Disaster Recovery

Flood Event in Columbia County, OregonDecember 2007

Damage Assessment

Assisting Emergency Management Team with GIS

Initial Damage Assessment to Determine Disaster Level

Notifying Affected Property Owners

Damage Assessment for Proration of Taxes

Damage/Repair Inspections for Annual Re-assessment

Assisting Emergency Management Team with GIS

Assist Emergency Operations Center (EOC) by providing maps showing transportation routes, waterways, elevation, population centers and critical infrastructure (schools, medical, shelters).

Update maps using daily incident report from the various response groups.

EOC use the updated maps for daily briefings to track progress and shift resources where needed.

Initial Damage Assessment to Determine Disaster Level

Appraisers assist in identifying flood damaged properties.

Generate map lists for use in identification.

Use maps and map lists in field to determine percent of damage for FEMA purposes.

FEMA Flood Damage Guide

Water under the house, most likely duct work and insulation under the house was affected.

Carpets and flooring affected.

Water rose above electrical outlets affecting sheetrock, wall insulation and possible wiring damage.

Water within 2 feet of ceiling requiring numerous items to be replaced including attic insulation.

10%

20%

60%

90%

Notifying Affected Property Owners

Create address data file using initial damage assessment spreadsheet and linking to A&T Database.

Create form letter and merge with data file.

Mail letters with 'Application for Proration of Property Taxes Due to Damage or Destruction by Fire or Act of God'.

Select a location near the area that sustained the most damage to accept applications and inspect properties.

Columbia County Assessor230 Strand St, Saint Helens, OR 97051 ■ Phone: (503) 397-2240 ■ Fax: (503) 397-5153 ■ Website: www.co.columbia.or.us

December 20, 2007

FIELD(OWNER)FIELD(AGENT)FIELD(M_ADDRESS)FIELD(CITY_ST_ZIP)

RE: Columbia County Tax Account FIELD(ACCOUNT_ID) Situs Address: FIELD(SITUS_ADD)

Your property referenced above has been identified as having structures that may have sustained damage from the recent flood. If the damage is significant, you may be entitled to a partial refund of your 2007-08 property taxes.

Enclosed you will find an Application for Proration of Property Taxes Due to Property Damage/Destruction By Fire or Act of God, and a circular that explains the program. If you wish to have your 2007-08 property taxes considered for proration, please complete the application and either mail it to our office or bring it to Vernonia City Hall during the week of January 7-11, 2008.

Damage Assessment for Proration of Taxes

Additional help may be needed to complete reviews timely and a neighboring county may be able to loan appraisers through an IGA.

Appraisers work in teams of two.

As applications are received, they are assigned to the team that will be inspecting property in that area.

All flooded properties are inspected whether or not an application is filed.

Damage Assessment for Proration of Taxes

New construction percentage guides are used to estimate extent of damage.

Telephone numbers are exchanged among all staff, supervisor remains on site to accept applications, assign work and answer questions from both staff and public.

Damaged improvements are identified by stat class and/or description and damage percentage is documented.

Damage Assessment for Proration of Taxes

Values and Damage percentages are entered into a spreadsheet to determine the amount, if any, of the proration.

Data files are created from the spreadsheet linked to the A&T database and form letters are created to easily generate letters to notify property owners of the results.

Act Of God Applications Due to Flood In December 2007Calculation of Value Loss for Proration

Account IDTotal RMV before Act

of God

Total AV before Act

of God

RMV of Affected

Imp(s) before Act of God

Damage Percent

RMV after Act of God

Value % of Loss

23061 128,850 99,980 78,170 72% 72,570 27.42%

23062 95,250 74,450 60,020 71% 52,640 29.29%

22506 242,170 126,780 191,390 63% 121,590 4.09%

22350 196,880 138,380 152,690 79% 76,250 44.90%

22347 239,130 174.400 190,930 49% 145,570 16.53%

22348 245,260 154,030 195,410 71% 106,520 30.84%

22345 171,670 126,650 126,140 53% 104,820 17.24%

22358 125,270 65,840 85,200 58% 75,850 0.00%

22880 183,740 112,560 132,750 43% 126,660 0.00%

22830 163,300 67,890 106,440 52% 107,950 0.00%

22973 146,210 72,800 98,870 34% 113,270 0.00%

22920 99,800 47,510 67,770 57% 61,170 0.00%

Damage/Repair Inspections for Annual Re-Assessment

Generate letters for affected properties and include self-addressed stamped envelope and a form for the property owner to complete describing any repairs that have been made as of January 1.

Forms that are returned and include enough information can be used to re-assess the property without a site inspection to reduce the resources needed to complete all the reviews.

Columbia County AssessorFlood Damage Repair Status

Acct ID: Map ID:

Please check the appropriate box below:

Structures were completely repaired by January 1, 2009

No repairs were made to structures by January 1, 2009

Structures were partially repaired by January 1, 2009

For structures that were partially repaired, please describe items that have not yet been completed:

If repairs included major upgrades or downgrades, describe those changes below:

Additional comments:

Damage/Repair Inspections for Annual Re-Assessment

Schedule site inspections to review properties where the owner did not return a form or where the form did not provide enough information.

Work together with other agencies to determine which properties are being considered for buyout due to location in the flood plain.

Disaster Recovery Damage Assessment

Stay in contact with other agencies that are providing disaster relief.

Use technology as much as possible to reduce impact on limited resources

Plan your course of action but be sure to be flexible if needs change or another solution would increase efficiency

Document all time spent on the recovery effort as it is often at least partially reimbursable through grants and/or FEMA

Disaster Recovery

Flood Event in Columbia County, OregonDecember 2007