the drop‐down menu.

1. Enter one App code on your sync machine and click the REDEEM button

2. Sync your Apps. The App Store Volume Purchase Program includes a new condition that will

allow your school to use one or more iTunes accounts to sync multiple iOS devices. You will be

able to sync your apps to as many iPad/iPods that you purchased licenses for in the Volume

Purchase Program App Store.

Click Redeem

Enter Code

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