From

CLASSIFICATION OF GOVERNMENT EMPLOYEESGroup AEmployees drawing grade pay of Rs.6600/- and above

Group BEmployees drawing grade pay of Rs.4400/- and above but below Rs.6600

Group CEmployees drawing grade pay of Rs.1400/- and above but below Rs.4400

Group DEmployees drawing grade pay of Rs.1300/-

additional charge allowance [ FR 49 ] Government servants may be directed to hold full additional charge or to discharge current duties of one or more independent (separate or distinct) posts at one time.

Additional charge allowance is not permissible for discharging current duties of any post.

Additional charge allowance is permissible, provided the officer, who issues additional charge orders, direct the Government Servant to hold full additional charge of that post.

Additional charge allowance is admissible only when both the posts are independent and responsibilities are indivisible and cannot be distributed to more than one officer. Additional charge allowance is not admissible, if the additional charge post is subordinate or superior to the regular post, since the officer in the regular post is in the position to supervise the work of the subordinate or he/she has to merely discharge the current duties of superior post.

When the regular and additional charge posts are in the same office and of the same rank and the duties of additional charge post are exactly identical nature to that of regular post, additional charge allowance is not admissible.

The Additional Charge Allowance is permissible for all the posts for which Additional Charge is held at a time and the entire period of Additional Charge of each post [ G.O.(Ms.) No.122, P & AR (FR IV) Department, dated : 03.10.2011]. But the Additional Charge is permissible for a post only if the Additional Charge period of that post is more than 39 days. Additional charge allowance is admissible at the rate of one fifth of Pay drawn in the regular post or half the minimum pay of additional charge post, whichever is less. Arrears of additional charge allowance is not permissible in pursuance of subsequent retrospective effect of revision of pay which results in increase of pay in the regular post. But it may be granted on the basis of revised pay, if orders for revision of pay has already been issued.

Time limit to submit the application requesting additional charge allowance has not been prescribed in FR.

PROBATION [ GENERAL RULE 23 TO 28 OF TN STATE AND SUBORDINATE SERVICE RULES ] The probation of all the Assistant Engineers will commence from the date of appointment. The probation period is two years within the continuous period of three years. The passing of The Account Test for Highways and Rural Works Officers and Subordinates is essential to get the second and subsequent increments and to have the probation completed. The probationers will be eligible to get the first increment before passing the Account Test. If an Assistant Engineer passed the test after the normal date of second or subsequent increments, those increments will be sanctioned retrospectively on normal dates of increments only after passing the Account Test, but the monetary benefits of these increments will be given only from the day following the last day of the Account Test which he / she passed. If an Assistant Engineer has not passed the Account Test during the probation period, the orders declaring to have satisfactorily completed the probation will be issued only after passing the Test. The maximum period upto which the probation be extended so as to enable him / her to pass the Account Test is five years. If he / she fails to pass the Test within the maximum period of five years, his / her probation will be terminated.

the general Provident fund (tamil nadu) rules

NOMINATIONS : All Government Servants shall submit a nomination conferring on one or more members of the family, the right to receive the amount available in General Provident Fund Account in the event of death before that amount has become payable. They also shall submit a fresh nomination once in five years [Rule 7]. SUBSCRIPTION : Minimum amount of monthly subscription is 12% of Basic Pay (Pay in the Pay Band + Grade Pay ) + Special Pay + Personal Pay + Dearness Allowance. Subscription may be increased voluntarily over and above 12% on two occasions in any month of a Financial Year. Reduction of subscription (i.e. not below 12% ) shall be allowed only once in a year i.e. in the salary of March. Subscription shall not be recovered during suspension, leave on half pay, leave on loss of pay and the last four months of service in respect of persons retiring on superannuation [Rule 10]. TEMPORARY ADVANCE [Rule 14]: Temporary Advance can be availed to meet the expenditure in connection with Medical treatment of the Government Servant or dependent; Higher education of Government Servant or dependent;Marriages, funerals or other ceremonies such as betrothal, first annual shradh ceremony etc; Cost of legal action faced by the Government Servant or dependent; Legal fee for defending himself / herself against official enquiry for alleged official misconduct and Purchase of consumer durables such as TV, VCR, Washing Machine, Cooking Range, Geyser, Computer etc; There shall be an interval of six months between two advances. An advance shall not exceed three months pay or half the amount at credit whichever is less. However, advance may be sanctioned upto of the amount at credit, as a special case.

The recovery of advance shall be completed four months prior to the date of retirement on superannuation. The number of equal monthly instalments for recovery of advance shall not be less than 12 and more than 24. If the advance exceeds two months pay, the monthly instalments may be upto 36. If the advance is drawn before 10th of a month, recovery should commence from that month itself. Otherwise, it will commence from the subsequent month. Recovery shall not be made, if the Government Servant is on leave on half pay or leave on loss of pay for 10 days or more in a month. PART FINAL WITHDRAWAL [rULE 15-a, B, C and d]: Government Servants can avail a Part Final Withdrawal after completing fifteen years of service or within ten years before retirement, whichever is earlier, to meet the expenditure in connection with Medical treatment of the Government Servant or dependent ; Higher education of Government Servant or dependent; Betrothal and marriage of subscribers sons or daughters and dependent female relatives; Construction or acquisition of house including the cost of site, repayment of loan taken for this purpose and reconstruction, making additions or alterations to a house already owned ; Purchase of house site and repayment of loan taken for this purpose; Acquisition of farm land or business premises within six months before retirement; Purchase of Consumer durables such as TV, VCR, Washing Machine, Cooking Range,Geyser,Computer etc; and Purchase and repair of Motor Car or repayment of loan taken for that purpose (applicable for officials getting Grade Pay of Rs.6,600 and above) Outstanding amount of Temporary Advance may be converted into Part Final Withdrawal. There shall be an interval of twelve months between two Part Final Withdrawals and six months between the Temporary Advance and the Part Final Withdrawal. Part Final Withdrawal cannot be availed during the last four months of service. Part Final Withdrawal shall not exceed six months pay or half the amount at credit, whichever is less. However, it may be sanctioned upto of the amount at credit, as a special case ( Maximum amount is Rupees Six Lakhs). Certificate to the effect that the amount has been utilised for the purpose for which it was withdrawn should be submitted within a reasonable period.

90% Part Final Withdrawal : A Government Servant can avail 90% of the balance amount at credit, which includes 5th Pay Commission Arrears, as Part Final Withdrawal within twelve months before retirement. It can be availed irrespective of the period of interval between Temporary Advances or Part Final Withdrawals. Further Part Final Withdrawal cannot be availed after sanction of 90% withdrawal [Rule 27-A].

contributory pension scheme The Contributory Pension Scheme of the Government of Tamil Nadu came into effect through G.O No. 430, Finance (Pension) Department, dated 06.08.2004. It is applicable to all the employees, who have joined the government service in regular time-scale on or after 01.04 2003.

Accountant General will maintain the accounts for Contributory Pension Scheme.

Head of office shall send the application to the Accountant General to get the Index Numbers to the employees. Recovery will be made only after obtaining Index Numbers from the Accountant General.

The Index Numbers shall be entered in the first page of Service Register.

After the allotment of Index Number, arrears of subscription shall be deducted with current months subscription ( i.e. one subscription for current month and one additional subscription for arrears).

Each employee shall pay a monthly contribution of 10% of Basic Pay ( Pay in the Pay Band + Grade Pay) and Dearness Allowance. Any excess contribution which has been made, the same would be adjusted against future month contributions (Letter No.92399/Pension/2005-01 Dated 13.04.2006).

For the period of Extra Ordinary Leave with Medical Certificate, the contribution shall be recovered from future salary. The Government is also contributing the amount, which is equivalent to that of contribution made by employee, every month.

Interest would be calculated at the prevailing rate applicable to GPF which is now at 8%. Interest is given for current credits from the month of contribution. For arrear credit, interest is from the month of transaction, though the arrear may relate to previous months.

Accountant Generals office is generating and despatching the Annual Accounts Statements for all the account holders, to respective Drawing and Disbursing Officers, every year after closure of accounts.

Missing credits will be exhibited in Annual Accounts Statements, which can be accounted for, on receipt of necessary details such as Head of Account, Month of transaction, Name of Treasury, Sub-account, Voucher No. and forwarded through the concerned Treasury Officer.

Correct CPS Index number, correct name with exact spelling, initials, date of birth and date of joining of the account holder shall be mentioned in the correspondence to the Accountant General. Nomination has to be filed at the time of admission and revised upon marriage of the subscriber and thereafter once in 5 years.

At present, there is no government order permitting any advance or withdrawal from the CPS accounts.the tamil nadu government servants conduct rules,1973INVESTMENTS : Habitual purchase or sale of shares, securities or other investments should not be speculated [ Rule 6 (1) ]. The members of the family of Government Servant or any person acting on his behalf should not be permitted to make any investment which is likely to embarrass or influence the Government Servant in the discharge of official duties [ Rule 6 (2) ] lending and borrowing : Money, with or without interest, should not be lent to or borrowed from any person with whom the Government Servant is likely to have official dealings [ Rule 6 (4) (a) ]. A temporary and interest free loan not exceeding the total monthly emoluments may be given or accepted from a relative or a personal friend [First Proviso under rule 6 (4) (a)]. Any amount exceeding the total monthly emoluments shall not be lent or borrowed by the Government Servant or through any members of his family without the previous sanction of the Government [ Rule 4(aa) ]. The Government Servants belonging to Groups B, C, D may, with the previous sanction of the prescribed authority, accept from a relative or a friend a temporary and interest free loan of an amount not exceeding Rs.3,00,000/- for the purchase of flat / ready built house / plot for the construction of house [ Second Proviso under rule 6 (4) ]. The Government Servants may enter into any transaction with the previous sanction of the Government [ Third Proviso under rule 6(4) (a) ].MOVABLE AND immovable PROPERTY: Government Servants may acquire or dispose of any immovable property by lease, mortgage, purchase, sale, gift or exchange in own name or in the name of any member of family, after giving notice to the prescribed authority. If any immovable property is acquired by the family members out of the resources of the Government Servant, giving such notice is necessary. However, if the immovable property is not acquired by the family members out of the resources of the Government Servant, giving such notice is not necessary [ Rule 7(1)(a) ].

Government Servants shall obtain previous sanction of the prescribed authority before starting the construction or extension or entering into transaction for acquisition of a house either from out of loan or advance from the Government or others or part-final withdrawal from the General Provident Fund. The application for permission shall be given in Form VI or VI-A. After completing the construction or extension of the house, such fact shall be reported to the prescribed authority in Form VII [ Rule 7(1) (b) ] . Any transaction (purchase or sale) concerning any movable property exceeding the following amount shall be reported to the prescribed authority within one month from the date of such transaction, by the A Group Officers, if the value exceeds Rs.80,000;B Group Officers, if the value exceeds Rs.60,000;C Group Officers, if the value exceeds Rs.40,000 andD Group Officers, if the value exceeds Rs.20,000. If the application seeking the sanction / permission is not disposed of within a period of six months from date of receipt of application or from the date of receipt of clarifications or particulars sought for from the Government Servants, it shall be deemed that the prescribed authority has accorded the sanction or granted the permission on the expiry of the said period of six months and the Government Servants can acquire or dispose the immovable property, purchase or sale of the movable property or commence the construction /extension of the house [ Rule 7 (2-A) ]. Government Servants within three months of first appointment shall submit the return of Assets and Liabilities in Form- I to V on entry into service and thereafter at an interval of five years on or before 31st day of March of the year immediately following the year ending 31st day of December (2010,2015,2020 and so on) to which the return relates. Government Servants shall submit the said return annually for the last five years prior to the date of superannuation [ Rule 7 (3) ].TAMIL NADU CIVIL SERVICES [DISCIPLINE AND APPEAL] RULES Disciplinary proceedings, also called as Departmental Proceedings are the proceedings conducted against a Government Servant on allegation which may lead to the imposition of a punishment on him/ her.

The penalties enumerated in Rule 8 are classified as Minor penalties (Censure, Fine, Withholding of Increments, Withholding of Promotion, Recovery from Pay of any pecuniary loss caused to the Government by negligence or breach of orders and Suspension) and Major penalties (Reduction to a lower rank in the seniority list , Reduction to a lower post, Compulsory Retirement, Removal from the Service and Dismissal from the Service).RULE 17 (a): If the charges are framed under Rule 17 (a), the disciplinary authority shall have to inform the accused Government Servant in writing, of the proposal to take action against him/her giving the details of imputations of misconduct or misbehaviour for which action is proposed to be taken and reasonable opportunity to make any representation within a specified period. The representation of the accused Government Servant is to be considered by the Disciplinary Authority before passing the final orders. RULE 17 (b):

If it is proposed to impose on a Government Servant any of the Major penalties, the grounds on which it is proposed to take action shall be reduced to the form of a definite charge or charges. The accused official shall be required, within a reasonable time (normally not less than a fortnight and not more than a month), to put in a written statement of his /her defence and to state whether he / she desires an oral enquiry or to be heard in person or both. The charge memo should be accompanied by a list of witnesses who are proposed to be produced during the oral enquiry and also a list of documents which are proposed to be produced in support of the charges. For the convenience of the accused official, a questionnaire form should be furnished to the accused official asking him /her to resubmit the questionnaire duly filled in along with statement of defence.

An oral inquiry shall be held if such an inquiry is desired by the accused official and also in respect of charges which are not admitted by the accused official even if he/ she does not want an oral inquiry. Normally the inquiry shall be held at the place where the accused official was employed at the time of commission or omission of the acts forming the ground for the disciplinary proceedings. The accused official can ask for perusal of the documents before submitting written statement of defence or at the time of oral inquiry. As per the second proviso of Rule 17(b), the accused Government Servant may take the assistance of any retired Government Official to present the case on his/her behalf. The accused official can cross examine a witness who has given evidence against him/her. The accused official shall state whether he / she had been given a reasonably opportunity of presenting the case or he/she has any complaint in this regard. If there is any complaint, the Inquiry Officer will examine the complaints and get right the matter. The depositions are to be handed over to the accused official and get signed by him/her in token of their having been correctly recorded. The authority competent to impose the penalty is of the opinion that any of the penalties should be imposed, it shall, before making an order imposing such penalty, furnish a copy of the inquiry report and call upon the accused official to submit further representation, if any, within a reasonable time not exceeding 15 days. The punishment orders shall not take effect retrospectively; shall take effect from the date of order, if it is so specified or from the date of its actual receipt by the accused official.

RULE 17(e): A Government Servant may be placed under suspension from service when an enquiry into grave charges against him/her is contemplated or pending and a complaint against him/her of any criminal offence is under investigation or trail. A Government Servant who is detained in custody for a period longer than 48 hours shall be deemed to have been suspended under this rule. THE VARIOUS stages of the disciplinary proceedings and the time limits are: Calling for explanation under rule 17(a) of The Tamil Nadu Civil Services (Discipline and Appeal) Rules or Framing of charges under Rule 17(b) after lapse comes to notice (Time Limit : 15 Days) Perusing the Records and submitting written explanation by the accused Officer (Time Limit : 30 Days ) Appointment of Inquiry Officer wherever necessary after the receipt of the explanation (Time Limit : 7 Days) Completion of inquiry and submission of the Inquiry Report by the Inquiry Officer (Time Limit : 30 Days)

Taking a decision by the Disciplinary Authority, after the receipt of the Inquiry Report (Time Limit : 10 Days)

Obtaining the views of TNPSC, whenever it is consulted ( Time Limit : 30 Days)

Issuing of Final Orders by Disciplinary Authorities other than Government (Time Limit: 7 Days) Issuing of Final Orders by Departments of Secretariat which have to consult other Departments and obtain orders in circulation (Time Limit: 30 Days) APPEAL AGAINST PENALTIES:

Under rule 19, every Government Servant or a person who has ceased to be in Government Service is entitled to prefer an appeal against the penalties imposed upon him/her.

The appeal petition shall be submitted, within a period of two months from the date on which the order was communicated to him/ her, to the Government if the orders were passed by the Head of Department or to the Head of Department if the orders were passed by an authority subordinate to the Head of Department for review of the orders passed. The Government may, in its discretion, condone any delay in submitting the petition for review within the period of two months from the date on which the order was communicated, if the reasonable cause is shown for the delay [ Rule 20 ].

Revision of orders by Appellate/ Higher authority: The Government or the Head of Department or the Appellate authority may, at any time, call for records of any inquiry and revise any order made and may confirm, modify or set aside the order / penalty imposed or remit the case to the authority which made the order or to any other authority directing such authority to conduct further inquiry as it may consider proper in the circumstances of the case [ Rule 36 (1) ]. The proceedings for the revision shall not be commenced before the expiry of the period of limitation for an appeal or before the disposal of appeal, if the appeal has already been preferred [ Rule36 (2) ]. The application for revision shall be dealt with in the same manner as if it were an appeal [ Rule36 (2) ].Review by Government of any orders passed by them on the basis of new material or evidence at any time: The Government may at any time, review any order passed by them, when any new material or evidence which could not be produced or was not available at the time of passing the order under review, has come to their notice [ Rule 37 ].TAMIL NADU TRAVELLING ALLOWANCE RULESTOUR TRAVELLING ALLOWANCE :

The Tour Travelling Allowance includes, Fare, Dearness Allowance, Incidental Charge and Flat Charge, if the Government Servant is not entitled to Fixed Travelling Allowance.

It is admissible only when a Government Servant performs journey outside a radius of 8 km from Head Quarters.

The journey performed within corporation limits will not be treated as tour.

Dearness Allowance is admissible for fractions of absence from Head Quarters as shown below 9 [Rule 40(b) ].

6 hours and below

: 30 % of DA

Exceeding 6 hours and upto 12 hours : 70 % of DA

Exceeding 12 hours and upto 24 hours : Full DA

Dearness Allowance is admissible for holidays occurring during a tour. Casual Leave can be taken and holidays availed while on tour; but DA is not admissible for those leave and holidays. The CL or holidays or both should not exceed 7 days at a time. If they exceed 7 days, Travelling Allowance is not admissible for the return journey. But the CL or holidays availed after returning to Head Quarters will be construed as resumption of duty.

The monthly ceiling on Travelling Allowance is 10 % ( jurisdiction in one district ) and 12% ( jurisdiction in more than one district ) of Pay including Grade Pay.

For the journey performed by Motor car / Two wheeler, only the mileage allowance and Dearness Allowance are admissible.

The claim shall be preferred within 3 months. FIXED TRAVELLING ALLOWANCE:

Fixed Travelling Allowance is not admissible during Joining Time or Leave other than Casual Leave.

If a Government Servant has not toured for the whole specified period in a month, FTA shall be reduced for each day in deficit [Rule 14].

A Government Servant provided with Government vehicle is not eligible for FTA [Note under Rule 17].

A Government Servant holding additional charge of another post can draw the largest of FTA [Rule 16].

The Tour Travelling Allowance can be claimed for the journey performed outside the specified area; but the FTA for those days shall be deducted [Ruling 4 under Rule 17 ]. If the specified area extends beyond the limit of a single district and the actual expenses incurred on the journey exceeds double the FTA, the Government Servant can draw in addition to FTA, the difference between the actual expenses incurred and double the FTA.

LEAVE TRAVEL CONCESSION :

Leave Travel Concession is a concession to claim the cost of journey performed by the Government Servants (Permanent or Approved Probationers) and their family members from the place of work to any place in Tamil Nadu or to a place outside the state within a distance of 800 km from the place of work subject to the condition that the reimbursement of travel cost should be limited to a maximum distance of 800 kms. from place of their work. The concession is admissible once in a period of 4 calendar years [a block of years] for two way; in a period of 2 calendar years for one way. The present block year is 2013 2016. Subsequently it will be 2017 2020, 2021 2024 and so on.

Only the fare for the journey is admissible i.e. the fare for the class to which the Government Servant is eligible.

The Government Servant shall take any of the leave for availing Leave Travel Concession. The claim shall be preferred within a month. TRANSFER TRAVELLING ALLOWANCE: Transfer Travelling Allowance is not admissible if the transfer is at the request of the Government Servant.

Transfer Travelling Allowance includes Fare, DA and Flat Charges for the Government Servant and each member of the family;IC for himself / herself ; second class Railway fare / Bus fare and Flat charges (admissible to Grade IV) for 2 personal servants(for Grade I Officers),one personal servant( for Grade II Officers); Rail fare for Driver if the cost of Transport of the Motor car is claimed; claim for personal effects on production of vouchers and Lump Sum Allowance.

Mileage Allowance is admissible, if the Government Servant, who is entitled to transport the Motor car / Two wheeler at Government cost, actually travels in it.

If both the husband and wife are the State Government Employees and are transferred at the same time or within six months of his / her transfer from one and the same station to one and the same station, TTA is not admissible to both of them as independent Government Servants. Either of them claim TTA, treating the other as a member of the family [Ruling 3 under Rule 69 ]..

The claim shall be preferred within 3 months.GENERAL:

Incidental Charge is an allowance, being the half of the DA [Rule 46 ]. Incidental Charge allowed during camp shall be calculated with reference to Dearness Allowance admissible at that place. If the reservation for the air / rail accommodation is cancelled in the exingencies of public service, the expenditure involved for the cancellation of the reservation can be claimed [Ruling under Rule 29 ].

If a Government Servant travels by a class lower than the one by which he / she is entitled to travel, only the fare of the travelled class shall be drawn [ Rule 32 ].

If a Government Servant travels by a class higher than the one by which he / she is entitled to travel, the claim for the fare shall be limited to that of the class by which he / she is entitled to travel [Ruling under Rule 32 ]. The officers, who are permitted to travel by air, can reimburse the actual payment made by them for insurance upto Rs. 1 lakh against accidents during air journey. Instead of this, a personal accident insurance policy upto Rs. 1 lakh and valid for a period of atleast one year covering not only the risks arising out of air travel but also covering the risks arising out of rail and road journey can be taken and the amount of premia reimbursed.

A Government Servant is entitled to draw Travelling Allowance for the journey performed to attend departmental examination (two times only), to give evidence in a criminal case and in a departmental enquiry and to undergo training [Rule 86,96 &106 ].

If a Government Servant dies while in service, members of the family are eligible for the grant of Travelling Allowance for the journey either from his / her Head Quarters or from place of death to his / her home or to any other place where they wish to reside [Rule 110 ].

Mileage Allowance and Incidental Charge can be drawn for the journey, by road from and to the airports, railway stations, bus terminals, performed by own Motor car / Taxi. TRAVELLING ALLOWANCE

AIR/RAIL JOURNEY, DA AND FLAT RATES

GradeGrade PayRail and Air eligibility DAFlat Rate

Chennai Other Places

IRs.8800 and more Air Journey or A/C 1st Class by Rail (Within and Outside the State)Rs.200Rs.10Rs.5

Rs.6600 and moreAir Journey outside the State or 1st Class / A/C 2nd Class by Rail (Within and Outside the State)Rs.200Rs.10Rs.5

IIRs.4400 and above but below Rs.66001st Class by RailRs.150Rs.10Rs.5

IIIRs.1900 and above but below Rs.44002nd Class by RailRs.100Rs.5Rs.3

IVBelow Rs.1900 2nd Class by RailRs.80Rs.5Rs.3

LUMPSUM GRANT PAYABLE UNDER TRANSFER TRAVELLING ALLOWANCE:

Grade

Transfer between station at a distance beyond 8 kms but below 60 kms.Transfer between station at a distance beyond 60 kms.

Rs.Rs.

I9001800

II6751425

III450975

IV225525

TRAVELLING ALLOWANCE TABLE

DEARNESS ALLOWANCEINCIDENTAL CHARGES FLAT RATEFAREMILEAGE

24 kF xU dgo , 24 kF Fiwthd neuF Fiwthd dgog, u, khd gaz vwh kL tHf. muR thfd, fh gazF ilahJ.jiyikaf / Kfhf Kidf u flf J MDkf gLwJ.Express Bus gaz brayh. mjF flz tHf.Car : Rs.8.00 per Km

Two Wheeler: Rs.4.00 per Km

Maximum distance : 320 Km

vj thfd gaz brjhY dgo ilF. neuij itJ dgo fzl ntL.160 .. F mfkhf u Uf ntL.Distance at the terminals should be 1/2 Km. or moreLonger Distance Y gaz brJ mjfhd flz bgwyh. Mdh il w ntW to VwTlhJ.

brid jdh 2 klF dgo ilFCamp to Camp 160 .. njitiy.Bus, Train or Air gazbrjh Flat rate tHf bt khyf Taxi gaz vwh Taxi Charge cL. Mdh jFs Mileage F limit bra ntL.

Class 1 kW Class 2 lf Kiwna 50% kW 33 1/3% TLjyhf dgo ilF g, u, khd gaz VW bghGJ myJ wF bghGJ kL mDkf.Car, Govt.Vehicle - gaz brjh tHfTlhJ. Class I & II track gaz brjh Kiwna 50% & 331/3% TLjyhf ilF.

rhjhuz lK, w lK nrJ xnu eh gazkh u jFlij itJ dgo fzl ntL24 k neuF xU incidental charge tHf.xU eh mfkhf ehF Flat Rate mDkfyh. If journey is undertaken by borrowed conveyance, pay the eligible cost

Enhanced D.A. should not be allowed for mere passing through special track.24 k neuF xWF nkgl VWj / wFj UjhY xU incidental jh tHf ntL.bt khyf gaz brjh Chennai rate- mDkfyh. brhj khtl public conveyance UjhY Car / Two wheeler gaz mDkfgL.

Train jhkjkhf tjh to tU neu tiu DA fzlu jF l vJnth mj lfhd dgo mogil Incidental Charges mDkf Flat rate tHf period of absence fzfy.brYa flz kL

w khy gazbkwh TLj dgo ilF. w khyf brY bghGJ ca D.A. rate Incidental charges tHf. uhkf gaz brjhY Flat rate mDkfyh.Berth charges and Reservation charges tHf.

60 eh tiu Kfh Ujh KG DA. 61tJ eh Kj transfer Mf fUjgLbridF tUbghGJ myJ bridUJ wgL bghGJ Chennai rate- tHf.

If boarding is given free, 1/2 DA. If free boarding and lodging is given, 1/4 DA.

If lodging is given free, 3/4 DAXnu eh Kfh brW Udh Head Quarters- mDkfgL D.A. rate incidental charges- tHf.

LEAVE RULESEarned Leave:

15 days of Earned Leave shall be credited to the leave account of a Government Servant ( approved probationer or permanent) in advance in two instalments each on the first day of January and July of every calendar year [ TNLR 8 (a) ]

Earned Leave shall be credited to the leave account of a non Permanent Government Servant (Probationer or temporary ) at the rate of 2 days for every 2 completed calendar months of service subject to a maximum of 30 days ( TNRL 20 ). Fractions of a day shall be rounded off to nearest day [Explanation under TNLR 8). From the date of completion of probation, 15 days of Earned Leave shall be credited for every half year in advance.

The Earned Leave shall be credited to the leave account at the rate of 2 days for each completed calendar month upto the date of retirement or resignation or removal or dismissal from service or death while in service, in the half year it occurs. [ TNLR 8 (b) ]

The Earned Leave shall be reduced by 1/10th of the period of Extra Ordinary Leave in a half year,subject to a maximum of 15 days, at the commencement of next half year [ TNLR 8 (b) ].

15 days of Earned Leave per year can be surrendered for cash benefit. For every two years, 30 days of Earned Leave can also be surrendered. If 30 days of Earned Leave has been surrendered previously, 15 days can be surrendered after one year from the date of that surrender. Application for surrendering Earned Leave can be given before the date of surrender or upto one month from the date of surrender.

Leave earned by a Government Servant in one department may be carried forward on appointment to another department, if there is no break in continuity of service [ Ruling 7 under FR 103 ].UNEARNED LEAVE ON PRIVATE AFFAIRS:

The Government Servants, who avail this leave, are entitled to leave salary equal to half pay and full allowances. [TNLR 28 (b)]

UNEARNED LEAVE ON MEDICAL CERTIFICATE :

This leave can be availed only on production of a Medical Certificate for a period recommended in the certificate. [TNLR 15]

The Medical Certificate must be obtained by the Group A & B officers in the prescribed form from the official Medical Attendant [Rule 10 framed under FR 74 (Annexure II Part I)]

GENERAL : The authority empowered to grant leave has no power to interfere with the option admissible to a Government Servant to take any kind of leave as he may apply [Ruling 2 under FR 67]. Government Servant (permanent or approved probationer) who has not completed 5 years of service shall not be granted leave other than on Medical Certificate or Study Leave for a continuous period exceeding 6 months at any one time[FR 18 (1) ]. Government Servant (permanent or approved probationer) who has completed 5 years of service shall not be granted leave other than on Medical Certificate or Study Leave for a continuous period exceeding 1 year at any one time [FR 18 (2) ]. A non Permanent Government Servant may be granted Extra ordinary Leave not exceeding 6 months at any one time. The period exceeding 6 months shall be treated as non duty in cases where exceptional circumstances exist which rule out the possibility of relaxation of this rule or removal from service. Such absence without leave shall constitute an interruption of service and the past service shall not count for the purpose of leave. The leave earned prior to such absence shall lapse [TNLR 23 (a) (ii) ]. Extra ordinary Leave granted during probation cannot be commuted retrospectively into Earned Leave [ Ruling 2 under TNLR 27 ]. Extra ordinary Leave taken on Medical Certificate counts for increament [ FR 26 (bb) ] and as qualifying service for retirement benefits [ TNPR 18 ]. Government Servant who seeks employment abroad may be sanctioned Extra ordinary Leave for a maximum period of 5 years {Ruling 1 under TNLR Section II A ]. The application for leave or for an extension of leave shall be sent in the prescribed form to the competent authority through the immediate superior [Rule 3 framed under FR 74 (Annexure II Part I)]. A Government Servant returning from leave is not entitled to resume as a matter of course, the post which he / she held before going on leave. He/She must report his / her return to duty and await orders to take charge of the old or new post [Rule 43 framed under FR 74 (Annexure II Part I)]. Government Servants desiring to return to duty within the period of leave should communicate such desire sufficiently early to get the posting orders [Instructions I under FR 72]. The days which immediately preceeding the day on which leave begins or immediately following the day on which leave expires, if notified as holidays under Negotiable Instruments Act, may be prefixed or affixed to leave i.e., such holidays shall not be treated as leave. The intervening holidays during a spell of leave or holidays intervening between a spell of leave and extension of leave after such holidays shall be treated as leave [FR 68 & Instructions thereunder].maternity leave [Instructions under FR 101 (a)]: The married women Government Servants who are Permanent or Approved probationers or Non-Permanent but completed one year of service are eligible for the grant of Maternity Leave on full pay either from the date of confinement or for the period which spreads over from the pre-confinement rest to the post confinement recuperation at their option.

Those who are having two surviving children are not eligible for the grant of Maternity Leave for confinement.

If the Government Servant is confined while availing of any other leave, Maternity Leave will be admissible only from the date of confinement.

Any other leave upto a maximum period of one year may be availed in continuation of Maternity Leave by producing a Medical Certificate.

Any other leave may be availed in continuation of Maternity Leave in case of illness of a newly born baby by producing a certificate from the authorized Medical Attendant to the effect that the condition of the ailing baby needs mothers special attention and her presence by the babys side is absolutely necessary.

Maternity Leave for Miscarriage / Abortion or Medical Termination of Pregnancy is admissible for a period not exceeding 42 days, irrespective of number of surviving children. But Earned Leave available at credit and Maternity Leave for the remaining period that falls short of 42 days shall be granted to Non-Permanent Government Servants who have completed one year of service. If Earned Leave is not available at credit of such Government Servants, Maternity Leave shall be granted for 42 days.

The leave for Miscarriage or Abortion shall be granted only on production of the certificate from a Registered Medical Practitioner authorized under the Medical Termination of Pregnancy Act, 1971.

The leave for Medical Termination of Pregnancy shall be granted only if the termination of pregnancy was performed at a Government Hospital or any other institution approved under the Medical Termination of Pregnancy Act, 1971 and on production of the certificate from the concerned Medical Officer-in-charge.

When a Government Servant is declared to have satisfactorily completed her probation with retrospective effect and had the Earned Leave at credit and Maternity Leave for the remaining period that falls short of 180 days or 42 days, as the case may be, been sanctioned between the due date for the completion of probation and the date of issue of orders for completion of probation, the Government Servant may request, as per the Ruling 5 under TNLR 27, to alter the entire period as Maternity Leave.

Casual Leave: Casual leave is not a regular leave. It is a concession given to Government servants to absent themselves in special circumstances for short periods. They can absent themselves for not more than 12 days in a calendar year. It may be combined with Saturdays, Sundays, Holidays or compensatory leave provided that the absence should not exceed ten days (Executive instructions in Annexure VII Appendix I of F.R).Compensatory Leave: Only the officials belonging to C and D Groups are eligible for compensatory Leave as a matter of rule whenever they are called to work on holidays. Officials belonging to A and B Groups will not normally be eligible for compensatory Leave. However, if the occasions of their attendance on holidays become so regular as to make it almost a matter of routine, they would also be eligible to claim compensatory Leave and the immediate superior official would be competent to sanction the compensatory Leave.No compensatory Leave can be claimed as a matter of right. It shall be within the discretion of the superior officers competent to grant casual leave, to admit the claim for compensatory leave or not. No Government Servant shall avail more than twenty days of compensatory leave in all, in a calendar year.

Compensatory Leave can be combined with casual leave or authorized public holidays subject to the condition that the total period of absence shall not exceed ten days. Compensatory Leave can also be prefixed or suffixed to regular leave, subject to the usual conditions.

LEAVE RECKONERNature of leaveSuperior ServiceBasic Service

Emergency 10(a)(i) and ProbationersApproved Probationers and 15 years completed Basic Servants10(a)(i) and ProbationersApproved Probationers (those not completed 15 years of service)

U.E.L. on M.C. -Nil-

Ruling (2) TNLR 23 2 - 5 years : 90 daysTemporary : Nil Ruling (2) TNLR 2310 days for every completed year of service

6 - 10 years : 180 days

11 - 15 years : 270 daysProbationers : Ten Days for every completed year of service

16 - 20 years : 360 days

Above 20 years : 540 days

Probationer is eligible if

completed 2 years of

regular service:

0 2 years : Nil

3 5 years 90 days

6 10 years:180days

If the basic servants complete 15 years service from the date of Regularisaion, they shall be allowed U.E.L. on M.C. as admissible to superior service employees.

U.E.L. on P.A.Nil0 10 years : 90 days

Above 10 years: 180 days

Not eligible. If they complete 15 years from the date of Regularisation, they shall be allowed U.E.L. on P.A. as admissible to superior service.

Maternity Leave

Less than one year of service Nil

More than one year of service 180 Days (EL at credit + Remaining days) 180 days for all permanent / Approved probationers Less than one year of service Nil

More than one year of service 180 Days (EL at credit + Remaining days) 180 days for all permanent / Approved probationers

Earned LeaveMaximum of 30 days at a time Maximum of 180 days at a timeMaximum of 30 days at a time Maximum of 180 days at a time

Note: 1. The combination of Earned leave and U.E.L on P.A shall be limited to 180 days.2. U.E.L on M.C: Leave exceeding 60 days and any spell of leave after issuing the transfer orders should compulsorily be referred to Medical Board.3. U.E.L. Unearned Leave, M.C. - Medical Certificate, P.A. Private Affairs.joining time [ FR 105,106 and 107 ]

Joining Time is a period allowed to a Government Servant on transfer to join a new post either at the same or new station without availing any leave after relinquishing the charges of old post or to join a new post in a new station on return from leave.

A Government Servant transferred at own request is also eligible for Joining Time.

The Government Servant on transfer shall be allowed, six days for preparation in addition to the journey time of one day either for the distance of every 400 Km travelled by train or 130 Km by motor vehicle, as Joining Time. An extra day shall be allowed for the fractional portion of the distance.

The distance of Journey by road not exceeding 8 Km to or from a Railway Station at the beginning or the end of the journey will not count for Joining Time. Only actual time of journey shall be allowed for the travel by aircraft.

No Joining Time shall be allowed, if the transfer does not involve change of office building. But the Head of Department can authorise one day Joining Time in cases where handing over the charge of old post and taking over the charge of new post can not be done in the same morning even though no change of office building is involved.

The holidays will count as days for calculation of Joining Time, provided the holidays at the beginning and the end of Joining Time shall be prefixed or suffixed to Joining Time and those holidays will not count as days for calculation of Joining Time i.e. the intervening holidays shall be treated as part of Joining Time.

To a Government Servant returning from leave, if he / she had compulsorily to wait for the posting order and to a Government Servant whose suspension is revoked, the Joining Time will begin from the date of receipt of posting order.

If a Government Servant takes leave while in transit from the old post to the new, the period elapsed since the handing over the charge of old post must be treated as leave, unless the leave is taken on Medical Certificate.

If the Government Servant joins a new post after availing Joining Time partly or without availing Joining Time, unavailed Joining Time shall be credited to Earned Leave account subject to the condition that the Government Servant should apply for such credit within six months from the date of transfer and the Earned Leave already available in leave account and the unavailed Joining Time credited together shall not exceed 240 days.

For calculation of unavailed Joining Time excluding holidays, the due date of joining shall be arrived at and the days short availed shall be deducted with reference to the actual date of joining duty from the due date of joining already arrived at.

If increment falls due during Joining Time, it shall be sanctioned in the time scale applicable during the transit period [ FR 26(e) ].

voluntary retirement [FR 56(3)] A Government Servant, who wishes to retire Voluntarily from the Government Service, shall have completed 20 Years of Qualifying Service or attained the Age of 50 years.

A notice of not less than 3 months shall be given in writing to the Appointing Authority, so as to reach such authority 3 months before the date of Voluntary Retirement. It is enough to mark the copy of the notice to the immediate superior. Before giving the notice, the Government Servant shall satisfy himself / herself that he/she has completed 20 years of Qualifying Service or attained the Age of 50 years on the date of Voluntary Retirement. Notice may be given even before completing 20 years of Qualifying Service or attaining the Age of 50 years provided the date of Voluntary Retirement is on or after completing 20 years of Qualifying Service or attaining the Age of 50 years.

The period of 3 months notice shall commence from the date of receipt of notice by the Appointing Authority. If the date of Voluntary Retirement before completion of 3 months from the date of receipt of such notice by the Appointing Authority has been indicated, the revised date of Voluntary Retirement shall have to be worked out by the Appointing Authority himself and there is no need to give another notice indicating the revised date of Voluntary Retirement.

The notice of Voluntary Retirement can be withdrawn with the approval of the Appointing Authority either during the period of notice or even after the acceptance of Voluntary Retirement, but before the expiry of the period of notice.

The notice of Voluntary Retirement shall be accepted by the Appointing Authority subject to the fulfillment of the following conditions:

No disciplinary proceedings are contemplated or pending against the Government Servant concerned for the imposition of a major penalty;

No prosecution is contemplated or pending in a Court of Law against the Government Servant concerned;

A report of the Director of Vigilance and Anti-corruption has to be obtained to the effect that no enquiry is contemplated or pending against the Government Servant concerned;

No dues which cannot be recovered from Death-cum-Retirement Gratuity are pending to be recovered from the Government Servant concerned;

There is no contractual obligation to serve the Government during the period in which the Government Servant concerned seeks to retire voluntarily.

If no orders either accepting or rejecting the Voluntary Retirement are issued before the expiry of the notice period, the Government Servant shall be deemed to have been retired voluntarily from the Government Service at the end of the period of notice.

A weightage of 5 years or the remaining Service till the date of Retirement on Superannuation, whichever is less, will be given in addition to the actual Qualifying Service for the purpose of Pension and Gratuity. No weightage will be given, if the actual Qualifying Service exceeds 30 years. It will not entitle the Government Servant, who retired voluntarily, to any notional fixation of pay and only the pay drawn on the date of Voluntary Retirement will be taken into account for the calculation of Pension and Gratuity.

Unearned Leave on Medical Certificate or Unearned Leave on Private Affairs or Earned Leave may be availed during the notice period of Voluntary Retirement. The Government Servant should rejoin duty after the expiry of Leave i.e. the Government Servant should be on duty on the date of Voluntary Retirement. Leave on Loss of Pay shall not be availed during the period of notice. RIGHT TO INFORMATION ACT, 2005INTRODUCTION:In order to promote transparency and accountability in the working of every public authority and to empower the citizens to secure acces to information kept under the control of each public authority, the Govt. of India enacted The Right to Information Act, 2005 (Central Act 22 of 2005) which came into force on the 15th day of June 2005.INFORMATION means any material in any form, including records, documents, memos, e-mails, opinions, advices, press releases, circulars, orders, log books, contracts, reports, papers, samples, models, data material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force [ Rule 2(f) ].RECORDS includes any document, manuscript and file, microfilm, microfiche and facsimile copy of document, any reproduction of image or images embodied in such microfilm (whether enlarged or not), any other material produced by a computer or any other device [ Rule 2 (I) ].

RIGHT TO INFORMATION means the right to information accessible under this act which is held by or under the control of any public authority and includes the right to (a) inspection of work, document, and records, (b) taking notes, extracts or certified copies of documents or records, (c) taking certified samples of materials and (d) obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device [Rule 2 (j)].REQUEST FOR OBTAINING INFORMATION: A person, who desires to obtain any information under this Act, shall make a request in writing or through electronic means in English or Hindi, or in the official language of the area in which the application is being made, accompanying the fee. The PIO shall render all reasonable assistance to the person making the request orally to reduce the same in writing [Rule 6 (1)]. The applicant shall not be required to give any reason for requesting the information [Rule 6 (2)].

Where an application is made to PIO requesting for an information which is available in another office, the application shall be transferred to that other Public authority and inform the applicant immediately about such transfer. This transfer should be made within 5 days from the date of receipt of application. [ Rule 6 (3) ].

Disposal of request: The PIO should furnish the reply within 30 days of receipt of the request. If the information sought for concerns the life or liberty of a person, the same shall be provided within 48 hours of the receipt of the request [Rule7(1)].

If the PIO failed to furnish the reply within 30 days, he should provide the information free of cost [Rule 7 (6)].

Where a request has been rejected, the PIO shall communicate the reasons for the rejection to the person making the request [Rule 7 (8)].

Information shall ordinarily be provided in the form in which it is sought unless it would disproportionately divert the resources of the public authority or would be detrimental to the safety or preservation of the record in question [Rule 7(9)].EXEMPTION FROM DISCLOSURE OF INFORMATION : There shall be no obligation to give information, disclosure of which would prejudicially affect the sovereignty and integrity of India, the security, strategic, scientific or economic interests of the State, relation with foreign State or lead to incitement of an offence. Information which has been expressly forbidden to be published by any Court of Law or Tribunal or the disclosure of which may constitute contempt of court. Information, disclosure of which would cause a breach of privilege of Parliament or the State Legislature. Information including Commercial confidence, trade secrets or intellectual property, the disclosure of which would harm the competitive position of a third party, unless the competent authority is satisfied that larger public interest warrants the disclosure of such information.

Information available to a person in his fiduciary relationship. Information received in confidence from foreign Government.

Information, disclosure of which would endanger the life or physical safety of any person. Information which would impede the process of investigation or prosecution. Cabinet papers.

Personal information, disclosure of which has no relationship to any public activity.

GROUNDS FOR REJECTION TO ACCESS IN CERTAIN CASES: Without prejudice to the provisions of section 8, the PIO may reject a request for information where such a request for providing access would involve an infringement of copyright subsisting in a person other than the State [Rule 9].

THIRD PARTY INFORMATION: If the information relates to a third party and has been treated as confidential by that third party, the PIO shall, within five days from the receipt of the request, give a written notice to such third party of the request and of the fact that the PIO intends to disclose the information and ask the third party to inform whether the information should be disclosed [Rule 11].

PENALTIES: If the information is not furnished within the time specified, Information Commission may impose a penalty of Rs.250 per day till the information is furnished subject to the maximum Rs.25000/- [Rule 20].

FEES: Every application for obtaining information shall be accompanied by an application fee of RS.10/- by Cash/DD/Banker cheque/Postal order/Court Fee stamp.

Rs.2/- for each page (A4/A3 size) ; actual charge /cost price for larger size paper.

For inspection of records, no fee for first hour and Rs.5/- for every one hour thereafter.

For information provided in CD,Rs.50 per CD.

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