Digitising and uploading the stories

Ylva Berglund Prytzylva.berglund@it.ox.ac.uk

http://runcoco.oucs.ox.ac.uk/1914

Photos by Kate Lindsay, Alun Edwards, Frank Drauschke, Stephen Bull, Caroll Mitchell, Ylva Berglund Prytz

Why are we doing Roadshows?

Dublin roadshow in the news (RTE)

http://www.rte.ie/news/av/2012/0321/media-3234751.html

Presentation title, edit in header and footer (view menu)

HOW DO WE GET THE STORIES AND IMAGES ONTO THE WEBSITE?

Welcome Press

Interview

Interview

Interview

Interview

Interview

Check-in/out desk

Photo

Photo

Photo

Scan

ning

Subject expert

Storage

Waiting Wai

ting

Waiting

Exhibition

PC

1

2INTERVIEW

3Postprocessing

Cataloguing

Follow-up

AFTER 4

Floor manager

Security

Venue support

WELCOME

DIGITIZING

WELCOME DESKEach contributor gets a queue number and information (agreement form, project info)

Interview Recording the story

OBJECTS:Group photo of Ltn Smith and

friendsDogtag on string, belonged

to SmithFive letters from Smith to his

sister

Ltn Smith did this and this happened and this is how we know and how the objects ended up where they are…

Story recorded and objects described (on paper or computer) ….

Interviewer gives each object/set of objects one number

351 : Three buttons352 : Medal353 : Dog tags354 : 10 postcards

28 John Smith 0791 1234 5678 ABC186 Group photo187 Dog tag188 Letters (5)

Object number

… and adds it to the list (one list/contributor)

Place object with its number in folder or similar.

Keep objects and list together (one box and list per owner).

Take objects and list to the Digitisation Desk

Desk staff hand objects to digitisers and keep track of progress

28 John Smith 0791 1234 5678 ABC

186 Group photo187 Dog tag188 Letters (5)

Scan 1

Scan 1Carol

Desk staff make note on list about where objects are being digitised

28 John Smith 0791 1234 5678 ABC

186 Group photo187 Dog tag188 Letters (5)

Scan 1

Scan 1Carol

10.1210.0510.12

Digitisation desk notes when objects have been digitisedObjects are taken to the ‘Returns desk’

Returns DeskCan be same place as Digitisation Desk or Welcome Desk

Desk staff checks that all objects are returned.

Owner signs list

DIGITISING THE OBJECTS

Scan or photograph

Scanning

Good for papers, faint print, flat objects.SLOW…

Desk-top scanners are good enough but slow

Book scanners can be useful if available

Set-up important

PreviewFile namesOne scan -> multiple files

Scanner settings: see guidelines

Scanning

PhotographyCan be used for all kinds of objectsFast, flexible

Copy-stand with lights

Light very important!

Camera on tripod. Separate lights

Aim to minimize post-processing

Be flexible

Take first picture with ticket

Take several pictures of objects

Feel free to include ‘extra’ pictures (when time)

Capture front and back

POSTPROCESSING

1. Crop2. (Improve)3. Re-size and compress4. Label

Crop

Enhance

RotateStraightenLightContrastColour / White balance…

Taken w camera at angle -> image distorted

Very dark with shadows

If the objects are in the same place (same light) , you may be able to ‘bulk’ edit

Re-format for Web

• Re-size: longest side 1600 pixels• Compress so file size < 2 MB• (300 dpi, if not too large)

Keep the original high-quality file for archiving/other uses

LabelPut all images for one ticket into one folder

12

19

PDFIf more than 4 images / story -> create a pdf with all images and add

Stories and images are added to (or edited on) the website afterwards

http://europeana1914-1918.eu

Working with the press

Digitising and uploading the stories

Ylva Berglund Prytzylva.berglund@it.ox.ac.uk

http://runcoco.oucs.ox.ac.uk/1914

Photos by Kate Lindsay, Alun Edwards, Frank Drauschke, Stephen Bull, Caroll Mitchell, Ylva Berglund Prytz