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PERSONNEL COMMISSION AGENDA

Regular Meeting, Wednesday, November 16, 2011 at 12:00 pm

Board Room, Business Building Rm. 117, 1900 Pico Blvd., Santa Monica, CA 90405

Distribution List for Personnel Commission Announcements, Agendas and Minutes DEPARTMENTS PLEASE POST 3400 Airport/SBDC: M. King AET: R. Watts Admissions & Records: K. Elliott African American Center: Airport: J. Portal-Purdy Athletics: K. Stallings Auxiliary Services: O. Meza Bookstore: D. Dever Bundy: B. Redd-Walker Business Department: E. Tesdahl Campus Police Office: J. Jones Counseling Office: L. Gugliemo Custodian Time Clock: R. Ybarra Disabled Students Center: M. Weil Early Childhood Ed.: L. Manson Emeritus College: V. Rankin-Scales EOP&S: R. Thomas-Green ESL Office: P. Nemeth Events Office: J. Bice Faculty Association: M. Moassessi Financial Aid Office: T. Thomas Health Sciences: I. Danzey Health Office: D. Jensen Info. Mgmnt Syst.: L. Johnston International Students Ctr.: A. Jara Career Services: L. Moss KCRW: C. Gee Letters & Science: L. Sallovitz HSS: R. Stewart Library: M. Martin Maint./Facilities Time Clock: C. Rogers Math Village: F. Manion Media Center: L. Nakamura Modern Language: J. Laurie Music/Madison: Payroll: I. Fraser Science: I. Cardwell School Relations Outreach: B. Simmons Student Life: A. Trejo Superintendent/Pres. Office: L. Caldwell Theater Arts: J. Louff W& ED/Bundy: T. Ramos

ADMINISTRATORS and MANAGERS Acad. Comp.: J. John Emeritus: R. Furuyama Facilities: JC Keurjian HR: S. Lee-Lewis Info Mgmt: J. Chong Int. Ed. Ctr: D. Kinsella Maint.: J. Gehring Mktg.: D. Girard Operations: J. Peterson Pico Partner: R. Gonzalez Receiving: R. Jauregui

PRESIDENT/SUPERINTENDENT and VICE PRESIDENTS Superintendent/President: C. Tsang Exec. VP: R. Lawson VP Academic Affairs: J. Shimizu VP Business/Admin: R. Isomoto VP Enroll. Services: T. Rodriguez VP Human Resources: M. Wade VP Student Affairs: M. Tuitasi PUBLIC POSTING LOCATIONS 2714 Pico: exterior display box Library for Public Posting (1) Library for Archives (2) Mailroom SMC Personnel Commission Office SMC Human Resources Staff Lounge EMPLOYEE ORGANIZATIONS CSEA Labor Rep.: T. Burdick(Email) CSEA Chapter Pres.: B. Rosenloecher CSEA Chapter 1st V.P.: F. Zimmerman CSEA Chief Job Steward: CSEA Correspndng. Sec’y: V. Cook CSEA Recording: Sec’y: C. Lemke SMC POA Pres: – Officer Champagne Mgmnt Assoc. VP: R. Gonzalez SMC BOARD OF TRUSTEES and PERSONNEL COMMISSION Board of Trustees (9)

(Minutes only) Personnel Commission Staff (1) IF YOU NEED AN ACCOMMODATION Written requests for disability-related modifications or accommodations that are needed in order to participate in the Commission meeting are to be directed to the Personnel Commission Office as soon in advance of the meeting as possible

Rev. 12/10

Santa Monica College Personnel Commission Agenda of Regular Meeting, November 16, 2011

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PUBLIC PARTICIPATION

ADDRESSING THE PERSONNEL COMMISSION Members of the public may address the Personnel Commission by oral presentation concerning any subject that lies within the jurisdiction of the Personnel Commission provided the requirements and procedures herein set forth are observed: 1. Individuals wishing to speak to the Commission at the Personnel Commission meeting during Public

Comments or regarding an item(s) on the agenda must complete an information card with their name, name of organization (if applicable) and the topic or item on which the comment is to be made.

Five minutes is allotted to each speaker per topic. If there are more than four speakers on any topic or item, the Commission reserves the option of limiting the time for each speaker. A speaker’s time may not be transferred to another speaker.

Each speaker is limited to one presentation per specific agenda item before the Commission, and to one presentation per Commission meeting on non-agenda items. General Public Comments

• The card to speak during Public Comments must be submitted to the recording secretary at the meeting before the Commission reaches the Public Comments section in the Agenda.

• Five minutes is allotted to each speaker per topic for general public comments. The speaker must

adhere to the topic. Individuals wishing to speak during the Public Comments will be called upon during Public Comments.

Agenda Items

• The card to speak during Agenda Items must be submitted to the recording secretary at the meeting before the Commission reaches that specific item in the agenda.

• Five minutes is allotted to each speaker per Agenda Item. The speaker must adhere to the topic.

Individuals wishing to speak on a specific Agenda Item will be called upon at the time that the Commission reaches that item in the Agenda.

Exceptions: This time allotment does not apply to individuals who address the Personnel Commission at the invitation or request of the Commission or the Director of Classified Personnel.

2. Any person who disrupts, disturbs, or otherwise impedes the orderly conduct of any meeting of the Personnel Commission by uttering loud, threatening, or abusive language or engaging in disorderly conduct, shall, at the discretion of the presiding officer or majority of the Personnel Commission, be requested to be orderly and silent and/or removed from the meeting.

No action may be taken on items of business not appearing on the agenda. Reference: Merit Rule 2.2.8 Government Code sections 54954.2, 54954.3, 54957.9


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PERSONNEL COMMISSION REGULAR MEETING AGENDA

Wednesday, November 16, 2011 at 12:00 pm Board Room, Business Building, Rm. 117, 1900 Pico Blvd., Santa Monica, CA 90405

Any disclosable public records related to an open session item on the agenda and distributed to the Personnel Commissioners less than 72 hours prior to the meeting are available for public inspection in the Personnel Commission Office, 2714 Pico Blvd, Santa Monica, during normal business hours. Any individual or group may address the Personnel Commission during the Comments—Public Forum segment of the meeting regarding any item that is within the Commission’s subject matter jurisdiction. However, the Commission will not take action on any item that is not on this agenda.

Any individual may appear at the Commission meeting to respectfully testify in support of or opposition to any item being presented to the Commissioners for consideration. Individuals wishing to address items to the Commissioners should complete a Request to Address the Personnel Commission card (green form) prior to the start of the meeting.

PUBLIC SESSION: 12:00 PM

I. ORGANIZATIONAL FUNCTIONS

A. Call to Order _______ pm

B. Roll Call

Commissioner Present Absent Commissioner Metoyer, Chair Commissioner Abbott, Vice-Chair Commissioner Greenstein Commissioner Jansen Commissioner Press

C. Approval of Minutes

Regular Meeting – October 19, 2011 Motion made by: Seconded by: Ayes: Nays: Abstain:

II. REPORT - DIRECTOR OF CLASSIFIED PERSONNEL III. COMMENTS AND INFORMATIONAL REPORTS

A. Recognition of Employee Longevity: NOVEMBER 2011 5 Years Ronnie Felder, Senior Student Services Specialist – Admissions & Records, Admissions & Records 10 Years Meredith Barcega, Programmer Analyst I, Information Management Yongjian Yan, Programmer Analyst I, Information Management

30 Years Judy Louff, Academic Secretary, Theatre Arts/Dance


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B. Comments from Vice President of Human Resources C. Comments from CSEA Chapter 36 Representative D. Comments from Management Association Vice - President E. Comments from Personnel Commission Staff F. Public Comments (non-actionable comments from those in attendance) G. Comments by Personnel Commissioners

IV. AGENDA REPORTS

# ITEM Page 1 Merit Rules Advisory Committee: Appointment of Personnel Commission

Member / Set Initial Meeting Date and Time 5

2 Approval of Provisional Appointment to Working Out of Class Assignments 6 3 Approval of Request to Certify from Alternate Eligibility List for Programmer

Analyst II and Programmer Analyst III 8

4 Approval of Revisions to Class Description: Registered Nurse – Health Services

9

5 Approval of Revisions to Class Description: Athletic Equipment Specialist 13 6 Ratification of Eligibility Lists 17 7 Ratification of Reinstatement List 18 8 Approval of Examination Schedule 19 9 Ratification of Limited Term Assignments 20

10 Advisory Item: Appointments to Limited Term Positions 21 11 Advisory Item: Appointments to Provisional Assignments 22 12 Recruitment and Examination Status Report 23

V. PUBLIC COMMENTS TO CLOSED SESSION ITEMS VI. ADJOURN TO CLOSED SESSION – PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code 54957)

Director of Classified Personnel VII. ADJOURN AT _______ PM Next regular scheduled meeting: December 14, 2011 at 12:00 pm.


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AGENDA REPORT NO. 1

SUBJECT: MERIT RULES ADVISORY COMMITTEE: APPOINTMENT OF PERSONNEL COMMISSION MEMBER / SET INITIAL MEETING DATE AND TIME

DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Joe Metoyer, Chair, Personnel Commission BY: Dori MacDonald, Director of Classified Personnel BACKGROUND On March 16, 2011, the Personnel Commission adopted the Committee composition for the Merit Rules Advisory Committee (MRAC). At that time, the Commission voted to appoint one Commissioner to the MRAC. To date, all members of the MRAC have been appointed, with the exception of the Personnel Commissioner. After careful consideration, the Commission Chair has requested that this item be expanded to allow Commissioners to discuss and approve amending the committee composition to allow for two Commissioners. If the composition is amended, the two Commissioners would serve as co-chairs. Once the committee members have all been appointed, the initial meeting date and time would need to be set. Subsequent meeting dates/time would be set by the committee at its first meeting. RECOMMENDATION It is recommended that the Commission (1) Discuss the composition of the MRAC and determine whether to amend its composition to include

two Commissioners; and (2) Appoint their member(s) to the Merit Rules Advisory Committee; and (3) Establish the initial meeting date and time of the first meeting of the Merit Rules Advisory

Committee. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 2 SUBJECT: APPROVAL OF PROVISIONAL APPOINTMENT TO WORKING OUT OF

CLASS ASSIGNMENTS DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel It is recommended that the Personnel Commission approve the following provisional appointment as a working out of class assignment at 100% Name Assignment Length of Assignment Lisa Moss Career Services Advisor Until incumbent returns, but not to exceed 90 days,

beginning 12/5/11

BACKGROUND The request for working out of class was received in the Personnel Commission Office within the time limits established by the Merit Rules. One of the District’s current Career Services Advisors will be on leave beginning on 12/5/11 and is expected to return on 2/6/12. In order to maintain career services to students, Ms. Lisa Moss, Administrative Assistant I, in the Career Center, will take over many of the duties of a Career Services Advisor. Her additional duties will be as follows:

45% of each week will consist of individualized appointments with students to assist and coach them in the development of career goals and techniques for obtaining employment. This coaching will consist of the following:

• Developing techniques and strategies for obtaining employment, such as resume preparation, interview techniques, appropriate dress, anticipated interview questions, and job search techniques.

• Assisting students in assessing their skills, interests and aptitudes in developing employment plans.

15% of each week will consist of:

• Conducting workshops;

• Developing and maintaining a database of prospective employers;

• Maintaining on-campus student employment job listings.

Lisa Moss has worked for the College since 2001 in various secretarial and administrative assistant positions, including a position in the Commission Office. Since 2007, she has worked as an Administrative Assistant I in the Career Center and worked out of class last year in this same classification. She is familiar with all of the services offered to students by the Career Center. Ms. Moss holds two AA degrees, one in Business Management and the other in Marketing. She also holds a BA in Political Science and is ready to and willing to assume these additional duties.


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Merit Rule 7.2 – Provisional Appointment (Education code Sections 88106 – 88108) 7.2.1 (B -C) GENERAL PROVISIONS

B. An employee may receive one or more provisional appointments, which may accumulate to a total of 90 working days in a fiscal year, after which a 90-calendar-day interval shall elapse during which the employee shall be ineligible to serve in any full-time provisional capacity.

C. Notwithstanding the provisions of paragraphs A and B above, the Personnel

Commission may extend the 90-working-day provisional appointment for a period not to exceed 36 additional working days provided:

1. An examination for the class was given during the initial 90 working days of the

employee's provisional assignment. 2. Satisfactory evidence is presented indicating:

b. Extension of this provisional assignment is necessary to carry on vital functions of the district;

3. No person shall be employed full-time in provisional capacities under a given

Governing Board for a total of more than 126 working days in any one fiscal year. Agreement between Santa Monica Community College and CSEA, Chapter 36 11.7.3 Compensation:

a. In the event that an employee is assigned duties at a higher classification as defined above and those duties make up at least fifty percent (50%) of the employee’s daily assignments, the employee’s salary shall be adjusted as set forth in Section 11.4.1.

b. If those duties make up less than fifty percent (50%) of the employee’s daily

assignment, the District shall pay the employee equal to one half (1/2) of the stipend that would have been paid under paragraph a (above)

RECOMMENDATION It is recommended the Personnel Commission approve the request for working out of class. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 3 SUBJECT: REQUEST TO CERTIFY FROM ALTERNATE ELIGIBILITY LIST FOR PROGRAMMER

ANALYST II AND PROGRAMMER ANALYST III DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: Michael Cool, Personnel Analyst BACKGROUND The Personnel Commission Office is requesting to use the Information System Support Analyst list to certify eligible(s) to the Programmer Analyst II and Programmer Analyst III vacancies in the Management Information Systems department. An eligibility list does not exist for Programmer Analyst II or Programmer Analyst III. The necessary skills and knowledge for Programmer Analyst II and Programmer Analyst III were adequately tested in the examination of Information Systems Support Analyst. The eligibility list does contain three ranks of candidates, and the hiring manager has requested that both Programmer Analyst II and Programmer Analyst III vacancies be filled using this list. Reference: Merit Rule 6.3.13:

A. If there is no eligibility list for the class in which a vacancy occurs, certification may be made from a list for another class at the same or a higher salary level provided:

1. The duties and qualifications of the class for which the examination was given include substantially all of the duties of the position to be filled.

2. The Personnel Commission finds that the use of the list is in the best interest of the District and that the necessary skills and knowledge were adequately tested in the examination.

RECOMMENDATION It is recommended the Commission approve the use of the Information Systems Support Analyst eligibility list to certify eligible(s) to the current Programmer Analyst II and Programmer Analyst III vacancies. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 4 SUBJECT: REVISIONS TO CLASS DESCRIPTION: REGISTERED NURSE – HEALTH

SERVICES DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: Carol Long, Supervising Personnel Analyst BACKGROUND Attached for your approval is a revised classification description for Registered Nurse – Health Services. The District has approved filling a position, and Staff recently reviewed the classification in preparation to fill the vacant position. Minor revisions are recommended to clarify and broaden the scope of the Minimum Qualifications. Specifically, we are recommending that the requirement of a Public Health Nursing Certificate be eliminated and changed to a Desirable Qualification. It is essential for candidates to possess hands-on patient experience in a clinical setting, and additional education beyond the required California Registered Nurse license would not prepare them as effectively. Additional changes to the Experience Requirement are recommended to ensure that all qualified candidates possess sufficient experience working directly with patients. Minor changes are also recommended in Job Duties and Knowledge, Skills, and Abilities. Specifically, Registered Nurses are responsible for inputting regular updates of all patient records on computer; therefore, a minimal level of computer skills is important. RECOMMENDATION It is recommended that the Commission approve the attached revisions to the classification description for Registered Nurse – Health Services. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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Santa Monica Community College District Personnel Commission

Registered Nurse - Health Services

CONCEPT OF THE CLASS

Positions in this classification provide confidential primary health care services to currently enrolled students and college employees, including health promotion, illness prevention, and health education.

ESSENTIAL DUTIES

Provides triage and administers first aid treatment to students and staff; provides emergency referrals; ensures universal precautions are used and confidentiality and safety standards are maintained.

Provides assessment, diagnosis, treatment, and outcome evaluation of student and staff health problems; performs in accordance to the Nurse Practice Act, ethics, scope of nursing practice, and District policies and procedures.

Responds to emergency calls and takes appropriate action according to legal guidelines found in the California Nurse Practice Act.

Evaluates student symptoms and behavior and makes a nursing judgment to identify illnesses and determines course of action.

Assists students in obtaining and accepting appropriate medical care.

Determines need for medical or psychiatric attention and calls paramedics or college police as needed.

Conducts tests including urinalysis, hearing, vision, blood pressure, gives and reads mantoux Tuberculosis (TB) tests, provides vaccines required for transfer to universities and traveling aboard, gathers throat cultures and performs lab work when required.

Assists a doctor and/or nurse practitioner with providing patient assessment and treatment.

Administers Strep A tests when appropriate.

Performs phlebotomy for students entering the College nursing program.

Assists the supervisor in conducting health education programs such as CPR, illness prevention, leading a healthy lifestyle, and general health topics.

Uses a computer to create and maintain Maintains confidential student and staff health records.

Maintains a clean patient environment and sterile equipment.

Performs other related duties as requested or assigned. Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.

SUPERVISION

Supervision Received: Under general supervision, the employee receives assignments and is expected to carry them through to completion with substantial independence.

Supervision Exercised: Positions in this classification serve in a lead capacity to the following classifications: Student Services Assistant - Health.


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KNOWLEDGE, SKILLS AND ABILITIES Knowledge of Registered Nurse ethic and legal boundaries, The Nurse Practice Act, and Board of Nursing California. Knowledge of medical terminology and equipment. Knowledge of the uses and effects of medicine and narcotics. Knowledge of public and community health nursing principles and procedures. Knowledge and skill in physical assessment, clinical assessment and treatment of common illnesses, including first aid, emergency, triage and care, urgent care, intervention, prioritizing needs, and using universal health precautions. Ability to provide nursing assessment, nursing diagnosis, treatment, and outcome evaluation of each patient seeking care in managing his/her health concerns. Ability to apply general and psychiatric nursing knowledge and techniques. Ability to observe, record, and respond with therapy to reactions, symptoms, and behavior. Ability to maintain confidentiality with patient’s health concerns, treatments, crisis intervention, testing, immunizations, referrals, and documentation involved. Ability to analyze a situation accurately and take prompt action. Ability to work cooperatively with students, staff, faculty and community members in a friendly, respectful, and professional manner embracing a culturally diverse population environment. Ability to use a computer to input, edit, and extract data and information.

MINIMUM QUALIFICATIONS

Education Requirement: An Associates or Bachelors Degree in Nursing. Experience Requirement: Five (5) years of nursing experience, including minimum of three (3) years in an acute nursing setting and/or community public health setting that required hands on experience. A Bachelor’s Degree may substitute for up to two years of the general nursing experience.

Education/Experience Equivalency: Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year-for-year basis.

Licensure and/or Certification: A valid, current California Registered Nurse license, Public Health Nursing certificate, Basic Life Support, and CPR certificate are required. A Public Health Nursing certificate is desirable. Ongoing education for certification renewal is required.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

Disclosure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Environment:

While performing the duties of this job, the employee is regularly required to stand, walk, and, with assistance, lift, carry, push or pull between 50 to 300 pounds. Exposure to communicable diseases, bodily fluids/spills, contaminated products, and syringes and needles.


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CLASS DETAIL Job Family: Instructional Support (Student Services/Classroom) FLSA Status: Non-Exempt Personnel Commission Approval Date: 11/09/06 Class History: Health Services Technician (Registered Nurse) 1982 Hay Study, 11/09/06 Revision Date(s): 11/ 16/11


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AGENDA REPORT NO. 5 SUBJECT: REVISIONS TO CLASS DESCRIPTION: ATHLETIC EQUIPMENT

SPECIALIST DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BACKGROUND Attached for your approval is a revised classification description for Athletic Equipment Specialist. Pending the Board of Trustee’s approval of a new position, the Commission Office will begin a recruitment for an Athletic Equipment Specialist. A small change to the minimum qualifications is being recommended. A minimum of one season assisting a high school or collegiate level football program with equipment and uniforms will no longer be required. It is still preferable to have this experience, but we do not want to automatically disqualify people who have a wide range of athletic equipment experience, but have not had the opportunity to assist with a football program. RECOMMENDATION It is recommended that the Commission approve the classification description for Athletic Equipment Specialist. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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Santa Monica Community College District Personnel Commission

Athletic Equipment Specialist

CONCEPT OF THE CLASS Positions in this classification are responsible for organizing and maintaining the uniforms, and equipment used by athletic teams, and preparing uniforms and equipment for all athletic events. ESSENTIAL DUTIES Receives, stores, and issues a wide variety of athletic equipment, supplies, and uniforms to athletes.

Maintains inventory of all athletic equipment, supplies, and uniforms; determines and implements methods for maintaining an accurate and current inventory.

Assembles and dismantles field equipment, and associated supplies for home games, practices, and physical education classes.

Measures, sizes, and fits athletes with proper equipment and uniforms to ensure that they are in compliance with NCAA (National Collegiate Athletic Association), NOCSA (National Operating Committee on Standards for Athletic Equipment) and Western State Conference rules and regulations; Ensures that football helmets are certified for use. Launders athletic uniforms according to schedules and timelines; Ensures that game and practice uniforms are laundered and ready for wear by athletes. Packs equipment and supplies for away games and ensures that the equipment and supplies are accounted for and loaded on bus and/or District vehicle when necessary; may travel with team on bus. . Drives District truck or car to away games or on errands, such as picking up equipment or supplies needed for the performance of work. Takes inventory and evaluates athletic supplies and equipment, and makes any needed minor repairs. Completes the set-up and take-down of facilities for all athletic events (eg. football, volleyball, basketball); Ensures the completion of the set-up and take-down of facilities.

Monitors team locker and shower room for home games, and ensures that the that they are maintained in a clean and orderly condition.

Monitors the assignment of lockers and issuing of combinations and locks to athletes.

Maintains contact with vendors to provide up-to-date information on equipment, supplies, prices, and the latest trends in athletic equipment.

Assists in the purchase of athletic equipment and supplies.

Performs other related duties as requested or assigned.

Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.


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SUPERVISION

Supervision Received

Under general supervision, the employee receives assignments and is expected to carry them through to completion with substantial independence.

Supervision Exercised

Positions in this classification do not supervise others.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of equipment, materials, and supplies used by college athletic and physical education programs

Knowledge of proper fitting of an athletic uniform, including related regulations imposed by the NCAA (and NOCSA) or other related regulatory agencies

Knowledge of methods of cleaning, maintaining, repairing, and storing athletic uniforms and equipment

Knowledge of appropriate safety precautions and procedures associated with athletic programs

Knowledge of storage and inventory methods

Knowledge of basic record keeping techniques

Ability to organize, maintain and repair athletic equipment

Ability to operate a motor vehicle in a safe and efficient manner, and follow all traffic laws

Ability to maintain an accurate and up-to-date inventory of all athletic equipment and uniforms

Ability to work independently with minimal supervision

Ability to meet schedules and timelines

Ability to communicate effectively both orally and in writing

Ability to establish and maintain cooperative working relationships with those contacted in the course of work

MINIMUM QUALIFICATIONS Education Requirement: Graduation from high school or equivalent.

Experience Requirement: One (1) year of experience fitting, storing, issuing, and repairing of athletic equipment, supplies, and uniforms for a wide range of college sports such as football, basketball, soccer, baseball, water polo, swimming, and track and field. , including aA minimum of one season assisting a high school or collegiate level football program with equipment and uniforms is preferred. Special Requirement: Position in this classification is required to work a variable schedule. Licensure and/or Certification: Class C Driver License


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WORKING CONDITIONS AND PHYSICAL DEMANDS Disclosure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working Environment: Incumbents in this position work both inside and outside in a variety of conditions, including exposure to various temperatures and weather conditions. Employees in this position work within a variety of locations, including the team room, locker rooms, laundry rooms, athletic fields, in gyms for indoor sports, and other locations. Candidates are required to drive and/or travel on a team bus to various locations. Physical Demands:

While performing the duties of this position, employees in this classification must stoop, bend, stretch, and lift and carry objects weighing up to 50 pounds. Standing for long periods of time is required. CLASS DETAIL

Job Family: Instructional Support (Student Services/Classroom) FLSA Status: Non-Exempt Personnel Commission Approval Date: 11/09/06 Class History: Athletic Equipment and Repair Attendant (07/85), Athletic Equipment Specialist (04/95) Revision Date(s): 08/89, 04/95, 11/09/06 Hay Study; 05/19/10, 11/16/11


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AGENDA REPORT NO. 6 SUBJECT: RATIFICATION OF ELIGIBILITY LISTS DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist A. Establishment of New Lists Class Title Field of Competition Promotional Total On List Expiration

Date Information Systems Support Analyst Promotional 4 4 10/24/12

Instructional Assistant-Math Open Competitive 0 4 11/13/12

DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 7 SUBJECT: RATIFICATION OF REINSTATEMENT LIST DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: Karen Monzón, Personnel Technician

BACKGROUND Ms. Karen Sydney has requested to be placed on the Reinstatement List for Student Services Specialist. Ms. Sydney held the classification of Student Services Specialist - Admissions & Records. Ms. Sydney is eligible to interview for all departments that utilize the Student Services Specialist classification. RECOMMENDATION It is recommended that the Personnel Commission approve the following Reinstatement list as specified below.

Name List Classification Resignation Date Reinstatement: Effective Dates (39 months from resignation date)

Karen Sydney

Student Services Specialist

09/22/09 11/16/11-12/22/12

Reference: Merit Rule 15.2.1 Reinstatement

A permanent employee who resigned in good standing may be reinstated in a vacant position in his/her former class and status within 39 months of last date of paid service. He/she may also be reinstated in a vacant position in a lower related class, if qualified, or in limited-term status in the same or lower class. Such reinstatement is discretionary with the appointing authority.



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AGENDA REPORT NO. 8

SUBJECT: APPROVAL OF EXAMINATION SCHEDULE DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist It is recommended that the Personnel Commission approve the following Examination Schedule: A. Examination Schedule Class Title Field of Competition Time

Administrative Clerk Merged Promotional & Open Competitive 3 Weeks

Athletic Equipment Specialist* Merged Promotional & Open Competitive 3 Weeks

Lead Custodian Promotional 3 Weeks

*pending approval by the Board of Trustees DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 9 SUBJECT: RATIFICATION OF LIMITED TERM ASSIGNMENTS DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist The Personnel Commission is requested to ratify the classification of the following Limited Term positions pursuant to Section [7.4.2(C)] of the Rules and Regulations of the Classified Service of the Santa Monica Community College District: Position Classification Department Effective Dates Cash Receipts Clerk (3 part-time positions)

Bursar’s Office 12/12/11-01/13/12

Registration/Information Clerk (1 part-time position)

Bursar’s Office 12/12/11-01/13/12

Sign Language Interpreter III (1 part-time position)

Disabled Students Center 08/01/11-08/31/11

Student Services Clerk (2 full-time positions)

Financial Aid 10/17/11-12/20/11



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AGENDA REPORT NO. 10 SUBJECT: ADVISORY ITEM: APPOINTMENTS TO LIMITED TERM POSITIONS DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist The Personnel Commission is advised that the following persons have been appointed to the following Limited Term positions from certified eligibility lists pursuant to Section [7.4.3(A)] of the Rules and Regulations of the Classified Service of the Santa Monica Community College District. Candidate Position Department Duration* Eligible List

Date Adebowale, Lena O. Cash Receipts Clerk Bursar’s Office 12/12/11-01/13/12 07/29/10 Benvenuto, Arlene A. Cash Receipts Clerk Bursar’s Office 12/12/11-01/13/12 07/29/10

Shine, Kevin Cash Receipts Clerk Bursar’s Office 12/12/11-01/13/12 10/15/08

Chase, Gerald Registration/Information Clerk Bursar’s Office 12/12/11-01/13/12 07/14/93

Lagunas, Crystal Sign Language Interpreter III Disabled Students Center 08/01/11-08/31/11 07/06/09

Lui, Diana Student Services Clerk Financial Aid 10/17/11-12/20/11 04/26/10 Myers, Valerie W. Student Services Clerk Financial Aid 10/17/11-12/20/11 04/26/10 *Not to exceed six (6) months or, in case of an appointment in lieu of an absent employee, is not to exceed the authorized absence of that employee. Reference Merit Rule 7.4.3 (A) –Eligibility for Appointment Limited term appointments shall be made from eligibility lists and employment lists in accordance with procedures for regular appointments.


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AGENDA REPORT NO. 11 SUBJECT: ADVISORY ITEM: APPOINTMENTS TO PROVISIONAL ASSIGNMENTS DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist The Personnel Commission is advised that the following persons have been appointed to the following provisional assignments, not to exceed 90 calendar days pursuant to Section 7.2 of the Rules and Regulations of the Classified Service of the Santa Monica Community College District. Candidate Position Department Duration* Gerhold, Thomas Accompanist-Voice Emeritus 01/03/11-06/19/11 Albair, Colleen C. Administrative Assistant Music 07/14/11-08/03/11 Gountoumas, Kasiani Registered Nurse-Health Services Health Services 11/01/11-01/25/12 Jiménez Oaxaca, José Shuttle Driver TRIO 09/17/11-12/25/11 Martín, Esteban Shuttle Driver TRIO 10/15/11-12/25/11 Dunham, Leonard J. Theatre Technical Specialist SMC Performing Arts 10/18/11-06/30/12 *Assignment ending dates may be adjusted as not to exceed 90 working days in a fiscal year


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AGENDA REPORT NO. 12 SUBJECT: RECRUITMENT AND EXAMINATION STATUS REPORT – INFORMATION

ONLY DATE: November 16, 2011 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist This item is presented for the Commission’s review – no action is required Please see next page.


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V. PUBLIC COMMENTS TO CLOSED SESSION ITEMS VI. ADJOURN TO CLOSED SESSION –

PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code 54957) Director of Classified Personnel

VII. ADJOURN MEETING AT _______ PM Next regular meeting scheduled for Wednesday, December 14, 2011 in the Board Room, Business Building, Room 117. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:

As required by law, this agenda for the Wednesday, November 16, 2011 Regular Meeting of the Santa Monica College Personnel Commission was posted at or before 12:00 pm on Thursday, November 10, 2011 on the official District bulletin boards.

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