Distribution Training Guide - Acumatica

Distribution Training Guide

D100 Inventory Management: Basic

D100 Inventory Management of 92

Certification Course Prerequisites The D100 Inventory Management course consists of a hands-‐on guide that will walk you through the specifics of Acumatica’s Inventory Management module.

While many have completed this course online, you might encounter some challenges that you would otherwise not face when done in our classroom setting.

You will perform the exercises in your installed copy of Acumatica, using the “Demo” data provided with the Acumatica installation package version 4.20.

To begin, activate all the features of the application using the Common Settings:

1. Open the Enable/Disable Features form (screen ID CS100000): Configuration > Common Settings > Licensing > Enable/Disable Features

2. Click the Modify button on the toolbar.

3. Confirm that the features are enabled/disabled as follows: (When you come to a field not specified in the table below, either populate it as you see fit or leave it as is.)

Field Value Organization {checked}

Customer Management {checked} Project Management {checked} Time Reporting on Activity {checked}

Finance {checked} Multi-‐Branch Support {checked}

Inter-‐Branch Transactions {checked} Multi-‐Currency Accounting {checked} Deferred Revenue Management {checked} Subaccounts {checked} Fixed Assets Management {checked} VAT Reporting {checked} Invoice Rounding {unchecked} Support for Expense Reclassification {unchecked} Contract Management {checked} Tax Entry from GL Module {unchecked} Consolidated Posting to GL {checked} Volume Pricing {unchecked}

Distribution {checked} Inventory Subitems {checked} Automatic Packaging {checked} Warehouses {checked}

Warehouse Locations {checked} Blanket Purchase Orders {checked} Drop Shipments {checked} Multiple Unit of Measure {checked}

Misc {checked} Row-‐Level Security {checked} Field-‐Level Audit {checked} Avalara Tax Integration {checked}


Address Validation {checked} Notification Module {unchecked}

4. Save your changes.

5. Click the Enable button on the toolbar.

6. Open Segmented Keys (CS202000): Configuration > Common Settings > Segmented Keys > Segmented Keys

Screen Section Field Value Summary Segmented Key ID INSUBITEM Details Segment ID 1 Details Include in Cost {checked} Details Segment ID 2 Details Include in Cost {checked}

7. Enter into Segmented Key ID field = INSUBITEM

8. Make sure Include in Cost is checked for both lines.

9. Since branch accounting is enabled, verify that you are working in the MAIN branch and that it is configured correctly:

a. Verify that you are connected to the MAIN branch. The information is located at the top of the screen:

b. It is important that you work in the MAIN branch throughout this certification class.

10. In the General Ledger module, confirm that all the period of the current fiscal year are actives: Finance > General Ledger > Work Area > Manage > Financial Periods

Important Note: Training Documentation was tested with build 4.20.0784


Table of contents Certification Course Prerequisites ................................................................................................................................. 2

Inventory Objectives ..................................................................................................................................................... 6

Inventory Overview ....................................................................................................................................................... 6

Inventory Process Overview .......................................................................................................................................... 6

Benefits and Additional Features .................................................................................................................................. 7

Create Posting Classes .............................................................................................................................................. 8

Create Reason Codes .............................................................................................................................................. 12

Configure Inventory Preferences ............................................................................................................................ 13

Create Unit of Measure .......................................................................................................................................... 15

Create Warehouses ................................................................................................................................................ 16

Create Item Classes ................................................................................................................................................. 19

Create Lot/Serial Classes ......................................................................................................................................... 23

Inventory Costing .................................................................................................................................................... 26

Stock Items ............................................................................................................................................................. 27

Non-‐Stock Items ...................................................................................................................................................... 42

Define Item Price Classes ........................................................................................................................................ 47

Define Base Price .................................................................................................................................................... 48

Receipt Inventory .................................................................................................................................................... 50

Adjustments Inventory ........................................................................................................................................... 54

Issue Inventory ........................................................................................................................................................ 55

Transfer Inventory .................................................................................................................................................. 59

Kits .......................................................................................................................................................................... 65

Kit Assembly ................................................................................................................................................... 65

Physical Inventory ................................................................................................................................................... 72

Full Physical Inventory vs. Cycle Counting .......................................................................................................... 72

Movement Class ..................................................................................................................................................... 72

ABC Codes ............................................................................................................................................................... 73


Update ABC Code .................................................................................................................................................... 74

Update Movement Class ......................................................................................................................................... 75

Physical Inventory Cycles ........................................................................................................................................ 76

Physical Inventory Types ......................................................................................................................................... 76

Prepare Physical Count ........................................................................................................................................... 80

Physical Inventory Count ........................................................................................................................................ 81

Physical Inventory Review ...................................................................................................................................... 82

Replenishment ........................................................................................................................................................ 83

Replenishment Seasonality ..................................................................................................................................... 83

Replenishment Classes ........................................................................................................................................... 84

Appendix A: Explore .................................................................................................................................................... 90

Appendix B: Reports .................................................................................................................................................... 91


Inventory Objectives The Objectives are:

• Understand an overview of the Inventory module

• Understand how the Inventory module fits into the available suite of modules for Acumatica system

• Understand the benefits and additional features that are available in the Inventory module

Inventory Overview The Inventory module provides real-‐time access to inventory item availability data configured in accordance with company policies. The Inventory module maintains a perpetual inventory system while performing physical inventories as full inventory and by cycles. With Acumatica ERP, items can be tracked by either lot or serial numbers, as well as by expiration dates. By using flexible valuation methods, one can accurately maintain item costs and trace cost flows. Advanced functionality of the module includes flexible posting settings and automatic initiation of stock replenishment.

Inventory Process Overview The inventory process begins with acceptance of inventory into the warehouse from vendors or from an internal manufacturing division. Inventory is unloaded from the ship, train, container, pipeline, or other transportation methods into the possession of the warehouse or holding area. When the items are unloaded, this is considered the receipt of inventory.

After goods are accepted in the warehouse, they are placed in specific storage areas, and this information is recorded for future retrieval of the goods. Goods then wait to be transferred to another warehouse, assembled into a finished product, or shipped to a customer.

If goods are needed at another warehouse, they are shipped as a transfer. There are two scenarios for this type of shipment: the warehouse is nearby or some distance away. If the warehouse is nearby (less than one-‐day travel time) the transfer of the goods can be considered almost instantaneous. If the second warehouse is a long distance away, the transfer records should reflect the fact that it takes some time before these goods are received at the second warehouse.

If the goods are component sub-‐assembly parts, they are assembled into a finished product. The individual costs of the components make up the final product cost.

Once the goods are a finished product, they are sold to the consumer. The sales department sends a picking list to the warehouse to pull the items to pack into a container for the customer. When the shipment leaves, the items are issued from the warehouse.


If items are damaged or lost, adjustments to the records are made. To make sure the accounting records are correct, a physical inventory is taken to reconcile the book quantities with the physical quantities.

Benefits and Additional Features In addition to being able to enter transactions such as receipts, transfer, and adjustments to the Inventory module includes additional features to help streamline the module to meet your needs. These additional features can provide a benefit to an organization by helping reduce that amount of time spent entering transactions and organizing and tracking items.

Stock and Non-‐Stock Inventory Items

Inventory items are the goods, products, services, or component parts recorded to and tracked in your system database. Inventory items can be divided into two major categories, stock and non-‐stock items, based on how they are handled and accounted for.

Flexible Item Identifiers and Support of Alternative ID’s

By using configurable inventory IDs, one can uniquely identify inventory items. Subitems, if used, allow further subdivide items by size, color, material, and so forth if needed. One can easily gather additional business-‐specific data about inventory items by configuring custom fields, called attributes. Also, on purchase and sales orders, barcodes or vendor or customer alternative IDs can be used to find items or record the item information.

Multiple Units of Measure

Unlimited number of units of measure (UOMs) can be used as purchase, stock, or sale units for inventory items. Commonly used units of measure and conversion rules between UOMS (such as boxes and cases) can be defined globally and then used for specific item classes or particular products. One can also define units of measure and conversion rules at the item-‐class and item level. Once the conversion rules are defined, the system automatically makes conversions to the correct unit of measure when necessary.

Multiple Warehouses and Locations

In Acumatica ERP, you can maintain a complex warehouse structure, defining multiple warehouses with multiple locations within each warehouse. By configuring segmentation for location identifiers, you maintain a hierarchy of rooms, rows, levels, shelves, bins, and so forth. For each location, you can define which inventory operations can be performed there. You can also specify a primary inventory item or primary item class, and set up validation so that if a preferred item is specified and the validation is turned on, only it can be received at the location. Security features allows restriction of access to warehouse information to groups of authorized users.

Flexible Posting Settings

You can choose whether to automatically update the General Ledger on release of inventory documents. Posting classes assigned to inventory items define the rules for selecting particular General Ledger accounts and subaccounts to be updated when transactions with the items are performed. Reason codes


for inventory transactions provide the offset accounts to be updated, depending on the type of inventory transactions.

Inventory transactions

The Inventory module supports the following types of documents, recording the same-‐name inventory transactions: receipt, issue, adjustment, transfer, and kit assembly. Inventory documents facilitate accounting for transactions that result in changing of inventory quantities.

We will not be going through Inventory Sub Items, it is currently being reviewed to be more user friendly.

If subitems are enabled, subitem codes should be used with every stock item even if an item has no variations. Make sure to add for each subitem segment the values wich mean no variations.

Once enabled, this feature CAN NOT be disabled.

Create Posting Classes Learning Objects:

• Learn how to configure posting classes for stock and non-‐stock items. A posting class is a group of settings that provide the default values for the purchase, sales, and inventory transactions with the item and define how these transactions will be posted to the General Ledger.

Hands on – Define Posting Classes

You use this screen to define posting classes for stock and non-‐stock items. A posting class is a group of settings that provide the default values for the purchase, sales, and inventory transactions with the item and define how these transaction will be posted to the General Ledger. By using this screen, you can browse through the existing posting classes and modify their properties, add new posting classes, and delete obsolete classes from the system.

Field Descriptions:

Field Description Class ID The unique alphanumeric identifier of the posting class. A string up to 10 characters

may be used. Description A brief description of the posting class.


Field Description Use Inventory / Expense Accrual Account From

The source of the inventory account (of the Asset type) for stock items or expense accrual account for non-‐stock items or labor items (of the Asset or Liability type) to be used for transactions that involve items assigned to this posting class. You can choose one of the following options:

• Inventory Item: Uses the inventory account associated with the stock item or the expense accrual account associated with the non-‐stock item. The inventory account for stock items is specified on the GL Accounts tab of the Stock Items form. The expense accrual account for non-‐stock items is specified on the GL Accounts tab of the Non-‐Stock Items form.

• Warehouse: Applicable to stock items only. Uses the inventory account associated with the warehouse. This inventory account is specified on the GL Accounts tab of the Warehouses form.

• Posting Class: Uses the inventory or expense accrual account associated with the posting class. The accounts associated with the posting class are specified on the GL Accounts tab of this form.

Combine Inventory/Accrual Sub. From

A subaccount mask used to define how the subaccount used with the inventory account (or expense accrual account for non-‐stock items or labor items) is composed for transactions that involve items of the posting class.

Use Sales Account From

The source of the sales account to be used for inventory transactions involving items of the posting class. You can choose one of the following options:

• Inventory Item: To use the sales account associated with the inventory item. This sales account is specified on the GL Accounts tab of the Stock Items form.

• Warehouse: To use the sales account associated with the warehouse. This sales account is specified on the GL Accounts tab of the Warehouses form.

• Posting Class: To use the sales account associated with the posting class. This sales account is specified on the GL Accounts tab of this form.

Combine Sales Sub. From

A subaccount mask used to define how the subaccount used with the sales account is composed for inventory transactions that involve inventory items of the posting class.

Use COGS/Expense Account From

The source of the COGS (for stock items) or expense (for non-stock items) account to be used for inventory transactions that involve items of the posting class. You can choose one of the following options:

• Inventory Item: To use the COGS or expense account associated with the item on the GL Accounts tab of the Stock Items (or Non-Stock Items) form.

• Warehouse: To use the COGS or expense account associated with the warehouse on the GL Accounts tab of the Warehouses form.

• Posting Class: To use the COGS or expense account associated with the posting class on the GL Accounts tab of this form.

Copy COGS Sub. from Sales

A check box that, if selected, indicates that the system will copy the COGS or expense subaccount from the sales subaccount. When this option is selected, you cannot define the rule to combine COGs subaccount from the related subaccounts.

Combine COGS/Expense Sub. From

A subaccount mask used to define how the subaccount used with the COGS (for stock items) or expense (for non-‐stock items) account is composed for transactions that involve items of the posting class. Combine COGS/Expense Sub. From is enabled only if the Copy COGS Sub. from Salescheck box is cleared. The sources of the segment values are Warehouse, Posting Class, and Inventory Item.


Field Description Use Std. Cost Variance Account From

The source of the standard cost variance account to be used for the inventory transactions with items of the posting class. You can choose one of the following options:

• Inventory Item: To use the standard cost variance account specified for the inventory item on the GL Accounts tab of the Stock Items form.

• Warehouse: To use the standard cost variance account specified for the warehouse on the GL Accounts tab of the Warehouses form.

• Posting Class: To use the standard cost variance account specified for the posting class on the GL Accounts tab of the Posting Classes form.

Combine Std. Cost Variance Sub. From

A subaccount mask used to define how the subaccount used with the standard cost variance account is composed for the inventory transactions that involve inventory items of the posting class.

Use Std. Cost Revaluation Account From

The source of the standard cost revaluation account to be used for inventory transactions involving items of the posting class. You can choose one of the following options:

• Inventory Item: To use the Standard Cost Revaluation Account selected for the item. This Standard Cost Revaluation Account is selected on the GL Accounts tab of the Stock Items form.

• Warehouse: To use the Standard Cost Revaluation Account selected for the warehouse. This Standard Cost Revaluation Account is selected on the GL Accounts tab of the Warehouses form.

• Posting Class: To use the Standard Cost Revaluation Account selected for the posting class. This Standard Cost Revaluation Account is selected on the GL Accounts tab of this form.

Combine Std. Cost Revaluation Sub. From

A subaccount mask used to define how the subaccount used with the standard cost revaluation account is composed for the inventory transactions that involve inventory items of the posting class.

Use PO Accrual Account From

The source of the PO accrual account to be used for the inventory transactions with items of the posting class. You can choose one of the following options:

• Inventory Item: To use the purchase order accrual account specified for the inventory item on the GL Accounts tab of the Stock Items or Non-stock Items forms.

• Warehouse: To use the purchase order accrual account specified for the warehouse on the GL Accounts tab of the Warehouses form.

• Posting Class: To use the purchase order accrual account specified for the posting class on the GL Accounts tab of this form.

Combine PO Accrual Sub. From

A subaccount mask used to define how the subaccount used with the PO Accrual account is composed for inventory transactions that involve inventory items of the posting class.

Use Purchase Price Variance Account From

The source of purchase price variance account to be used for inventory transactions that involve items of the posting class. You can choose one of the following options:

• Inventory Item: To use the purchase price variance account specified for the inventory item on the GL Accounts tab of the Stock Items form.

• Warehouse: To use the purchase price variance account specified for the warehouse on the GL Accounts tab of the Warehouses form.

• Posting Class: To use the purchase price variance account specified for the posting class on the GL Accounts tab of this form.


Field Description Combine Purchase Price Variance Sub. From

A subaccount mask used to define how the subaccount used with the purchase price variance account is composed for the inventory transactions that involve inventory items of the posting class.

Use Landed Cost Variance Account From

The source of landed cost variance account to be used for inventory transactions involving items of the posting class. You can choose one of the following options:

• Inventory Item: To use the landed cost variance account specified for the inventory item on the GL Accounts tab of the Stock Items form.

• Warehouse: To use the landed cost variance account specified for the warehouse on the GL Accounts tab of the Warehouses form.

• Posting Class: To use the landed cost variance account specified for the posting class on the GL Accounts tab of this form.

Combine Landed Cost Variance Sub. From

A subaccount mask used to define how the subaccount used with the landed cost variance account is composed for the inventory transactions that involve inventory items of the posting class.

Physical Inventory Reason Code

For stock items only. The reason code to be used by default for physical inventories involving items associated with this posting class.

Inventory / Expense Accrual Account

The asset account to be used as an inventory account associated with the posting class if this class will be used for stock items and an expense accrual account if this class will be used for non-‐stock items.

Inventory / Expense Accrual Sub.

The subaccount to be used with the inventory account (expense accrual account) associated with the posting class.

Reason Code Sub. The subaccount to be used with the reason code for items of the posting class. Sales Account The income account to be used as the sales account associated with the posting class. Sales Sub. The subaccount to be used with the sales account associated with the posting class. COGS/Expense Account

If this posting class will be used for stock items, this is the expense account to be used as the cost of goods sold (COGS) account associated with the posting class. If this class will be used for non-‐stock items or labor items, this is the expense account associated with the posting class.

COGS/Expense Sub. The subaccount to be used with the COGS account associated with the posting class. Standard Cost Variance Account

The expense account to be used with the standard cost variance account associated with the posting class.

Standard Cost Variance Sub.

The subaccount to be used with standard cost variance account associated with the posting class.

Standard Cost Revaluation Account

The expense account to be used as the standard cost revaluation account associated with the posting class.

Standard Cost Revaluation Sub.

The subaccount to be used with standard cost revaluation account associated with the posting class.

PO Accrual Account The liability account to be used as the Purchase Orders accrual account associated with the posting class.

PO Accrual Sub. The subaccount to be used with purchase order accrual account associated with the posting class.

Purchase Price Variance Account

The expense account to be used as the purchase price variance account associated with the posting class.

Purchase Price Variance Sub.

The purchase price variance subaccount to be used for the default posting class.

Landed Cost Variance Account

The expense account to be used as the landed cost variance account associated with the posting class.

Landed Cost Variance Sub.

The subaccount to be used with the landed cost variance account as associated with the posting class.


1. Open Posting Classes screen (screen ID: IN206000): Distribution > Inventory > Configuration > Setup > Posting Classes.

2. We will review the current DEMO database values and do not plan to make any changes at this time.

Create Reason Codes Learning Objects:

• Learn how to configure Reason Codes for stock and non-‐stock items.

Hands on – Define Reason Codes

Use this screen to create reason code to specify why a particular type of transaction was performed and to provide the appropriate sales or expense account and subaccount to be updated with the transaction amount.

Field Descriptions:

Field Description Reason Code The identifier of the reason code; an alphanumeric string of up to 10 characters may

be used. Description A description of the reason code. Usage An option indicating where this code can be used. The following options are

available:

• Sales: This code is used in the Sales Orders module. The Combine Sub. From box is disabled for this option.

• Credit Write-‐Off: This code is used in the Accounts Receivable module. The rule governing how to combine subaccounts on issues is specified in Combine Sub. From.

• Balance Write-‐Off: This code is used in the Accounts Receivable module. The rule governing how to combine subaccounts on issues is specified in Combine Sub. From.

• Issue: This code is used in the Inventory module. The reason code will be used for issue documents. The rule governing how to combine subaccounts on issues is specified in Combine Sub. From.

• Receipt: This code is used in the Inventory module. The reason code will be used for receipts. The rule governing how to combine subaccounts on receipts may be specified in Combine Sub. From.

• Adjustment: This code is used in the Inventory module. The reason code will be used for adjustments. The rule governing how to combine subaccounts on adjustments may be specified in Combine Sub. From.

• Transfer: This code is used in the Inventory module. The reason code will be used for inventory transfers. The rule governing how to combine subaccounts on transfers may be specified in Combine Sub. From.

• Disassembly: This code is used in the Inventory module. The reason code will be used in accounting for Kits. The rule governing how to combine subaccounts on transfers may be specified in Combine Sub. From.


Field Description Sales Account The sales account to be updated by the transaction amount, only for reason codes

not used in inventory. Sales Sub. The corresponding subaccount to be used with the reason code, only for reason

codes not used in inventory.

1. Open Reason Codes screen (screen ID CS211000): Distribution > Inventory > Configuration > Setup > Reason Codes


Configure Inventory Preferences Learning Objects:

• Learn about Inventory Preference Settings

Hands on – Configure Inventory Preferences

Use this screen to configure the Inventory module to suit your business. The settings include global settings for inventory items to be used in all modules, settings defining integration with the General Ledger module, and inventory-‐specific settings, such as numbering sequences used for inventory-‐related documents, transactions, and physical inventories.

Field Descriptions:

Field Description Numbering Settings Batch Numbering Sequence

The numbering sequence to be used to assign reference numbers to batches generated for inventory documents.

Receipt / transfer Numbering Sequence

The sequence to be used to generate reference numbers for inventory documents created during receipt and transfer warehouse operations.

Issue Numbering Sequence

The sequence to be used to generate reference numbers for inventory documents created during issue warehouse operations.

Adjustment Numbering Sequence

The sequence to be used to generate reference numbers for inventory documents created during adjustment warehouse operations.

Kit Assembly Numbering Sequence

The sequence to be used to generate reference numbers for inventory documents created during kit assembly warehouse operations.

PI Numbering Sequence

The sequence to be used to generate reference numbers for inventory documents created during physical inventory operations.

Replenishment Numbering Sequence

The sequence to be used to generate reference numbers for replenishment documents.

Inventory Options Quantity Decimal Places

The number of decimal places (that is, places after the decimal point) to be used for quantity values.


Field Description Price/Cost Decimal Places

The number of decimal places to be used for prices and costs.

Weight UOM The unit of measure (UOM) to be used to calculate the weight of items for shipments.

Volume UOM The unit of measure to be used to calculate the volume of items for shipments. Accounting Settings AR Clearing Account The account to be used as an Accounts Receivable clearing account for inventory

transactions. AR Clearing Sub. The subaccount to be used with the Accounts Receivable clearing account. In-‐Transit Account The account to be used for in-‐transit transactions. In-‐Transit Sub. The subaccount to be used with the in-‐transit account. Work-‐In-‐Progress Account

The account to be used work-‐in-‐progress transactions.

Work-‐In-‐Progress Sub. The subaccount to be used with the work-‐in-‐progress account. Posting and Retention Settings Keep Transactions For (Periods)

The number of financial periods during which the transactions will be kept in the database. After the specified period expires, the transactions will be removed from the database.

Update GL A check box that, if selected, causes the inventory transactions to be posted to the General Ledger.

Post Summary on Updating GL

A check box that, if selected, allows posting of batches with summary data to the General Ledger. For these transactions, accounts that allow posting of summary values should be used.

Automatically Post on Release

A check box that, if selected, causes inventory batches to be posted to the General Ledger automatically once the inventory documents are released.

Data Entry Settings Hold Documents on Entry

A check box that indicates (if selected) that new documents will be saved by default with the On Hold status. If the check box is cleared, the documents by default can be saved in the Balanced status.

Validate Document Totals on Entry

A check box that indicates (if selected) that the user will need to enter the document control total before saving the document.

Add One Unit per Barcode

A check box that indicates (if selected) that the item quantity on the receipt should be increased by one unit each time an item barcode is entered into the system, manually or by using a barcode scanner.

Automatically Add Receipt Line for Barcode

A check box that indicates (if selected) that when a barcode scanner is used, lines should be added to receipts automatically once a barcode is scanned or entered.

Default Item Class The default item class to be used to provide default settings for new items of the class and for new item classes.

Default Reason Codes Receipt Reason Code The reason code to be used by default for generated receipts. You define the

receipt reason codes, as well as the accounts and subaccounts related to these reason codes, by using the Reason Codes

Issue/Return Reason Code

The reason code to be used by default for all generated issue documents. You also define the issue reason codes, as well as the related accounts and subaccounts, on the Reason Codes screen.

Adjustment Reason Code

The reason code to be used by default for all generated adjustments. You define the adjustment reason codes, as well as the related accounts and subaccounts, on the Reason Codes screen.

Phys. Inventory Reason Code

The reason code to be used by default for all adjustment documents generated as the result of physical inventory. You define the physical inventory reason code, as well as the related accounts and subaccounts, on the Reason Codes screen.


Field Description Physical Inventory Settings Use Tags A check box that indicates (if selected) that inventory tags will be used for physical

inventories. If the check box is cleared, physical inventory documents will be generated with line numbers only.

Last Tag Number The number of the last tag generated for physical inventory in the current financial year. When the next physical inventory document is generated, this value incremented by 1 will be used as the first tag number in the document. At the beginning of financial year, the value is reset to 1000.

Turnover Periods per Year

The number of periods per year used to calculate the turnover for inventory items. You can enter one of the following numbers here: 1, 2, 3, 4, 6 or 12.

Subitem/Restriction Groups Group Name The name of the subitem restriction group. Description The brief description of the group. Active A check box that indicates (if selected) that the group is active. Group Type A read-‐only column that shows the type of the restriction group. It can be one of

the following types: A, A Inverse, B, B Inverse.

1. Open Inventory Preferences screen (screen ID IN101000): Distribution > Inventory > Configuration > Setup > Inventory Preferences

2. Uncheck Post Summary on Updating GL

3. We will review the current DEMO database default settings and do not plan to make any changes at this time.

Create Unit of Measure Learning Objects:

• Learn how to configure new units of measure by specifying how they can be converted to other units of measure available in the system.

Hands on – Define Unit of Measures

Unit of Measure screen is located under the Configuration section (screen ID 203100): Configuration > Common Settings User Settings > Units of Measure

This screen displays the reference table of unit conversions for the units of measure (UOMs) used in Acumatica ERP. You can add new units of measure by specifying how they can be converted to other units of measure available in the system.

Field Descriptions:

Field Description


Field Description From Unit The unit to be converted. To Unit The unit to which the unit specified in the From Unit will be converted with the use of

the specified operation and specified conversion factor. Multiply/Divide The operation to be performed for conversion of the From Unit to the To Unit. Select

the Multiply or Divide option to perform conversions between those units of measure. Conversion Factor The factor to be used for the unit conversion with the specified operation.

1. Open Units of Measure screen (screen ID CS203100): Configuration > Common Settings > User Settings > Units of Measure


Create Warehouses Learning Objects:

• Learn how to setup a warehouse

Hands on – Define Warehouse

You use this screen to define, view, and modify warehouses and their settings. After you have defined the settings for your company warehouses, you can use the Item Warehouse Details (IN204500) screen to set up the specific relationships between existing warehouses and inventory items, and to define the warehouse settings specific to each item-‐warehouse combination.

Field Descriptions:

Field Description Warehouse ID The unique identifier of the warehouse. Branch The branch to which this warehouse belongs. Replenishment Class The replenishment class associated with this warehouse. Replenishment classes are

created using the Replenishment Classes (IN208800) screen. Active The warehouse is Active. Freeze Inventory When PI Count Is in Data Entry State

A check box that indicates (if selected) that the inventory in the warehouse will be frozen during the physical counting and data entry stages of physical inventory. If it is cleared, the inventory will be frozen only during the physical counting stage.

Description A brief description of the warehouse. Location Entry An option indicating whether warehouse locations can be added directly on any

inventory document or only by using this screen. Select one of the following options: • Do Not Allow On-‐the-‐Fly Entry: On-‐the-‐fly entry of the warehouse locations

is not allowed; new locations can be added only on this screen. • Warn But Allow On-‐the-‐Fly Entry: Users are allowed to enter new locations

on the fly, but the system will warn the users before allowing new locations to be added.

• Allow On-‐the-‐Fly Entry: On-‐the-‐fly entry of the warehouse locations is allowed; while filling in a receipt or issue, a user can specify a new location.


Field Description Avg. Default Returns Cost

The default item cost if the Average valuation method is used.

FIFO Default Returns Cost

The default item cost if the FIFO valuation method is used.

Location Table Tab Receiving Location The warehouse location to be used to receive goods. Shipping Location The warehouse location to be used to ship goods. RMA Location The RMA warehouse location. The location you select will be used for all goods

return operations. The returned goods will be delivered to the specified location, regardless of the warehouse location selected by default for the receipt of these goods.

Drop-‐Ship Location The warehouse location used to account for drop shipments. The goods will actually be delivered to the customer’s location; by specifying this location, you can maintain data about the item quantities on drop shipments.

Location Table Location ID The unique identifier of the warehouse location. Description A brief description of the warehouse location. Active A check box that indicates whether this location is active. Include in Qty. Available

A check box that you select if the quantities of goods available at this location will be included in the quantities of available goods and used in inventory transactions, such as issues and transfers.

Cost Separately A check box that you select if the costs for goods available at this location will be calculated separately from costs calculated at the system-‐level; that is, for FIFO and specific valuation methods, separate cost layers will be created for this location. You cannot select this check box if this is the only location at the warehouse.

We recommend that you not change this option once it has been set.

Sales Allowed A check box that you select if sales are allowed from this location. Receipts Allowed A check box that you select if receipts are allowed at this location. Transfers Allowed A check box that you select if transfers are allowed for this location. Assembly Allowed A check box that you select if assembly operations are allowed at this location. Pick Priority A value that indicates the priority of this location when items are chosen. The value

1 indicates the highest priority, 2 the next highest, and so forth; 0 means that the pick priority is not defined.


Field Description Primary Item Validation

An option indicating whether the operations with the primary item should be validated for this location and how. Select one of the following options:

• No Validation: No validation for this location is required. • Primary Item Warning: Validation for this location is required only for the

primary item, if another item is being received, a warning will be displayed. • Primary Item Error: Validation for this location is required only for the

primary item. The system generates an error if you try to save the purchase receipt if an item other than the primary item is being received.

• Primary Item Class Warning: Validation for this location is required for items of the primary item class. The system will display a warning if items of other than the primary item class are received.

• Primary Item Class Error: Validation for this location is required for items from the primary item class. The system generates an error if you try to save the purchase receipt with items from non-‐primary item class.

Primary item validation is enforced only for received goods.

Primary Item The primary item for this location, which is the item that is received the most often or stored here in the highest volumes. Select the appropriate item from the list of available inventory items.

Primary Item Class The primary item class for this location; items of this class are received the most often or stored here in the highest volumes. Select the appropriate item class from the list of available item classes.

Project The project to associate with this location by default. Project Task The project task to associate with this location by default. GL Accounts Tab Override Inventory Account/Sub.

A check box that indicates to the system (if selected) that the preferred inventory account and subaccount are overridden for the warehouse.

Inventory Account The asset account to be used to maintain the balance of inventory at this warehouse.

Inventory Sub. The subaccount to be used with the inventory account for posting inventory transactions related to this warehouse.

Reason Code Sub. The subaccount to be used with any reason code for transactions originated in this warehouse.

Sales Account The income account to be used to record sales made from this warehouse. Sales Sub. The subaccount to be used for sales made from this warehouse. COGS/Expense Account

The expense account to be used to record the cost of goods sold (COGS) when sales are made from this warehouse.

COGS/Expense Sub. The subaccount to be used with the COGS account for this warehouse. Standard Cost Variance Account

The expense account to be used to record differences between the extended standard costs of the inventory items received at this warehouse and their extended prices. This account is used only for transactions associated with inventory items for which the standard cost valuation method is assigned.


The subaccount to be used with the standard cost variance account.

Standard Cost Revaluation Account

The expense account to be used to record differences between the values of the items at this warehouse when standard costs are updated. This account is used only for standard-‐valued inventory items.


The subaccount to be used for this warehouse with the standard cost revaluation account.


Field Description PO Accrual Account The liability account to be used to accrue inventory based on purchase receipts for

this warehouse. Whenever receipts based on purchase orders are released, the system generates a transaction between the purchase accrual account and the inventory account.

PO Accrual Sub. The subaccount to be used with the purchase accrual account for this warehouse. Purchase Price Variance Account

The expense account to be used to record any differences between the extended purchase prices of items received at this warehouse on purchase receipts and the extended costs of the items on related Accounts Payable bills. This account is used for inventory items with non-‐standard cost valuation methods assigned.


The subaccount to be used with the purchase price variance account for this warehouse.


The expense account to be used to record any differences between the amounts of landed costs on purchase receipts and the amounts of landed costs on Accounts Payable bills for inventory items received at this warehouse.


The subaccount to be used with Landed Cost Variance account for inventory transactions related to this warehouse.

Address Information Tab Company Name The legal business name of the warehouse to appear on the documents. Attention The department or person to be noted on the attention line, if this line is used by

your company. Email The email address of the contact person assigned to this warehouse. Web The URL of the Web page where information about the warehouse is published. Phone 1 The primary phone number of the contact person assigned to this warehouse. Phone 2 A secondary phone number of the contact person assigned to this warehouse. Fax The fax number of the contact person assigned to this warehouse. Address Line 1 The first line in the address of the warehouse. Address Line 2 The second line in the warehouse address. City The city of the warehouse address. Country The country where the warehouse is located. State The state where the warehouse is located. Postal Code The postal code relevant for the warehouse address. View on Map A button that lets you navigate to an interactive map on the web and view the

warehouse location.

1. Open Warehouses screen (screen ID IN204000): Distribution > Inventory > Configuration > Manage > Warehouses


Create Item Classes Learning Objects:

• Learn how to setup an Item Class


Hands on – Define Item Classes Define item classes, which are used to group stock or non-‐stock items with similar properties and to provide default settings for new items. You can browse through the existing item classes and modify their settings, add new classes, and delete unused (unpopulated) classes from the system.

Field Descriptions:

Field Description Class ID The unique identifier of the item class. Description A description of the item class. General Settings Stock Item A check box you select to include only stock items in this class. Allow Negative Quantity

A check box you select to allow negative quantities for items of this class.

Item Type The item type that will be selected by default for new items of this item class. You can select one of the following options: Finished Good, Component Part, or Subassembly.

Valuation Method The valuation method to be assigned by default to all stock items of the class. You can select one of the following options: Standard, Average, FIFO, or Specific.

Tax Category The tax category to be assigned by default to new items of this item class. Tax categories are defined by using the Tax Categories (TX.20.55.00) form.

Posting Class The posting class selected for the item class. Use the Posting Classes (IN.20.60.00) form to define posting classes and their settings.

Lot/Serial Class The lot/serial class to be assigned by default to new items of this item class. Use the Lot/Serial Classes (IN.20.70.00) form to define lot/serial classes and their settings.

Price Class The price class to be assigned by default to new items of this item class. Use the Item Price Classes (IN.20.90.00) form to define lot/serial classes and their settings.

Default Warehouse The warehouse that will be used by default for receiving and issuing the items of this item class.

Available Calculation Deduct Qty. on Issues A check box you select to deduct (for items of the class) the quantities of issued

items from the available quantities of these items. Deduct Qty. on Sales Orders

A check box you select to deduct (for items of the class) the quantities of items on sales orders from the available quantities of these items

Deduct Qty. Shipped A check box you select to deduct (for items of the class) the quantities of shipped items from the available quantities of these items.

Deduct Qty. Shipping A check box you select to deduct (for items of the class) the quantities of items being prepared for shipping (prior to actual shipping) from the available quantities of these stock items.

Deduct Qty. of Kit Assembly Demand

A check box you select to deduct (for items of the class) the quantities of items allocated for kit assembly from the available quantities of these items.

Deduct Qty. on Back Orders

A check box you select to deduct (for items of the class) the quantities of items allocated to sales orders with the Back Order status from the available quantity of these items.

Include Qty. on Receipts

A check box you select to include (for items of the class) the quantities of items on inventory receipts in the available quantities of these items.


Field Description Include Qty. In Transit A check box you select to include (for items of the class) the quantities of items in

transit in the available quantities of these stock items. Include Qty. on PO Receipts

A check box you select to include (for items of the class) the quantities of items on unreleased purchase receipts in the available quantities of these items.

Include Qty. on Purchase Prepared

A check box you select to include (for items of the class) the quantities of items on purchase orders (with the statuses of Balanced and Pending Approval) in the available quantities of these items.

Include Qty. on Purchase Orders

A check box you select to include (for items of the class) the quantities of items on open purchase orders in the available quantities of these items.

Include Qty. of Kit Assembly Supply

A check box you select to include (for items of the class) the quantities of items that are kits and listed on the kit assembly documents in the available quantities of these items.

Include Qty. on Returns

A check box you select to include (for items of the class) the quantities of items on returns in the available quantities of these items.

Unit Conversions Section Base Unit The UOM to be used as the default base unit for items of the class. Select the base

unit from the list of UOMs defined on the Units of Measure (CS.20.31.00) form. Sales Unit The UOM to be used as the default sales unit for items of the class. Select this unit

from the list of globally defined UOMs for which conversion factors to the chosen base unit are specified on the Unit Conversions form, or type the unit. Press Enter, and a new row will be appended to the unit conversion table for the class. In this row, specify a conversion rule between the UOM selected as the sales unit and the UOM selected as the base unit.

Purchase Unit The UOM to be used as the default purchase unit for items of the class. Select the unit from the list of globally defined UOMs for which conversion factors to the chosen base unit are specified on the Unit Conversions form, or type the unit. Press Enter, and a new row will be appended to the unit conversion table for the class. In this row, specify a conversion rule between the UOM selected as the purchase unit and the UOM selected as the base unit.

From Unit The unit to be converted. Multiply/Divide The operation to be performed to convert the quantities expressed in the unit

specified in the From Unit column to the quantities expressed in the unit specified in the Base Unit column.

Conversion Factor The factor to be used to convert the quantities expressed in the units specified in the From Unit column to the quantities expressed in the unit specified in the Base Unit column.

To Unit The target unit for the unit conversion operations. All conversions are defined with respect to the base unit.

Available Calculation Price Workgroup The default workgroup responsible for pricing items of the class. Price Manager The default manager responsible for pricing items of the class. Min. Markup % The default minimum markup percentage required for items of the class. Markup % The default markup percentage for items of the class. The markup is the difference

between the price of the item and its cost, with respect to the cost. Replenishment Settings Tab Repl. Class ID The replenishment class to be used to replenish the stock of this item. Seasonality The set of seasonality settings to be used with the replenishment class.


Field Description Method The replenishment method to be used for the stock item with this replenishment

class. You can select one of the following options: • None: No replenishment will be performed for the stock item. • Min./Max.: The system will compute the replenishment quantity as the

difference between the maximum and minimum quantities with the quantity on supply deducted. The quantity on supply is the quantity of the item on unreleased purchase orders, on purchase receipts, and in transit.

• Fixed Reorder Qty.: The system will initiate replenishment for the item once the minimum stock level is reached and the quantity on replenishment request will be equal to the economical order quantity (EOQ) value specified for the chosen vendor.

Source The replenishment source to be used for the stock item. You can select another source, if necessary, from the following options:

• None: No replenishment will be performed. • Purchase: The requested quantity (for stock replenishment) of the item will

be purchased. • Transfer: The requested quantity of the item will be transferred from a

replenishment warehouse. • Manufacturing: The requested quantity (for stock replenishment) of the

item will be manufactured. (Not implemented in the current version.) • Drop-‐Shipment: The requested quantity (for stock replenishment) of the

item will be purchased using a drop-‐shipment purchase order, and the purchased item will not be received at your company’s warehouse. (Not implemented in the current version.)

• Purchase to Order: The item will be purchased only when a customer order exists. The purchased item will not be received at any of warehouses; the purchased quantity will be instead sent to the customer. (Not implemented in the current version.)

• Transfer to Order: The item will be transferred form the source warehouse only when a customer order exists. (Not implemented in the current version.)

Replenishment Warehouse

The warehouse used as a source of replenishment if the source is Transfer.

Transfer Lead Time The number of days required for transferring goods from the source warehouse. Transfer ERQ The economic reasonable quantity (ERQ) for the item transfer. This value represents

the level of inventory that minimizes the total transfer costs. Demand Forecast Model

The model to be used for calculating the revised replenishment parameters for this replenishment class when applied to items of the item class. The following options are available:

• None: None of the models will be used; replenishment parameters can be changed only manually.

• Moving Average: The demand forecast model is based on calculating average sales, based on historical data and seasonality settings.

Forecast Period Type The type of period to be used for selecting historical data for the model, which can be one of the following: Quarter, Month, Week, or Day.

Periods to Analyze The number of periods to be used for selecting historical data for the model. Launch Date The date when the current replenishment settings become effective for

replenishment of items of the class. Termination Date The date when the current replenishment settings of the replenishment class expire.


Field Description Service Level (%) The service level assigned to the item. For details, see Replenishment Parameters

Based on Demand Forecast.

The default value is 84.0%, which results in zero level of safety stock.

SubItem /Restriction Groups Tab Included An unlabeled check box that indicates (if it’s selected) that the group includes the

item. Group Name The name of the subitem restriction group or restriction group. Specific Type The functional type of the group, which can be Subitem or Inventory Item

Restriction. Description A brief description of the group. Active A check box that indicates (if selected) that the group is active. Group Type A read-‐only column that shows the type of the restriction group. It can be one of the

following types: A, A Inverse, B, B Inverse. For more information, see Types of Restriction Groups.

Attributes Tab Attribute ID The identifier of the attribute. Description A read-‐only column that displays the detailed description of the attribute. Sort Order A number that represents the order of the attribute in the list of class attributes.

Type an integer directly in the column. The lower the integer, the higher the attribute will be in the list of class attributes.

Required A check box that indicates (if selected) that the attribute value is required for items of the class.

Control Type A read-‐only column that displays the type of control (element) for the attribute: Text, Combo, Checkbox, or Datetime.

1. Open Item Classes screen (screen ID IN201000): Distribution > Inventory > Configuration > Manage > Item Classes


Create Lot/Serial Classes Learning Objects:

• Learn how to setup an Lot/Serial Classes

Hands on – Define Lot/Serial Classes Define the lot/serial classes. A lot/serial class is used to group inventory items with lot or serial numbers and to provide default settings for new items of the class. On this form, you can browse through the existing lot/serial classes and modify their properties, add new classes, and delete unused unpopulated classes from the system.


Field Descriptions:

Field Description Class ID The unique identifier of the item class. Description A description of the item class. Tracking Method The tracking method for the inventory lot/serial class. You can choose one of the

following options: • Not Tracked: No tracking of the lot numbers or serial numbers for items of

the class will be performed. • Track Lot Numbers: Tracking of the lot numbers for items of the inventory

lot/serial class will be performed. • Track Serial Numbers: Tracking of the serial numbers for items of the

inventory lot/serial class will be performed. Track Expiration Date A check box that indicates (if selected) that the system will track the expiration date

for inventory items of this lot/serial class. Track Expiration Date is not used for classes with Not Tracked selected as their tracking method.

Assignment Method The method of assigning lot or serial numbers to the items. Choose one of the following options:

• When Received: Assigns these numbers to the items when the items are received.

• When Used: Assigns these numbers to the items when the items are used. Issue Method The method used to issue the items of this lot/serial class, which is not applicable

for items of the class for which the Not Tracked tracking method is selected. You can choose one of the available issue methods:

• FIFO: A first-‐in-‐first-‐out (FIFO) issue method. • LIFO: A last-‐in-‐first-‐out (LIFO) issue method. • Sequential: A sequential issue method. • Expiration: An issue method based on the expiration date; to use this

method, you need to select the Track Expiration Date check box for this class.

• User-‐Enterable: A custom, user-‐defined issue method. (Not implemented in the current version.)

Share Auto-‐Increment Value Between All Class Items

A check box that lets you use (if selected) the same auto-‐increment value for all inventory items in the lot/serial class. If it is cleared, for each item, an individual auto-‐increment value may be set on the Stock Items (IN.20.25.00) form; if such a number is not set, the initial value for each item will be 0000 by default.


Field Description Auto-‐Incremental Value

For a newly created class, it is the initial value to be used for generating new values (incremented by 1) in the lot/serial number segment that has the Auto-‐Increment Value option selected in the Type column on this form. The value will change as follows:

• If the Share Auto-‐Increment Value Between All Class Items option is selected, the value will be incremented each time a new lot of any item of the class is received.

• If this option is not selected for the class, the box will be blank. For different items of the class, individual auto-‐increment values will be used as follows:

o If for an item of the class, the initial auto-‐increment value is specified on the Stock Items form, that value will be used for the lot segment.

o If for an item of the class the initial auto-‐increment value is not specified on the Stock Items form, the default value 0000 will be used as the initial auto-‐increment value.

Auto-‐Generate Next Number

A check box that indicates (if selected) that the system will automatically generate the next number for items of the class with an auto-‐increment segment. If the check box is not selected, users should manually enter serial numbers.

Max. Auto-‐Generate Number

The maximum number of lot or serial numbers that can be generated at once for items of this lot/serial class. If, on a document, a larger quantity of the item is specified, only the maximum number of lot/serial numbers will be generated with the excess quantity remaining with unassigned numbers. You can initiate assignment of lot/serial numbers for unassigned quantity of the item manually.

Numbering Settings Segment Number The segment number of a lot or serial number, which is assigned

automatically by the system. Type The type of segment value to be used for this segment. You can use one of

the following options: • Auto-Incremental Value: Generates incremented values for the

segment using as the initial value either the Auto-Incremental Value for this class or the value specific for the inventory item if the Share Auto-Increment Value Between All Items of the Class check box is not selected. This option can be selected for only one of the segments.

• Constant: Uses a constant in the number segment. • Day: Uses the day (from the date when the lot or serial number is

generated) in the segment. • Month: Uses the two-digit month (from the date when the lot or

serial number is generated) in the segment. • Month Long: Uses the month name in the lot/serial number

segment. • Year: Uses the two-digit year in the lot/serial number segment. • Year Long: Uses the four-digit year in the lot/serial number

segment. • Custom Date Format: Uses the date in the custom date format in

the segment.


Field Description Value The specific value to be used in the lot/serial number segment. Enter the

value in this column taking into account the type of the value: • For the Constant type, specify a constant to be used as the

segment value. • For the Custom Date Format type, specify a date format

(YYMM, DDMM, or YYYY-MM-DD) to be used in the segment.

Values are not required for other types of segments.

1. Open Lot/Serial Classes screen (screen ID IN201000): Distribution > Inventory > Configuration > Manage > Lot/Serial Classes


Inventory Costing Learning Objects:

• Learn how about Inventory Costing

Inventory Costing

First-‐in, First-‐out Method (FIFO) According to FIFO, it is assumed that items from the inventory are sold in the order in which they are purchased or produced. This means that cost of older inventory is charged to cost of goods sold first and the ending inventory consists of those goods which are purchased or produced later. This is the most widely used method for inventory valuation. FIFO method is closer to actual physical flow of goods because companies normally sell goods in order in which they are purchased or produced.

For example, if a company buys 10 widgets at $20 each, then buys 10 more at $19 each, the company would assign the $20 cost to the first 10 widgets it sells, then begin to assign the $19 cost.

Average Cost Method (AVCO)

Under average cost method, weighted average cost per unit is calculated for the entire inventory on hand which is used to record cost of goods sold. Weighted average cost per unit is calculated as follows:

Weighted Average Cost Per Unit= Total Cost of Goods in Inventory

Total Units in Inventory

The weighted average cost as calculated above is multiplied by number of units sold to get cost of goods sold and

with number of units in ending inventory to obtain cost of ending inventory.

Standard Cost Method ()


Standard costs are usually associated with a manufacturing company's costs of direct material, direct labor, and manufacturing overhead.

Rather than assigning the actual costs of direct material, direct labor, and manufacturing overhead to a product, many manufacturers assign the expected or standard cost. This means that a manufacturer's inventories and cost of goods sold will begin with amounts reflecting the standard costs, not the actual costs, of a product. Manufacturers, of course, still have to pay the actual costs. As a result there are almost always differences between the actual costs and the standard costs, and those differences are known as variances.

Specific Cost Method

The specific identification method perfectly matches inventory costs with units sold, assigning the exact cost of each sold inventory item when the specific item is sold. This method is not suited for businesses that sell high volumes of relatively homogenous products, such as food producers, but it can be ideal for companies that sell high-‐dollar items with relatively low volume, such as automobiles or yachts. Consider a car lot, for example. When a salesperson sells a car, he can forward the exact VIN or invoice number of the car to the accounting department along with the sales information, allowing accountants to look up exactly how much the dealership paid for the car.

Stock Items Learning Objects:

• Learn how to configure a stock item

Hands on –Stock Item

Stock items are items purchase and re-‐sell to customers. Examples of stock items include computers, cell phones, cables, and auto parts. Stock items may have lot or serial numbers you can use to track them during their lifetime.

The system automatically tracks stock items and maintains availability data: how many base units are on hand, how many are ordered from vendors, and how many are booked to sales orders and shipments. You can configure how exactly the availability data is computed, and the data is updated as the item is received, invoiced, adjusted, or transferred. For details, see Availability Calculation.

Stock items are also tracked by their value, and several valuation methods can be used. Typically, a stock item is an asset until it is sold. Its cost becomes an expense.

The system also automatically monitors when the stock level of the item falls below the defined minimum and automatically calculates the quantities required to replenish the stock, based on the demand for the item and the inventory information you have defined for the stock item. For details, see Automated Replenishment.

There is a feature to change the Inventory ID once the item has been saved. From the Stock Items or Non-‐Stock Items screen, click on Actions button then Change ID. This changes the ID for all transactions that reference the ID being changed. There is no merging capabilities.

Field Descriptions:


Field Description Inventory ID The unique alphanumeric identifier of the stock item. The structure of identifiers is

defined by the INVENTORY segmented key on the Segmented Keys (CS.20.20.00) screen.

Any time later, you can change the stock item ID by selecting Change ID in Actions on the toolbar.

Item Status The status of the stock item. You can select one of the following options: • Active: Indicates that the item can be used in inventory operations, such

as issues and receipts. • No Sales: Indicates that the item cannot be sold. • No Purchases: Indicates that the item cannot be purchased. • No Request: Indicates that the item cannot be used on requisition

requests. • Inactive: Indicates that no inventory operations are allowed for the stock

item • Marked for Deletion: Indicates that the item is marked for deletion: No

inventory operations are allowed, but the record will be kept in the database if any inventory transactions were related to it.

Description A brief description of the stock item. Product Workgroup The product workgroup to which the stock item is assigned.

This pulls from Organization > Organization Structure > Manage > Company Tree (EP204060)

Product Manager The product manager to which this stock item is assigned for processing.

This pulls from Organization > Organization Structure > Manage > Employee (EP203000) and Configuration > User Security > Manage > User (SM201010)

General Settings Tab Item Default section Item Class The item class to which the stock item is assigned. Selecting a class provides default

settings for the item. The Item Classes (IN.20.10.00) screen is used to define settings and attributes for items of the class.

Type The type of stock item. You can select one of the following options: Finished Good, Component Part, or Subassembly.

Is a Kit A check box that indicates (if selected) that this stock item is a kit. The components of the kit can be specified using the Kit Specifications (IN.20.95.00) screen.

Valuation Method The method used for the item for inventory valuation, which by default is the valuation method associated with the item class. You can choose another valuation method for the item from the following options:

• Average • Standard • FIFO • Specific

Tax Category The tax category of the stock item, which by default is the tax category associated

with the item class. You can choose another tax category if needed.


Field Description Posting Class The posting class of the stock item, which by default is the posting class assigned to

the item class. You can choose another posting class for the item. You use the Posting Classes (IN.20.60.00) screen to define posting classes and their properties.

Lot/Serial Class The lot/serial class to which the stock item is assigned. Use the Lot/Serial Classes (IN.20.70.00) screen to define lot/serial classes and their properties.

Auto-‐Incremental Segment Value

The start value for the auto-‐incremented segment. Use the Lot/Serial Classes screen to define this value. You can set the start value for the auto-‐incremental segment only if the Share Auto-‐Incremental Value Between All Class Items option is cleared for the chosen class on the Lot/Serial Classes screen.

Warehouse Default section Default Warehouse The default warehouse used to store the stock item with the specified inventory ID.

Use the Warehouses (IN.20.40.00) screen to define warehouses and their properties.

Default Issue From The location of the warehouse to be used by default to issue quantities of the selected stock item.

Default Receipt To The location of warehouse to be used by default to receive certain quantities of the specified stock item.

Default Subitem The subitem to be used with this stock item by default when the item doesn’t have subitems or when specifying subitems is not important.

Use on Entry A check box that indicates (if selected) that the default subitem will be inserted by default for this stock item on data entry screens.

Conversions section Base Unit The UOM used as the base unit for this stock item. All other units in the

Conversions table are expressed with respect to this unit. Sales Unit The UOM used as the sales unit for the stock item. Purchase Unit The UOM used as the purchase unit for the stock item. From Unit The unit of measure for which the conversion parameters are specified. Multiply/Divide The operation to be performed for unit conversion. You can select

the Multiply or Divide option to perform conversions from different units of measure to the UOM specified as the base unit.

Conversion Factor The factor to be used for the unit conversion, along with the conversion operation specified in the Multiply/Divide column.

To Unit The UOM selected as the base unit for the item. Physical Inventory section

PI Cycle The physical inventory cycle assigned to the stock item. The cycle defines how often the physical inventory counts will be performed for the stock item. Physical inventory cycles and their properties are defined on the Physical Inventory Cycles (IN.20.87.00) screen.

ABC Code The ABC code this item is assigned to for the purpose of physical inventories. Fixed ABC Code A check box that indicates (if selected) that the ABC code assigned to the item

should not be changed automatically when ABC code assignments are updated. Movement Class The movement class this item is assigned to for purpose of physical inventories. Fixed Movement Class A check box that indicates (if selected) that the movement class assigned to the

item should not be changed automatically when movement class assignments are updated.

Price/ Cost Info Tab Base Price section Price Class The item price class associated with the stock item. These classes, which are used

to group stock items with similar price calculation methods, are defined on the Item Price Classes (IN.20.90.00) screen.


Field Description Pending Price The pending base price for the stock item. Enter the new price. Pending Price Date The date when the pending price of the stock item becomes effective. Select a

date. Current Price A read-‐only box showing the current base price for the stock item. Effective Date A read-‐only box that displays the effective date for the current base price of the

stock item. Last Price A read-‐only box showing the last base price defined for the stock item. Standard Cost section Pending Cost The pending standard cost for the stock item. Pending Cost Date The date when the pending standard cost becomes effective. Current Cost A read-‐only box that displays the current standard cost for the stock item. Effective Date A read-‐only box that shows the effective date for the current standard cost of the

stock item. Last Cost A read-‐only box showing the last standard cost defined for the stock item. Price Management section Price Workgroup The workgroup responsible for product pricing. Select the pricing workgroup for

the stock item.


Price Manager The manager responsible for the product pricing.


Subject to Commission A check box that indicates (if selected) that commissions should be paid on sale of this stock item.

Min. Markup % The minimum markup percentage defined for the stock item. Markup % The percentage of the item cost you add on to get the selling price for this stock

item. MSRP The manufacturer’s suggested retail price (MSRP) of the stock item. Cost Statistics section Last Cost A read-‐only box showing the last standard cost used for the stock item. Average Cost A read-‐only box that displays the average cost for the stock item. Min. Cost A read-‐only box that displays the minimum cost for the stock item. Max. Cost A read-‐only box showing the maximum cost for the stock item. Warehouse Details Tab Default A check box that indicates (if selected) that this is the default warehouse for the

stock item. Warehouse The warehouse where the stock item is available. Default Receipt To The location where the stock item is received by default. The default shipping and

receiving locations for the item are specified on the Item Warehouse Details (IN.20.45.00) screen.

Default Issue From The location from which the stock item is issued by default. Status The status of the warehouse Inventory Account The default General Ledger account to be used for transactions related to the stock

item. This account can be defined for the warehouse on the Item Warehouse Details screen.


Field Description Inventory Sub. The default General Ledger subaccount to be used for transactions related to the

stock item. This subaccount can also be defined for the warehouse on the Item Warehouse Details screen.

Product Workgroup The product workgroup for this stock item, which is defined in the Stock Item Summary area of this screen.


Product Manager The product manager assigned to this stock item, which is defined in the Stock Item Summary area of this screen.


Override Std. Cost A check box that indicates (if selected) that the standard cost may be overridden for this stock item. This option is assigned on the Price/Cost Information tab of the Item Warehouse Details screen.

Price Override A check box that indicates (if selected) that the price can be overridden for this stock item. (This option is also assigned on the Price/Cost Information tab of the Item Warehouse Details screen.)

Qty. on Hand The quantity of this item available (on hand) at the warehouse. This value is calculated based on the availability settings specified for the item class on the Item Classes screen.

Override Preferred Vendor

A check box that indicates (if selected) that you may choose a vendor other than the preferred vendor for the item replenishment in this warehouse.

Preferred Vendor The preferred vendor for this stock item when stocked at this warehouse, as defined on the Item Warehouse Details screen.

Override Replenishment Settings

A check box that indicates (if selected) that you may change replenishment settings for this item at this warehouse.

Seasonality The seasonality settings used for this item at this warehouse, by their ID. Replenishment Source The source for the item replenishment. Replenishment Warehouse

The warehouse that serves as the replenishment source for the item if the item stock is replenished by a transfer.

Override A check box that indicates (if selected) that you may change the service level for this item.

Service Level (%) The service level assigned to this item at this warehouse. Last Forecast Date The date when the forecast for this item was calculated last. Daily Demand Forecast The daily demand for the item at this warehouse according to the forecast. Daily Demand Forecast Error (STDEV)

The standard deviation error calculated for the forecasted daily demand.

Sales Price Tab Update Prices Button Opens the Update Prices dialog box to let you specify the latest date to select the

prices for updating. Customer Price Class The item price class associated with the stock item. These classes, which are used

to group stock items with similar price calculation methods, are defined on the Item Price Classes (IN.20.90.00) form.

UOM The unit of measure used for the item. The sales price is defined for one such unit. Promotional A read-‐only check box indicating (if selected) that this price is a promotional price.


Field Description Pending Price Date The date when the pending price of the stock item becomes effective. Select a

date. Pending Price The pending sales price for the stock item. Enter the new price. Pending Tax The tax to be used with the pending price. Current Price A read-‐only box showing the current sales price for the stock item. Tax The tax that is used with the current price. Effective Date A read-‐only box that displays the effective date for the current sales price of the

stock item. Expiration Date The date when the promotional price expires. Last Price A read-‐only box showing the last sales price defined for the stock item. Last Tax The tax that has been used with the last price. Currency The currency in which this price is specified. Customer Prices Tab Update Prices Button Opens the Update Prices dialog box to let you specify the latest date to select the

prices for updating. Customer The customer, by its ID, for which a specific price for the item is available. Customer Name The customer’s business name. UOM The unit of measure used for the item. The sales price is defined for this unit. Promotional A read-‐only check box indicating (if selected) that this price is a promotional price. Pending Price Date The date when the pending price of the stock item becomes effective. Select a

date. Pending Price The pending price for the stock item. Enter the new price. Pending Tax The tax to be used with the pending price. Current Price A read-‐only box showing the customer current price for the stock item. Tax The tax that is used with the current price. Effective Date A read-‐only box that displays the effective date for the current price of the stock

item. Expiration Date The date when the promotional price expires. Last Price A read-‐only box showing the last customer price defined for the stock item. Last Tax The tax that has been used with the last price. Currency The currency in which this customer price is specified. Vendor Prices Tab Update Prices Button Opens the Update Prices dialog box to let you specify the latest date to select the

prices for updating. Vendor The vendor, by its ID, which offers a special price for the item. Vendor Name The vendor’s business name. Location The location of the vendor associated with this special price. UOM The unit of measure used for the item. The purchase price is defined for one such

unit. Promotional A read-‐only check box indicating (if selected) that this purchase price is a

promotional price. Pending Price Date The date when the pending price of the stock item becomes effective. Select a

date. Pending Price The pending purchase price for the stock item. Enter the new price. Current Price A read-‐only box showing the current purchase price for the stock item. Effective Date A read-‐only box that displays the effective date for the current purchase price of

the stock item. Expiration Date The date when the promotional price expires. Last Price A read-‐only box showing the last purchase price defined for the stock item. Currency The currency in which this price is specified.


Field Description Vendor Details Tab Active A check box that indicates (if selected) that the vendor is active. Default A check box that indicates (if selected) that the vendor is the default vendor for this

item. Select this check box to mark the vendor that is the main supplier of the item. When you create a purchase order to purchase an item, the default vendor is selected for this purchase.

Vendor ID The ID of the vendor. The list of vendors is maintained using the Vendors (AP.30.30.00) form.

Vendor Name The name of the vendor from whom the item is purchased. Location The vendor’s location from which the item is purchased, which by default is the

vendor’s default location. These locations are defined for the vendor on the Vendor Locations (AP.30.30.10) form.

Warehouse The warehouse to receive the item. Subitem The subitem used with the inventory ID for the stock item. Purchase Unit The unit of measure in which the item is purchased. This UOM is specified on

the General Settings tab of this form. Vendor Inventory ID The inventory ID used by vendor for this item. Lead Time (days) The lead time for the selected vendor’s location. This read-‐only column displays the

lead time defined for the vendor’s location on the Location Details tab of the Vendor Locations form.

Override A check box that indicates (if selected) that the values in the following columns should be overridden. You can change the values in these columns only if this check box is selected.

Add. Lead Time (Days) The additional lead time for the selected vendor, which represents the additional time required by the vendor to produce, assemble, and dispatch the items. This value is added to the Lead Time value to calculate the resulting lead time required to deliver the purchased item from the vendor’s location to your company’s warehouse.

Min. Order Freq. (Days)

The minimum purchase frequency for the item when purchased from this vendor.

Min. Order Qty. The minimum order quantity for the item when purchased from this vendor. Max. Order Qty. The maximum order quantity for the item when purchased from this vendor. Lot Size The lot size for the item when purchased from this vendor. EOQ The economic order quantity when the item is purchased from this vendor. This

value represents the quantity on the order that minimizes the total inventory holding costs and ordering costs.

Currency ID The currency used by the vendor to charge for the item you purchase. Pending Vendor Price The pending price set by the vendor for the stock item. Pending Price Date The date when the pending price of the item becomes effective. Current Vendor Price A read-‐only column showing the current vendor price for the stock item. Eff. Date A read-‐only column showing the effective date for the current vendor price value

of the stock item. Last Vendor Price A read-‐only column showing the last vendor price defined for the stock item.

Attributes Tab Attribute The attribute available for this stock item. The list of attributes is defined for the

item class. Value The value of the attribute specific to the item. Sales Categories Category ID The sales category identifier. Description The sales category description.

Packaging Tab


Field Description Weight The weight of the base unit of the stock item, expressed in the weight unit of

measure. Weight UOM The unit of measure used to measure weight. Volume The volume of the base unit of the stock item, measured in the volume UOM. Volume UOM The unit of measure used to measure volume. Packaging Option The option that the system uses to automatically determine the optimal set of

boxes for this item on each sales order. You can select one of the following options:

• Manual: To let the user select boxes for this item at the user’s discretion. • By Weight: To select appropriate boxes by item weight on the order. In

the Boxes table (which appears when you select this option), select the boxes and enter the maximum weight (measured in the specified UOMs) that can fit into each box. This item can be combined in a box with other items if the Pack Separately option is not selected for the item.

• By Quantity: To select appropriate boxes by item quantity on the order. With this option selected, the item will be always packed separately form other item. (The Pack Separately check box will be automatically selected and not available for editing.) In the Boxes table (which appears when you select this option), select the boxes and enter the quantities (measured in the specified UOMs) that can fit into each box.

• By Weight & Volume: To select boxes for this item by weight and by volume. This option in intended for items which can be packed with other items. If you select this option, do not select the Pack Separately option. In the Boxes table (which appears when you select this option), select the boxes and enter the maximum weight and maximum volume that can fit into each box.

Pack Separately A check box that indicates (if selected) that this item should be packed separately from other items. This check box is automatically selected (and not available for editing) if By Quantity is selected as the packaging option.

Cross-‐Reference Tab Subitem The subitem code available for the stock item. The column appears only if the Use

Subitems option is selected on the Inventory Preferences form. Alternate Type The type of alternative codification used for the item or the subitem of the item if

applicable. You can choose one of the following options: • Customer Part Number: Use this type to maintain the cross-‐reference

between the inventory ID (and subitem, if applicable) and the customer part number.

• Vendor Part Number: Use this type to maintain the cross-‐reference between the inventory ID (and subitem, if applicable) and the vendor part numbers.

• Global: Use this type to maintain the cross-‐references between the inventory ID (and subitem, if applicable) and the global codification.

• Barcode: Use this type to specify (or enter it by using a barcode scanner) a barcode for the inventory ID (and subitem code, if applicable).

Vendor/Customer The vendor or customer (by its ID) that uses the alternative identification for this stock item (and subitem, if applicable).


Field Description Alternate ID The alternate ID of the stock item (under the specified inventory ID and subitem) as

used by the vendor or customer.

The ID can be used when entering in the Inventory ID on Sales Order (SO301000) and Purchase (PO301000) screen only. The system will automatically convert to internal ID and populate the alternate ID field with Customer / Vendor Value. The alternate ID does not print on the Sales Order or Purchase Order reports. Reports can be modified to print alternate ID if required.

Description Any comments applicable to the specified cross-‐reference. Restriction Groups Tab Included An unlabeled check box that indicates (if it’s selected) that the group includes the

item. Group Name The name of the subitem restriction group or restriction group. Specific Type The functional type of the group, which can be Subitem or Inventory Item

Restriction. Description A brief description of the group. Active A check box that indicates (if selected) that the group is active. Group Type A read-‐only column that shows the type of the restriction group. It can be one of

the following types: A, A Inverse, B, B Inverse. For more information, see Types of Restriction Groups.

Replenishment Info Tab Repl. Class The replenishment class to be used to replenish the stock of this item. To define

the replenishment class or view its details, use the Replenishment Classes (IN.20.88.00) form.

Seasonality The set of seasonality settings to be used with the replenishment class. Method The replenishment method to be used for the stock item with this replenishment

class. By default, it is the replenishment method associated with the item class of the stock item, but you can select one of the following options:

• None: No replenishment will be performed for the stock item. • Min./Max.: The system will compute the replenishment quantity as the

difference between the maximum and minimum quantities with the quantity on supply deducted. The quantity on supply is the quantity of the item on unreleased purchase orders, on purchase receipts, and in transit.

• Fixed Reorder Qty.: The system will initiate replenishment for the item once the minimum stock level is reached and the quantity on replenishment request will be equal to the economical order quantity (EOQ) value specified for the chosen vendor.


Field Description Source The replenishment source to be used for the stock item. By default, it is the

replenishment source associated with the replenishment class. You can select another source, if necessary, from the following options:

• None: No replenishment will be performed. • Purchase: The requested quantity (for stock replenishment) of the item

will be purchased. • Transfer: The requested quantity of the item will be transferred from a

replenishment warehouse. • Manufacturing: The requested quantity (for stock replenishment) of the

item will be manufactured. (Not implemented in the current version.) • Drop-‐Shipment: The requested quantity (for stock replenishment) of the

item will be purchased using a drop-‐shipment purchase order, and the purchased item will not be received at your company’s warehouse. (Not implemented in the current version.)

• Purchase to Order: The item will be purchased only when a customer order exists. The purchased item will not be received at any of warehouses; the purchased quantity will be instead sent to the customer. (Not implemented in the current version.)

• Transfer to Order: The item will be transferred form the source warehouse only when a customer order exists.(Not implemented in the current version.)

Replenishment Warehouse

The warehouse used as a source of replenishment if the source is Transfer.

Max. Shelf Life (Days) The maximum number of days the stock item can be stored in a warehouse. (Not implemented in the current version.)

Launch Date The date starting the time period when the specified replenishment settings will be in effect for this stock item.

Termination Date The date ending the time period when the selected replenishment settings will apply to this stock item.

Service Level (%) The service level assigned to the item. For details, see Replenishment Parameters Based on Demand Forecast.

Safety Stock The safety stock (in base units) of the stock item to be used to calculate the quantity required for replenishment; these extra quantities of the item are kept at a warehouse to prevent possible stock-‐outs.

Reorder Point The stock level that, when reached, prompts the system to initiate stock replenishment for the stock item. This quantity should be set equal to the anticipated demand during the lead time plus the safety stock.

Max. Qty. The maximum stock level for the replenishment. When the quantity of the item falls below the Reorder Point value, the system generates a replenishment request with the quantity required to replenish the stock up to the Max. Quantity value.

Demand Forecast Model

The demand forecast model to be used to calculate replenishment parameters for this item.

Forecast Period Type The type of period to be used for selecting historical data for the model, which can be one of the following: Quarter, Month, Week, or Day.

Periods to Analyze The number of periods to be used for selecting historical data for the model. Subitem Replenishment Parameters Subitem The subitem for which these replenishment parameters are specified. Safety Stock The safety stock for this subitem of the stock item. Reorder Point The stock level that, when reached, prompts the system to initiate stock

replenishment for this subitem.


Field Description Max. Qty. The maximum stock level for the replenishment of this subitem. The replenishment

quantity is the difference between the maximum quantity and the reorder point. Status The status of this subitem of the stock item. One of the following options can be

selected: Active, No Sales, No Purchases, No Request, and Inactive. Deferred Revenue Tab

Deferral Code The deferral code assigned to the stock item. Split into Components A check box that indicates (if selected) that the revenue from sale of the item is

split among its components. Use Component Subaccounts

A check box that indicates (if selected) that the component subaccounts will be used in the component-‐associated deferrals.

Total Percentage The total percentage of the item price, as split among components. This value is calculated automatically as you add components and specify percentages for them. If the item is not a package, the total percentage is set to 100.

Revenue Components Inventory ID The inventory ID of the component. Sales Account The income account used to record sales for this component. Sales Sub. The subaccount to be used to record sales for this component. UOM The unit of measure used for this component. Quantity The quantity of the specified units for the component. Deferral Code The deferral code assigned to this component. The deferral codes are specified on

the Deferral Codes (DR.20.20.00) form. Amount Option An option indicating whether you will specify the component’s price as a

percentage of the item’s price or a fixed amount in the columns that follow. Choose Percentage or Fixed Amount.

Fixed Amount The fixed amount of the item price assigned to the component if the Fixed Amount option is selected in the Amount Option column.

Percentage This component’s percentage of the item’s price if the Percentage option is selected in the Amount Option column.

GL Accounts Tab Inventory Account An asset account to be used to keep the inventory balance resulted from

transactions with this stock item. Inventory Sub. A subaccount to be used for this item with this account. Reason Code Sub. A subaccount to be used for this stock item when transaction has a reason code

specified. Sales Account An income account to be used for this stock item to record sales. Sales Sub. A subaccount to be used for this item to record sales. COGS Account An expense account to be used for this stock item to record cost of goods sold

(COGS) once the sales order is released. COGS Sub. A subaccount to be used for this item with the COGS account. Standard Cost Variance Account

An expense account to be used for this stock item to record any differences between the currently effective standard cost and the cost on the inventory receipt for the specified quantities of the stock item. This account will be used only if this item is assigned the standard cost valuation method.


A subaccount to be used for this stock item with the Standard Cost Variance account.


Field Description Standard Cost Revaluation Account

An expense account to be used for this stock item to record the differences in inventory value estimated using pending standard cost and the currently effective standard cost for the quantities on hand of the stock item. Revaluation is performed at the moment of updating standard costs—that is, when the currently effective standard cost becomes last standard cost, and the pending cost becomes the effective standard cost. This account will be used only if this item is assigned the standard cost valuation method.


The subaccount to be used for this stock item with the standard cost revaluation account.

PO Accrual Account A liability account to be used for this stock item to accrue amounts on purchase orders related to this item. Whenever receipts linked to purchase orders are released, the system generates transactions between the purchase order accrual account and the inventory account.

PO Accrual Sub. A subaccount to be used for this stock item with the purchase order accrual account.

Purchase Price Variance Account

An expense account to be used for this stock item to record any differences between the extended price on the purchase receipt and the extended price on Accounts Payable bill. This account is used if this item is assigned any of valuation methods except for the standard cost valuation method.


A subaccount to be used for this item with the purchase price variance account.


An expense account to be used for this stock item to record any differences in landed costs occurred between the landed costs amounts specified on purchase receipts and the amounts on inventory receipts.


A subaccount to be used with the landed cost variance account for this item.

1. Open Stock Items screen (screen ID IN202500): Distribution > Inventory > Work Area > Manage > Stock Items

a. General Settings: Specify the general settings for the stock item and unit conversion rules for all units of measure that can be used for the item.

b. Price/Cost Info: Settings on this tab to specify a pending base price and a pending standard cost for the selected stock item, and you can view the cost statistics.

c. Warehouse Details: Displays information about availability of the item at various warehouses and about warehouse-‐specific properties of the item. You can change these settings on the Item Warehouse Details form.

d. Vendor Details: Define the vendor from whom the item is purchased, view the vendor’s prices for the item, and display the terms of quantity discount schedules offered by the vendor.

i. This will populate the Cross Reference screen if populate the Vendor Inventory ID field.

ii. This will also populate Distribution > Purchasing Orders > Vendor Inventory (IN202500) screen


e. Attributes:

View and enter additional information about the item to be stored as attributes and about the sales categories. On this tab, you can click the appropriate link to open the Upload File dialog box, which you use to select the product image for uploading.

i. Configuration > Common Settings > Common Settings > Attributes (CS205000)

ii. Distribution > Inventory > Configuration > Manage > Item Classes (IN201000)

iii. Item Sales Categories

f. Packaging: Information about the item properties that can be used for packaging.

i. Distribution > Sales Order > Configuration > Setup > Boxes (CS207600)

g. Cross-‐Reference: Maintain cross-‐references between the inventory ID of the stock item used in your company and identifiers used by your vendors and customers for the item.

• Can use product barcodes as alternative identifiers for inventory items.

h. Replenishment Info: Specify replenishment settings and parameters that are used for the item by default in any warehouse. You can use the default settings of the item class, or you can specify other values if needed for this item.

i. Deferral Schedule: Specify how deferrals should be performed for the stock item when it is sold or purchased. If no deferral code is assigned to the item, no deferrals will be performed and the revenue or expense will be recognized immediately. If a code is assigned to the item, revenue from its sale will be recognized according to the code’s schedule. If the stock item is a package, also known as a multiple delivery arrangement (MDA), specify how the item price can be split into components (separate units of accounting) that use different methods of revenue (or expense) recognition to comply with revenue recognition regulations in your country. For each component, you can assign an individual deferral code

i. Finance > Deferred Revenue > Configuration > Setup > Deferral Codes (DR201500)

Expense should use an Asset Deferral Account and Revenue should use a Liability Deferral Account.

Deferral process works from Sales Order > AR Invoice and Memo and Purchase Orders > AP Bills and Adjustments

An adjustment document with deferrals can be processed in either of the following ways: Independently from the original document or In accordance with the schedule generated for the original document

j. GL Accounts:


Specify the default General Ledger accounts to be used for inventory transactions performed with the stock item. For a new item, these elements are initially populated by settings of the posting class selected for the item on the General Settings tab of this form.

k. Restriction Groups: Provides information about subitem restriction groups and restriction groups the item is included in. The list of groups is read-‐only and cannot be changed on this form. Using this form, you can only include the item in a group or exclude the item from a group.

Replace XX with the Initials of your first and last name.

Screen Section Field Value Summary Inventory ID XXCPU0001 Summary Item Status Active Summary Description XX: CPU 0001 General Settings Item Class MAINBOAR Subitems 0 – Default {checked} Vendor Details Vendor ID COMPENVIR Vendor Details Location Main Vendor Details Warehouse WHOLESALE Vendor Details Subitem 0-‐0 Vendor Details Purchase Unit TIN Vendor Details Vendor Inventory ID CESCPU111

On Vendor Details tab, Warehouse defaults from the Vendors (AP303000) screen default warehouse setting. In order to change the value must go to the Vendors (AP303000) screen

a. Save your changes

Screen Section Field Value Summary Inventory ID XXDESKT0001 Summary Item Status Active Summary Description XX: DeskTop 0001 General Settings Item Class DESKTOPS General Settings Default Subitem 0-‐0 General Settings Use On Entry {CHECKED} Subitems 0 – Default {checked} Price/Cost Info Pending Cost 745.00 Price/Cost Info Pending Cost Date {Today’s Date}



b. Since the stock item “XXDESKT0001” is configured with a valuation of Standard Cost, click Action > Update Cost to update the item cost.

Screen Section Field Value Summary Inventory ID XXLAPT0001 Summary Item Status Active Summary Description XX: LapTop 0001 General Settings Item Class LAPTOPS Subitems 0 – Default {checked}


Screen Section Field Value Summary Inventory ID XXROUTER0001 Summary Item Status Active Summary Description XX: ROUTER 0001 General Settings Item Class NETEQUIP Subitems 0 – Default {checked} Vendor Details Default {CHECKED} Vendor Details Vendor ID COMPENVIR Vendor Details Location Main Vendor Details Warehouse WHOLESALE Vendor Details SubItem 0-‐0 Vendor Details Purchase Unit BOX Vendor Details Vendor Inventory ID CESRTR211 Vendor Details Default {UNCHECKED} Vendor Details Vendor ID ASISASYS Vendor Details Location Main Vendor Details SubItem 0-‐0 Vendor Details Purchase Unit TIN Vendor Details Vendor Inventory ID ASROUT311


Screen Section Field Value Summary Inventory ID XXMOUSE0001 Summary Item Status Active Summary Description XX: MOUSE 0001 General Settings Item Class PERIFERY General Settings Default Subitem 0-‐0 General Settings Use On Entry {CHECKED} Subitems 0 – Default {checked}


Screen Section Field Value Cross-‐Reference SubItem 0-‐0 Cross-‐Reference Alternate Type Vendor Part Number Cross-‐Reference Vendor/Customer ACITAISYST Cross-‐Reference Alternate ID ASMOUSE123 Cross-‐Reference SubItem 0-‐0 Cross-‐Reference Alternate Type Vendor Part Number Cross-‐Reference Vendor/Customer COMPENVIR Cross-‐Reference Alternate ID CESMSE222 Cross-‐Reference SubItem 0-‐0 Cross-‐Reference Alternate Type Customer Part Number Cross-‐Reference Vendor/Customer KRKCONSULT Cross-‐Reference Alternate ID KRKMOUSE03


Non-‐Stock Items Learning Objects:

• Learn how to configure Non-‐Stock Item

Hands on –Non-‐Stock Item

Non-‐stock items are typically non-‐physical goods (such as labor, services, or warranties), or items with very low values that might be hard to track. Examples might include labor and repair charge items, warranties, or small repair or installation parts.

The following types of non-‐stock items are supported: Non-‐Stock Item, Labor, Service, Charge, and Expense. Non-‐stock kits are not stocked; they are sold as one item with all stock components shipped as one package.

Available quantities of non-‐stock items are not tracked by the system; they are treated as if they are available in any quantity at any time. A line on a sales order that features a non-‐stock item cannot be back ordered. The list of non-‐stock items appears when you choose overstock components for kits, labor for contracts, and items on an invoice.

Non-‐stock items can be purchased when they’re needed, and on purchase their costs are recorded to expenses. On sale, their cost is rewritten from the expense accrual account to a more specific expense account.

Only standard cost valuation method applies to non-‐stock items.

Field Descriptions:


Field Description Inventory ID The unique alphanumeric identifier of the item. The structure of identifiers is

defined by the INVENTORY segmented key on the Segmented Keys (CS.20.20.00) screen.

Any time later, you can change the item ID by selecting Change ID in Actions on the toolbar.

Item Status The status of the item. You can select one of the following options: • Active: Indicates that the item can be used in inventory operations, such

as issues and receipts. • No Sales: Indicates that the item cannot be sold. • No Purchases: Indicates that the item cannot be purchased. • No Request: Indicates that the item cannot be used on requisition

requests. • Inactive: Indicates that no inventory operations are allowed for the item • Marked for Deletion: Indicates that the item is marked for deletion: No

inventory operations are allowed, but the record will be kept in the database if any inventory transactions were related to it.

Description A brief description of the item. Product Workgroup The product workgroup to which the item is assigned. Product Manager The product manager to which this item is assigned for processing. General Settings Tab

Item Default section Item Class The item class to which the item is assigned. Selecting a class provides default

settings for the item. The Item Classes (IN.20.10.00) screen is used to define settings and attributes for items of the class.

Type The non-‐stock item type. You can select one of the following options: • Non-‐Stock Item: A general type of non-‐stock items • Labor: A type of non-‐stock items to be used as labor hour rates • Service: A type of non-‐stock items to be used as service fees • Charge: A type of non-‐stock items that are used as charge rates • Expense: A type of non-‐stock items that are added to documents to

designate specific expenses

Posting Class The posting class of the item, which by default is the posting class assigned to the item class. You can choose another posting class for the item. You use the Posting Classes (IN.20.60.00) screen to define posting classes and their properties.

Is a Kit A check box that indicates (if selected) that this item is a kit. The components of the kit can be specified using the Kit Specifications (IN.20.95.00) screen.

Tax Category The tax category of the item, which by default is the tax category associated with the item class. You can choose another tax category if needed.

Default Warehouse The default warehouse used to store the stock item with the specified inventory ID. Use the Warehouses (IN.20.40.00) screen to define warehouses and their properties.

Require Receipt A check box you select to require that system create a purchase receipt for this non-‐stock item. If you select this check box, the system will not generate any inventory transactions for the non-‐stock item.

Require Shipment A check box you select to require that system create a Sales Orders receipt for this non-‐stock item. If you select this check box, you cannot have the system generate any inventory transactions for this non-‐stock item.

Conversions section


Field Description Base Unit The UOM used as the base unit for this item. All other units in the Conversions

table are expressed with respect to this unit. Sales Unit The UOM used as the sales unit for the item. Purchase Unit The UOM used as the purchase unit for the item. From Unit The unit of measure for which the conversion parameters are specified. Multiply/Divide The operation to be performed for unit conversion. You can select

the Multiply or Divide option to perform conversions from different units of measure to the UOM specified as the base unit.

Conversion Factor The factor to be used for the unit conversion, along with the conversion operation specified in the Multiply/Divide column.

To Unit The UOM selected as the base unit for the item. Price/Cost Information Tab Base Price section Price Class The item price class associated with the item. These classes, which are used to

group items with similar price calculation methods, are defined on the Item Price Classes (IN.20.90.00) screen.

Pending Price The pending base price for the item. Enter the new price. Pending Price Date The date when the pending price of the item becomes effective. Select a date. Current Price A read-‐only box showing the current base price for the item. Effective Date A read-‐only box that displays the effective date for the current base price of the

item. Last Price A read-‐only box showing the last base price defined for the item.

Standard Cost section Pending Cost The pending standard cost for the item. Pending Cost Date The date when the pending standard cost becomes effective. Current Cost A read-‐only box that displays the current standard cost for the item. Effective Date A read-‐only box that shows the effective date for the current standard cost of the

item. Last Cost A read-‐only box showing the last standard cost defined for the item.

Price Management section Price Workgroup The workgroup responsible for product pricing. Select the pricing workgroup for

the item. Price Manager The manager responsible for the product pricing. Subject to Commission A check box that indicates (if selected) that commissions should be paid on sale of

this item. Min. Markup % The minimum markup percentage defined for the item. Markup % The percentage of the item cost you add on to get the selling price for this stock

item. MSRP The manufacturer’s suggested retail price (MSRP) of the item. Sales Price Tab Update Prices Button Opens the Update Prices dialog box to let you specify the latest date to select the

prices for updating. Customer Price Class The item price class associated with the stock item. These classes, which are used

to group stock items with similar price calculation methods, are defined on the Item Price Classes (IN.20.90.00) form.

UOM The unit of measure used for the item. The sales price is defined for one such unit. Promotional A read-‐only check box indicating (if selected) that this price is a promotional price. Pending Price Date The date when the pending price of the stock item becomes effective. Select a

date. Pending Price The pending sales price for the stock item. Enter the new price.


Field Description Tax The tax to be used with the pending price. Effective Date A read-‐only box that displays the effective date for the current sales price of the

stock item. Expiration Date The date when the promotional price expires. Last Price A read-‐only box showing the last sales price defined for the stock item. Last Tax The tax that has been used with the last price. Customer Prices Tab Update Prices Button Opens the Update Prices dialog box to let you specify the latest date to select the

prices for updating. Customer The customer, by its ID, for which a specific price for the item is available. Customer Name The customer’s business name. UOM The unit of measure used for the item. The sales price is defined for this unit. Promotional A read-‐only check box indicating (if selected) that this price is a promotional price. Pending Price Date The date when the pending price of the stock item becomes effective. Select a

date. Pending Price The pending price for the stock item. Enter the new price. Pending Tax The tax to be used with the pending price. Current Price A read-‐only box showing the customer current price for the stock item. Tax The tax that is used with the current price. Effective Date A read-‐only box that displays the effective date for the current price of the stock

item. Expiration Date The date when the promotional price expires. Last Price A read-‐only box showing the last customer price defined for the stock item. Last Tax The tax that has been used with the last price. Currency The currency in which this customer price is specified. Vendor Prices Tab Update Prices Button Opens the Update Prices dialog box to let you specify the latest date to select the

prices for updating. Vendor The vendor, by its ID, which offers a special price for the item. Vendor Name The vendor’s business name. Location The location of the vendor associated with this special price. UOM The unit of measure used for the item. The purchase price is defined for one such

unit. Promotional A read-‐only check box indicating (if selected) that this purchase price is a

promotional price. Pending Price Date The date when the pending price of the stock item becomes effective. Select a

date. Pending Price The pending purchase price for the stock item. Enter the new price. Current Price A read-‐only box showing the current purchase price for the stock item. Effective Date A read-‐only box that displays the effective date for the current purchase price of

the stock item. Expiration Date The date when the promotional price expires. Currency The currency in which this price is specified. Last Price A read-‐only box showing the last purchase price defined for the stock item. Vendor Details Tab Active A check box that indicates (if selected) that the vendor is active. Vendor ID The ID of the vendor. The list of vendors is maintained using

the Vendors (AP.30.30.00) form. Vendor Name The name of the vendor from whom the item is purchased.


Field Description Location The vendor’s location from which the item is purchased, which by default is the

vendor’s default location. These locations are defined for the vendor on the Vendor Locations (AP.30.30.10) form.

Purchase Unit The unit of measure in which the item is purchased. This UOM is specified on the General Settings tab of this form.

Vendor Inventory ID The inventory ID used by vendor for this item. Pending Vendor Price The pending price set by the vendor for the item. Pending Price Date The date when the pending price of the item becomes effective. Current Vendor Price A read-‐only column showing the current vendor price for the item. Effective Date A read-‐only column showing the effective date for the current vendor price value

of the item. Last Vendor Price A read-‐only column showing the last vendor price defined for the item.

Packaging Tab Weight The weight of the base unit of the item, expressed in the weight unit of measure. Weight UOM The unit of measure used to measure weight. Volume The volume of the base unit of the item, measured in the volume UOM. Volume UOM The unit of measure used to measure volume.

Deferred Revenue Tab Deferral Code The deferral code assigned to the non-‐stock item. The code specifies how the

revenue from the sale of this item will be recognized. Split into Components A check box that indicates (if selected) that the revenue from sale of the item is

split among its components. Use Component Subaccounts

A check box that indicates (if selected) that the component subaccounts will be used in the component-‐associated deferrals.

Total Percentage The total percentage of the item price, as split among components. This value is calculated automatically as you add components and specify percentages for them. If the item is not a package, the total percentage is set to 100.

Revenue Components Inventory ID The inventory ID of the component of the non-‐stock item sold as a package. Sales Account The income account used to record sales for this component. Sales Sub. The subaccount to be used to record sales for this component. UOM The unit of measure used for this component. Quantity The quantity of the specified units for the component. Deferral Code The deferral code assigned to this component. The deferral codes are specified on

the Deferral Codes (DR.20.20.00) form. Amount Option An option indicating whether you will specify the component’s price as a

percentage of the item’s price or a fixed amount in the columns that follow. Choose Percentage or Fixed Amount.

Fixed Amount The fixed amount of the item price assigned to the component if the Fixed Amount option is selected in the Amount Option column.

Percentage This component’s percentage of the item’s price if the Percentage option is selected in the Amount Option column.

GL Accounts Tab Expense Accrual Account

An expense account used to accrue the costs of stock components used for non-‐stock kit assembly.

Expense Accrual Sub. The subaccount to be used in inventory operations related to this non-‐stock item, by default, with the expense accrual account.

Expense Account The expense account to be used in inventory operations related to this non-‐stock item as the default expense account.

Expense Sub. The subaccount to be used in inventory operations related to this non-‐stock item by default with the expense account.


Field Description PO Accrual Account (Only for items for which receipt is required.) The account to be used as the default

purchase accrual account to record purchases of this non-‐stock item. PO Accrual Sub. (Only for items for which receipt is required.) The subaccount to be used by default

for purchase transactions that involve this non-‐stock item. Sales Account The account to be used as the default sales account when this non-‐stock item is

sold. Sales Sub. The subaccount to be used by default for inventory transactions recording a sale of

this non-‐stock item. Attributes Tab

Attribute ID The name of the attribute. Required A check box that indicates (if selected) that the attribute value is required for a

non-‐stock item of the class. Value The value of the attribute.

1. Open Non-‐Stock Items screen (screen ID IN202000): Distribution > Inventory > Work Area > Manage >

Non-‐Stock Items 2. Creating a Non-‐Stock item is very similar to Stock-‐Items. We will not be creating any Non-‐Stock items.

We will be review the following Non-‐Stock items to understand what a Non-‐Stock Item and see how they are setup. Screen Section Field Value Summary Inventory ID CONSULTING Summary Inventory ID PMANAGEMENT Summary Inventory ID PMRUNTIME Summary Inventory ID 301CMPNS01 Summary Inventory ID 301KITNSK1 Summary Inventory ID TRAFFIC

Define Item Price Classes Learning Objects:

• Learn how to create Item Price Class

Hands on – Define Item Price Class

Displays a list of the item price classes available in the system. Use the screen to add new classes or delete unused (unpopulated) classes.

Item price classes are used to group inventory items for base and sales price calculation. A price class may include items of one or more item classes.

Field Descriptions:

Field Description


Field Description Price Class ID The alphanumeric identifier of the price class. A string up to 10 characters may be used. Description A brief description of the price class.

1. Open Item Price Classes screen (screen ID IN209000): Distribution > Inventory > Configuration > Setup >

Item Price Classes


Screen Section Field Value Details Price Class ID xxINPRC001 Details Description xx: Inv. Price Class 001

Define Base Price Learning Objects:

• Learn how to set Base Price and batch process base price changes.

Hands on – Define Base Price

Use this screen to mass-‐update the base prices of inventory items. The list of inventory items with pending base prices that meet any criteria you have specified. Select items for price updating and update the base prices for all listed items or only those you select.

Ability to manually assign pending base prices on a per-‐item basis using the Price/Cost Information tab of the Stock Items (IN202500) or Non-‐Stock Items screen (IN202000). To mass-‐assign pending base prices, use the Sales Prices screen (SO202000), from which you can specify a basis for computing new pending sales prices.

1. Open Update Base Prices screen (screen ID IN503000): Distribution > Inventory > Processes > Recurring > Update Base Prices

Field Descriptions:

Field Description Max. Pending Base Price Date

The latest pending price update date. The system does not display items with pending price dates later than this date.

Price Class The item price class of the items you want to view. Make no selection to view prices for all item price classes.


Field Description Price Manager A Me check box and an unlabeled box you can use to select the price manager to

whom the items are assigned for pricing: • Select the Me check box to display the items assigned to you. The

unlabeled box will contain your user name. • Clear the Me check box and select another price manager to view the items

assigned to the manager. • Leave the boxes blank to view items assigned to all price managers of the

selected price workgroup or all groups.

Price Workgroup A My check box and an unlabeled box you can use to select the price workgroup the items are assigned to for pricing:

• Select the My check box to view the items assigned to your price workgroup or to the selected price manager in the group.

• Clear the My check box and select another price workgroup in the unlabeled box to display the items assigned to the workgroup or to a particular price manager in the selected group.

• Leave the box blank and clear the check box to view the items assigned to all price workgroups.

Included An unlabeled check box that you select to include the item for processing. Inventory ID The inventory item whose base price can be updated. Description The description of the inventory item. Pending Price The pending price set for the inventory item. Pending Price Date The date when the pending price for the inventory item will become effective. Current Price The current base price of the inventory item. Effective Date The date when the current price of the inventory item becomes effective. Price Class The item price class the inventory item is assigned to.



Screen Section Field Value Summary Inventory ID XXCPU0001 Price/Cost Info Price Class XXINPRC001 Price/Cost Info Pending Price 124.98 Price/Cost Info Pending Price Date {Today’s Date}


Screen Section Field Value Summary Inventory ID XXDESKT0001 Price/Cost Info Price Class XXINPRC001 Price/Cost Info Pending Price 929.00 Price/Cost Info Pending Price Date {Today’s Date}


Screen Section Field Value


Screen Section Field Value Summary Inventory ID XXLAPT0001 Price/Cost Info Price Class XXINPRC001 Price/Cost Info Pending Price 1475.69 Price/Cost Info Pending Price Date {Today’s Date}


Screen Section Field Value Summary Inventory ID XXROUTER0001 Price/Cost Info Price Class XXINPRC001 Price/Cost Info Pending Price 1285.99 Price/Cost Info Pending Price Date {Today’s Date}


Screen Section Field Value Summary Inventory ID XXMOUSE0001 Price/Cost Info Price Class XXINPRC001 Price/Cost Info Pending Price 56.99 Price/Cost Info Pending Price Date {Today’s Date}


3. Open Update Base Prices screen (screen ID IN503000): Distribution > Inventory > Processes > Recurring > Update Base Prices

4. Select the five Inventory items above

5. Verify the Pending Price and Pending Price Date

6. Click on Process button

Receipt Inventory Learning Objects:

• Learn how to receive Inventory

Hands on – Receipt Inventory

Inventory receipts, created and viewed by using the Receipts (screen ID IN301000) screen, are used to account for inventory received at a warehouse. If the Purchase Orders module is integrated with the Inventory module, the system creates inventory receipts automatically once purchase receipts have been released.


You can perform a direct receipt at a warehouse or warehouse location when some quantity of a stock item is received as the transferred inventory in a two-‐step transfer process. Also, during physical inventory, a receipt is generated for items with no history of transactions. The items are considered as newly received, and an inventory receipt is generated.

The information required to post transactions listed in automatically generated receipts comes from the posting class of the item, defined on the Posting Classes (screen ID IN206000) screen: When an inventory receipt based on a purchase receipt is released, the item’s posting class determines the General Ledger accounts (inventory account and Accounts Payable accrual account) to be updated. If the item has the average cost valuation method assigned, its costs are also updated.

The system inserts the default reason code for receipts, specified on the Inventory Preferences (screen ID IN101000) screen, automatically, but you can choose a more relevant reason code. Reason codes are defined on the Reason Codes (screen ID CS211000) screen.

For direct receipts, the system specifies the costs of items automatically based on the item valuation methods. On release of a receipt, the inventory account (depending on posting settings) will be updated; the offset account will be determined by the reason code selected for the receipt line.

Field Descriptions:

Field Description Reference Nbr. The unique reference number of the receipt, which the system automatically assigns

according to the numbering sequence selected for receipts on the Inventory Preferences screen.

Status The current status of the receipt. The following options are available: • On Hold: The receipt is a draft and can be edited. Receipts with this status

cannot be released. • Balanced: The receipt data has been validated by the system and the

receipt can be released. It also can be modified or deleted, but changes can be saved only if the receipt is balanced.

• Released: The receipt has been released and cannot be edited or deleted. Hold A check box that you select to give the receipt the On Hold status. Clear the check

box to save the receipt with the Balanced status. Date The date when the receipt was created. All transactions included in this document

will have this transaction date. Post Period The financial period to which the transactions recorded in the document should be

posted. Transfer Nbr. The transfer number for the receipt operation. (Enter this number only if the two-‐

step transfer operation is performed.) External Ref. The external reference number of the inventory receipt (for example, the reference

number used by the vendor). Description A brief description of the receipt or its transactions. Total Qty. The total quantity of items to be received. Control Qty. The control quantity of items specified in the receipt. Control Qty. is available only if

the Validate Document Totals on Entry option is selected on the Inventory Preferences screen. The user enters this value manually to confirm the total quantity of inventory items received as compared to the automatically calculated quantity of inventory items included in this document. If the Control Qty. and Total Qty. values do not match, the system generates a warning message and the document cannot be saved.


Field Description Total Cost The total cost of the inventory items received. The system automatically calculates

this value as a sum of all extended cost values of all received inventory items listed in the Transaction Details tab of this screen.

Control Cost The total cost of the inventory items to be received. Control Cost is available only if the Validate Document Totals on Entry option is selected on the Inventory Preferences screen. The user enters this value manually to confirm the total cost as calculated automatically for the document. If the Control Cost and Total Cost values do not match, the system generates a warning message and the document cannot be saved.

Transaction Details Tab Branch The branch where the inventory item is received. Inventory ID The identifier of the inventory item received. Inventory items are maintained on

the Stock Items (IN.20.25.00) screen. Subitem The subitem code for the inventory item received at this warehouse if subitems are

used in your system and the Use Subitem option is selected on the Inventory Preferences screen. To specify subitems of the received goods, click the Bin/Lot/Serial action on the table toolbar. If for an item multiple subitems were specified, the column displays <SPLIT>.

Warehouse The warehouse where the inventory item is received. Location The warehouse location where the inventory item is received. Quantity The quantity of the received inventory item (in the unit of measure indicated

below). UOM The unit of measure of the received inventory item. Unit Cost The cost of a unit of the received inventory item. Ext. Cost The extended cost of the received inventory item. An extended cost is calculated

automatically as the unit cost multiplied by the quantity (or amount) of item that was received.

Lot/Serial Nbr The lot or serial number of the received inventory item. To specify the lot or serial numbers of the received item, click the Bin/Lot/Serial action on the table toolbar. If multiple serial or lot numbers should be specified, the column displays <SPLIT>.

Expiration Date The expiration date of the received inventory item. Reason Code The reason code for the receipt transaction. Project The project with which this receipt line is associated, or the code indicating that this

receipt line is not associated with any project; the non-‐project code is specified on the Project Preferences (PM.10.10.00) screen. This column appears if the Projects module has been activated.

Task The particular task of the project with which this receipt is associated. This column appears if the Projects module has been activated.

Description A brief description of the receipt transaction. Financial Details Tab

Batch Nbr. The reference number of the batch generated for the receipt. Click the number to open the Journal Transactions (GL.30.10.00) screen and view the details of the transactions.

Branch The branch receiving the goods.

Scenario We recently implemented a new exciting ERP system. We realized some items did not get imported. It was decided to manually enter the missing items.

1. Open Receipts screen (screen ID IN301000): Distribution > Inventory > Work Area > Enter > Receipts


2. Create a new Receipt: Replace XX with the Initials of your first and last name.

Screen Section Field Value Summary Date {Todays Date} Summary Post Period {Default Period} Summary Description xx: Initial Receipt Transaction Details Inventory ID XXCPU0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse RETAIL Transaction Details Location R01C0 201 Transaction Details Quantity 5 Transaction Details UOM TIN Transaction Details Unit Cost 68.45 Transaction Details Inventory ID XXDESKT0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse WHOLESALE Transaction Details Location R01C01L01 Transaction Details Quantity 10 Transaction Details UOM PALLET Transaction Details Unit Cost 17,880.00 Transaction Details Inventory ID XXLAPT0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse WHOLESALE Transaction Details Location R01C01L04 Transaction Details Quantity 20 Transaction Details UOM BOX Transaction Details Unit Cost 10,244.50 Transaction Details Inventory ID XXROUTER0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse RETAIL Transaction Details Location R02C03L01 Transaction Details Quantity 3 Transaction Details UOM TIN Transaction Details Unit Cost 845.76 Transaction Details Inventory ID XXMOUSE0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse RETAIL Transaction Details Location R01C01L01 Transaction Details Quantity 35 Transaction Details UOM PC Transaction Details Unit Cost 21.98

3. Save your changes

4. Unselect Hold

5. Click on Release button


Adjustments Inventory Learning Objects:

• Learn how create Inventory Adjustments

Adjustments Inventory

Create, view, and edit adjustments. Save adjustment documents with the On Hold or Balanced status and release them.

The processing of adjustment documents depends on certain settings on the Inventory Preferences screen (screen ID IN101000). By default, adjustments are saved with the On Hold status if the Hold Documents on Entry option is selected. Adjustment totals are validated on entry if the Validate Document Totals on Entry option is selected. When an adjustment is released, its transactions are posted to General Ledger if the Automatically Post on Release option is selected.

Scenario

After releasing the IN receipt batch, realized enter in the wrong unit cost based on the UOM. We now need to adjust the cost to be the correct amount.

1. Open Adjustments screen (screen ID IN303000): Distribution > Inventory > Work Area > Enter > Adjustments


Screen Section Field Value Summary Date {Todays Date} Summary Post Period {Default Period} Summary Description xx: Initial Receipt Transaction Details Inventory ID XXCPU0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse RETAIL Transaction Details Location R01C0 201 Transaction Details Quantity 5 Transaction Details UOM TIN Transaction Details Unit Cost 30,460.25 Transaction Details Receipt Nbr {select the receipt number of the receipt you created in the previous

exercise} Transaction Details Reason Code INADJUST Transaction Details Inventory ID XXROUTER0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse RETAIL


Screen Section Field Value Transaction Details Location R02C03L01 Transaction Details Quantity 3 Transaction Details UOM TIN Transaction Details Unit Cost 225,817.92 Transaction Details Lot/Serial Nbr {select the lot number assigned on the receipt you created in the

previous exercise} Transaction Details Reason Code INADJUST


3. Unselect Hold


xxCPU0001 (FIFO / PNN): Need to assign Receipt Nbr because item is FIFO xxDESKT0001 (Standard / SNRF): Not allowed to create cost Only Adjustments, Issue item out then receive item back in. xxLAPTOP001 (Specific / SNRF): Need to enter a single line for each serial Nbr. xxMOUSE001 (FIFO / NN): Need to assign Receipt Nbr because item is FIFO xxROUTER001 (Average / PLNRE): no receipt required being average cost method, assign lot number

Issue Inventory Learning Objects:

• Learn how to issue Inventory

Issue Inventory

The system automatically generates issues, which allow you to account for inventory withdrawals and returns, upon release of sales orders, credit and debit memos, and kit assembly documents. You can create, view, or modify issues using the Issues screen (screen ID IN302000).

You can use a direct issue not linked to any sales order or memo in the following situations:

• To remove expired or damaged goods

• To return excessively issued goods

If an issue is the result of an employee picking items to fill a sales order, the extended cost amount usually debits a cost of goods sold account and credits an inventory account, with the accounts determined by the posting class of the stock item.

With a direct issue, the extended cost amount decreases the inventory account balance and increases the balance of the offset account. The chosen offset account depends on the reason of the transaction; in any case, it’s a specific expense account. Reason codes used for issues should provide offset accounts for specific types of issues.


The system automatically inserts the default reason code for direct issues specified on the Inventory Preferences screen, but you can choose a more relevant reason code.

If the issue is made for kit assembling, the offset account is usually an expense account such as Material Expense. If the issue is made to remove expired goods, the offset account might be Expired Goods’ Costs.

If an inventory item was issued in excessive quantity and is being returned, or if an inventory withdrawal was incorrect or not needed, you can create a return transaction and specify a reason code for it. A return to inventory increases the balance of the inventory account and decreases the balance of the offset account specified by the reason code.

Field Descriptions:

Field Description Reference Nbr. The unique reference number of the receipt, which the system automatically assigns

according to the numbering sequence selected for receipts on the Inventory Preferences screen.

Status The current status of the issue document. The following options are available:

• On Hold: Indicates that the document is a draft and can be edited manually or deleted. A document with this status cannot be released.

• Balanced: Means that the document transactions are balanced. This document can be modified, deleted, or released.

• Released: Indicates that the document has been released. Documents with this status cannot be edited or deleted.

Hold A check box that you select to give the receipt the On Hold status. Clear the check box to save the receipt with the Balanced status.

Date The date when the receipt was created. All transactions included in this document will have this transaction date.

Post Period The financial period to which the transactions recorded in the document should be posted.

External Ref. The external reference number of the inventory receipt (for example, the reference number used by the vendor).

Description A brief description of the inventory issue or its transactions. Total Qty. The total quantity of inventory items, which the system calculates automatically, for

the document. Control Qty. The manually entered quantity of inventory items. Control Qty. is available only if

the Validate Document Totals on Entry option is selected on the Inventory Preferences screen. If the Control Qty. and Total Qty. values do not match, the system generates a warning message and the issue cannot be saved.

Total Cost The total amount, calculated as a sum of amounts for all inventory issue operations included in this issue document.

Control Cost The manually entered summary amount for all specified inventory items. Control Amount is available only if the Validate Document Totals on Entry option is selected on the Inventory Preferences screen. If the Control Amount and Total Amount values do not match, the system generates a warning message and the issue cannot be saved.

Transaction Details Tab Branch The branch of the inventory issue operation.


Field Description Tran. Type The type of inventory issue transaction. Select one of the following types:

• Issue: Indicates that the specified quantity of the inventory item is issued from the warehouse. The quantity of issued inventory will be subtracted from the quantity of inventory available at the warehouse.

• Return: Indicates that the specified quantity of the inventory item was returned to the warehouse. The quantity of returned inventory will be added to the quantity of inventory item available at the warehouse.

• Invoice: Indicates that the specified quantity of the inventory item is issued based on an invoice; the system generates this type of transaction on release of appropriate documents. The quantity of inventory in this transaction will be subtracted from the quantity of the item available at the warehouse. The batch of relevant journal entries will be generated and posted to the General Ledger module.

• Debit Memo: Indicates that the specified quantity of the inventory item is issued from the warehouse based on a debit memo; the system also generates this type of transaction on release of appropriate documents. The quantity of the item in this transaction will be deducted from the quantity of the item available at the warehouse. The batch of relevant journal entries will be generated and posted to the General Ledger module.

• Credit Memo: Indicates that the specified quantity of the inventory item is received at the warehouse based on a credit memo; this type of transaction is also generated by the system on release of appropriate documents. The quantity of the item in this transaction will be added to the quantity of inventory available at the warehouse. The batch of relevant journal entries will be generated and posted to the General Ledger module.

Inventory ID The identifier of the inventory item. Inventory items are maintained on the Stock Items (IN.20.25.00) screen.

Subitem The subitem code of the inventory item if subitems are used in your system and the Use Subitem option is selected on the Inventory Preferences screen. To specify subitems, click the Bin/Lot/Serial action on the table toolbar. If multiple subitems were specified, this column displays <SPLIT>.

Warehouse The warehouse of the inventory issue operation. Location The warehouse location in question. Quantity The quantity of the specified inventory (in the units of measure indicated below). UOM The unit of measure used for the inventory item. Unit Cost The price of the specified unit of this inventory item. Ext. Cost The extended price of the specified inventory item, calculated automatically as the

unit price multiplied by the quantity of the inventory item involved in the inventory issue operation. The value can be edited manually later—for example, to round up or down the value.

Unit Cost The cost of the specified unit of this inventory item. Ext. Cost The extended cost of the specified inventory item. An extended cost is calculated

automatically as the unit cost multiplied by the quantity of units involved in this transaction. The value can be edited manually later—for example, to round up the number.

Lot/Serial Nbr The lot or serial number of the inventory item. To specify the lot or serial numbers of the particular units, click Bin/Lot/Serial on the table toolbar. If multiple serial or lot numbers were specified, the column displays<SPLIT>.

Expiration Date The expiration date of the specified inventory item. Reason Code The reason code for the inventory transaction.


Field Description Project The project with which this transaction is associated, or the code indicating that this

transaction is not associated with any project; the non-‐project code is specified on the Project Preferences (PM.10.10.00) screen. This column appears if the Projects module has been activated.

Project Task The particular task of the project with which this transaction is associated. This column appears if the Projects module has been activated.

Description A brief description of the transaction. Financial Details Tab

Batch Nbr. The reference number of the batch generated for the issue. Click the number to open the Journal Transactions (GL.30.10.00) screen and view the details of the transactions.

Branch The branch that issues the products.

Scenario The company has decided to issue out laptops from in inventory to employees.

5. Open Issues screen (screen ID IN302000): Distribution > Inventory > Work Area > Enter > Issues


Screen Section Field Value Summary Date {Todays Date} Summary Post Period {Default Period} Summary Description xx: Frist Issue Transaction Details Inventory ID XXLAPT0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse WHOLESALE Transaction Details Location R01C01L04 Transaction Details Quantity 10 Transaction Details UOM PC Transaction Details Unit Price 0.00 Transaction Details Ext. Price 0.00 Transaction Details Unit Cost 1024.45

System only makes a GL entry for the cost based on the posting settings.


7. Unselect Hold



Transfer Inventory Learning Objects:

• Learn how transfer Inventory

Transfer Inventory

Occasionally, you might need to move inventory from one location or warehouse to another location or warehouse. In Acumatica ERP, a transfer is created, viewed, and modified on the Transfers screen (IN304000). You can use transfers to record two types of inventory movements.

• One-‐Step Transfer: Movement between different locations within a warehouse or between warehouses performed in one step

• Two-‐Step Transfer: Movement between different warehouses performed in two steps

A one-‐step transfer documents the movement of items from one location to another one within the same warehouse. Also, goods movement between two warehouses can be performed as a one-‐step transfer, if goods are moved immediately or very quickly (as with adjacent warehouses).

A batch generated for one-‐step transfer includes no transactions if inventory accounts and subaccounts used for the items are the same for the source and destination locations. If the accounts and subaccounts differ, the system will generate journal entries for transactions performed between the inventory account used for the item at the source location, the in-‐transit account (specified on the Inventory Preferences screen), and the inventory account used for the item at the destination location. If a transfer includes more than one line, the journal entry to the in-‐transit account is the summary for all line items. The system selects unit costs for items automatically based on the items’ valuation methods.

Two-‐step transfers are used for transferring inventory between any two warehouses located far enough from one another that they cannot be moved immediately. In a two-‐step transfer, the inventory items are issued from the source warehouse’s location and costs of items are recorded to the in-‐transit account specified on the Inventory Preferences screen for all two-‐step transfers. Later, when the transferred inventory arrives at the target warehouse, the user creates an inventory receipt with a reference to the original inventory transfer document; the batch generated for the receipt will move the costs of goods from the in-‐transit account to the inventory account used for the items in the destination warehouse.

Depending on the item class, the quantities of in-‐transit goods may or may not be included in availability calculation. The rules for inventory availability calculation are specified for each item class on the General Settings tab of the Item Classes screen (IN201000).

Field Descriptions:

Field Description


Field Description Reference Nbr. The unique reference number of the transfer document, which the system

automatically assigns according to the sequence assigned to transfers on the Inventory Preferences (IN.10.10.00) screen.

Status The status of the transfer. The following options are available: • On Hold: Indicates that the document is a draft and can be edited manually

or deleted. A document with this status cannot be released. • Balanced: Means that the document’s transactions are balanced. This

document can be modified, deleted, or released. • Released: Indicates that the document has been released. Documents with

this status cannot be edited or deleted. Hold A check box that, if selected, indicates that the transfer document has the On

Hold status. Clear the check box to save the transfer with the Balanced status. Transfer Type The type of transfer. The following options are available:

• 1-‐step: The transfer operation is performed in one step: The goods are transferred from the warehouse to the destination warehouse location.

• 2-‐step: The transfer operation is made in two steps: The goods are issued at the source location and received at the target location.

Date The date when the transfer document was created. All transactions included in this document will have this transaction date.

Post Period The financial period to which the transactions from the transfer document should be posted.

Warehouse The warehouse from which the goods are transferred. To Warehouse The warehouse to which the goods are transferred. External Ref. Any external reference number of the inventory transfer document. Description A brief description of the document or the transactions entered. Control Qty. The manually entered quantity of goods transferred; available only if the Validate

Document Totals on Entry check box is selected on the Inventory Preferences screen. When you’re creating a transfer, you enter this value manually to confirm the total quantity of inventory items transferred, compared to the automatically calculated quantity of inventory items included in this document. If the Control Qty. and Total Qty. values do not match, the system generates a warning message and the document cannot be saved.

Total Qty. The total quantity of goods transferred. Transaction Details Tab Inventory ID The identifier of the goods to be transferred. Subitem The subitem code for the goods to be transferred if subitems are used in your

system and the Use Subitem check box is selected on the Inventory Preferences screen. To specify subitems of the received goods, click the Bin/Lot/Serial action on the table toolbar. If multiple subitems were specified, the column displays <SPLIT>.

Location The warehouse location from which the goods are transferred. To Location The warehouse location to which the goods are transferred. Quantity The quantity of the transferred goods (in the units indicated below). UOM The unit of measure (UOM) used for the goods to be transferred. Lot/Serial Nbr The lot or serial number of the transferred goods. Expiration Date The expiration date of the transferred goods Reason Code The reason code associated with the transferred goods. Description A brief description of the goods transfer transaction.

Financial Details Tab Batch Nbr. The reference number of the batch generated for the transfer. Click the number to

open the Journal Transactions (GL.30.10.00) screen and view the transaction details. Branch The branch that initiated the transfer.


Scenario

A local store “RETAIL2” is need of some items to restock their selves. Fortunately “RETAIL” warehouse is close by and able to get the store the items they need quickly. Someone from the store will pick up the items.

1. Open Transfers screen (screen ID IN304000): Distribution > Inventory > Work Area > Enter > Transfers


Screen Section Field Value Summary Transfer Type 1-‐Step Summary Date {Today’s Date} Summary Post Period {Current Period} Summary Warehouse ID RETAIL Summary To Warehouse ID RETAIL2 Summary Description xx: 1-‐Step Transfer Transaction Details Inventory ID XXROUTER0001 Transaction Details Subitem 0-‐0 Transaction Details Location R02C03L01 Transaction Details To Location ID R01C01 Transaction Details Quantity 1 Transaction Details UOM BOX Transaction Details Lot/Serial Nbr. {select the lot number assigned on the receipt you created in

the previous exercise} Transaction Details Inventory ID XXMOUSE0001 Transaction Details Subitem 0-‐0 Transaction Details Location R01C01L01 Transaction Details To Location ID R01C02 Transaction Details Quantity 10 Transaction Details UOM PC


3. Unselect Hold


5. Click on Reports button and select Inventory Register Detailed

Scenario

A local store “RETAIL2” is need of some items to restock their selves. These items are in the main warehouse “WHOLESALE”. Shipping will take 2 days once the items have been shipped. We need to utilize the systems feature to keep track of the items in transit until received by store.

1. Open Transfers screen (screen ID IN304000): Distribution > Inventory > Work Area > Enter > Transfers


Screen Section Field Value Summary Transfer Type 2-‐Step Summary Date {Today’s Date} Summary Post Period {Current Period} Summary Warehouse ID WHOLESALE Summary To Warehouse ID RETAIL2 Summary Description xx: 2-‐Step Transfer Transaction Details Inventory ID XXDESKT0001 Transaction Details Subitem 0-‐0 Transaction Details Location R01C01L01 Transaction Details Quantity 10 Transaction Details UOM PC Transaction Details Inventory ID XXLAPT0001 Transaction Details Subitem 0-‐0 Transaction Details Location R01C01L04 Transaction Details Quantity 5 Transaction Details UOM PC

System automatically assigns the Lot/Serial number. Click on Bin/Lot/Serial and can see the Lot/Serial numbers assigned. At this time, able to change the Lot/Serial if required.


3. Unselect Hold


5. Click on Reports button and select Inventory Register Detailed

Once the shipment arrives to the final warehouse.


Screen Section Field Value Summary Date {Todays Date} Summary Post Period {Default Period} Summary Transfer Nbr. {select the transfer number assigned on the 2-‐step transfer you

created in the previous exercise} Summary Description xx: Transfer Receipt Transaction Details Inventory ID XXDESKT0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse RETAIL2 Transaction Details Location R02C01 Transaction Details Quantity 10 Transaction Details UOM PC Transaction Details Unit Cost 745.00


Transaction Details Inventory ID XXLAPT0001 Transaction Details Subitem 0-‐0 Transaction Details Warehouse RETAIL2 Transaction Details Location R02C02 Transaction Details Quantity 5 Transaction Details UOM PC Transaction Details Unit Cost 1024.45

7. Enter / Select Transfer Nbr.


9. Unselect Hold


Release IN Documents (IN501000) Use this form to view and release inventory documents with the Balanced status. When the documents are released, the corresponding transactions will be posted to the General Ledger module if the Automatically Post On Release option is selected on the Inventory Preferences (screen ID IN101000) form.

1. Open Release IN Documents screen (screen ID IN501000): Distribution > Inventory > Work Area > Enter > Release IN Documents

Close Financial Periods (IN509000) Use this form to close active financial periods in the Inventory module, which is a required stage of closing a period in the General Ledger. (The financial period can be closed in the General Ledger module only if it is closed in the Accounts Payable, Cash Management, Accounts Receivable, and Inventory modules.) When you close a given financial period, all preceding active periods will be closed as well if they have not already been closed.

Posting transactions to closed periods is not allowed unless you have selected the Allow Posting to Closed Periods check box on the General Ledger Preferences (screen ID GL102000) form.

1. Open Close Financial Periods screen (screen ID IN509000): Distribution > Inventory > Work Area > Enter >

Close Financial Periods

Validate Inventory Use this form to recalculate the quantities of stock items available at warehouses. The validation process entails recalculating availability data for the selected inventory items, based on all open inventory documents and open sales orders.

It is recommended that you perform the validation after you change the item availability calculation options— the system will recalculate the item availability and allocation data in accordance with the options selected most recently. The validation process doesn’t update the cost layers.


If, during the validation process, the system recovers available quantities of specific stock items, it attempts to open orders with Back Order status created for these items. Starting from the earliest back order, the system checks the quantity on the order. If the quantity is equal to or less than the recovered quantity, the system opens the order and switches to the next back order until either all recovered quantities are applied or all back orders are checked.

1. Open Validate Inventory screen (screen ID IN505000): Distribution > Inventory > Work Area > Enter >

Validate Inventory


Kits

Kit Assembly Learning Objects:

• Learn how Kit Assembly

Kit Assembly

With the Inventory module of Acumatica ERP, you can enter and trace information about kits, which are stock or non-‐stock inventory items that consist of stock and non-‐stock items as components and require assembly to become salable goods. The sections below discuss general properties of kits and details about stock and non-‐stock kits.

Enter the properties of a kit on the Stock Items (IN202500) or Non-‐Stock Items (IN202000) screen. To indicate that the item is a kit, select the Is a Kit check box on the General Settings tab. Prices are assigned to kits as they are assigned to other items: You assign pending prices in bulk by using the mass-‐processing Sales Prices (SO202000) screen or on a per-‐kit basis on the Stock Items or Non-‐Stock Items form. After that, you set pending prices in effect by using the Update Base Prices (IN503000) or Update Sales Prices screen (SO507000).

To ease the process of creating new kits, you can define an item class for stock kits and another for non-‐stock kits. The item class provides default values for settings common to items (kits) of the class. For stock kits, the item class settings might include the assignment of lot or serial numbers and expiration dates to kits and the specification of when they’re assigned: on kit production or sale.

You create a kit specification, which lists the components of a kit, using the Kit Specifications screen (IN209500). A modification of a kit specification is saved as a revision that, once created and used, cannot be modified. For creating kits, only the last revision can be used; for disassembly of a stock kit, if required, select the revision that was used for its assembly.

For each kit revision, you can use elements on the Kit Specification form to allow or disallow changing the quantity of components and adding components to the kit during kit assembly. If adding components is allowed, you can specify the minimum and maximum quantities.

Both stock and non-‐stock kits can include stock components, which you add using the Stock Components tab of the Kit Specification form. For each component, you can specify such information as its inventory ID and quantity in a specific unit of measure.

Only stock kits can include non-‐stock components.

Stock Kits

Stock kits may be produced before a sales order requesting them is entered into the system. The kit assembly document lists the components with their quantities and costs per the kit specification. Each time a stock kit is produced and its kit assembly document is released, on-‐hand quantities of the items used as components are automatically decreased, and the on-‐hand quantity of the kits is increased.


When a stock kit is sold, one line item appears in the transaction and the on-‐hand quantity of the kit is reduced. A stock kit may require a serial or lot number and an expiration date to be assigned on production or on selling, depending on the item class settings, and it may require disassembly when its expiration date has approached.

A kit specification of a stock kit may include, in addition to the stock components that are assembled, non-‐stock items as components. Non-‐stock components, which can be specified on the Non-‐Stock Components tab of the Kit Specifications (IN209500) screen, define additional costs incurred to assemble a kit.

If disassembly required for a stock kit (for example, because of the expiration date), it can be performed in accordance with the revision used to assemble the kit.

Stock Kit Cost Calculation. Production of stock kits (with valuation methods other than the standard cost method) creates a new cost layer. The cost of a stock kit is calculated based on the costs of components when the document is released. The total cost of the kit is the total cost of stock components according to the specification’s revision, the cost of components added during assembly, and the rates of non-‐stock components of the Labor and Service types multiplied by their quantities.

If the standard cost method is used for the stock kit, any difference between the currently effective standard cost and the total cost of components is recorded (as with non-‐stock kits) to the standard cost variance account associated with the stock kit.

Non-‐Stock Kits

Non-‐stock kits are kits of a special type that can include only stock components. When a non-‐stock kit is listed on a sales order as a line item, its components are specified on a pick list and shipped to the customer. Upon shipment confirmation, the quantity of stock components is decreased while the quantity of non-‐stock kits is not tracked in any way.

Kit specification may include only stock items as components of a non-‐stock kit. Kit specification may allow adding components as well as changing the quantities of components.

If disassembly required for a non-‐stock kit, it can be performed in accordance with the revision used to assemble the kit.

Only the standard cost valuation method may be assigned to non-‐stock kits. On the sale of non-‐stock kits, any difference between the standard cost and the cost of actually used components is recorded to the Standard Cost Variance account associated with the kit, and the kit’s standard cost is recorded to the Expense Accrual account specified on the GL Accounts tab of the Non-‐Stock Items screen.

The quantity of components extracted from the kit is estimated using the disassembly coefficient specified for each stock component. However, the quantities of stock components as well as non-‐stock components are not validated in any way, and you can manually adjust the calculated quantities.


2. Create a new Receipt:



Screen Section Field Value Summary Date {Todays Date} Summary Post Period {Default Period} Summary Description xx: Kit Item Receipt Transaction Details Inventory ID 301CMPST01 Transaction Details Subitem 0-‐0 Transaction Details Warehouse WHOLESALE Transaction Details Location R01C01L01 Transaction Details Quantity 200 Transaction Details UOM PC Transaction Details Unit Cost 9.45 Transaction Details Inventory ID 301CMPST03 Transaction Details Subitem 0-‐0 Transaction Details Warehouse WHOLESALE Transaction Details Location R01C01L01 Transaction Details Quantity 250 Transaction Details UOM PC Transaction Details Unit Cost 9.00 Transaction Details Inventory ID 301CMPST02 Transaction Details Subitem 0-‐0 Transaction Details Warehouse WHOLESALE Transaction Details Location R01C01L01 Transaction Details Quantity 60 Transaction Details UOM PC Transaction Details Unit Cost 11.50

3. Unselect Hold




Screen Section Field Value Summary Inventory ID XXSKIT0001 Summary Item Status Active Summary Description XX: Stock Kit 0001 General Settings Item Class MISC General Settings Default Subitem 0-‐0 General Settings Use On Entry {CHECKED} General Settings Is a Kit {CHECKED} Price/Cost Info Price Class XXINPRC001 Price/Cost Info Pending Price 324.98


Screen Section Field Value Price/Cost Info Pending Price Date {Today’s Date}


3. Make the item effective by clicking Action > Update Price

Scenario

Create a Kit specification to permit additional components at assembly but unable to substitute items. Then produce the item.

1. Open Kit Specifications screen (screen ID IN209500): Distribution > Inventory > Work Area > Manage > Kit Specifications Screen Section Field Value Summary Inventory ID XXSKIT0001 Summary Non-‐Stock {UNCHECKED} Summary Revision 1 Summary Description XX: Stock Kit Rev. 1 Summary SubItem 0-‐0 Summary Active {CHECKED} Summary Allow Component Addition {CHECKED} Stock Components Component ID 301CMPST01 Stock Components Sub 0-‐0 Stock Components UOM PC Stock Components Component Qty 10 Stock Components Allow Component Qty. Variance {UNCHECKED} Stock Components Component ID 301CMPST03 Stock Components Sub 0-‐0 Stock Components UOM PC Stock Components Component Qty 5 Stock Components Allow Component Qty. Variance {UNCHECKED}


3. Open Kit Assembly screen (screen ID IN307000): Distribution > Inventory > Work Area > Enter > Kit

Assembly

Screen Section Field Value Summary Type Production Summary Date {Today’s Date} Summary Post Period {Current Period} Summary Inventory ID XXSKIT0001 Summary Revision 1 Summary SubItem 0-‐0 Summary Description XX: Kit Production 1 Summary Warehouse WHOLESALE


Screen Section Field Value Summary Location R01C01L02 Summary UOM PC Summary Qty 6 Stock Components Inventory ID 301CMPST01 Stock Components Inventory ID 301CMPST03


5. Unselect Hold


Scenario

Create a new revision Kit specification to permit additional components at assembly and able to substitute an item. When we produce the item, we will substitute a component.

1. Open Kit Specifications screen (screen ID IN209500): Distribution > Inventory > Work Area > Manage > Kit Specifications

Screen Section Field Value Summary Inventory ID XXSKIT0001 Summary Non-‐Stock {UNCHECKED} Summary Revision 2 Summary Description XX: Stock Kit Rev. 2 Summary SubItem 0-‐0 Summary Active {CHECKED} Summary Allow Component Addition {CHECKED} Stock Components Component ID 301CMPST01 Stock Components Sub 0-‐0 Stock Components UOM PC Stock Components Component Qty 10 Stock Components Allow Component Qty. Variance {UNCHECKED} Stock Components Component ID 301CMPST03 Stock Components Sub 0-‐0 Stock Components UOM PC Stock Components Component Qty 5 Stock Components Allow Component Qty. Variance {CHECKED} Stock Components Min. Component Qty 4 Stock Components Max. Component Qty 6 Stock Components Disassembly Coeef. 1.000000 Stock Components Allow Component Substitute {CHECKED}


8. Open Kit Assembly screen (screen ID IN307000): Distribution > Inventory > Work Area > Enter > Kit

Assembly


Screen Section Field Value Summary Type Production Summary Date {Today’s Date} Summary Post Period {Current Period} Summary Inventory ID XXSKIT0001 Summary Revision 2 Summary SubItem 0-‐0 Summary Description XX: Kit Production 2 Summary Warehouse WHOLESALE Summary Location R01C01L03 Summary UOM PC Summary Qty 1 Stock Components Inventory ID 301CMPST01 Stock Components Inventory ID 301CMPST02


10. Unselect Hold


Scenario

We need to disassemble the remaining Kits built with revision #1 but in order to disassemble a kit, we need to create a reason code. It’s mandatory to insert a reason code to disassemble a kit.

1. Open Reason Codes screen (screen ID CS211000): Distribution > Inventory > Configuration > Setup >

Reason Codes Screen Section Field Value Summary Reason Code DISASSEMBLY Summary Description Disassembly Summary Usage Disassembly Summary Combine Sub from II-‐II-‐II-‐II-‐III Summary Account 120000 Summary Subaccount 00-‐00-‐00-‐00-‐000

2. Open Kit Assembly screen (screen ID IN307000): Distribution > Inventory > Work Area > Enter > Kit Assembly Screen Section Field Value Summary Type Disassembly Summary Date {Today’s Date} Summary Post Period {Current Period} Summary Inventory ID XXSKIT0001 Summary Revision 1 Summary SubItem 0-‐0


Screen Section Field Value Summary Reason Code Disassemble Summary Description XX: Kit Disassemble 1 Summary Warehouse WHOLESALE Summary Location R01C01L01 Summary UOM PC Summary Qty 6 Stock Components Inventory ID 301CMPST01 Stock Components Inventory ID 301CMPST03


4. Unselect Hold


6. Click on Review Batch button

Scenario We need to create a non-‐stock item kit.

1. Open Non-‐Stock Items screen (screen ID IN202000): Distribution > Inventory > Work Area > Manage > Non-‐Stock Items Replace XX with the Initials of your first and last name.

Screen Section Field Value Summary Inventory ID XXNSKIT0001 Summary Item Status Active Summary Description XX: NonStock Kit 0001 General Settings Item Class MKT General Settings Is Kit {CHECKED} General Settings Require Receipt {CHECKED} General Settings Require Shipment {CHECKED} Price/Cost Info Price Class XXINPRC001 Price/Cost Info Pending Price 310.96 Price/Cost Info Pending Price Date {Today’s Date}


3. Click on Actions button > Update Price


Physical Inventory

Full Physical Inventory vs. Cycle Counting

The two basic methods for performing physical inventories are full physical inventories and cycle counts. Use full physical inventories when you want to count all items or locations in a given inventory site. Use cycle counts when you want to count only some of your inventory at a given inventory site. Full physical inventories are generally performed annually, while cycle counts are usually performed multiple times per year.

In inventory management, one can use ABC codes and movement classes to identify categories of stock that may require different management and controls. These categorization methods let you rank inventory items by their cost and turnover, respectively. This information can be used to group items for planning physical inventory counts and for making strategic and tactical decisions.

Initial Setup a. Create Physical Inventory Cycle b. Create Physical Inventory Types (IN208900)

i. Plan how to count ii. Determine going to use Movement Class iii. Determine going to use ABC Codes

c. Inventory Preference (IN101000) – Physical Inventory Settings section i. Tags -‐ optional ii. Last Tag # -‐ optional iii. Turnover Periods per Year

d. Stock Items (IN202500) – Physical Inventory Settings section i. PI Cycle -‐ optional ii. ABC Code -‐ optional iii. Movement Class -‐ optional

e. Item Warehouse Details (IN204500) – Physical Inventory Settings section i. ABC Code -‐ optional ii. Movement Class -‐ optional

Movement Class Learning Objects:

• Learn how to configure movement classes.

Hands on – Movement Class

Define, view, or modify movement classes, which are used to group inventory items for various inventory management tasks. The system assigns movement classes to inventory items based on the turnover rates of the items.


Field Descriptions:

Field Description Movement Class A one-‐letter ID of the movement class. Description A brief description of this movement class. Counts Per Year The number of physical counts per year to be performed for items assigned to this

movement class. Max. Turnover % A threshold value (%) of the criteria to be used for assigning the inventory items (in the

specific warehouse in a specific turnover period) to this movement class.

1. Open Movement Classes screen (screen ID IN208600): Distribution > Inventory > Configuration > Setup > Movement Classes

We will review the current DEMO database values and do not plan to make any changes at this time.

ABC Codes Learning Objects:

• Learn how to configure ABC Codes.

Hands on – ABC Codes

The definition of the ABC codes used to group inventory items for various inventory management tasks. In Acumatica ERP, ABC analysis is based on relative stock values of inventory items. For each code to be used in your system, you can specify the threshold value of the criteria to be used to assign items to it, and the frequency of physical counts required for inventory items assigned to it.

Field Descriptions:

Field Description Total ABC Code % The total percentage of the criteria used to assign inventory items to all ABC codes. ABC Code The code defined in the system. Description A brief description of the code. Counts Per Year The number of physical counts to be performed per year for the items with this code

assigned. ABC Code % A threshold value (%) of the criteria to be used to assign the inventory items to this

code.

1. Open ABC Codes screen (screen ID IN208500): Distribution > Inventory > Configuration > Setup > ABC Codes

Screen Section Field Value Details ABC Code A Details ABC Code % 80.00


Screen Section Field Value Details ABC Code B Details ABC Code % 10.00 Details ABC Code C Details ABC Code % 7.00 Details ABC Code D Details ABC Code % 3.00


Update ABC Code Learning Objects:

• Learn how to mass update ABC code.

Hands on – Update ABC Code Make mass changes to the ABC codes assigned to the inventory items in a selected warehouse, assigning each item a specific ABC code based on the stock value of the item in the chosen financial period and the code definitions. The system arranges items by decreasing percentages in total stock value, calculates subtotals for each item (starting from the top of the list), and assigns projected ABC codes in accordance with the code threshold percentages.

Field Descriptions:

Field Description Warehouse The warehouse where the ABC code assignment will be performed. Period The financial period the ABC code assignment will be based on. Inventory ID The inventory item at the warehouse whose ABC code can be updated. Description The description of the inventory item. Current ABC Code The ABC code currently assigned to the inventory item. Fixed A check box that indicates (if selected) that the ABC code is fixed for this inventory

item. Fixed ABC codes are not updated. You can assign fixed ABC codes to a stock item by using the Stock Items form.

Criteria Value The criterion value for the item. Ratio % The ratio (expressed as a percent) calculated for the item as the criterion value (item

stock value) divided by the criterion total value (for all items). Cumulative Ratio % The sum of ratios from the top of the list, including the current item. Projected ABC Code The ABC code to be assigned to the inventory item. This assignment is based on the

code definition and on the stock value of the item for the selected period.


1. Open Update ABC Code screen (screen ID IN506000): Distribution > Inventory > Processes > Physical Count > Update ABC Code

2. Select the warehouse Wholesale

3. Select today’s period

4. Click Process

Update Movement Class Learning Objects:

• Learn how to mass update Movement Class.

Hands on – Update Movement Class Make mass changes to the movement class assignments for inventory items at a particular warehouse. Movement class assignments are based on the turnover of each item during the selected turnover period. When you update movement class assignments on this form, the system assigns the projected movement class to each item, based on the movement class definitions and the position of the item in the list of warehouse items, which are arranged by turnover rate in the selected period.

Field Descriptions:

Field Description Warehouse The warehouse where the movement class assignments will be updated. Year The year of the turnover period for which the movement class assignments

will be updated. Period Number A read-only box that shows the number (within the year) of the turnover

period for which the movement class assignments will be updated. This value is calculated automatically based on the current business date and the number of turnover periods per year specified on the Inventory Preferences form.

Start Date A read-only box showing the start date of the period for which the movement class assignments will be updated. This value is calculated automatically based on the current business date and the number of turnover periods per year specified on the Inventory Preferences form.

End Date A read-only box that displays the end date of the period for which the movement class assignments will be updated. This value is calculated automatically based on the current business date and the number of turnover periods per year specified on the Inventory Preferences form.

Inventory ID The inventory item for which the movement class assignment can be updated. Description The description of this inventory item. Current Movement Class

The movement class currently assigned to this inventory item.


Field Description Fixed A check box that indicates (if selected) that the movement class is fixed for

this inventory item, which means that its movement class assignments are not updated.

Projected Movement Class

The movement class to be assigned to the inventory item base on the turnover rate and movement class definitions.

1. Open Update Movement Class screen (screen ID IN506100): Distribution > Inventory > Processes >

Physical Count > Update Movement Class


Physical Inventory Cycles Learning Objects:

• Learn how to configure Physical Inventory Cycles.

Hands on – Physical Inventory Cycles Define physical inventory cycles (PI cycles) used in your company. The physical inventory cycles are used to group the inventory items for periodic counting with the class-‐specific period.

Field Descriptions:

Field Description Cycle ID The ID of the physical inventory cycle. An alphanumeric string of up to 6 characters

can be used. Description A brief description of the physical inventory cycle. Counts Per Year The number of counts per year for the physical inventory cycle.

1. Open Physical Inventory Cycles screen (screen ID IN208700): Distribution > Inventory > Configuration >

Setup > Physical Inventory Cycles


Physical Inventory Types Learning Objects:

• Learn how to configure Physical Inventory Types.

Hands on – Physical Inventory Types


Define the types of physical inventory counts to be used at your company warehouses.

Field Descriptions:

Field Description Type ID The unique identifier of the physical inventory count. Description A description of the type. Generation Method The method to be used to generate counting lists for the type. Choose one of the

following options: • Full Physical Inventory: To include all the items available at the specified

warehouse or locations. • By Inventory: To count only particular inventory items, which you specify on

the Inventory Item Selection tab. • By Movement Class: To include only the items for which counting is due

according to the counting frequency associated with their movement classes. If you select this generation method, choose the movement class on the Movement Class Selection tab. The count frequency of a movement class is the number of counts per year required for its items, as set on the Movement Classes (IN.20.86.00) form.

• By ABC Code: To include only the items associated with the specific code or items for which counting is due according to counting frequency associated with items’ ABC codes. You can select the code using the appropriate tab. The count frequency is determined by the counts per year value, as set on the ABC Codes (IN.20.85.00) form.

• By Cycle: To include only the items for which counting is due according to the assigned PI cycles. You can select the cycle by using the appropriate tab.

• By Item Class: To include only items belonging to the specific class. You can select the class by using the appropriate tab.

Warehouse/Location Selection Tab Warehouse The particular warehouse where counting of this type will take place. You can leave

the box blank to apply this type at any warehouse. Location The location where counting of the type will take place. Description The description of the location. Pick Priority The pick priority specified for the location.

Assignment Order Tab Line and Tag Nbr. Assignment Order

An option to group list items for the physical inventory count’s first-‐level groups

Blank Line To Append The number of blank lines (if any) to be added at the end of the count sheets, for use by employees if any unregistered items are detected and counted.

Inventory Item Selection Tab


Field Description Selection Method The option to be used for selecting inventory items for counting of the type:

• Items Having Negative Book Qty.: Includes in the count items that have a negative quantity at one or more locations.

• Random Items (Up to): Includes items selected at random up to the specified number of items. You specify the Number of Items, which appears once the option is selected.

• List of Items: Includes the specific items you list in the Items table. • Last Count On or Before: Includes items that were counted before the

specified number of days from the current business date. Specify the number of days in Last Count Before (days), which appears if you choose this option.

Inventory ID The identifier of the inventory item. Description The description provided for the inventory item. Item Status The status of the inventory item. Item Class The item class associated with the item.

Movement Class Selection Tab Movement Class ID The movement class whose items will be included in the count of the type. By Frequency A check box that indicates (if selected) that the items will be selected for counting

from those that are due by frequencies associated with all movement classes. ABC Code Selection Tab

ABC Code The ABC code whose items will be included in the count of the type. By Frequency A check box that, if selected, indicates that the items will be selected for counting

from those that are due by frequencies associated with all ABC codes. PI Cycle Selection Tab

Cycle ID The physical inventory class whose items will be included in the count of the type. By Frequency A check box that indicates (if selected) that the items will be selected for counting

from those that are due by frequencies associated with all PI classes. ABC Code Selection Tab

Item Class ID The item class.

1. Open Physical Inventory Types screen (screen ID IN208900): Distribution > Inventory > Configuration > Setup > Physical Inventory Types


Screen Section Field Value Summary Type ID XX0001 Summary Description XX: PI Type 0001 Summary Generation Method By Inventory Inventory Item Selection Selection Method List of Items Inventory Item Selection Inventory ID XXCPU0001 Inventory Item Selection Inventory ID XXDESKT0001 Inventory Item Selection Inventory ID XXLAPT0001 Inventory Item Selection Inventory ID XXMOUSE0001 Inventory Item Selection Inventory ID XXROUTER0001 Warehouse/Location Selection Warehouse WHOLESALE Warehouse/Location Selection Location R01C01L01



Screen Section Field Value Summary Type ID XX0002 Summary Description XX: PI Type 0002 Summary Generation Method By Inventory Inventory Item Selection Selection Method List of Items Inventory Item Selection Inventory ID XXCPU0001 Inventory Item Selection Inventory ID XXDESKT0001 Inventory Item Selection Inventory ID XXLAPT0001 Inventory Item Selection Inventory ID XXMOUSE0001 Inventory Item Selection Inventory ID XXROUTER0001 Warehouse/Location Selection Warehouse RETAIL


Physical Inventory Process

1. Physical Inventory a. Update ABC Code -‐ optional b. Update Movement Class -‐ optional c. Prepare Physical Count (IN504000)

i. Select Type ID ii. Select Warehouse iii. Click on Generate PI button

*** Items in this list will be frozen until physical count is finished. d. Distribution > Inventory > Reports > Physical Count

i. Physical Count Sheet: use these count sheets for recording the results of actual counting and, when signed, for entering the count results.

ii. Physical Count Tags: print tags for the physical count in progress -‐ optional 2. Counting

a. No movement of goods is allowed at the time of counting, and no inventory transactions are released. If you’re using tags, they’re used for recording the count results for the line items they specify. When the counting is complete, tags are used for data entry. Match all tags against the document to ensure that all tags are returned and no data is skipped.

3. Data Entry a. Manager can use Physical Inventory Review (IN305000) b. Employees/ Counters use Physical Inventory Count (IN305010)

Once an employee enters a number in a cell on this form, the number is committed to the database so the data can be visible to other users who are using the form and to the manager who reviews the count data on the Physical Inventory Review form. The manager can cancel the physical inventory or complete it when all the lines of the document have the Entered status. If there is no valid data for some of the lines, the manager can set the count values to zero or change the line status from Not Entered to Skipped. Once physical counting is completed and the data is verified, the manager can indicate to the system that the counting is completed by clicking Finish Counting on the Form toolbar. Completing the counting will unfreeze the inventory items involved


4. Adjustment generation

Once the manager overseeing the physical inventory completes it, the system changes the document’s status to Completed and generates an inventory adjustment or receipt to correct the book quantities. The reference numbers of these documents are displayed on the Adjustment Info tab, and the status of the documents is balanced. A receipt is generated for items with no records of item-‐associated transactions. These items are considered newly received, and a receipt is generated. An adjustment is generated for all other items with a non-‐zero quantity variance. The system uses the current costs of the items for calculation of the cost variance.

Prepare Physical Count Learning Objects:

• Learn how to mass update ABC code.

Hands on – Prepare Physical Count

Generate a physical inventory document that lists the inventory items in a particular warehouse for physical counting. You can select the physical inventory type, the warehouse (if it is not defined by the type), and particular warehouse locations. The method of generating the list of items to be counted is defined by the physical inventory type.

Generating a physical inventory document starts a new physical inventory (PI) process and “freezes“ all operations with the inventory items in the specified warehouse until the physical inventory count is completed or until all the count data is entered, depending on whether the Freeze Inventory When PI Count Is in Data Entry State check box is selected for the warehouse on the Warehouses (IN204000) form.

If the selected physical inventory type is based on the Full Physical Inventory generation method and no particular location is selected on the Location Selection tab of this form, the whole warehouse will be in the frozen state; if specific locations are selected, only those locations will be in the frozen state.

Field Descriptions:

Field Description Warehouse The warehouse where the ABC code assignment will be performed. Period The financial period the ABC code assignment will be based on. Inventory ID The inventory item at the warehouse whose ABC code can be updated. Description The description of the inventory item. Current ABC Code The ABC code currently assigned to the inventory item. Fixed A check box that indicates (if selected) that the ABC code is fixed for this inventory

item. Fixed ABC codes are not updated. You can assign fixed ABC codes to a stock item by using the Stock Items form.

Criteria Value The criterion value for the item.


Field Description Ratio % The ratio (expressed as a percent) calculated for the item as the criterion value (item

stock value) divided by the criterion total value (for all items). Cumulative Ratio % The sum of ratios from the top of the list, including the current item. Projected ABC Code The ABC code to be assigned to the inventory item. This assignment is based on the

code definition and on the stock value of the item for the selected period.

1. Open Prepare Physical Count screen (screen ID IN504000): Distribution > Inventory > Processes > Physical Count > Prepare Physical Count

2. Select Type ID: XX0002 -‐ Replace XX with the Initials of your first and last name.

3. Click on Generate PI button

Physical Inventory Count Learning Objects:

• Learn how to enter in count data

Hands on –Physical Inventory Count View the physical inventory documents that have the Counting in Progress status and enter the data that results from physical counting. Once you enter any digit on this form, the system commits the data to the database. This makes the data immediately visible to all users who may be simultaneously using this form for data entry or managing the physical inventory on the Physical Inventory Review screen (IN305000).

1. Open Physical Inventory Count screen (screen ID IN305010): Distribution > Inventory > Work Area > Enter > Physical Inventory Count

2. Fill the screen using the following values:

Screen Section Field Value Summary Reference Select the reference number that was created from

the previous exercise. Physical Inventory Detail Inventory XXCPU001 Physical Inventory Detail Physical Quantity 425 Physical Inventory Detail Inventory XXMOUSE0001 Physical Inventory Detail Physical Quantity 25 Physical Inventory Detail Inventory XXROUTER0001 Physical Inventory Detail Physical Quantity 260



Physical Inventory Review Learning Objects:

• Learn how to review the Inventory counting process

Hands on –Physical Inventory Review View the results of a completed physical inventory and to manage the counting and data entry processes for an active physical inventory. You can select an active physical inventory document, start the count data entry process, review and edit the results of the counting, complete the physical inventory review process, or cancel the physical inventory document.

1. Open Physical Inventory Review screen (IN305000): Distribution > Inventory > Work Area > Enter > Physical Inventory Review

2. Select / Enter Reference Nbr.

3. Verify Quantities


5. Click on Complete PI button


Replenishment

Replenishment Seasonality Learning Objects:

• Learn how to create Replenishment Seasonality

Hands on – Replenishment Seasonality Create, view, and modify the seasonality settings for replenishment. For details on how the seasonality settings are used for the configuration of replenishment. Field Descriptions:

Field Description Seasonality ID The unique identifier of the set of seasonality settings. An alphanumeric string of up to

10 characters may be used. Description A brief description of the seasonality settings. Calendar The calendar to be used for determining low seasons and for gathering sales statistics. Active A check box that indicates (if selected) that this low season record is active. Season Start Date The start date of the season. Season End Date The end date of the season. Factor The factor (coefficient) used to reduce or increase the item replenishment quantity if

replenishment is performed during the low season.

1. Open Replenishment Seasonality screen (screen ID IN206600): Distribution > Inventory > Configuration > Setup > Replenishment Seasonality


Screen Section Field Value Summary Seasonality XX01 Summary Description XX: Key Months Summary Calendar EST Details Active {CHECKED} Details Season Starts Date 01/01/2013 Details Season End Date 06/30/2013 Details Factor 1 Details Active {CHECKED} Details Season Starts Date 07/01/2013 Details Season End Date 08/31/2013 Details Factor 2 Details Active {CHECKED}


Screen Section Field Value Details Season Starts Date 09/01/2013 Details Season End Date 11/30/2013 Details Factor 1 Details Active {CHECKED} Details Season Starts Date 12/01/2013 Details Season End Date 12/31/2013 Details Factor 5

Replenishment Classes Learning Objects:

• Learn how to create Replenishment Classes

Hands on – Replenishment Classes Define new replenishment classes or to view and modify existing replenishment classes. Replenishment classes are used to define how stock items in different warehouses should be replenished. For example, stock of a central warehouse may be replenished by purchasing, while stock of other, smaller warehouses can be replenished by transferring the items from the central one. Field Descriptions:

Field Description Class ID The unique identifier of the replenishment class. Description A brief description of the replenishment class. Replenishment Source The default source used for stock replenishment. You can select one of the following

options as the primary source of stock replenishment: • None: No replenishment is required. • Purchase: The items for stock replenishment will be purchased. • Manufacturing: The items for stock replenishment will be manufactured. • Transfer: The items for stock replenishment will be transferred from a

replenishment warehouse. • Drop-‐Shipment: The items for stock replenishment will be purchased

through drop-‐shipment purchase orders, and the purchased goods will not be received at your company’s warehouse.

• Purchase to Order: The items for the stock replenishment will be purchased only when a customer order has been received.

• Transfer to Order: The items for the stock replenishment will be transferred only when a customer order has been received.

1. Open Replenishment Classes screen (screen ID IN208800): Distribution > Inventory > Configuration > Setup > Replenishment Classes



Setup Items

1. Open Warehouse screen (screen ID IN204000): Distribution > Inventory > Configuration > Setup > Warehouses

Screen Section Field Value Summary Warehouse ID WHOLESALE Summary Replenishment Class PURCHASE


Screen Section Field Value Summary Warehouse ID RETAIL Summary Replenishment Class PURCHASE


Screen Section Field Value Summary Warehouse ID RETAIL2 Summary Replenishment Class TRANSFER


5. Open Stock Item screen (screen ID IN202500): Distribution > Inventory > Work Area > Manage > Stock Items

Screen Section Field Value Summary Inventory ID XXDESKT0001 Replenishment Info Repl. Class Purchase Replenishment Info Seasonality NONE Replenishment Info Method Min./Max. Replenishment Info Safety Stock 200 Replenishment Info Reorder Point 300 Replenishment Info Max Qty. 500 Subitem Replenishment SubItem 0-‐0 Subitem Replenishment Safety Stock 200 Subitem Replenishment Reorder Point 300 Subitem Replenishment Max Qty 500


Screen Section Field Value


Screen Section Field Value Summary Inventory ID XXLAPT0001 Replenishment Info Repl. Class Purchase Replenishment Info Seasonality XX01 Replenishment Info Method Min./Max. Replenishment Info Safety Stock 50 Replenishment Info Reorder Point 180 Replenishment Info Max Qty. 400 Subitem Replenishment SubItem 0-‐0 Subitem Replenishment Safety Stock 50 Subitem Replenishment Reorder Point 180 Subitem Replenishment Max Qty 400


Screen Section Field Value Summary Inventory ID XXMOUSE0001 Replenishment Info Repl. Class Purchase Replenishment Info Seasonality XX01 Replenishment Info Method Min. / Max. Replenishment Info Safety Stock 10 Replenishment Info Reorder Point 30 Replenishment Info Max Qty. 100 Subitem Replenishment SubItem 0-‐0 Subitem Replenishment Safety Stock 10 Subitem Replenishment Reorder Point 30 Subitem Replenishment Max Qty 100 Replenishment Info Repl. Class Transfer Replenishment Info Seasonality XX01 Replenishment Info Method Min. / Max. Replenishment Info Safety Stock 15 Replenishment Info Reorder Point 35 Replenishment Info Max Qty. 50 Subitem Replenishment SubItem 0-‐0 Subitem Replenishment Safety Stock 15 Subitem Replenishment Reorder Point 35 Subitem Replenishment Max Qty 50


9. Open Item Warehouse Details screen (screen ID IN204500): Distribution > Inventory > Work Area > Manage > Item Warehouse Details


Screen Section Field Value Summary Inventory ID XXMOUSE0001 Summary Warehouse RETAIL Replenishment Replenishment Class PURCHASE


Screen Section Field Value Summary Inventory ID XXMOUSE0001 Summary Warehouse RETAIL2 Replenishment Replenishment Class TRANSFER


Processing Replenishment

1. Open Prepare Replenishment screen (screen ID IN508000): Distribution > Inventory > Processes > Replenishment > Prepare Replenishment

Screen Section Field Value Summary Warehouse RETAIL2 Summary Purchase Date {Today’s Date} Details Inventory ID XXDESKT0001 Details Qty. To Process 200 Details Inventory ID XXLAPT0001 Details Qty. To Process 150 Details Inventory ID XXMOUSE0001 Details Qty. To Process 26

2. Click on Process ALL button

3. Open Create Purchase Orders screen (screen ID PO505000): Distribution > Purchase Orders > Processes > Daily > Create Purchase Orders

Screen Section Field Value Summary Creation Date {Today’s Date} Details Inventory ID XXDESKT0001 Details Vendor COMPENVIR Details Inventory ID XXLAPT0001 Details Vendor COMPENVIR Details Inventory ID XXMOUSE0001 Details Source Warehouse RETAIL


4. Click on Process ALL button

5. Open Purchase Orders screen (screen ID PO301000): Distribution > Purchase Orders > Work Area > Enter > Purchase Orders

6. Select the PO you created in the previous exercise (if you click Go to Last Record button , you will automatically get the purchase order you created)

Screen Section Field Value Summary Type Normal Summary Order Nbr Summary Hold {UNCHECK} Summary Control Number 190,389.53 Details Inventory ID XXDESKT0001 Details Order Qty. 9 Other Information Don’t Print {CHECKED} Other Information Don’t Email {CHECKED}


8. Open Purchase Receipts screen (screen ID PO302000): Distribution > Purchase Orders > Work Area >

Enter > Purchase Receipts

Screen Section Field Value Summary Type Receipt Summary Vendor COMPENVIR Summary Vendor Ref. CP12345 Details Inventory ID XXDESKT0001 Details Location R01C02 Details Inventory ID XXLAPT0001 Details Location R01C02

9. Click on Add PO

10. Select Order Number

11. Click on Add&Close button

12. Select Location

13. Enter Control Qty and Control Amt.

14. Uncheck Hold Status



16. Open Sales Orders screen (screen ID SO301000): Distribution > Sales Orders > Work Area > Enter > Sales Orders

17. Change Order Type to “TR”

18. Select Order Number

19. Click on Actions button and select Create Shipment

20. Verify Date and Warehouse, click on OK button

21. Shipment screen (screen ID SO302000), automatically opens with Shipment just created.

a. Print Pick List or Print Pick List with Labels -‐ Optional

b. Print Shipment Confirmation

22. Click on Actions button and select Confirm Shipment

23. Click on Actions button and select Update IN


25. Select Transfer Nbr.

26. Select / Enter Location = R01C02


28. Unselect Hold


30. Open any of the following reports to review a. Inventory Summary (IN401000) b. Inventory Transaction Summary (IN406000) c. Inventory Transaction Details (IN404000)


Appendix A: Explore Distribution > Inventory > Work Area > Explore Inventory Summary (IN401000): View detailed information about inventory items available at warehouses.

Inventory Allocation Details (IN402000): View how a selected inventory item is distributed among warehouses and locations. You also can view the on-‐hand (book) quantity and actual quantity of the inventory item according to unreleased documents. You can set up filters to display only the data you want to view.

The quantities displayed on the form are calculated automatically, based on the availability calculation options defined for the item class associated with the inventory item.

Inventory Transaction Summary (IN406000): Check the inventory balance for the selected financial period and to view summary information about inventory transactions posted within this period. You can use selection criteria to display only particular data. Inventory Transaction History (IN405000): View detailed information about inventory transactions posted within a selected period. You can set up criteria to view only particular data. Inventory Transaction Details (IN404000): View summary information about inventory transactions posted within a selected financial period. You can set up criteria to display only specific data. Inventory Transactions by Account (IN403000): View detailed information about a selected account within a selected period, including the account balance and all related transactions. Inventory Lot/Serial History (IN407000): View detailed information about inventory stocked at the warehouses. You can locate a particular unit of the inventory item by its lot or serial number.


Appendix B: Reports Acumatica ERP provides reports for the Inventory module that meet your organization’s reporting needs. The reports can also be customized. By using the wide variety of reports for the Inventory module, you can promptly get detailed information about inventory and warehouses, as well as inventory revaluation data. You can also analyze the data by various criteria, and track inventory operations for different warehouses and locations. Many of the reports in this module have both summary and detailed versions; you can decide which version best meets your current needs.

Because the Inventory module is tightly integrated with other modules—such as Purchase Orders, Sales Orders, General Ledger, and Taxes—you can find and analyze the exact information you need. By using flexible selection options and data links, you can easily drill down from a financial report to any supporting details.

Because Inventory reports are generated by user request, they run on only accounts and subaccounts that the user is authorized to access, based on the user’s roles and membership in restriction groups.

All Inventory reports can be generated in different formats, including PDFs, and can be printed or sent by email. Some reports generated as PDFs require digital signatures; see Site Security Options for more details.

The Inventory module includes the following reports:

• Balances

o Inventory Balance (IN615000): Displays detailed, up-‐to-‐date information about the quantities and unit costs of inventory items at different warehouses and locations.

o Historical Inventory Balance (IN616000): For the chosen period, presents detailed information about the beginning and ending quantities of inventory items at different warehouses and locations.

o Inventory Valuation (IN615500): Displays information about the quantities on hand and the total cost of inventory by inventory account, with details for different warehouses.

o Historical Inventory Valuation (IN617000): For the chosen period, displays information about how the balances of the inventory accounts and the costs of the inventory items at different warehouses change during the period.

o Goods in Transit (IN616500): Shows up-‐to-‐date information about the goods in transit, their total quantities, and their total cost.

o Lot/Serial Numbers (IN613000): Displays information about inventory items with lot or serial numbers: expiration dates, unit costs, quantities available, and expired quantities as calculated for the selected aging date.

• Physical Count


o Physical Count Tags (IN621000): Generates physical count tags for the selected physical inventory.

o Physical Count Sheets (IN620500): Generates physical count sheets for the selected physical inventory.

o Physical Count Variance Preview (IN621500): Lists the inventory items included into physical inventory, and displays the book quantities and the count results for the items.

• Forms

o Inventory Item Labels (IN619200): Generates labels for inventory items received according to a particular receipt.

o Location Labels (IN619000): Generates labels for locations within specific warehouse with inventory item or item class specified.

• Audit

o Standard Cost Change Preview (IN617500): Gives you estimates of the changes in the total cost of inventory items stored at various warehouses before you perform updating of the standard costs of the items.

o Historical Inventory Balance (IN616000): Displays the list of all open inventory documents to be posted to the specified financial period.

o Inventory Register (IN614000): Presents up-‐to-‐date, detailed information about inventory operations in different warehouses within the selected financial period (or all periods).

o Inventory Account Distribution (IN611500): Provides details of journal entries of the batches generated on release of inventory documents for the specified financial period (or all periods).

o Inventory Edit Summary (IN610500): Displays current summary information about unreleased inventory documents: receipts, issues, adjustments, and transfers.

o Inventory Edit Details (IN611000): Displays up-‐to-‐date summary information about every generated inventory document (receipt, issue, adjustment, or transfer).

Distribution Training Guide - Acumatica

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