DIME/ITDG JOINT DIME/ITDG - European Commission · In its meeting in March 2014, the DIME-ITDG...

DIME/ITDG

JOINT DIME/ITDG

PLENARY

Item for written consultation

(closed on the 11/09/2015)

Mandate of WG Quality was amended by the plenary DIME/ITG held in

February 2016

DIME/ITDG governance

DIME/ITDG governance

1. BACKGROUND AND BRIEF HISTORY

In its meeting in March 2014, the DIME-ITDG discussed a proposal on its governance. The

discussion focused on three aspects: the regrouping of DIME and ITDG activities; the

associated governance structure (directors, working group and expert group structure); and the

roadmap towards the implementation of the proposed new governance. The reactions of the

participants to the proposal were mixed. The DIME-ITDG concluded by acknowledging the

need for DIME and ITDG to work together on strategic issues and stressed that further

elaboration and time should be devoted to the evaluation of the implementation of the

proposed new governance.

The DIME-ITDG Steering Group discussed the status of the integration of DIME-ITDG

activities respectively in its June and December 2014 meetings. The DIME-ITDG SG made

the proposal to make an inventory of the current mandates, participants and reporting lines of

all entities in the pyramidal governance structure to clarify "who does what" in the current

governance structure. At the same time the DIME-ITDG SG asked for the establishment of a

clear picture of the "to be state" to facilitate the transition.

In its meeting in February 2015, the DIME-ITDG endorsed the mandate of the DIME/ITDG

SG and discussed a fine-tuned complete proposal on its governance.

A written consultation took place with DIME/ITDG plenary, from the 17 of August 2015 to

the 11 of September 2015.

The new DIME/ITDG governance shall be implemented by the end of the year 2015, and

be fully operational as of the 2nd

of January 2016. After 2 years, an evaluation will be

conducted in order to review the governance.

2.CONSEQUENCES FOR NATIONAL STATISTICAL INSTITUTES

The revised complete proposal on the governance structure, roles and responsibilities in the

areas under the remit of the DIME and ITDG, is presented in section 3.1; the proposal

incorporates the suggestions made in the DIME/ITDG plenary meeting held in February 2015

and in the DIME/ITDG SG held in June 2015. Table 1 recalls the main principles underlying

the nature and the composition of each group in the new governance structure.

Table 1: DIME/ITDG governance framework (3 layers)

Layer Type Nature Members Representation

level

Parent Note

1 Director Group

(DG) Permanent All MSs

Senior

Management ESSC Mandant

2 Working Group

(WG) Permanent All MSs

Middle

Management DG

Mandatary/

Mandant

3 Expert Group (EG) Permanent Some MSs Experts WG Mandatary

3 Task Force (TF) Temporary Some MSs Experts WG/EG Mandatary

3 User Groups (UG) Temporary Some MSs Users WG/EG Mandatary

Additionally:

groups for which the participation of all MSs is envisaged, shall have a mandate and

rules of procedures. Whenever a limited number of Member States are represented,

rules of procedures will not be necessarily required

parent group is "Mandant" for its respective child groups which are "Mandatary".

A mandate is prepared and given by the Mandant and received and accepted by the

Mandatary.

3.1 GOVERNANCE STRUCTURE

Hereafter additional details on the new structure are presented. The structure shall consist of 3

layers .

Layer 1. Directors Group(s)

The role of the directors groups is in line with the role of other Director Groups operating

under the ESSC, i.e. to prepare all dossiers either in the areas of responsibility prior to the

decisions to be taken in the ESSC. The DIME and the ITDG are two separate director groups

working and meeting jointly on strategic issues of common interest. The DIME/ITDG steering

group prepares the work for the plenary meetings.

Nature: Permanent

Members: All MSs

Reporting line: To ESSC

Mandate: Endorsed by the ESSC

Layer 2. Working Groups

Working groups deal with specific thematic areas and are in charge of the operational

implementation of the strategic orientations identified and planned by the Directors Group(s)

and to provide input to the Director Groups to formulate such strategic orientations.

Additionally, the role of working groups is to consolidate and validate the work performed at

technical level on specific thematic issues by dedicated operational sub-groups (expert groups,

task forces and user groups). Working groups provide opinions and propose solutions on the

subjects under their remit in view of the elaboration and presentation of proposals for the

endorsement by the DIME/ITDG.

The proposed new structure, foresees 4 Working Groups:

Working Group on Methodology (including statistical methods, confidentiality, seasonal

adjustment, research and innovation) - Methodology WG, reporting to DIME.

o To be activated, to be mandated by DIME

Working Group on IT – IT WG, reporting to ITDG.

o Active, revised mandate given by ITDG

Working Group on Data and Metadata Standards and Classifications – Standards WG

reporting to DIME/ITDG

o The two active Working Groups on Metadata and Working Group on

Classifications will be merged, revised and broaden mandate to be given by

DIME/ITDG

Working Group on Quality and Compliance – Quality WG, reporting to DIME.

o Active, revised mandate to be given by DIME

Nature: Permanent

Members: All MSs

Reporting line: To DIME-ITDG

Mandate: Given by the DIME/ITDG

Layers 3.Expert Groups/Task Forces/User Groups

The DIME-ITDG (and the 4 WGs mentioned under layer 2) may set up permanent expert

groups and/or temporary task forces and/or temporary User Groups. These groups have either a

specific relevance and/or special composition.

Nature: Permanent/temporary

Members: some MSs

Reporting line: To DIME/ITDG or parent Working Group

Mandate: by DIME/ITDG or parent Working Group

3.1.1. REPORTING TO THE WORKING GROUPS/EXPERT GROUPS

Working groups may delegate the preparatory and more technical work to dedicated permanent

technical expert groups or temporary task forces/user groups. These groups deal with specific

well identified thematic areas under the remit of the corresponding working group. They are

mandated by the "parent" working group and report to it.

The proposed Expert Groups/Task Forces/User Groups reporting to Working Groups are:

Statistical Disclosure Control EG – reporting to Methodology WG

o Active, permanent

Seasonal Adjustment EG – SAEG– reporting to Methodology WG (within ESS) and to

WG General Economic Statistics (within ESCB)

o Active, permanent, revised mandate given by DIME in February 2015

Statistical Classification TF – reporting to Standards WG

o Active, it will expire end of 2016

Standardisation EG (ESS standardisation body) – reporting to Standards WG

o Active, to be created pending the ESSC endorsement; mandate to be given

Information Models TF – reporting to Standards WG


Security EG– reporting to IT WG

o Active, revised mandate given by ITDG in February 2015

ESS.VIP IT TF – reporting to IT WG

o Active, it expires at the end of 2016

Shared Services TF – reporting to IT WG

o Activated, new mandate given by ITDG in February 2015, it expires at the end of

2016

SDMX Tools TF – reporting to IT WG

o Activated, new mandate given by ITDG in February 2015, it expires at the end of

2018

QUAL TF –reporting to Quality WG

o Active, mandate given by Quality WG in February 2015

Edamis and Validation Services User Group – EVUG -reporting to IT WG


Seasonal Adjustment User Group – SAUG reporting to SAEG

o Active, it expires in April 2016

4. Next steps

Implementation of new governance structure to be fully operational in 2016

Figure 1: NEW governance structure

Laye

r 2

Laye

r 1

Laye

r 3

DIME ITDG

WGStandards

WGQuality

WGIT

EGStandardisation

EGSeasonal

Adjustment

EGSecurity

TFESS.VIP IT

TFShared Services

TFStatistical

Classifications

TFSDMX Tools

EGStatistical Disclosure

Control

TFInformation

Models

UGSeasonal

Adjustment

UGEdamis and Validation Services

DIME ITDG Governance Structure (as of January 2016)

Solid line = Permanent

Dotted line=Temporary

WGMethodology

Layer Type Nature Members Representative Reporting to

1 Director Group (DG) Permanent All MSs Senior Managers ESSC

2 Working Group (WG) Permanent All MSs Middle Managers DG

3 Expert Group (EG) Permanent Some MSs Experts WG

3 Task Force (TF) Temporary Some MSs Experts WG or EG

3 User Groups (UG) Temporary Some MSs Users WG or EG

DIME/ITDG SG

Joint

TFQUAL

List of Annexes

Annex I. MANDATE OF WG METHODOLOGY

Annex II. MANDATE OF WG IT

Annex III. MANDATE OF WG STANDARDS

Annex IV. MANDATE OF WG QUALITY

Annex I. MANDATE OF WG METHODOLOGY

MANDATE OF THE

Working Group On

METHODOLOGY

Title: Working Group on Methodology

Acronym: WG Methodology

Type: Working Groups

SG Code (Register of experts groups): XXXXX

Date of creation of the Group: 2015

Nature: permanent, all Member States

Parent Group (mandant) giving the mandate: DIME

Date of acceptance of the mandate by the Group: 2016

Ending date of current mandate: not applicable

Mandate:

The group is responsible for thoroughly operationally and technically preparing all dossiers in the broad area of Methodology for Official Statistics prior to the decisions to be taken in the DIME in preparation to the work of European Statistical System Committee (ESSC) within the governance system of the European Statistical System (ESS).

The Group:

Provides a forum for exchange of views, in the areas under its remit by coordinating the operational and technical activities, presenting the new priorities envisaged and the possible fields where simplification, reprioritisation and/or phasing-out of certain work could be envisaged.

Addresses the issue and ensure the links between the areas under its responsibility and other domains.

Facilitates the capacity building and knowledge management in the areas under its responsibility.

Facilitates and promotes the modernisation of the ESS.

Areas of responsibilities (including some areas of shared interest with other Groups) are:

Statistical methods

Confidentiality and micro data access

Research and Innovation

Data analytics

Frequency of meetings:

Once a year.

Participants: Number of participants: up to 40

Member States and candidate countries at the level of middle management

EEA/EFTA States participate fully in the group meetings on all EEA-relevant matters. For the matters which are only EU-relevant, they have the status of observers. Switzerland participates fully in the group meetings on all Swiss/EU-relevant matters. For the matters which are only EU-relevant, it has the status of observer

Representatives from accession countries are observers

International organisations and other Commission services can also be invited to participate

Type of experts: governmental

Type of activities: technical drafting, Member States harmonization, exchange of views

Related child-groups:

Statistical Disclosure Control Expert Group

Seasonal Adjustment Expert Group

Seasonal Adjustment User Group

Related other groups:

Big Data Task Force

Reporting authority:

This group reports directly to the DIME (Directors of Methodology Group) by its Chairperson, the responsible Eurostat representative.

Additional information:

---

Annex II. MANDATE OF WG IT

MANDATE OF THE

Working Group On IT

Title: Working Group on IT

Acronym: IT WG


SG Code (Register of experts groups): XXXX



Parent Group (mandant) giving the mandate: ITDG

Date of acceptance of the mandate by the Group: XXXX


Mandate:

The group is responsible for thoroughly operationally and technically preparing all dossiers in the broad area of IT for Statistics prior to the decisions to be taken in the ITDG in preparation to the work of European Statistical System Committee (ESSC) within the governance system of the European Statistical System (ESS).

The Group:






IT infrastructure

IT tools

Information systems

Data exchange

Remote access

Security

Shared Services


Once/Twice a year.









ESS.VIP.IT Task Force

Security Expert Group

Shared Service Task Force

SDMX tools Task Force

Edamis and Validation Services User Group


Big Data Task Force


This group reports directly to the ITDG (IT Directors Group) by its Chairperson, the responsible Eurostat representative.


---

Annex III. MANDATE OF WG STANDARDS

MANDATE OF THE

Working Group On

Standards

Title: Working Group on data and metadata standards and classifications

Acronym: Standards WG


SG Code (Register of experts groups): XXXXXX



Parent Group (mandant) giving the mandate: DIME/ITDG

Date of acceptance of the mandate by the Group: 2016


Mandate:

The group is responsible for thoroughly operationally and technically preparing all dossiers in the broad area of data and metadata standards and classifications prior to the decisions to be taken in the DIME/ITDG in preparation to the work of European Statistical System Committee (ESSC) within the governance system of the European Statistical System (ESS).

The Group:






Statistical Classification

Data models

Metadata models

Information models and business process standards

Standard implementation


Once/Twice a year.









Statistical Classification Task Forces

Information Models Task Force

Standardisation Expert Group



This group reports directly to the DIME (Directors of Methodology Group) and to the ITDG (IT Directors Group) by its Chairperson, the responsible Eurostat representative.


---

Annex IV. MANDATE OF WG QUALITY

MANDATE OF THE

Working Group “Quality in Statistics”

Title: Working Group “Quality in Statistics”

Acronym: WG Q


SG Code (Register of experts groups): E02895


Nature: permanent

Parent Group (mandant) giving the mandate: DIME

Date of acceptance of the mandate by the Group: December 2015

End date of current mandate: N.A.

Mandate:

The broad objective of the Group is to provide leadership, co-ordination and guidance on issues concerning quality management in the ESS, covering all aspects and dimensions of quality: from quality of the statistical production (quality assurance, process and product quality, quality reporting, etc) to quality for the institutions as a whole (quality management, institutional environment). In this regard, the Group plays a leading role in the conceptualisation, promotion and modernisation of the common quality framework in the ESS which is built around the European Statistics Code of Practice.

The Group is responsible for thoroughly preparing all dossiers in the broad area of quality management prior to the decisions to be taken in the DIME in preparation to the work of European Statistical System Committee (ESSC) within the governance system of the European Statistical System (ESS). It is chaired by Eurostat.

The Group:

Plays a leading role in quality issues in the ESS

Provides a forum for exchange of views, in the areas under its remit by presenting the new priorities envisaged and the possible fields where simplification, reprioritisation and/or phasing-out of certain work are envisaged.

Addresses the issues and ensures the links between the areas under its responsibility and other domains.

Facilitates the capacity building, knowledge management and sharing in the areas under its responsibility.


Is consulted on all quality issues which are relevant for the implementation of the ESS Vision 2020.


Provides leadership, guidance and co-ordination on issues concerning quality management in the ESS

Provides leadership and supervision of the Quality key area of the ESS Vision 2020 and its Implementation Portfolio


Once/Twice a year.


Member States, EFTA/EEA and Switzerland, candidate countries at the level of middle management




Type of activities: Leadership, exchange of views , Member States harmonisation, technical drafting and consultation on papers and issues related to quality.

Related child-groups: TF QUAL (created in February 2015 and active until the end of 2015); Steering Committee of the QUAL@ESS Vision 2020 supporting framework for the Coordination activities (from January 2016 until the closure of the work of the Vision Implementation Portfolio). In case the Steering Committee should deal with issues outside of DIME responsibility (e.g. related to human resources, enterprise architecture impacting the process map, etc.) it communicates with the respective Directors' Group,as appropriate.

Related other groups


This group reports directly to its parent group DIME by its Chairperson, the responsible Eurostat representative.


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