MINUTES OF THE ORDINARY MEETING OF THE DISTRICT COUNCIL OF MALLALA

HELD IN THE MALLALA COUNCIL CHAMBERS, REDBANKS ROAD, MALLALA ONTUESDAY27JANUARY20,5, COMMENCING AT7:00 PM

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Dish'ct Council OF Mallala

ATTENDANCE

Present

Mayor D Kennington (Mayor) and Crs K MCColl, B Summerton, P Daniele, E Stubing,T Keen, M Lawrence, A Picard (from 7.07 pin) and Messrs P Sellar (Acting ChiefExecutive Officer), G Mavrinac (General Manager, Infrastructure and Planning Services)and Mrs A Humphrys (Minute Secretary)

Councillors ApologiesCrs S Jones and S Strudwicke

Councillors Absent

Nil

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'29/2

CONFIRMATION OF MINUTES

Moved Cr Summerton Seconded or Danie!e

"that the amended minutes of meeting held on Monday 15 December 2014 (MB Folios12900 to '29/1, inclusive), be accepted as read and confirmed. "

CARRIED

3.

3.1

BUSINESS ARISING

NO Business Arising

4.

4.1

DECLA TIONOFMEMBERS'INTEREST

NO Declaration of Members'Interest

(20,5100, )

27 January 2015

OPENFORUM

The Mayor sought leave of the meeting to suspend Part 2 of the Local Government(Procedures at Meetings) Regulations 2013 for 'Open Forum', The meeting wassuspended at 7.01 pin.

A1vin Jenkin The Esplanade, Parham

. Use and misuse of the foreshore area at Parham, parking of vehicles blocking accessof the boat ramp, horse activity on the beaches, parking of vehicles with floatsblocking or obscuring access, people accessing the beach by vehicle by driving overthe levee at the general use car park area, and requested that The Esplanade beconsidered to be sealed in the up coining budget.

hane Taholke Patham

. Parking of vehicles blocking access of the boat ramp, horse activity on the beachesand surrounding areas and unrestrained dogs.

Amanda Warren Cowan Road, Two Wells

. Presented a petition, and addressed Councilregarding the poor conditions of theunsealed roads in the wet and dry, upgrade of signs and guide posts requested andrequest to sealthe roads;. Buckland Park Road

. Artesian Road West

. Cowan Road

. TaturaAvenue

. Halstead Road West

. FertileAvenue

Nick Pettifor HalsteadRoad West, Two Wells

Request for guide posts for visibility, upgrade of reflective signs, upgrade to drainageand request to sealthe roads forthe benefit of many and the safety and well being ofthe road users and surrounding residents. Request for speed signs and slashing ofhigh grasses at the intersecting roads.

Leon Crafter BucklandParkRoad, Two Wells

. Roads are excessively dusty when dry to which is having an impact on installed solarpanels and rainwater tanks, as property does not have mains water and relies onrainwatertanks. The roads are very slippery when wet and riot considered to be safe.

Bev Smith-Trim President, Two WellsRegionalAction Team

The roads in the area as identified by the speakers as Two Wells West, is used byschool buses and all of the previous matters raised by speakers, pose a threat tochildren and families using the bus services.

Margaret Tiller Mallala

. Raised matters relating to the Open SpacelCommunity Land Management Plan, inparticularthe proposed community engagement and the need to ensure that the planconsiders all community land besides the oval precincts.

'29/3

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27 January 2015

Mick Tennant Gawler-Two Wells Road, Two Wells

. Raised matters relating to the current practices of private business within thetownship of Two Wells, a request for maintenance to the pathway to the main streettoilets adjacent to the men's, parking of vehicles within Drew Street and WindmillRoad, concern for flooding at Salt Creek Bridge and water sheeting off the road intohis property in rain events causing localised flooding.

Artesian Road, Two WellsRon Crispin

. Roaming dogs and stock, neighbouring properties having poor fencing, generalappearance of properties, drainage not marked and visibility at the intersection ofArtesian and Old Port Wakefield Roads.

o6.

Meeting resumed at 8.07 pin.

6.1

BRIEFINGS

7.

7. I

NO Briefings

MAYOR'S REPORT

Meetings Attended and 10r Discussions Held (COM211199)

Information noted

8.

8.1

8.1. I

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MINUTESANDIORRECOMMENDATIONS

Facilities and Infrastructure Advisory Committee

Minutes of Meeting held on 21 October 2014 (CON1211102)

'29/4

Committee Recommendation:

Lewiston Community Focal Points Study

Seconded or LawrenceMoved or Summerton

"that Hams Park be considered as the preferred option for a multi-use shared communityfacility as identified in the Lewiston Community Focal Points Study. "

Seconded or PicardMoved or Keen

"that the motion lay on the table until a report is brought back to Council with additionalinformation. "

Cr Keen called for a Point of order as the motion has already been spoken tooThe Mayor accepted the point of order.

CARRIED (20,51002)

27 January 2015

8.2

8.2. I

or Summerton soughtleave of Councilto speak to item 8.1. I. Leave granted.

Environmental Management Advisory Committee

Minutes of meeting held on 29 September 2014 (COM2110i)

Committee Recommendation:

Committee Continuation and Terms of Reference

Moved or MCColl Seconded Cr Summer10n

"that the Environmental Management Committee continues, and that the Terms ofReference be altered to reflect monthly meetings. "

8.3

8.3. I

Strategic Planning and Development Policy CommitteeNO Minutes

8.4

8.4. I

Council Development Assessment Panel

Minutes of Meeting held on 9 December 2014 (CON121218)

8.5

8.5. I

Gawler River Flood Management AuthorityNO Minutes

8.6

8.6. I

'29/5

Economic Development Advisory CommitteeNO Minutes

8.7

8.7. I

Community Development Advisory Committee

Minutes of meeting held 11 December 2014 (CON12/1100)

8.8

8.8. I

CARRIED

Audit Committee

NO Minutes

8.9

8.9. I

(20,51003)

Mallala and Districts Historical Committee

Minutes of meeting held 10 December 2014 (CON121871)

8.10 MallalaandDistrictsHomesCommittee

8.10. I Minutes of meeting held 3 December 2014 (CON121872)

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27 January 2015

9.

9.1

9.1. I

UESTIONSWHICH NOTICE HAS BEEN GIVEN

Questions on Notice

NO Questions on Notice

9.2

9.2. I

Notice of Motion

NO Notice of Motion

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10. UESTIONSWHICH NOTICE HAS NOT BEEN GIVEN

NO Questions which notice has riot been given

Cr Daniele leftthe chamber at 8:28pm and returned at 8:30pm

II.

11.1

PETITIONS

NO Petitions

12.

12.1

DEPUTATIONS

NO Deputations

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'29/6

I3.

13.1

ITEMS FOR NOTINGllNFORMATION IACTIVITY REPORTS

Items for Information I Noting

13.1. I Expert Panel on Planning Reform - Final Report(CON13/24)

Seconded Cr MCCollMoved or Summerton

"that the Council, having considered Item 13.1. I Expert Panel on Planning Reform - FinalReport dated 27 January 2015, receive the report. "

2 Dry Creek Salt Fields - Response to Request for Expression of Interest(CON12/886)

Seconded Cr StubingMoved or Keen

"that the Council, having considered Item 13.1.2 Dry Creek Salt Fields - Response toRequest for Expression of Interest dated 27 January 2015, receive the report. "

CARRIED

CARRIED (20,51004)

(20,51005)

27 January 2015

13.1.3 Finance Report(CON121491)

Moved Cr Summerton Seconded or Daniele

"that Council, having considered Item 12.6. I Finance Report dated 27 January 2015,recommends to Councilthatit notes and receives the Finance Report as at 31 December2014, "

CARRIED (20,51006)

13.14 Customer Request Module - Implementation - January 2015 (CON14/39)Moved Cr MCColl Seconded or Keen

"that Council having considered Item 13.1.4 Customer Request Module - Implementation -January 2015, dated 27 January 2015, receives and notes the report. "

CARRIED

14.

14.2

ITEMS FOR DECISIONS

Tangari Reserve- Dog Leash Area (CON121131)Moved Cr Daniele Seconded or Keen

"that the Council, having considered Item 14.2 TangariReseive - Dog On Leash Area dated27 January 2015, designate Tangari Reserve to be as 'Dog on Leash' area from 8am till6pm pusuant to paragraph 5 of By-law 4 of 2012 and Section 246(3)(e) of the LocalGovernment Ad 1999. "

'29/7

Amendment

Moved or Summer10n Seconded Cr Stubing"that the Council, having considered Item 14.2 TangariResen/e - Dog On Leash Area dated27 January 2015, designate Tangari Reserve to be as 'Dog on Leash' area pursuant toparagraph 5 of By-law 4 of 2012 and Section 246(3)(e) of the Local Government Ad 1999. "

Moved or Summerton

"that the motion be put. "

The amendment becomes the motion

Moved Cr Summerton Seconded Cr Stubing"that the Council, having considered Item 14.2 TangariResen/e - Dog On Leash Area dated27 January 2015, designate Tangari Reserve to be as Dog on Leash' area pursuant toparagraph 5 of By-law 4 of 2012 and Section 246(3)(e) of the Local Government Ad 1999. "

LOST (20,51009)

(20,51007)o

Seconded Cr Stubing

LOST

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(20,51008)

27 January 20.5

Seconded or LawrenceMoved or Picard

"that the Council, having considered Item 14.2 TangariResen/e - Dog On Leash Area dated27 January 2015, designate Tangari Reserve to be as 'Dog on Leash' area from 8am till6pm pusuant to paragraph 5 of By-law 4 of 2012 and Section 246(3)(e) of the LocalGovernment Ad 1999. "

(2015/010)

Division

Councillor Summerton called a Division

Those voting in the affirmative are Crs Keen, Lawrence, Picard, MCColl

Those voting in the negative are Crs Summerton, Daniel, Stubing

o 14.3 Johns Road, Lewiston (CON121131)

Seconded or MCCollMoved or Summerton

"that the Council, having considered Item 14.3 Johns Road, Lewiston dated 27 January2015, note the report".

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Seconded or MCCollMoved or Picard

"that the Council, having considered Item 14.3 Johns Road, Lewiston dated 27 January2015, have the sealing of Johns Road considered as part of the 2015-16 budget process".

(2015/012)CARRIED

'29/8

CARRIED

14.4 Grant of Easement- Malala CWMS (CON12/334)

Seconded or KeenMoved or Daniele

"that the Council having considered Item 14.4 Grant of Easement - Mallala CWMS, dated27 January 2015, authorises the Mayor and the Chief Executive Officer to affix the CommonSeal of the Council to the following Grant of Easements between the Distr^ct Council ofMalla!a and:

(1) Eight Roads Pty Ltd in relation to Certificate of title Volume 5697 Folio 638; and

(2) Lois Angus in relation to Certificate of title Volume 5558 Folio 891. "CARRIED

CARRIED (2015/011)

(2015/013)

27 January 2015

Open Space I Community Land Management Plan - Public Consultation and Engagement(CON13130)Moved Cr MCColl Seconded or Summonon

"that the Council, having considered Item 14.5 Open Space/Community Land ManagementPlan - Public Consultation and Engagement dated 27 January 2015, authorise the ActingChief Executive Officer to proceed with the dates as outlined in option 4. "

CARRIED (2015/014)

LGA Callfor Nominations for Board Members and Deputy Board Members (CON12/574)Moved Cr Stubing Seconded or Keen

"that the Council having considered Item 14.6 LGA CalforNominations for Board membersand Deputy Board Members nominate Mayor Kennington as a LGA Board Memberrepresenting the Central Local Government Region. "

Ombudsman SA - Personal EmailAccounts and Council Members (CON121586)Moved or Summer10n Seconded Cr MCColl

"that the Council having considered Item 14.7 Ombudsman SA - Personal EmailAccountsand CouncilMembers receive and note the correspondence and report. "

CARRIED

'29/9

Moved Cr Picard Seconded or Keen

"that the Council having considered Item 14.7 Ombudsman SA - Personal EmailAccounts

the Elected Member Training session regarding records management has been held, toreview the current adopted Records Management Policy. "

and CouncilMembers resolve that a report be provided for consideration by Council after O

14.8 Essential Services Commission of SA - Annual Compliance Report (CON121263)Moved Cr Summerton Seconded Cr Stubing

"that the Council having considered Item 14.8 Essential Services Commission of SA -Annual Coinpli^rice Report, dated 27 January 2015, provide delegated authority to the officeof the Chief Executive Officer or their delegate, to sign the ESCOSA Annual ComplianceReport on behalf of the District Council of Mallala. "

(2015/018)

CARRIED (2015/015)

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(2015/016)

CARRIED

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(2015/017)

CARRIED

27 January 2015

14.9 Patham Horse Activity (CON12/131)

Moved Cr Summerton Seconded or MCColl

"that the Council, having considered Item 14.9 Patham - Horse Activity dated 27 January2015, receive the report"

Moved or Summerton Seconded Cr MCColl

"that the Council, having considered Item 14.9 Parham - Horse Activity dated 27 January2015, request the Council Administration to stage a community meeting to discuss access tothe foreshore"

o Seconded Cr KeenMoved or Summer10n

"that the Council, having considered Item 14.9 Parham - Horse Activity dated 27 January2015, request the Council Administration approach horse clubs to discuss the concernsraised by the Patham community"

Moved Cr Summerton Seconded Cr Keen

"that the Council, having considered Item 14.9 Parham - Horse Activity dated 27 January2015, request that the Council Administration report back on the community meeting anddiscussions with the horse clubs as to what options are favoured in resolving the issue"

CARRIED (2015/022)

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12920

CARRIED

14.10 Presiding Members of Council Committees - Allowances (CON12/544)

Moved or Daniele Seconded or MCColl

"that the Council having considered Item 14.10 Presiding Members of Council Committees -Allowances, dated 27 January 2015, authorise Council administration to calculate and paythe additional allowances as perthe 2010 Remuneration Tribunal Determination. "

CARRIED

(2015/019)

CARRIED (2015/020)

Moved Cr MCColl Seconded Cr Daniele

"that the Council having considered Item 14.10 Presiding Members of Council Committees -Allowances, dated 27 January 2015, authorise Council administration to adjustthe electedmembers allowances for this current term of Council in line with the reviewed Council

Members Allowances and Benefits Policy. "

CARRIED (2015/021)

(2015/023)

CARRIED (2015/024)

27 January 2015

Moved or Picard Seconded or Lawrence

"that the meeting be extended for 30 minutes from 10.00 pin to finish business. "

CARRIED

14.11 Review of Council Members Allowances and Benefits Policy (CON12/543)Moved Cr MCColl Seconded or Daniele

"that the Council having considered Item 14.11 ReviewofCouncilMembersAllowances andBenefits Policy adoptthe reviewed Council Members Allowances and Benefits Policy to beoperational as at the conclusion of the November 2014 Local Government Periodic

Elections with the agreed alterations. "

oved Cr Summerton Seconded or Stubing

hatthe motion lay on the table untillegal advice is sort. "

"that the Council having considered Item 14.11 ReviewofCouncilMembers Allowances andBenefits Pollby adoptthe reviewed Council Members Allowances and Benefits Policy to beoperational as at the conclusion of the November 2014 Local Government PeriodicElections with the agreed alterations. "

12921

14.12 Bank Account Signatories (CON121503)Moved Cr Summerton Seconded Cr MCColl

"that the Council having considered Item 14.12 BankAccount Signatories, dated 27 January2015, recommends that Brendon Wayne Schulz be added as an authorised signatory andDerek Sean Lawson be removed as authorised signatory to all Council Bank Accounts,including cheques drawn for payment made between Council meetings on accounts, as setout in the following schedule:

I. Vehicle registration and insurance costs2. Contractorsaccounts

3. Payment of statutory fees and charges required to be made by certain dates4. All accounts where a discountis available for prompt payment5. All accounts, which if not paid, would attract a penalty6. Donations, grants, subscriptions and other payments previously approved by

Council

(2015/025)

CARRIED (2015/026)

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Motion Lay on the Table

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27 January 2015

7. Salaries and Wages8. Petty cash reimbursements9. Payment of amounts and expenses due under any contract or agreement entered

into by decision of Council10. Accounts forthe supply of goods and service previously approved by Council11. Electricity accounts12. Radio licences

13. Loan repayments14. Bank charges15.1nvestment of surplus funds16. Legal expenses17. Refunds of overpayments18.1ncome tax instalment deductions

19. Water rates account

20.1nsurance and superannuation contributions21. Search fees. "

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14.12 Bank Account Signatories (CON12/503)

Seconded CT MCCollMoved Cr Keen

"that the Council having considered Item 14.12 BankAccount Signatories, dated 27 January2015, authorises Council staff to finalise the administrative requirements associated with theaddition of new signatories and the removal of past signatories as approved. "

CARRIED

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12922

,4.

15.1

URGENT BUSINESS

NO Urgent Business

15.

15.1

CONFIDENTIAL ITEMS

NO Confidential Items

CARRIED (2015/027)

(2015/028)

27 January 2015

CLOSURE

There being 00 further business, the Mayor declared the meeting closed at 10.09 pin.

Confirmed as a true record.

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12923

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27 January 2015