DIL PreVal Overview - DFAS Home
Transcript of DIL PreVal Overview - DFAS Home
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Prevalidation Overview
Defense Finance and Accounting Service
Travis May Division Chief, Funds Requirement
April 2019
Integrity Service Innovation
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Prevalidation Defined
Prevalidation is based on Section 8137 of Public Law
103-335 (and its successor, Section 8102 of Public Law 104-
61, Department of Defense Appropriations Act, 1996). It is
commonly referred to as the "Grassley Amendment“ and
requires the matching of disbursements to corresponding
obligations in the official accounting records before the actual
payment is made.
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MOCAS Prevalidation Process
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Response
Disbursement
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Initial Request
Accounting Disbursing
5 Day Calendar Standard
Thresholds
Contract Pay > FY 05: $0
Contract Pay < FY 05: $5,000
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MOCAS Prevalidation Report Card
TOTAL VOLUME OF REQUESTS (INVOICES PAID ONLY)
% OF REQUESTS APPROVED WITHIN 5 DAY STANDARD
VARIANCE FROM WITHIN STANDARD GOAL
COLUMBUS 178,559 92% -3% ROME 982 94% -1% WITHIN STANDARD GOAL 95% CLEVELAND 6,888 97% 2% INDIANAPOLIS 9,735 97% 2% LIMESTONE 3,435 99% 4%
199,599 92% Overall
PERCENT OF PREVALIDATION REQUESTS APPROVED WITHIN 5 DAY STANDARD VARIANCE FROM WITHIN STANDARD GOAL
FOR PAYMENTS MADE FEBRUARY 2019
COLUMBUS
ROME
WITHIN STANDARD GOAL
CLEVELAND
INDIANAPOLIS
LIMESTONE
-100% -80% -60% -40% -20% 0% 20%
VARIANCE FROM WITHIN STANDARD GOAL
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CAPS-W Prevalidation Process
Things to know
non-DCMA administered contracts and all miscellaneous commercial payments (e.g. power track, transportation payments, corporate CBA payments)
Uses IAPS, DEAMS, CAPSW, GFEBS, DAI, One Pay, EBS or Navy ERP as the pay system.
WIP & Progress Payments cannot be supported by CAPS-W as well as most multi-funded contracts
DFAS Columbus Processes Army: HQ0303, HQ0304, MC: M67443, DA: HQ0131
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CAPS-W Prevalidation Process
Accounting Certification Disbursing
5 Day Calendar Standard Accounting
System
Certified Payment Disburse
Thresholds
Vendor Pay: $0
Entitled Payment
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Help us Help You
Biggest Struggles Lessons Learned
Invoices with 100 + Lines 5 day Preval Standard
Frequency of Modifications
Obligations loaded timely
Realignment mods
Enhanced Reports for Preval • FMS • Small Business • High Dollar
Prevalidation Standardization
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Accounts Payable Process: 3-Way Match
The Three Way Match
DoD Vendor
DFAS Entitlement Systems
Validate Entitlement Prevalidate Disbursement
Disbursing Station
MyInvoice
Contract
Goods & Services
Invoice
Accounting System
Receiving Report
Contract & Hard Copy Receipt
Invoice (hard copy)
Prevalidation
Disbursements Data
Check/EFT
Payment File
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