DHS Acquisition Briefing for the National Contract Management Association
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Transcript of DHS Acquisition Briefing for the National Contract Management Association
DHS Acquisition
Briefing for the National Contract Management Association
Thomas W. Essig – 2008 Apr 30
Overview
• DHS History, Mission and Goals• DHS Contracting Organizations• DHS Procurement – 2007 Spend Data• Chief Procurement Officer’s (CPO) Top
Priorities - 2008 • Acquisition Workforce• Congressional Oversight
Department of Homeland Security History
United 22 previously disparate domestic agencies into one coordinated department to protect the nation against threats to the homeland.
Effective March 1, 2003Effective March 1, 2003
The Homeland Security Act of 2002:
Department of Homeland Security Mission
• Prevent terrorist attacks within the United States
• Reduce America’s vulnerability to terrorism
• Minimize damage from potential attacks and natural disasters
September 11, 2001 A date that will be forever etched in our memory.
Protecting America
Emergency Management
The Secretary’s 5 Goals
1. Protect our Nation from Dangerous People
2. Protect our Nation from Dangerous Goods
3. Protect Critical Infrastructure4. Strengthen our Nation’s Preparedness
and Emergency Response Capabilities5. Strengthen and Unify DHS Operations
and Management
Office Procurement Operations
U.S. Coast Guard
Headquarters TransportationSecurity Agency
Customs & BorderProtection *
Immigrations & Customs Enforcement
Federal Law EnforcementTraining Center
Federal Emergency ManagementAgency
U.S. Secret Service
Science & Technology
Info Analysis & Infrastructure Protection
Chief Information Officer
Border Transportation Security
Emergency Preparedness Response
Under Secretary Management
United States Coast Guard
United States Secret Service
DHS Customer Acquisition Office
DHS Contracting Organizations
Legend:
*Denotes two (2) HCA positions:
•Departmental Operations
• Secure Border Initiatives
DHS Procurement – 2007 Spend DataDHS Procurement – 2007 Spend Data
• The largest spend component is DHS HQ with $3.7B in spend in support of agency mission areas• Professional Services is the largest Commodity Family with 25% of FY07 spend • 16.4% of “Unclassified” data is attributed to a of lack of FSC and line item information within the underlying
procurement data systems
KEY FINDINGSKEY FINDINGS
FY07 DHS SPENDFY07 DHS SPENDSPEND BY COMPONENTSPEND BY COMPONENTTOTAL SPEND = $17,423.3MTOTAL SPEND = $17,423.3M
FY07 DHS SPENDFY07 DHS SPENDSPEND BY COMMODITY FAMILYSPEND BY COMMODITY FAMILY
TOTAL SPEND = $17,423.3MTOTAL SPEND = $17,423.3M
Source: FY07 Procurement systems, P-card data, SSP analysis Source: FY07 Procurement systems, P-card data, SSP analysis
USCG $3,187.3
CBP $2,816.8
ICE $2,586.5
FEMA $2,456.9
CIS $739.7
FLETC $236.4
HQ $3,739.0
TSA $1,532.7
USSS $128.0
IT & Telecom $3,863.6
Travel & Lodging $118.7
Unclassified $2,861.9
Professional & Office Area
Support Svcs $4,325.9
Facilities & Construction
$2,190.7
Industrial Products & Services $1,373.7
Logistics Operations &
Package Delivery Svcs
$147.8
Office Management & Misc Products
$568.2
Security $1,972.8
Commodity FamiliesCommodity Families
The Commodity Families provide the scope for the Councils – the three primary families will be the Standing Councils with others stood up as opportunities are identified
The Commodity Families provide the scope for the Councils – the three primary families will be the Standing Councils with others stood up as opportunities are identified
Standing Commodity Family Councils
($3,863.6 million)
($1,972.8 million) ($2,190.7 million)
($147.8 million)($118.7 million)($568.2 million)($1,373.7 million)
($4,325.9 million)
Note: Unclassified spend, defined as spend coded with insufficient information to accurately categorized, totaled $2,861.9 million
IT & Telecom Family Spend
• IT & Telecom, the second largest area with 22.2% of total DHS spend, is comprised of 2 categories
• The largest spend category is IT Hardware, Software & Support Services with 67.1% of IT & Telecom spend
• Purchase card accounts for nearly 2.2% of IT & Telecom spend
• IT & Telecom, the second largest area with 22.2% of total DHS spend, is comprised of 2 categories
• The largest spend category is IT Hardware, Software & Support Services with 67.1% of IT & Telecom spend
• Purchase card accounts for nearly 2.2% of IT & Telecom spend
KEY FINDINGS
Slice 11
Security $1,972.8
Office Mgmt & Misc Products
$568.2
Logistics Oper & Package
Delivery Svcs $147.8
Industrial Products &
Services $1,373.7
Facilities & Construction
$2,190.7
Professional & Office Area
Support Svcs $4,325.9
Unclassified $2,861.9
Travel & Lodging $118.7
IT & Telecom $3,863.6
Source: FY07 Procurement systems, P-card data, SSP analysis
IT Hardware, Software &
Support Svcs $2,592.6
Telecom & Communication
$1,271.0
FY07 DHS IT & TELECOM SPENDFY07 DHS IT & TELECOM SPENDSPEND BY COMMODITY CATEGORYSPEND BY COMMODITY CATEGORY
TOTAL SPEND = $3,863.6MTOTAL SPEND = $3,863.6M
Professional Services Family SpendProfessional Services Family Spend
• Professional Services, the largest area with 24.8% of total DHS spend, is comprised of 4 categories
• The largest spend category is Management Support Services with 50.3% of Professional Services
• Purchase card accounts for 1.7% of Professional Services spend
• ~60% of this spend is via IAA’s and the level of “line item” detail is lost, or severely limited
• Professional Services, the largest area with 24.8% of total DHS spend, is comprised of 4 categories
• The largest spend category is Management Support Services with 50.3% of Professional Services
• Purchase card accounts for 1.7% of Professional Services spend
• ~60% of this spend is via IAA’s and the level of “line item” detail is lost, or severely limited
KEY FINDINGS
IT & Telecom $3,863.6
Travel & Lodging $118.7
Unclassified $2,861.9
Facilities & Construction
$2,190.7
Industrial Products &
Services $1,373.7
Logistics Operations &
Package Delivery Svcs
$147.8
Office Management & Misc Products
$568.2
Security $1,972.8
Health Related Svcs $177.2
Clerical & Administrative
Svcs $269.3
Technical Svcs $1,702.8
Management Support Svcs
$2,176.6
FY07 DHS PROFESSIONAL SERVICES SPENDFY07 DHS PROFESSIONAL SERVICES SPENDSPEND BY COMMODITY CATEGORYSPEND BY COMMODITY CATEGORY
TOTAL SPEND = $4,325.9MTOTAL SPEND = $4,325.9M
Source: FY07 Procurement systems, P-card data, SSP analysis
DHS Security Family SpendDHS Security Family Spend
• Security, makes up 11.3% of total DHS spend, is comprised of 5 categories
• The largest spend category is Security Systems & Services with 91.8% of Security
• Weapons and Ammunition & Explosives combined make up 3.5% of Security
• Purchase card procurements consist of only 1.4% of total Security spend
• Security, makes up 11.3% of total DHS spend, is comprised of 5 categories
• The largest spend category is Security Systems & Services with 91.8% of Security
• Weapons and Ammunition & Explosives combined make up 3.5% of Security
• Purchase card procurements consist of only 1.4% of total Security spend
KEY FINDINGS
Security $1,972.8
Office Management & Misc Products
$568.2
Logistics Operations &
Package Delivery Svcs
$147.8
Industrial Products &
Services $1,373.7
Facilities & Construction
$2,190.7
Professional & Office Area
Support Svcs $4,325.9
Unclassified $2,861.9
Travel & Lodging $118.7
IT & Telecom $3,863.6
FY07 DHS SECURITY SPENDFY07 DHS SECURITY SPENDSPEND BY COMMODITY CATEGORYSPEND BY COMMODITY CATEGORY
TOTAL SPEND = $1,972.8MTOTAL SPEND = $1,972.8M
Source: FY07 Procurement systems, P-card data, SSP analysis
Security Systems & Services $1,812.1
Protective Apparel & Equipment
$64.1
Weapons $45.5
Security Animals &
Related Svcs $26.7 Ammunition &
Explosives $24.4
Dual System of Accountability(Notional Structure)
DHS SecretaryDeputy Secretary
Under Secretaryfor Management
ComponentHead
Chief ProcurementOfficer
Head of theContracting Activity
= Flow of Contracting Authority
Office of the Chief Procurement Officer (CPO)
CPODeputy CPO
OPOContract
OperationsStrategic InitiativesComp. Advocate
Management And Budget
Acquisition Program
Management
DeskOfficers
ProcurementOversight
AcquisitionWorkforce
Acquisition Policy& Legislation
Ombudsman/Industry Liaison
AcquisitionSystems
StrategicSourcing
CompetitiveSourcing
Cost Analysis& Estimating
InvestmentReview
Program Mgmt.Support
Grants Policy & Oversight
DHS Chief Procurement Officer’sFY 2008 Priorities
1. Quality Contracting• Goal: To make good business deals• Goal: To perform effective contract
administration
2. Quality Acquisition Management• Goal: To improve the quality of program
management throughout DHS
3. Quality People• Goal: To build and sustain the DHS Acquisition
Workforce
Departmental Workforce Status
Fiscal Year
ProcurementSpending
Staffing (Contracting)
On-Board
2004 603
2005 $13B 669
2006 $22B 865
2007 $19.5B 1005
Projected FY – 2008 Workforce Breakdown
Contracting Program Managers COTR’s
Approximate 1150 400 4500
Workforce Planning
• Workforce Studies• Contract Study
• Develop Contract Staffing Models• Status – Study results out for comment; recommends
several hundred more contract specialists
• US Air Force • Dayton Aerospace model for PM offices• Status – Model Validated for DHS use
• Acquisition Workforce Strategic Human Capital Plan under development
Acquisition Professional Career Program (APCP)
• Overview
• Entry level program hiring candidates at GS-7 with promotion potential to GS-13
• Three, one year rotational assignments at different components
• Acquisition Certification Training• Attain Level II Certification • Provide Leadership and Developmental Training
• Initially hiring candidates for GS-1102 series and targeting expansion in FY-09 to one other career field
• Two “cohorts” per year – January and June
Workforce Planning Toolkit
• Re-Employed Annuitant• Status:
• Approved via OPM• Implementation Plan being Executed• Ads and Announcements publicized
• 2 Annuitants Hired• 39 Annuitants expressed interest in employment
• Direct Hire Authority • National Defense Authorization Act
• Acquisition Coding of Billets• Pilot to begin using NFC system
Certification
• Current• Directives for:
• Contract Specialist (Currently issuing FAC-C)• Program Managers (Utilizing DHS certification prgm)• COTR’s (Utilizing DHS certification prgm)
• Future• Overarching Directive out for signature
• Career Field Certifications to be annexes• Program Manager out for comment• Test and Evaluation next acq career field• Other Career Fields to follow such as Business Cost
and Financial Estimating, Engineering, and Logistics
Congressional Oversight
Section 539 - DHS Appropriations Act of 2008 (P.L. 110-161)
• SEC. 539. Except as provided in subsection (b), none of the funds appropriated in this Act to the Office of the Secretary and Executive Management, the Office of the Under Secretary for Management and the Office of the Chief Financial Officer, may be obligated for a grant or contract awarded by a means other than full and open competition.(b) This section does not apply to obligation of funds for a contract awarded:
(1) by a means that is required by a Federal Statute….
(2) under the Small Business Act…(c) The Secretary of Homeland Security may waive the application of this section to the award of a contract in the period of national emergency as determined by the Secretary.
www.dhs.gov/openforbusiness
Open For Business centralizes information to let every business in America know how to work with the Department of Homeland Security. Designed to assist the business community, we include links to contracts, grants, small business opportunities, research and development and contacts.
For more information on DHS contracting and business opportunities: