Direct Certification Direct Certification Training v1.0.
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Transcript of Direct Certification Direct Certification Training v1.0.
Direct Certification
Direct Certification Training v1.0
Direct Certification Training v1.02
Agenda
Security Access
Overview Obtain Results
Evaluate Results
ResourcesImprove Address Matches
Direct Certification is the federally mandated process through which students are certified as eligible for the
NSLP program without further application.
CALPADS provides the pupil data used for the Direct Certification
statewide matching process.
Direct Certification Training v1.03
Overview
Direct Certification Training v1.04
Overview
The CALPADS Direct Certification matching process
*The direct certification status of a pupil is valid for one school year.
Extracts Data Matches Data Shares Results
• Student ‘s name• Student’s date of birth • Student’s gender• Student ‘s address
The CALPADS data is compared with data from CalFresh and CalWORKS recipient list.
Each month, the “DHCS Match” results are uploaded to CALPADS as a directly certified or not directly certified free meal eligible record per student.
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CALPADS
Overview
Direct Certification Training v1.0
Direct Certification Process
Upload files to the ODS Automated Process
Creates DC File (Monthly) from the SENR & SINF Data
Data extracted from local
SIS
DHCS match results
Return results to CALPADS
Local Student Information
System
Pull data from CALPADS for matching with DHCS2
Results are available
Return Results to CALPADS
CALPADS data matched with DHCS
The CALPADS Direct Certification (DC) process occurs once a month. Generally, the CALPADS student data will be pulled from CALPADS on the second of each month. A Direct Certification notification will be posted on the CALPADS Home when the results are available..
Direct Certification Training v1.0
Overview
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Direct Certification Schedule
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Direct Certification Training v1.07
• The LEA Administrator must assign the Direct Certification role to the appropriate staff
• LEA users with Direct Certification Roles are able to view student(s) direct certification status online or can request an extract file containing the direct certification results.
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Security Access
Direct Certification Roles
Direct Certification Training v1.08
Obtain Results
1. Log into CALPADS and navigate to the Admin menu2. Select View Direct Certification Status3. Manage results displayed by updating the filter options and
clicking on the Apply Filters button
View Direct Certification Status online
Direct Certification Training v1.09
Obtain Results
Request DC Extract Navigate to the Reports menu
Select Extracts
Navigate to the Reports menu
Filter Options
Select Download button
Direct Certification Training v1.010
Obtain Results
Retrieve DC Download Navigate to the Reports menu
Select Extracts
Navigate to the Reports menu
Specify additional filters
Save file
Direct Certification Training v1.011
Evaluate Results
The CALPADS Direct Certification results contain a Certification Status code for each active student record within your LEA. The Certification Status are defined in CALPADS User Manual.
Direct Certification Results Codes
Future Codes
Direct Certification Training v1.012
Evaluate Results
Direct Certification Results Layout
# CALPADS File Element Field Type Max Length1 Academic Year ID CS 9
2 Reporting LEA CS 7
3 School of Attendance CS 7
4 Local Student ID CS 16
5 SSID CS 10
6 Student Legal First Name CS 30
7 Student Legal Middle Name CS 30
8 Student Legal Last Name CS 50
9 Certification Date DT 8
10 Certification Status CS 1
Direct Certification Training v1.013
Converting an Extract CSV file to Excel Columns makes the extracts easier to view.
Evaluate Results
How to Importing-CALPADS-Extract-To-Excel –Quick Self-Paced
• Use excel filtering to refine a list of the student records that need the Household Application Form administered.
• Use excel filtering to export a list of student records that require an address correction or update.
• Use excel filtering to export a list of student records that can be import into the Local SIS.
Mini clip:
Analyzing Direct Certification Results with Excel
Direct Certification Training v1.014
Improve Address Matches
Verify the student address data using the USPS-Zip lookup https://tools.usps.com/go/ZipLookupAction!input.action
Enter the student address data and click the Find button
Correct DC Address Data
Direct Certification Training v1.0
Resources
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CALPADS System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Document Description Sections
CALPADS Extract Specifications File layout and requirements for DC extract
Direct Certification
CALPADS Flash Changes to State-level Direct Certification Process and Additional Functionality coming soon
Flash #76 and #92
National School Lunch Program Documentation
Document Description SectionsNSLP Fact Sheet Equity in School Lunch Pricing Nutrition Services Division Information
CalFRESH County Contacts for Direct Certification
List of local welfare or social service office contacts
CalFresh County Contacts for Direct Certification
National School Lunch Program Information about applying for and administering the National School Lunch Program (NSLP).
Program Information
Nutrition Services Fiscal information to aid nutrition sponsors and to provide information about claiming meal reimbursements.
School Nutrition Program (SNP)
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Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: https://csis.fcmat.org/Pages/Listserv.aspx
Direct Certification Training v1.016