DISCUSSION CALENDAR - AGENDA ITEM NO. 5 EXECUTIVE COMMITTEE MEETING

October 25, 2012 TO: Executive Committee, Orange County Fire Authority FROM: Lori Zeller, Assistant Chief Business Services Department SUBJECT: Amendment to Agreement for Aircraft Rescue Fire Fighting Services at John

Wayne Airport Summary: This agenda item is submitted for approval of a one-year extension to the current agreement for Aircraft Rescue Fire Fighting (ARFF) Services at John Wayne Airport. Recommended Actions: 1. Direct staff to pursue one of the following options for extension of services at John Wayne

Airport: a. Option 1: Approve and authorize the Fire Chief to execute Amendment No. 6

(submitted as Attachment 1) to the Agreement for Aircraft Rescue Fire Fighting (ARFF) Services at John Wayne Airport, extending the current term for one year from December 1, 2012, through November 30, 2013, and reducing daily staffing from 7 personnel to 6 personnel.

b. Option 2: Approve and authorize the Fire Chief to execute Amendment No. 6 (submitted as Attachment 2) to the Agreement for Aircraft Rescue Fire Fighting (ARFF) Services at John Wayne Airport, extending the current term for one year from December 1, 2012, through November 30, 2013, and sustaining daily staffing at the current level of 7 personnel.

2. Authorize the Fire Chief to respond to the Request for Qualifications for Aircraft Rescue and Fire Fighting Services for John Wayne Airport.

3. Authorize the Fire Chief to respond to the Request for Proposal, if Request for Qualifications is approved, for Aircraft Rescue and Fire Fighting Services for John Wayne Airport.

Background: The OCFA has been providing on-site ARFF services to John Wayne Airport for over 50 years, since the addition of commercial aviation. These services include emergency response to aircraft crashes (firefighting and rescue), fuel spill mitigation, refueler vehicle inspections, and many other aspects of emergency planning and services delivery. Our current Agreement with John Wayne Airport (JWA) was originally executed in 2002 for a term of three years. The Agreement was subsequently amended on five occasions to update the overhead rate, update the OCFA contact information, institute a 4% cap on annual contract increases, and extend the term through November 30, 2012.

Discussion Calendar - Agenda Item No. 5 Executive Committee Meeting October 25, 2012 Page 2 When the Orange County Board of Supervisors approved the last one-year extension of the ARFF Agreement on November 22, 2011, they also instructed Airport staff to assess other options for providing ARFF services at JWA. In order to provide sufficient time to issue a Request for Statement of Qualification and a subsequent Request for Proposal, on October 16, 2012, Airport staff requested the Board of Supervisors to approve another one-year extension of the ARFF Agreement with OCFA through November 30, 2013. The Board of Supervisors did not approve the one-year extension, and instead, requested Airport staff to seek a renegotiated extension with OCFA which would reduce personnel from daily staffing of 7 to daily staffing of 6 personnel. History of 2011 Negotiations & Proposed Contract for ARFF Services During 2011, OCFA and Airport staff met several times and held lengthy discussions regarding a proposed new contract for future ARFF services at JWA. These discussions resulted in a proposed ARFF Agreement that would have made the following changes:

· Provided for a five-year contract term from December 1, 2011, through June 30, 2016.

· Provided for the airport to purchase and deliver a new Rapid Intervention Vehicle for use by OCFA in our provision of ARFF services.

· Provided for the reduction of one Fire Apparatus Engineer per shift and a corresponding reduction to the contract cost on the first day of the month following actual delivery of the Rapid Intervention Vehicle (RIV).

· Established a new $15,000 revolving fund, to be deposited with OCFA for annual station maintenance needs, similar to the structure currently in place for maintaining fire stations in OCFA’s cash contract cities.

· Established a new provision enabling the Deputy Airport Director of Operations to participate in interviews and provide input when filling positions for ARFF Fire Captain at Fire Station 33.

Some changes within this proposed contract fell within management’s rights to exercise; however, the impacts on labor which would have resulted from the changes were subject to the meet and confer provisions of the Meyers-Milias-Brown (MMB) Act. Management complied with the requirements of MMB by meeting with labor to address impacts resulting from the proposed changes. Labor was not in support of the proposed change; however, MMB only required that management meet and confer on the impacts of the change to labor, not that management obtain labor’s agreement to implement the change. On November 17, 2011, the OCFA’s Executive Committee approved the proposed new ARFF contract reflecting the reduced personnel from 7 to 6 daily staffing. The proposed contract was then submitted to the Orange County Board of Supervisors (BoS) for approval on November 22, 2011; however, the BoS did not approve the contract, and instead directed staff to return with a one-year extension sustaining daily staffing at 7 personnel, while also directing staff to assess other options for providing ARFF services at JWA.

Discussion Calendar - Agenda Item No. 5 Executive Committee Meeting October 25, 2012 Page 3 OCFA Staff Proposal for Consideration by Executive Committee Considering the past year’s history with the ARFF contract, staff is requesting the Executive Committee to reaffirm its prior agreement to reduce daily staffing from 7 to 6 personnel. Staff can reaffirm to the Executive Committee that, although we believe 7 personnel provides a higher level of service, we are confident that we can provide the required service with 6 personnel and the new RIV. Further, the proposed reduction to 6 personnel far exceeds FAA requirements for staffing at JWA. We have attached a Frequently Asked Question document that was prepared last year in response to questions raised by various Board members (Attachment 3) and a presentation that was provided to the Executive Committee (Attachment 4). Two options for the ARFF contract extension are provided to the Executive Committee for consideration: o Option 1: This version of Amendment No. 6 to the Agreement for ARFF Services is

submitted as Attachment 1, extending the current term for one year from December 1, 2012, through November 30, 2013, and reducing daily staffing from 7 personnel to 6 personnel.

o Option 2: This version of Amendment No. 6 to the Agreement for ARFF Services is

submitted as Attachment 2, extending the current term for one year from December 1, 2012, through November 30, 2013, and sustaining daily staffing at the current level of 7 personnel.

In addition, both versions of the submitted Amendment include an added provision of the “Airport’s $15,000 Maintenance Fund,” which will make it possible for the OCFA to repair and/or replace JWA-owned fire station equipment and to perform minor repairs on the fire station building. This new provision was modeled after Article VI, Section 1.C. of the First Amendment to the Amended Joint Powers Agreement. In addition to the ARFF Agreement, staff requests authorization to respond to the Request for Statement of Qualifications (Attachment 5), and for authorization to respond to the Request for Proposal, in the event these documents are authorized for issuance by the Board of Supervisors. The Statement of Qualifications will serve to pre-qualify agencies or vendors prior to conducting a Request for Proposal. The Request for Proposal award will replace the current ARFF Agreement in 2013. Impact to Cities/County: Approval of the one-year extension will enable OCFA to continue providing ARFF Services to John Wayne Airport, while also recovering the costs associated with the provision of service. Fiscal Impact: Option 1 reflects an estimated contract charge for the one-year extension not-to-exceed $4,372,350. The contract charge provides revenue to OCFA which recovers our cost of services, and which recovers a proportional share of administrative overhead.

Discussion Calendar - Agenda Item No. 5 Executive Committee Meeting October 25, 2012 Page 4 Option 2 reflects an estimated contract charge for the one-year extension not-to-exceed $5,032,644. This contract charge also provides revenue to OCFA which recovers our cost of services, and which recovers a proportional share of administrative overhead. Staff Contacts for Further Information: Lori Zeller, Assistant Chief/Business Services Department LoriZeller@ocfa.org (714) 573-6020 Brian Stephens, Assistant Chief/Support Services Department brianstephens@ocfa.org (714) 573-6008 Mike Moore, Division 2 Chief mikemoore@ocfa.org (949) 341-0294 Attachments: 1. Option 1 - Amendment No. 6 to Agreement for Aircraft Rescue Fire Fighting (ARFF)

Services at John Wayne Airport 2. Option 2 - Amendment No. 6 to Agreement for Aircraft Rescue Fire Fighting (ARFF)

Services at John Wayne Airport 3. Frequently Asked Questions 4. Presentation – Executive Committee Meeting, November 17, 2011 5. Cover letter authorizing response to Request for Statement of Qualifications

Note: Fiscal impacts and data elements provided within this document were from FY 2011/12, since this document was prepared in November 2011 for a 2011 Executive Committee agenda item.

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JWA/OCFA ARFF SERVICES CONTRACT FREQUENTLY ASKED QUESTIONS – NOVEMBER 2011

1. What portions of the John Wayne Airport (JWA) are served by the proposed ARFF contract?

It is important to note that our contract with JWA is a contract for services to the Aircraft Movement Areas (i.e., runways, taxiways) of the airport, as opposed to services to the terminal(s) and facilities of the airport.

a. Aircraft Movement Areas (Runways) - Aircraft Rescue Fire Fighting Services: ARFF services are provided by contract to the Aircraft Movement Area of the airport. These services are not OCFA’s obligation to provide as a first responder, unless committed via an ARFF contract. A renewed ARFF contract is the subject of this agenda item, and is subject to periodic negotiation between OCFA and JWA. The airport is not required to contract with OCFA for ARFF services.

b. Terminal & Facilities - Fire & Emergency Medical Services: Services provided to the terminal and facilities of the airport are OCFA’s responsibility since the facilities are within a County unincorporated area, and the OCFA is committed to serving County unincorporated areas via the Joint Powers Authority agreement.

2. How does this proposed ARFF contract relate to our JPA Agreement?

The proposed ARFF contract with JWA is separate from the JPA Agreement between our 22 partner cities and the County. It is a cost-recovery contract meaning revenues received by OCFA cover the expenses we incur to provide the contracted services. We are strictly a “vendor” to JWA in that we provide staffing for JWA-owned ARFF apparatus and equipment based at a JWA-owned facility per FAA requirements, and in accordance with our ARFF agreement.

3. What are the operational impacts of the proposed ARFF reduction?

The reduction proposed in the ARFF contract would primarily effect JWA business decisions. In the event there are any off-airport ARFF unit responses, which are normally limited to 3 miles from the runway of the airport, the event may potentially require airport closure (a business decision) and a time delay for disabled aircraft removal (crane) operations that will extend main runway closure times (another business decision).

4. Can the airport seek bids from other providers?

Yes, however we have a legal opinion from OCFA General Counsel that being a County agency, JWA can only contract with other public agencies. We have conflicting information from the County and are awaiting a County Counsel opinion.

5. If JWA chooses another contract provider for ARFF unit staffing, would OCFA be responsible for fire and EMS responses to JWA facilities?

Yes, because the airport is in a County unincorporated area, OCFA would still be responsible for fire and EMS response, in addition to continued supplemental response to aircraft incidents based on State and County Mutual Aid agreements.

Attachment 3

Note: Fiscal impacts and data elements provided within this document were from FY 2011/12, since this document was prepared in November 2011 for a 2011 Executive Committee agenda item.

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6. If JWA does not renew the ARFF contract with OCFA, what happens to the 21 OCFA employees currently working on ARFF units?

The OCFA currently has more than 21 vacant positions in other locations within its jurisdiction that are being filled with overtime. Per our MOU with the Orange County Professional Firefighters Association, the employees currently working on ARFF units would be moved to these other vacancies, based on existing seniority bid processes outlined within the MOU, or alternate procedures that may be mutually agreed upon.

7. What is the fiscal impact to OCFA if we lose the full ARFF Services contract?

The fiscal impact to OCFA from losing the full ARFF contract would be a negative impact totaling $1,617,589. The fiscal impact results from a combination of factors, including the loss of contribution towards OCFA overhead services to the airport ($232,123) plus the additional cost to absorb and transfer all 21 personnel to open positions currently filled with overtime ($1,385,466).

8. What is the value of the proposed staffing reduction from 7 to 6 personnel?

The full value is $625,840 which is the FY 2011/12 cost of an Engineer Post Position (3 Engineers, 1 per shift A, B, C). This would represent the savings to JWA from reducing their staffing requirement in the proposed contract to 6 personnel. If the OCFA were to continue to provide the current 7 personnel to the airport without charging JWA, a cost would be imposed on the OCFA in the amount of $625,840. If OCFA were to absorb and transfer these 3 personnel to open positions that are currently filled with overtime (as proposed), the cost to OCFA would be $200,862.

9. What is the difference in fiscal impact to OCFA from losing the full ARFF contract compared to absorbing the reduction from 7 to 6 personnel into other OCFA vacancies?

The difference in fiscal impact is $1.4 million, based on a negative financial impact of $1,617,589 from losing the full ARFF contract, compared to a negative financial impact of $200,862 from absorbing the reduced staffing into other OCFA vacancies.

10. How much SFF revenue does OCFA receive for non-ARFF services provided to JWA?

Properties at JWA are currently generating $158,000 per fiscal year in Structural Fire Fund (SFF) revenue.

11. How much does OCFA recover for Paramedic Services to JWA?

In FY 2010/11, there were 145 medical calls at JWA that resulted in ambulance transports eligible for reimbursements to OCFA totaling $25,139.

12. Which agency is responsible for any liability associated with the reduction?

Providing ARFF services per FAA requirements is the sole responsibility of JWA and is funded by take-off and landing fees charged to commercial air carriers. The FAA grants JWA an annual operating certificate upon completion of an annual certification inspection. This detailed three day inspection covers all aspects of airport operations and ARFF services, including verification of ARFF capability by timed response drill.

Note: Fiscal impacts and data elements provided within this document were from FY 2011/12, since this document was prepared in November 2011 for a 2011 Executive Committee agenda item.

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13. How large is the new Terminal C at JWA?

The Terminal C expansion is 282,000 square feet; however, the primary mission of JWA ARFF units is for life safety aboard commercial aircraft. The primary responsibility for fire and EMS responses to the Thomas Riley Terminal would continue to be the responsibility of the OCFA due to its location in County unincorporated area.

14. Are the cities surrounding JWA affected by the contract change?

No. ARFF units do not normally leave the airport and would continue to provide EMS response; therefore, adjacent cities are not directly affected by the staffing reduction. All aircraft responses at JWA are supported by nearby off field units via existing automatic aid agreements. Being located in County unincorporated area, the airport terminal and facilities remain the responsibility of OCFA.

15. How have ARFF service levels changed since the last major incident at JWA in 1981?

Instead of staffing one Rapid Intervention Vehicle (RIV) and two 1,500 gallon ARFF units with nine firefighters; we now staff one 1,500 gallon and two 3,000 gallon ARFF units with seven firefighters, supported by a 1,000 gallon foam concentrate trailer and a 3,000 gallon capacity rapid refill fixed tank at the fire station. ARFF units are now supplied with 3% foam concentrate vs. 6% in 1981 which increases their foam application capabilities by 100%. One of the 3,000 gallon units is equipped with a Snozzle, which is a brand name for a fifty foot elevating and extending boom equipped with a video camera, forward looking infra-red (FLIR) camera, and a skin penetrating agent application tool (SPAAT). The boom is electronically controlled from the cab via joy stick by a single operator. The second 3,000 gallon unit is equipped with a portable hand held SPAAT.

16. If JWA was a JPA member, what staffing level would we recommend?

Although we feel seven personnel provide better service, we are confident that we will be able to provide the required level of service with six personnel and the new Rapid Intervention Vehicle (RIV).

17. What are the specific FAA requirements for ARFF services and how does JWA compare to other like size airports?

The following tables attempt to explain notable FAA specific requirements, how JWA meets and/or exceeds those requirements, and how JWA compares to other like size airports.

FAA Index Determination for Aircraft Rescue and Fire Fighting (FAR 139.315)

(a) An Index is required by paragraph (c) of this section for each certificate holder. The Index is determined by a combination of –

(1) The length of air carrier aircraft and (2) Average daily departures of air carrier aircraft.

(b) For purpose of Index determination, air carrier aircraft lengths are grouped as follows: (1) Index A includes aircraft less than 90 feet in length. (2) Index B includes aircraft at least 90 feet but less than 126 feet in length. (3) Index C includes aircraft at least 126 feet but less than 159 feet in length. (4) Index D includes aircraft at least 159 feet but less than 200 feet in length. (5) Index E includes aircraft at least 200 feet in length.

Note: Fiscal impacts and data elements provided within this document were from FY 2011/12, since this document was prepared in November 2011 for a 2011 Executive Committee agenda item.

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(c) Except as provided in 139.319(c), if there are five or more average daily departures of air carrier aircraft in a single aircraft Index group serving that airport, the longest aircraft with an average of five or more daily departures determines the Index required for the airport. Aircraft Rescue and Fire Fighting: Equipment and Agents (FAR 139.317)

FAA Index Sample Airport Vehicles Water/Foam Other Agents A Laughlin, NV One Vehicle 100 gallons 500 pounds B Fresno One or Two Vehicles 1,500 gallons 500 pounds C JWA Two or Three Vehicles 3,000 gallons 500 pounds D San Diego Three Vehicles 4,000 gallons 500 pounds E LAX Three Vehicles 6,000 gallons 500 pounds

Aircraft Rescue and Fire Fighting: Operational Requirements (FAR 139.319)

(1) With the aircraft rescue and firefighting equipment required under this part and the number of trained personnel that will assure an effective operation, each certificate holder must – (i) Respond to each emergency during periods of air carrier operations; and (ii)When requested by the administrator, demonstrate compliance with the response requirements

specified in this section.

(2) The response required by this section must achieve the following performance criteria: (i) Within 3 minutes from the time of the alarm, at least one required ARFF vehicle must reach

the midpoint of the farthest runway serving air carrier aircraft from its assigned post and begin application of extinguishing agent.

(ii)Within 4 minutes from the time of alarm, all other required vehicles must reach the point specified and begin application of an extinguishing agent.

The above requirements are designed to match the required capabilities with the potential life safety risk of a single air carrier aircraft that may crash based on the length of that aircraft; and OCFA’s ARFF program has consistently exceeded FAA requirements during annual certification inspections and also received high marks during the OCFA Accreditation process. OCFA does not believe that a reduction of personnel from 7 to 6 will harm our ability to meet the above FAA operational requirements. FAA Index C Requirements Equipment (FAR 139.317) (c) Index C (2) Two vehicles – One vehicle carrying at least 500 pounds of dry chemical and 1,500

gallons of water and the commensurate quantity of foam concentrate (AFFF) for foam production; and One vehicle carrying water and the commensurate quantity of foam concentrate (AFFF) so the total quantity of water for foam production carried by both vehicles is at least 3,000 gallons.

Personnel (FAR 139.303) (a) Provide sufficient and qualified personnel to comply with the requirements of its Airport

Certification Manual and the requirements of this part. (b) Equip personnel with sufficient resources needed to comply with the requirements of this part.

Note: Fiscal impacts and data elements provided within this document were from FY 2011/12, since this document was prepared in November 2011 for a 2011 Executive Committee agenda item.

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(c) Train all personnel who access movement areas and safety areas and perform duties in compliance with the requirements of the Airport Certification Manual and the requirements of this part.

FAA Index E Requirements (highest Index) Equipment (FAR 139.317) (e) Index E. Three vehicles – One vehicle carrying at least 500 pounds of dry chemical and 100 gallons of

foam; and two vehicles carrying an amount of water and the commensurate quantity of foam concentrate(ARFF) so the total quantity of water for foam production carried by all three vehicles is at least 6,000 gallons.

Personnel (FAR 139.303) (a) Provide sufficient and qualified personnel to comply with the requirements of its Airport Certification

Manual and the requirements of this part. (b) Equip personnel with sufficient resources needed to comply with the requirements of this part. (c) Train all personnel who access movement areas and safety areas and perform duties in compliance

with the requirements of the Airport Certification Manual and the requirements of this part. John Wayne Airport Call Volume

Call Type 2006 2007 2008 2009 2010 2011

Fire 9 7 3 4 5 2

EMS 291 305 285 304 271 247

Fire Alarm 24 21 27 23 37 40

Fuel Spill 23 41 31 12 13 8

Aircraft Response 40 (11)* 53 (11)* 52 (14)* 39 (7)* 32 (2)* 16 (3)*

Off Field Response 0 0 0 0 1 0

Other 58 49 45 49 42 61

Total 445 476 443 431 401 374

*Denotes number of total that were for air carrier aircraft

All JWA call types listed above require additional single or multiple unit responses from nearby stations except for fuel spills. This is the case regardless of whether the staffing level from OCFA at JWA is 7 or 6 personnel.

Note: Fiscal impacts and data elements provided within this document were from FY 2011/12, since this document was prepared in November 2011 for a 2011 Executive Committee agenda item.

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ARFF Service Levels at Like Size California Airports – FAA Index C

Airport Service Provider Response Units Staffing

2010 ARFF

Responses

Daily Flight Operations 2010 Passengers

Burbank (BUR) Pro-Tec 3@1,500 Gallons 6 Unk

309 56% Air

Carrier = 173 4.5 Million

Long Beach (LGB) City FD 1 RIV

2@3,000 Gallons 5 33 903

10% Air Carrier = 90

3.2 Million

Palm Springs (PSP) City FD 2@1,500 Gallons

1@3,000 Gallons w/ Snozzle 3 7 193

16% Air Carrier = 30

1.5 Million

Sacramento (SMF)

Airport FD

2@1,500 Gallons 1@3,000 Gallons w/ Snozzle 5 25

364 71% Air

Carrier = 258 8.8 Million

San Jose (SJC) City FD

1@1,500 Gallons 1@3,000 Gallons

1@3,000 Gallons w/ Snozzle 4 31

377 61% Air

Carrier = 229 8.4 Million

Santa Ana (JWA)

County FD

1 RIV 1@3,000 Gallons

1@3,000 Gallons w/ Snozzle

6 new

contract 32

550 40% Air

Carrier = 220 8.6 Million

John Wayne Airport (JWA) Aircraft Rescue Fire Fighting (ARFF) Services Contract

Current Staffing: 1 Fire Captain, 3 Engineers, 3 Firefighters staffing 4 vehicles with 7,500 gallons of foam

Unit Type Owner Capacity Staffing

Crash 1 Command Vehicle – Pick Up - 1992 Ford OCFA 40 Pounds – Dry Chemical 1 Captain

Crash 3 1,500 Gallon ARFF Unit - 1989 Oshkosh JWA 500 Gallons – Halon 1211 1,500 Gallons Foam

1 Engineer 1 Firefighter

Crash 4 3,000 Gallon ARFF Unit - 1996 Oshkosh JWA 500 Pounds – Dry Chemical 3,000 Gallons - Foam

1 Engineer 1 Firefighter

Crash 5 3,000 Gallon ARFF Unit w/Snozzle - 2003 Oshkosh JWA 500 Pounds – Dry Chemical 3,000 Gallons – Foam

1 Engineer 1 Firefighter

Proposed Staffing: 1 Fire Captain, 2 Engineers, 3 Firefighters staffing 3 vehicles with 6,120 gallons of foam

Unit Type Owner Capacity Staffing

Crash 1 Rapid Intervention Vehicle 2011 Ford/Oshkosh JWA 500 Pounds - Dry Chemical

120 Gallons - Foam 1 Captain 1 Firefighter

Crash 4 3,000 Gallon ARFF Unit 1996 Oshkosh JWA 500 Pounds – Dry Chemical

3,000 Gallons - Foam 1 Engineer 1 Firefighter

Crash 5 3,000 Gallon ARFF Unit w/Snozzle 2003 Oshkosh JWA 500 Pounds – Dry Chemical

3,000 Gallons – Foam 1 Engineer 1 Firefighter

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Orange County Fire Authority Board of Directors Meeting

November 17, 2011

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Scope of ARFF Contract

FAA Requirements

Call Volume Data

Probability of an Incident vs. Size/Severity

Impacts of Proposed ARFF Staffing Reduction

Evolution of Staffing & Equipment

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ARFF Contract Provision of service to

runways/taxiways

Not OCFA’s responsibility, unless committed by contract

JWA is not required to contract with OCFA for ARFF services

Provision of service to terminals/facilities

OCFA’s responsibility, as the fire service provider to the County

JWA is within a County unincorporated area, which is covered by JPA

JPA Agreement

4 4

FAA uses an index for determining Aircraft Rescue Fire Fighting requirements

Index is based on the length of the longest air carrier aircraft departing an average of 5 or more times/day

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FAA Requirements are designed to match the potential life safety risk of a single air carrier aircraft that may crash based on the length of that aircraft

JWA is an “Index C” airport, which means it’s ARFF equipment must include 2 vehicles carrying a total quantity of water/foam of at least 3,000 gallons and 500 pounds of dry chemical

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FAA requirements also include specific performance criteria for how quickly ARFF units must be able to respond and begin application of extinguishing agent

ARFF services provided by OCFA are inspected annually by the FAA to ensure we meet their requirements

OCFA’s ARFF program has consistently exceeded FAA requirements during the annual inspections

The reduction of personnel from 7 to 6 will not harm our ability to meet the FAA’s safety requirements

OCFA will still exceed FAA’s requirements by 100%

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Call Type 2006 2007 2008 2009 2010 2011

Fire 9 7 3 4 5 2

EMS 291 305 285 304 271 247

Fire Alarm 24 21 27 23 37 40

Fuel Spill 23 41 31 12 13 8

Passenger Aircraft 11 11 14 7 2 3

Small Aircraft 29 42 38 32 30 13

Off Field Response 0 0 0 0 1 0

Other 58 49 45 49 42 61

Total 445 476 443 431 401 374

All JWA call types listed above require additional unit responses from nearby stations except for fuel spills. This is the case regardless of whether the staffing level from OCFA for ARFF at JWA is 7 or 6 personnel.

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Call Type 2006 2007 2008 2009 2010 2011

Fuel Spill 23 41 31 12 13 8

Passenger Aircraft 11 11 14 7 2 3

Small Aircraft 29 42 38 32 30 13

Off Field Response 0 0 0 0 1 0

Total 63 94 83 51 46 24

All JWA call types listed above require additional unit responses from nearby stations except for fuel spills. This is the case regardless of whether the staffing level from OCFA for ARFF at JWA is 7 or 6 personnel.

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Data was provided in the agenda regarding total

number of passengers, daily flight operations, and terminal expansion

All of these data elements connect to the probability of an incident occurring, but not to the size or severity of an aircraft incident, if or when one may occur

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The size or severity of an aircraft incident is driven by the size of the largest aircraft flying out of the airport

FAA requirements for ARFF equipment and personnel are designed to match the size or severity of an incident

FAA requirements touching on probability of an incident use a low threshold of 5 departures per day

In other words…..requirements don’t anticipate all aircraft to crash at the same time; therefore, the focus is on the size of a single incident and the passenger load for that single incident

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Potential impacts considered with the proposed ARFF

reduction include:

Business Decisions for JWA

Safety Considerations

Fiscal Impacts

Labor Impacts

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Business Decisions for JWA:

Potential time delay could result for removal of disabled aircraft (crane), which would extend the duration of main runway closures

If there are any off-airport ARFF unit responses, which are limited to 3 miles from the runway, airport closure may be required

There has been one off-field response in the past six years

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Safety Considerations:

Although OCFA agrees that 7 personnel can provide a higher level of service, we are confident that we will be able to provide the required service with 6 personnel and the new RIV

The proposed reduction to 6 personnel far exceeds FAA requirements for staffing at JWA

Service capabilities have been enhanced by new and improved equipment that didn’t exist in OCFA’s earlier years of ARFF services to JWA

Ultimately, it is the FAA who is charged with determining safety indexes for ARFF, and this proposed contract exceeds the FAA index requirements

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Fiscal Impacts: Reduction from 7 to 6

Annual savings to JWA - $625,840

Annual “soft” cost to OCFA - $200,862 (no budget impact)

Loss of ARFF Contract Absorb 21 personnel into other vacancies

Negative financial impact to OCFA - $1,617,589

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Labor Impacts: Reduction from 7 to 6

Per MOU, 3 Engineers would be moved to other OCFA vacancies, based on existing seniority bid processes, or alternate procedures that may be mutually agreed upon

Per MOU, loss of ARFF bonus for 3 Engineers resulting from movement out of ARFF positions

Loss of ARFF Contract Same as above, except all 21 personnel assigned to ARFF would

be impacted instead of 3 personnel

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1981 9 - Personnel per shift 1 - Rapid Intervention Vehicle 2 – 1500 gal ARFF Units 6% Foam Concentrate

2011 (proposed) 6 - Personnel per shift 1 - Rapid Intervention Vehicle 2 – 3000 gal ARFF Units ** 3% Foam Concentrate Foam Concentrate Trailer

1,000 gallons 1 Rapid Refill Fixed Tank

3,000 gallon capacity

* See Slides #18-20 for Specialty Equipment installed on ARFF Units and pictures of the RIV

1981 – ARFF Unit

Equipped with:

1,500 gallons of water

205 gallons of foam concentrate

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2011 - ARFF Unit - Crash 5

Equipped with: 3,000 gallons of water 420 gallons of foam concentrate 500 pounds of dry chemical Snozzle - a 50-ft elevating/extending

boom w/: Video Camera Forward Looking Infra-Red

Camera Skin Penetrating Agent

Application Tool (SPAAT) Electronically controlled from cab

via joy stick by a single operator

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2011 - ARFF Unit - Crash 4

Equipped with:

3,000 gallons of water

420 gallons of foam concentrate

500 pounds of dry chemical

Portable Hand-Held SPAAT = Skin Penetrating Agent Application Tool

20

2011 - Rapid Intervention Vehicle

Crash 1

Equipped with:

120 gallons of water/foam solution

500 pounds of dry chemical

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The proposed reduction would not change the number of firefighters immediately available to perform rescue operations.

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23

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Option 1 – Budget & Finance Committee Recommendation Approve and authorize the Fire Chief to execute the submitted

Agreement for Aircraft Rescue Fire Fighting (ARFF) Services at John Wayne Airport for the term of December 1, 2011 through June 30, 2016, reflecting the modified staffing level of 7 personnel, as recommended by the B&FC.

Option 2 – OCFA Staff and JWA Recommendation Approve and authorize the Fire Chief to execute the submitted

Agreement for Aircraft Rescue Fire Fighting (ARFF) Services at John Wayne Airport for the term of December 1, 2011 through June 30, 2016, reflecting the future staffing reduction from a level of 7 personnel to 6 personnel, as recommended by OCFA and JWA staff.

A01037 Page 2 of 26

REQUEST FOR STATEMENT OF QUALIFICATIONS COVER PAGE

The County of Orange, John Wayne Airport (JWA) hereinafter referred to as “County”, is requesting Statements of Qualifications from organizations, hereinafter referred to as “Respondent”, for Aircraft Rescue and Fire Fighting Services for JWA. Qualified Respondents may be requested to participate in a potential Request for Proposal, conducted under separate cover. This Request for Statement of Qualifications, hereinafter referred to as “SOQ” or “Response,” is set out in the following format:

SECTION I: Introduction SECTION II: Instructions to Respondents SECTION III: Response Requirements SECTION IV: Exhibit A – Examples of Aircraft Rescue Fire Fighting Duties and Responsibilities

ALL QUESTIONS OR REQUESTS FOR INTERPRETATION MUST BE RECEIVED BY NOVEMBER 8, 2012 AT 4:00 P.M.

RESPONSES ARE DUE AT THE DATE AND TIME SPECIFIED ABOVE.

Responses must be submitted in sealed packages. See complete instructions in Section II, Item B, #1 on page 10. All questions and inquiries related to this SOQ must be directed to: Holly Felipe, Deputy Purchasing Agent, hereinafter referred to as assigned “DPA”, through www.BidSync.com under Bid #280-A01037-JA. See complete instructions in Section II, Item B, #2 on page 11. Respondents are not to contact other County personnel with any questions or clarifications concerning this

SOQ. JWA/Purchasing will provide all official communication concerning this SOQ. Any County response relevant to this SOQ other than through or approved by the JWA/Purchasing Department is unauthorized and will be considered invalid.

I HAVE READ, UNDERSTAND AND AGREE TO ALL STATEMENTS IN THIS REQUEST FOR STATEMENTS OF QUALIFICATIONS, AND TO THE TERMS, CONDITIONS AND ATTACHMENTS REFERENCED HEREIN.

Date:_______________________ Organization Legal Name:_______________________________ *Authorized Signature Name Title

*Authorized Signature Name Title

* If a corporation, this document must be signed by two (2) corporate officers. The first signature must be one of the following: a) Chairman of the Board, b)

President, or c) any Vice President. The second signature must be one of the following: a) Secretary, b) Chief Financial Officer; c) any Assistant Secretary, or d) any Assistant Treasurer. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the

legal authority of the signator to bind the corporation.

RETURN THIS SHEET WITH YOUR RESPONSE

INSTRUCTIONS:

1. SUBMIT 1 ORIGINAL, 3 COPIES OF YOUR RESPONSE PACKAGE AND 4 SOFT COPIES.

2. RETURN THIS PAGE SIGNED, WITH RESPONSE. 3. ALL RESPONSES ARE TO BE IDENTIFIED WITH

SOQ #, AND RETURNED IN A SEALED ENVELOPE OR PACKAGE.

4. FOR FURTHER INFORMATION, CONTACT: Holly Felipe at

HFelipe@ocair.com

Release Date: October 18, 2012

COUNTY OF ORANGE

JWA/Purchasing

3160 Airway Ave.

Costa Mesa, CA 92626

RESPONSES MUST BE RECEIVED ON OR

BEFORE

December 4, 2012

By 4:00 p.m. Pacific Standard Time

SOQ Number

280-A01037-JA

File Folder No: A01037

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