Digitization

DigitizationA program by “Defrosters &

Co”.

Presented by:Salman Rasheed, Muhammad Mustafa

Muhammad Haris, Sidra AzamSaba Naureen, Faria,

Tooba Ashraf, Sehrish MaqboolAnila Hanif

Digitization

Introduction

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Introduction (Cont.)

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What do professionals say?“Today, companies have to radically revolutionize themselves every few years just to stay relevant. That’s because technology and the internet have transformed the business landscape forever. The fast-paced digital age has accelerated the need for companies to become agile.”

NOLAN BUSHNELL

“Paper is no longer a big part of my day. I get 90% of my news online, and when I go to a meeting and want to jot things down, I bring my tablet PC. It’s fully synchronized with my office machine, so I have all the files I need. It also has a note-taking piece of software called OneNote, so all my notes are in digital form.”

BILL GATES

ANALOGUE vs DIGITIZATION

ANALOG vs DIGITIZATION

ANALOG CULTURE DIGITAL CULTURE

Pushes products into market

Pulls ideas from market

Strong hierarchy Flat hierarchy

Slow Decision making Rapidly decision making

Homogenous team working Strong collaboration

STREAMLINE COMMUNICATION AND COLLABORATION.(e-mails,telephone routing system,g drive,outsourcing )

MERITS OF DIGITIZATION

MERITS OF DIGITIZATION (Cont.)

MERITS OF DIGITIZATION (Cont.)USER FRIENDLY BANKING( mobile banking, e-forms,smart banking)

One time password (OTP)

Portable plug n play USB

MERITS OF DIGITIZATION (Cont.)ELECTRONIC MEDICAL RECORD SYSTEM

MERITS OF DIGITIZATION (Cont.)DIGITIZATION OF LEGAL OFFICES

1. CUTS DOWN ON MANS HOUR AND DOLLARS

2. HANDLE ADMINISTRAITIVE,ORGANIZATIONAL & PROFESSIONAL DEMANDS

MERITS OF DIGITIZATION (Cont.)DIGITIZATION OF LEGAL OFFICES

RULE BASED CALENDERING

GRYPHON’S LAW OFFICE AND CASE

MANAGEMENT SYSTEM

ORGANIZING DOCUMENTS

DETAIL CLIENTS ACCOUNTS

CASE MANAGEMENT


CUTS OVERHEAD COSTe.g. staff costs for filing, retrieving and transporting records

Joint information system committee (JISC) Impact Calculate USA indicated that 40% of organizations undertaking digitization achieved a return on investment (ROI) in 12 months or less and 74% achieved ROI within 2 years.

The City of Hamburg, Germany, which expert to save an impressive $14.3 million (USD) over the next five years.


Like document capture system: scanning of documents.

Ability to reuse existing resources limited by its format, such as large maps or materials stored on microfilm or magnetic tape

Features1. Multi-functional printers (MFPs),2. Digital copiers,3. Other networkable capture devices4. Intelligent document recognition (IDR) and auto-indexing, which speed the capture process


Potential reduction in physical storage

PaperImage


Restore Method

•Backup : Copy & Paste•Backup Image Recovery

Archives Shrink Data Form

Retrieval methodDeleted or formatted data

Easy Access to recover lost data

e.g.: Incremental backup and server vendors in cloud

environment

Recovery Method

MERITS OF DIGITIZATION (Cont.)Remote WorkingRemote desktop connection using internet protocol (IP)

RISK & SOLUTIONS

RISKS SOLUTIONS

Complexities of digitization Researching, planning and managing

Annihilation of original paper records Awareness of disposal requirements

Failure in presenting authenticity of the original paper

Identification the characteristics of records

Digital images are not stored or protected appropriately

Digital images are managed according to the management program

RISK & SOLUTIONS

Cost of digitization

Planning of expected costs

RISK & SOLUTIONSPossibility of website & data

hacking

Making of protected firewalls and protection Shields & Antivirus

#@^&*abcd

ABCD12367

4

RISK & SOLUTIONS

Power Failure or short circuit

Stand by generators and UPS, Backup power lines

CASE STUDY

Case Study

Stikeman LLP – Canada’s largest law

firm

Maintained Hardcopies

13000 clients,

millions of files

Expensive

Reduced costs &

increased efficiency

Print, Scan, Fax, Copy

simultaneously

Canon’s ‘imageRunner’ multifunction

AUSTRALIAN CASE STUDY IN A FLOW CHART

FORECASTINGFuture Developments in Project Planning

Future Building Model

Current and old Building Model

FORECASTING (Cont.)Future Developments in Robot

Automatic Portable Efficient

Robots

Current and old installed robots

FORECASTING (Cont.)Future Developments in Medical Field

a) Digitization secure industries to bear higher cost during Production, Distribution and promotion

b) Digitization makes work easier and quick for an organization.

c) By using some secure tools the side effects of digitization can be minimized

d) It makes easy communication worldwidee) Digitization is moving towards improvements

and unbelievable innovations which is beneficial for many industries.

Conclusion

Digitization

Technology

Transcript of Digitization