Directorate of Technical Education, Gandhinagar · The DTE, Gandhinagar would allow to procure...

1 Manual for Research Grant: Technology, Directorate of Technical Education, Gandhinagar

Directorate of Technical Education,

Gandhinagar

\

MANUAL FOR “RESEARCH PROMOTION

UNDER TECHNICAL EDUCATION”

GOVERNMENT OF GUJARAT

DIRECTORATE OF TECHNICAL EDUCATION

GANDHINAGAR, GUJARAT

August, 2019

https://www.justdial.com/Ahmedabad/Directorate-Of-Technical-Education-Gandhinagar-Ho/079P258292_BZDET





TABLE OF CONTENT

Sr. No. PARTICULARS PAGE

1 How to Apply 4

2 Selection Process 4

3 Procurement of Equipment 5

4 Utilization of Fund in Characterization and Analysis 5

5 Travel Grant 5

6 Living Expenses 6

7 Contingent and Recurring Expenses 6

8 Financial Monthly Report 7

9 Half Yearly Progress Report 7

10 Final Project Completion Report 8

11 Final settlement of the Accounts 8

12 Overhead expenses 8

13 Duration of schemes 9

14 Change of PI 9

15 Eligibility & Criteria 9

16 Intellectual Property Rights 9

17 Publication of Result/Presentation of Papers 10

18 DTE Executive committee & DTE Monitoring Authority 10

19 Expenditure related to DTE Executive Team & DTE

Monitoring Committee’s Authority

10

20 Detailed Application Form for Research Grant 11

Various Annexure and Formats (See Next Page) 12-28


DETAILS OF VARIOUS ANNEXURE AND FORMATS

ANNEXURE

NUMBER

DESCRIPTION PAGE

1 Cost details of permanent equipment/assets 12

2 Details of Principal Investigator (PI) 13

3 Details of Other Investigator (s)/ Co-Investigator (s) 14

4 Financial Monthly Report 15

5 Format for Half-Yearly Progress Report 16

6 Format for Half-Yearly Statement of Accounts to Accompany

Request for Release of First Installment 17

7 Check list for covering note to accompany Utilization Certificate

of grant for the project for the period ending 31st March, 20__) 18

8 Format for Utilisation Certificate (Half Yearly) 19

9 Format for Final/ Half-Yearly Report 20-21

10 Endorsement from the Head of the Institution 22

11 Format for Final Statement of Expenditure 23

12 Format For Undertaking to be Submitted after Project

Acceptance By DTE 24

13 Utilization Breakdown and Finance Rules 25

14 Information Regarding DTE Executive Team and DTE

Monitoring Committee 26


1. How to Apply

Institutions /Faculty that are interested in support are invited to submit the proposal

(a short concept note) in English (maximum length of 3 to 4 A4 size pages)

including the following details within mentioned time limit:

1. Title of the project:

2. Domain (Branch and Sub-Branch Details):-

3. Objective(s) :

4. Main activities and beneficiaries :

5. Implementation location : Describe study area and implementation

suitability.

6. Timeline/main milestones: Make suitable Gantt Chart/ Timeline

7. Financial information: Total budget (with main line items) and requested

contribution from DTE

8. Other donors (confirmed or prospective) and self-financing share:

9. Name of the applying organization: Name of Institutes

10. Details of the Project, Principal Investigator and Other Investigators

(As per Annexure 1, 2 and 3): Attach Annexure 1,2 & 3.

If the proposal is in line with criteria set and priorities, will follow up and ask for

further information in due course time by the DTE monitoring committee (See

Annexure 14).

2. Selection Process

All projects proposals are first screened by the DTE executive team (See Annexure

14). Proposals having successfully passed this initial screening are formally

reviewed by the DTE committee. The Board takes into account the relevance of the

project and also assesses the projects’ efficiency and impact. Upon a positive

outcome, the DTE gets in touch with the successful applicant to work out grant

practicalities. All rights of sanctioning and project continuation is with DTE

executive team, no jurisdiction and conflict of interest can be raised as disputes.


3. Procurement of Equipment

a. The DTE, Gandhinagar would allow to procure equipment(s) for the conduct

of the study. There is upper ceiling (Maximum 80% of allotted grant) on the

amount for purchase of equipment (s). This would vary on the nature, scope

and need of the Project.

b. All equipment should be purchased according to the rules and procedures of

the Institutions where the project is to be carried out i.e. through GeM or as

per Government norms. If the equipment is not available on GeM then it can

be buyed as per government norms.

c. Equipment procured through the DTE grant should bear a label “DTE

funded”. The annexure 10 has to be submit for the conformance of

endorsement of institute to DTE.

d. On completion of the project a list of all equipment procured from the

project funds along with cost, date of purchase, and suggestion for

disposal/utilization of the items should be sent to DTE.

e. Each Individual Equipments costing less than Rs. 20,000 are generally

allowed to be retained by the Institute, while in case of those costing more

than Rs. 20000, DTE will take the final decision after reviewing the request /

suggestions from the PI.

4. Utilization of Fund in Characterization and Analysis

Utilization of fund must be done as per the guidelines of the DTE Gandhinagar

Mentioned in the Annexure 14. The monthly financial report must be submitted

to DTE. The yearly and Final Audited UC must be submitted as per the

guidelines of the DTE Gandhinagar Mentioned in the Annexure 14. The

Expenditure of this audit are to be made from the sanctioned fund.

5. Travel Grant

The grant can be utilized for travel of the PI, co-investigator or of research

fellow/associates working on the scheme for:


a. Attending seminars/symposia/conferences within the county provided the PI

himself or the Fellow/Associate, is presenting, a research paper based on the

project work (either oral or poster presentation).

b. Taking up field work/travel conneDTEd with the research work with

sanction of TA/DA as per entitlement

c. Visiting the DTE office for meetings related to the project.

d. Registration fee and travelling allowance for attending a training course

relevant to the project (mainly for project staff).

e. Travel grant cannot be used for foreign travel or related expenses for any

reason for the grant of 1 and 2 lac. For the grant of 25 lac he/she may use the

travel grant for foreign travel or related expenses.

f. The audit expenses of the research project after completion shall be

beard under the respective sanctioned grant.

6. Living Expenses (Only for foreign Collaboration)

This is allowed for the grant of 25 Lac. It may be provided in the following

Categories and maximum up to 10 percent of sanctioned amount -

1. Accommodation

2. Food

3. Utilities

4. Clothes and toiletries

7. Contingent and Recurring Expenses

For expenditure amount under contingency grant, the detail is as follows –

1. For grant of @25 lac, contingency grant is 1 lac

2. For grant of @2 lac, contingency grant is 20k

3. For grant of @1 lac, contingency grant is 10k

7.1 Utilizing the contingent grant

This guideline is meant for recurring as well as non-recurring expenditure under

the contingency grant. The contingent grant can be utilized for purposes like,

but not limited to:

a) Acquisition of books and documents of relevance to the research topic in

case these are not available in the library. These would be treated as the


property of the Institution’s library and after purchase and accession, may be

issued to the concerned Department/PI as per institutional rules.

b) Consumable items required for research work

c) Charges for specialized investigations for which facilities do not exist in the

host institute

d) Publication Charges/reprints/off-prints of research papers published as an

outcome of the research.

e) Data-entry charges

f) Printing of questionnaire/s

g) Computer utilities, charges for analysis of data (computer charges)

h) Typing of research reports

i) Expenses in connection with the preparation of the final report

j) Petrol, oil, lubricants (POL)

k) Communication charges

Note: Grant cannot be used for purchase of furniture items/office equipment

and civil Works.

8. Financial Monthly Report.

Every 4th

day of the Month the Financial Monthly Report (FMR) duly singed by

the PI and Head of the Institute is required to submit as prescribed format.

(format is given as annexure 4).

9. Half Yearly Progress Report

a. Half yearly Report is to be submitted by the PI in the prescribed format. The

Half yearly Progress Report should be submitted after about one month to

the completion of the half year end to enable its evaluation and decisions

regarding subsequent grant release. The subsequent Half yearly Report will

have to be submitted till the end of project period. Annexures 5, 6, 8, 9, 12

Needs to be submit in detail for Half-Yearly clearance of finance & Project..

b. The progress of the project would be evaluated by DTE monitoring

committee (The formulation details of DTE Monitoring committee are

depiDTEd in Annexure 14).


c. The scheme will not be renewed for the next half year unless the DTE

committee receives the progress report in time. Annexure 7 needs to be

submit for the reflecting the utilization till 31st March in financial year.

d. A delay in receipt of the report in time for consideration by the Committee

may lead to termination of the project.

e. The PI may be asked to present the progress at the meeting of the DTE

monitoring committee, if considered necessary.

f. The suggestion and views of the DTE committee and mid-course correction,

if any, would be conveyed to the PI from time to time for compliance and

effective conduct of the project.

10. Final Project Completion Report

a. At the completion of the project, the final report in the prescribed format

(Annexure 9, 10, 11) will have to be submitted.

b. The report should be submitted not later than three months of the date of

completion of the project.

c. 10% grant would be withheld for release until the receipt of final project

report.

11. Final settlement of the Accounts

The final settlement of the Accounts will be done at DTE only after the receipt of

the following:

a. Final audited statement of expenditure.

b. Final utilization certificate.

c. List of equipment procured from the project mentioning the cost, date of

purchase and suggestions for disposal of all items purchased under

equipment.

d. The unspent grant paid by DTE shall be refunded by the institution as and

when the investigator discontinues a scheme midway or does not follow the

detailed technical programme laid down and approved.

12. Overhead expenses

a. Will be restriDTEd to 5% of the total cost of the project.


b. Overhead expenditure will not be granted on equipment and travel

allowances.

13. Duration of schemes

Requests for project extension beyond approved duration would not be

entertained routinely.

However, if interesting/important leads are likely to emerge that need to be

followed up, then a valid justification for an extension should be submitted by

the PI three months before the expeDTEd completion of the project clearly

mentioning the period of extension with justification.

14. Change of PI

a. PIs are encouraged to have a co-investigator in the project.

b. In case the PI leaves the project an eligible co-investigator could be considered

as the PI subject to recommendation of the PI, the Head of the Institution and

the approval of DTE. Such a request should be sent well in advance.

c. In case the PI is shifting to any other institution, the co-investigator could be

made PI or the project could be transferred to the new Institutions with prior

approval from DTE.

d. The host institution has an important role to play in the above. The

institute/Principal Investigator will have to inform DTE of any changes and in

consultation with DTE takes steps to ensure successful continuation completion

of the project before relieving the principal investigator.

e. It is responsibility of PI to submit the endorsement letter from the institute

(Annexure 10) & Undertaking of project functioning after project selection

(Annexure 12).

15. Eligibility & Criteria

Regular faculty members in Government Engineering & Government Diploma

Institutes under DTE and presently serving in Government Engineering/

Governmental Polytechnic colleges in Gujarat state.

16. Intellectual Property Rights

All new intellectual property viz. patents, copyright, design, etc. generated as

part of the research supported by the DTE would belong to DTE. All raw data


(in all forms) should be made available/accessible to DTE at the completion of

the project along with submission of the final report.

17. Publication of Result/Presentation of Papers

The research papers and publications based on the result of the research project

should clearly acknowledge the assistance by the DTE along with ID number.

Copies/ reprints of the papers published should be forwarded to DTE as and

when published.

Research publications as papers in reputed conference/ Journals are supposed to

be made during and before the completion of the research project. The research

guidelines and project methodology may also be published as book with ISBN

number after the project completion and with the permission and

acknowledgement of DTE, Gandhinagar.

18. DTE Executive Team & DTE Monitoring Committee’s Authority

A committee has been formed at Directorate of Technical Education (DTE),

Gandhinagar which will look after the administrative procedure of research

grant and the details are depiDTEd in Annexure 14. The selection guidelines of

project application as mentioned above will be scrutinized by the committee

itself. The body will do audit every year on the utilization of the funds under

this head.

19. Expenditure related to DTE Executive Team & DTE Monitoring

Committee’s Authority

1. Expenditure related to meeting and fund incurred must be taken from the

sanctioned grant and must not exceed to one percent of the overall

sanctioned grant.

2. DTE Gandhinagar shall constitute one Executive committee and one

DTE monitoring committee which will lookafter the sanctioning and

continuation of the research projects. The committee shall review and

audit each project every year.


20. Detailed Application form for Research Grant

Fill this detailed Application form for seeking research grant through DTE. The

correctness in information is responsibility of the Principal Investigator & Co-

Investigator

1. Title of the project:

2. Domain (Branch and Sub-Branch Details):-

3. Objective(s) :

4. Main activities and beneficiaries :

5. Implementation location : Describe study area and implementation suitability.

6. Timeline/main milestones: Make suitable Gantt Chart/ Timeline and attach below

7. Financial information: Total budget (with main line items) and requested contribution

from DTE in Detail. Also mention in which category you are applying (i.e. 1 or 2 or 25

Lakhs)

8. Other donors (confirmed or prospective) and self-financing share:

9. Name of the applying organization: Name of Institute(s)

10. Details of the Project, Principal Investigator and Other Investigators (As per

Annexure 1, 2 and 3): Attach filled Annexure 1,2 & 3.

Date:

Place:

Signature of the Principal

Investigator

Signature of Other Investigators Signature & Seal of the Principal

Designation of the Principal

Investigator

Designation of Other Investigators Name of the Institute under

responsibility

***Applications shall be invited through portal after the release of circular in addition to that all the

applicants should submit this detailed application form along with all the relevant annexures and

other details in minimum three copies of spiral bind. The application form must reach DTE in hard

copy (In spiral) through speed post/ parcel/ manual submission at DTE within the stipulated time well

before the submission deadline as mentioned in the advertisement. Branches & Sub branches

mentioned in the G.R. No. SCT/102013/616356/GH Dated on 6th July 2019 can be considered.


Annexure-1

Cost details of permanent equipment/assets

1. Name of equipment/ asset with model, name etc. and date of procurement

2. Sanctioned amount:

3. Actual expenditure (this should include only the cost of equipment, insurance, delivery

charges and taxes etc.)

4. Other expenses, if any:

(Expenses such Bank charges, agency commission etc., should be avoided through appropriate

negotiations. If unavoidable expenses incurred, the same may be indicated)

5. Utilization rate (%):

Note: Please use a separate sheet for each equipment


Annexure-2

Details of Principal Investigator (PI)

1. Name, Designation, Date of Joining & Phone No.:

2. Age as on Date:

3. Name of the Institution:

4. Department:

5. Field of Specialization:

6. Academic Qualifications (Attach Table below):

7. Technical Qualifications (Attach Project/ Consultancy details below in table form):

8. Academic/Research/Professional Experience:

9. Presentations of Principal Investigator at National & International:

10. Awards/ Prizes/ Certificates etc. won by the Principal Investigator:

11. No. of Projects completed/ongoing as Principal Investigator/Co-Investigator.

12. Publications (Attach Table below):

13. Total Projects Completed (UG/ PG) (Attach Table):

14. Other Funded Projects (Attach Table):

Place:

Date:

Signature of the Principal Investigator Head of the Institution

(Signature & Seal)


Annexure-3

Details of Other Investigator (s)/ Co-Investigator (s)

1. Name, Designation, Date of Joining & Phone No.:

2. Age as on Date:

3. Name of the Institution:

4. Department:

5. Field of Specialization:

6. Academic Qualifications (Attach Table below):

7. Technical Qualifications (Attach Project/ Consultancy details below in table form):

8. Academic/Research/Professional Experience:

9. Presentations of Principal Investigator at National & International:

10. Awards/ Prizes/ Certificates etc. won by the Principal Investigator:

11. No. of Projects completed/ongoing as Principal Investigator/Co-Investigator.

12. Publications (Attach Table if required):

13. Total Projects Completed (UG/ PG) (Attach Table if required):

14. Other Funded Projects:

Place:

Date:

Signature of the Other Investigator(s) Head of the Institution

(Signature & Seal)

****In case of more than One Other Investigator/ Co-Investigator, Each one has to fill this

annexure separately. Total not more than 3 Other investigators (Including of same/ other

institutes) are allowed.


Annexure-4

Financial Monthly Report Month Name with Year:

1. Title of the Project:

2. Unique ID of the Project (provided by DTE):

3. Principal Investigator and Co-Investigators with designation and mobile no.:

4. Implementing Institution and other collaborating Institutions with address

5. Date of commencement:

6. Sanction letter No.:

7. Total project cost: (Sanctioned/revised project cost, if applicable)

8. Date of commencement of project:

9. Date of completion of project:

10. Project Outcomes and Utilization brief:

11. Grant revised in each year (financial):

S.

No.

Sanctioned Heads Funds

Allocated

Funds utilized

till previous

month

Fund Utilized in that

month

Remarks

1 2 3 4 5 6

1 Salaries

2 Equipment

3 Consumables

4 Travel

5 Contingencies

6 Overhead

Expenses

7 Others

(if any)

8 Total

Amount to be refunded / reimbursed (whichever is appropriate): Rs.

Name & Signature

Principal Investigator & Other Investigators

With date

Signature of Competent

Financial/audit authority

With date


Annexure-5

FORMAT FOR HALF YEARLY PROGRESS REPORT

1. Project title:

2. PI (name & address):

3. Other Investigator/ Co-Investigator (name & address):

4. Date of start:

5. Duration:

6. Objectives of the proposal:

7. Methodology:

8. Temporary modification of objectives/methodology (with justifications):

9. Detail progress of the work carried out during the period:

10. A summary sheet of not more than two pages under following heads

(Title, Introduction, Rationale, Objectives, Methodology, Results, Translational Potential)

11. Research work which remains to be done under the project:

12. Applied value of the project

13. List of publications (Journals/Conferences):

14. Any patents applied for:

15. If additional budget or staff is required for the remaining part of the research work,

please give justifications and details.

Date : Signature

Designation


Annexure-6

Format for Half Yearly Statement of Accounts to Accompany Request for

Release of First Installment

1. Sanction letter No. :....................... ……………

2. Total Project Cost : Rs…………………………

3. Sanction /Revised Project cost (if applicable) :Rs………….......................

4. Date of Commencement of Project :…………….......................

5. Statement of Expenditure :………….…......................

S.

No.

Sanctioned/

Heads

Funds

Allocated

Expenditure Incurred Balance

as on

(Date)

Requirement

of Funds up

to 31st March

Remarks

I Half-

Yearly

II Half-

Yearly

Total

1. Salaries

2. Permanent

Equipments

3. Supplies &

Materials

4. Travel

5. Contingencies

6. Overhead

Expenses

7. Others (if any)

8. Total

Signature of Principal Investigator

with date

Signature of Accounts Officer

With date


Annexure-7

Check list for covering note to accompany Utilization Certificate of grant for

the project for the period ending 31st March, 20__)

1) Title of the project

2) Name of the Institutions

3) Principal Investigator’s Detail

4) DTE letter No. and date sanctioning the project.

5) Head of account as given in the original sanction letter

6) Amount received during half year x (Please give No. & Date of DTE's sanction letter for

the amount)

7) Total amount that was available for expenditure (excluding commitments) during the

financial year.

8) Actual expenditure (excluding commitments) incurred during the half year x

9) Balance amount available at the end of the half year x.

10) Amount already committed, if any.

11) Amount to be carried forward to the next half year (if applicable). Indicate the amount

already committed with supporting documents.


Annexure-8 FORMAT FOR UTILISATION CERTIFICATE

(HALF YEARLY/FINAL)

Certified that out of Rs................... of grants-in-aid sanctioned during the year ………............

in favour of ............................………. under DTE Letter No………..............................................

and Rs . ................................................................ on account of unspent balance of the

previous half year, a sum of Rs ......................................has been utilized for the purpose of

…………........................... for which it was sanctioned and that the balance of Rs .

................................remaining unutilized at the end of the half year has been surrendered to DTE

(vide cheque No ........................... Dated…............ / will be adjusted towards the grants-in-aid

payable during the next half year i.e............................................

Signature of

Principal Investigator

with date

Signature of Registrar /

of the Institute with date

Signature of Accounts Officer

of the Institute with date


Annexure-9

FORMAT FOR FINAL/ HALF YEARLY REPORT

1. Title of the Project:

2. Unique ID of the Project (provided by DTE)

3. Principal Investigator and Co-Investigators with designation and mobile no.

4. Implementing Institution and other collaborating Institutions with address

5. Date of commencement

6. Duration

7. Date of completion

8. Objectives as approved

9. Deviation made from original objectives if any, while implementing the project and

reasons thereof.

10. Field/Experimental work giving full details of summary of methods adopted.

11. Supported by necessary tables, charts, diagrams and photographs.

12. Detailed analysis of results

13. Contributions made towards increasing the state of knowledge in the subject.

14. Conclusions summarizing the achievements and indication of scope for future work.

15. Science and Technology benefits accrued:

i) List of research Publications.

Sl.

No.

Authors

Title of paper Name of

Journal

volume Pages Year

ii) Would you be interested in carrying this work forward Yes / No

If yes, do you have infrastructure facilities for further work.

iii) Patent(s)/ copyright if any


iv) Manpower trained in the project:

Research Scientists or Research Fellows

No. of Ph.Ds produced

Other Technical Personnel trained

v) Any other comments

16. Procurement/usage of Equipment

a.

S.

No.

Name of

Equipment

Make/Mo

del

Cost

FE/Rs

Date of

Installation

Utilization

rate %

Remarks regarding

maintenance/breakdo

wn

b. Suggestions for disposal of equipment(s)

Name and signature with date

1. __________________________

(Principal Investigator)

2. __________________________

(Co-Investigator(s))


Annexure-10

ENDORSEMENT FROM THE HEAD OF THE INSTITUTION

(To be given on Institute Letter Head)

Project Title :

1. Certified that the Institute welcomes the participation of

Shri/Smt…………………….……………………. as the Principal Investigator and

Shri/Smt………………………….…………………… as the other investigator (s) for the project

and that in the unforeseen event of discontinuance by the Principal Investigator, the other

investigator (s) will assume the responsibility of the fruitful completion of the project.

2. Certified that the equipment and other basic facilities as enumerated in the format for half

yearly Statement of Accounts to Accompany Request for Release of First Installment (Also in

Annexure I) and such other administrative facilities as per terms and conditions of the grant, will

be extended to the investigator (s) throughout the duration of the project.

Name and signature of the

Head of the Institution

(Seal of Institute)

Date :

Place :


Annexure-11

FORMAT FOR FINAL STATEMENT OF EXPENDITURE

(to accompany the Final Report)

1) Sanction letter No.

2) Total project cost

(Sanctioned/revised project cost, if applicable)

3) Date of commencement of project:

4) Date of completion of project:

5) Grant revised in each year (financial):

S.

No.

Sanctioned

Heads

Funds

Allocate

d

Expenditure Incurred

Financial year-wise

Balance

(if any)

Remarks

Ist

yr

IInd

yr

IIIrd

yr

IVth

yr

Total

1 2 3 4 5 6 7 8 9 10

1 Salaries

2 Equipment

3 Consumables

4 Travel

5 Contingencies

6 Overhead

Expenses

7 Others

(if any)

8 Total

Amount to be refunded / reimbursed (whichever is appropriate): Rs.

Name & Signature

Principal Investigator

With date

Signature of Competent

Financial/audit authority

With date


Annexure-12

FORMAT FOR UNDERTAKING TO BE SUBMITTED AFTER PROJECT

ACCEPTANCE BY DTE (To be submitted on Institute Letter head)

To,

DTE, Gandhinagar

Subject: Acceptance the project No____

Dear Sir/Madam,

We are very happy to accept the project proposal entitled “-------------------------------

“having DTE No. ----------- from the --------------.

We hereby provide the fallowing undertaking:

1. We accept the project with its sanctioned budget.

2. We certify that the equipment requested and approved in the project is neither

available nor accessible in our Institute.

3. We understand that our annual project accounts will have to be audited either by a

statutory auditor or a certified Chartered Accountant.

4. We undertake that the staff employed in the project will not be the responsibility of

DTE (we will forward separate undertaking to DTE from each project staff member).

5. We, also, undertake the responsibility to implement the project as per DTE guidelines

issued from the time to time.

6. We agree to submit the half yearly and final reports on time.

7. We assure that the project will be completed on time.

Thanking you

Yours sincerely,

(Name & Sign of PI)

Name, Signature and seal of

Head of the Institute.


Annexure-13

Utilization Breakdown and Finance Rules *Subject to the supervision of DTE, Gandhinagar, Gujarat

1. Finance and expenses details to be incurred in the research project subject to the rules

and regulations mentioned and formulated for the “Research Promotion Under

Technical Education”.


Annexure-14

INFORMATION REGARDING DTE EXECUTIVE TEAM AND DTE

MONITORING COMMITTEE

The Project approval for scrutiny will be done by DTE Executive team and after sanctioning and

continuation after the extensive half yearly evaluation of the DTE Monitoring committee

depends solely on the recommendation of DTE monitoring committee, DTE Gandhinagar,

Gujarat.

The research projects may belong the different disciples of Engineering and Technology, also

they may belong to the certain sub-disciplenes as well. The DTE Monitoring committee will be

constituted by DTE, Gandhinagar Gujarat, based on the following guidelines.

1. DTE Executive Team will recommend the Sanctioning of project and grant.

2. DTE Monitoring committee will recommend the continuation of project after evaluating the

half yearly progress report. They have authority to comment on the satisfactory project progress

and also whether the project may be continued or not.

3. DTE Executive Team &Monitoring committee has right to cancel the project after finding

unsatisfactory progress of the research work.

4. No additional Budget except sanctioned will be given to the Grantee in case of additional

requirements of the project. DTE Monitoring committee may recommend the suggestions, scope

of improvement, weaknesses of the research project.

5. DTE Executive Team & Monitoring committee will evaluate and scrutinize the projects only

belong to the applicants (regular faculty members) of Government Engineering Colleges and

Government Polytechnics under the DTE, Gandhinagar and the Gujarat state only. Applications

of other applicants will get automatically rejeDTEd.

6. There will be no legal jurisdiction on DTE Executive Team & Monitoring Committee

Gandhinagar, Gujarat regarding the sanctioning and continuation of the project as per the terms

and conditions depiDTEd in description. No conflict of action and legal case can be done on the

functioning of DTE Executive Team & Monitoring committee.

7. DTE Executive team has right to constitute the DTE Monitoring committee members

belonging to the project disciplines.


8. The assessment criteria provide the basis for assessment of an application for the DTE

Executive team and DTE Monitoring Committee. It is the applicant’s responsibility to provide all

relevant information and documentation as required.

Please note that:

i. Applicants may be asked to provide additional information to clarify any issues raised

during the assessment process at any time based on the half yearly progress report; and

ii. DTE may also seek the applicant’s permission to obtain further advice from third

parties, if appropriate.

Technical Members in DTE Executive Team (Maximum 7 Members)

1. Commissioner of Technical Education, DTE Gandhinagar, Gujarat

2. Joint Director (s), DTE Gandhinagar, Gujarat

3. Officer on Special Duty (OSD), Research & Development cell, DTE Gandhinagar

4. Two Members (Discipline Specific) as Nominated by the DTE after recommendation of Joint

Directors or Officer on Special Duty (OSD) Officer on Special Duty.

Technical Members in DTE Monitoring Committee for Research Projects

(Maximum 5 Members)

1. One of the Joint Director (s), DTE Gandhinagar, Gujarat or Officer on Special Duty (OSD),

Research & Development cell, DTE Gandhinagar

2. One Core committee Member belonging strictly to the Discipline of applicant as Nominated

by the DTE after recommendation of Joint Directors or Officer on Special Duty (OSD) Officer

on Special Duty.

3. Three Subject Experts as members belonging strictly to the sub disciplines of the research

project application for sanctioning and budgeting.

**Experts and Technical members will be paid as per Government policies.

*****

Directorate of Technical Education, Gandhinagar · The DTE, Gandhinagar would allow to procure...

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