DHAKA PBS-3, GANDA, SAVAR, DHAKA -...

D:\AGM(Ad)\Israt-17\Tender -17\TOR Dhaka pbs-3 final\Under Ground Cable (EOI) Dhaka pbs-3.doc

“শেখ হাসিনার উদ্যাগ-ঘদর ঘদর সি্যযৎ”

Bangladesh Rural Electrification Board DHAKA PBS-3, GANDA, SAVAR, DHAKA

REQUEST FOR EXPRESSIONS OF INTEREST (For Selecting International FIRM)

1. Ministry/Division Power Division, Ministry of Power, Energy & Mineral Resources.

2. Agency Bangladesh Rural Electrification Board (BREB).

3. Name of Procuring Entity Dhaka Palli Bidyut Samity-3, Ganda, Savar, Dhaka-1340.

4. Procuring Entity District Dhaka, Bangladesh

5. Expression of Interest for Selection of

International Consulting Firm for Consultancy Service for Detailed survey and feasibility study of Sub-transmission and Distribution Network within, in Savar Upazila, Dhaka district under Dhaka Palli Bidyut Samity-3 and Preparation of BOQ and Cost Estimate to Establish an underground Distribution Network Replacing the existing Overhead Sub-transmission and Distribution Network.

6. EOI Ref. No & Date Memo No. 27.12.2672.518.01.001.17. 3950, Date: 26/09/2017

7. Publication Date

(dd/ mm/yyyy) 27/09/2017

KEY INFORMATION

8. Procurement Sub-Method Quality Cost Based Selection (QCBS)

FUNDING INFORMATION

9. Budget and Source of Funds Dhaka Palli Bidyut Samity-3 Own fund

10.

Development Partner (if applicable) Not Applicable

PARTICULAR INFORMATION

11 Project/ Programme Name (if applicable)

Underground Distribution system in Savar Upazila, in Dhaka district under Dhaka Palli Bidyut Samity-3

12 EOI Closing Date & Time 25/10/2017 Time:12.00PM(BST)

INFORMATION FOR APPLICANT

13 Brief description of the project.

a) Inventory of Existing Distribution System, Preparation of Line Sketch and Single Line Diagram. b) Feasibility Study of Conversion of Proposed Underground Distribution Network. c) Design and Drawing of Proposed Underground Distribution Network. d) Preparation of Master Plan, BOQ and Cost Estimation for the Proposed Underground Distribution Network. e) Transfer of Technology.

14 Experience, Resources & Delivery Capacity Required

(a). The consultant shall submit audited balance sheets and income statements or, if not required by

the law of the applicant's country, other financial statements acceptable to the Employer for the

last 3 (three) years to demonstrate the current soundness of the applicant's financial position and

its prospective long-term profitability.

(b). The consultant shall have minimum average annual turnover of US$ 2,50,000.00 (US Dollar Two

Hundred Fifty Thousand Only) calculated as total certified payments received for contracts in

progress or completed, within the last 3 (three) years.

(c). The consultant (partners in case of JV) must have at least 08 (eight) years experience in the field

of electrical consultancy services with at least 02 (two) electrical consultancy projects having

minimum total contract amount of US$ 1,50,000.00 (US Dollar One Hundred Fifty Thousand

Only) or equivalent in their own country/outside their own country as on the date of EOI

submission. Such evidence shall be in client's letter head indicating address, telephone, E-mail

and fax numbers of the clients and shall include name of the project, name of the employers, and

description of the work, duration of the project and contract amount. Certificates as evidence

must be written in English.

(d). The consultant must have specific experience of satisfactory completion of similar works

(consulting services for survey of distribution network and digitized mapping, planning,

preparation of BOQ’s material estimate for converting Overhead Distribution Network to

Underground Distribution Network and provide training for capacity building of client's

personnel in 02 (Two) contracts over a period during the last 10 (ten) years amounting to

minimum US$ 1,50,000.00 (US Dollar One Hundred Fifty Thousand Only) or equivalent. The

above experience shall be supported by client's certificate in their letter head indicating their

address, telephone, E-mail & fax number and details of project, (i.e. name of the project, name of

the employers, description of the work, duration and contract amount). Certificates as evidence

must be written in English.

(e). The consultant shall have requisite number of appropriate key professionals like Minimum Graduate Computer/Electrical/Mechanical Engineers, GIS experts, social & financial expert experienced in the relevant fields (e.g. Survey, GIS based / digitized mapping and distribution network planning etc.) to carry out the proposed consulting services and shall furnish the list of key professionals and their CV with photograph.

D:\AGM(Ad)\Israt-17\Tender -17\TOR Dhaka pbs-3 final\Under Ground Cable (EOI) Dhaka pbs-3.doc

15 Other detail (a). Short listing will be made in accordance with the “Rule-115 of Public Procurement Rule (PPR)-

2008.” (b) Detail scope ot the work will be available in the terms of reference (TOR) which can be

downloaded from the website of Dhaka PBS-3(www.dhakapbs3.org.bd ) from the date of

Publishing of EOI.

(c). Interested firms will provide information indicating that they are qualified to perform the service

(Brochures, Description of Similar Assignments, Experience in similar working conditions,

Availability of appropriate qualification and experience among staff with signed Curriculum

Vitae.

(d).The Expression of Interest (EOI) must be submitted in 4(Four) sets (One Original & Three

Copies) on or before Date: 25/10/2017 and Time: 12:00 PM to the office of the PE(Dhaka

PBS-3) or Director, System Engineering & Design, BREB, Dhaka, Bangladesh. The proposals/

Applications will be opened on Date:25/10/2017, Time:15.00 PM Bangladesh Local Time in

presence of the representatives of the EOI Applicant (If any). The Expression of Interest shall be

submitted in sealed envelope and clearly marked with name of the assignment to the office of

the Inviting official.

(e). Interested applicants may obtain further information from the undersigned during the office hours

(9:00 to 17:00 hours BST).

16

Phasing of Services Location

Indicative Start

Date

(Month/Year)

Indicative

Completion

Date

(Month/Year)

I. Inventory of Existing Distribution System, Preparation of Line Sketch and Single Line Diagram

Savar Upazila & adjacent Area under Dhaka PBS-3

March, 2018 April, 2018

II. Feasibility Study of Conversion of Proposed Underground Distribution Network



III. Design and Drawing of Proposed Underground Distribution Network



IV. Preparation of Master Plan, BOQ and Cost Estimation for the Proposed Underground Distribution Network



V. Transfer of Technology Savar Upazila & adjacent Area under Dhaka PBS-3


VI. Project completion report Savar Upazila & adjacent Area under Dhaka PBS-3

April, 2018 May, 2018

PROCURING ENTITY DETAILS

17 Name of official inviting Expression of Interest

Sayed Wahidul Islam

Designation of official Inviting Expression of Interest

Senior General Manager

Address of official Inviting Expressions of Interest

Dhaka Palli Bidyut Samity-3, Ganda, Savar, Dhaka-1340

Contact details of official Inviting Expressions of Interest

Tel : 02-7744515, 7746176

Mobile: 01769400688 e-mail: [email protected], web:-www.dhakapbs3.org.bd

The procuring entity reserves the right to accept or reject any or all EOI without assigning any reason whatsoever.

“সি্যযৎ িাশ্রদের জনয এনাসজি শিস িং িাল্ব িযিহার করুন ”।

Senior General Manager Dhaka Palli Bidyut Samity-3

Ganda, Savar, Dhaka-1340

http://www.dhakapbs3.org.bd/

mailto:[email protected]

Page-1

Section-06: Terms of Reference(TOR)

Background :

Government of Bangladesh emphasized top priority to accelerate the pace of electrification

program throughout the country. It is also a constitutional obligation to provide electric power in the

rural areas. Bangladesh Rural Electrification Board has been established as a vital institution to help in

improving the quality of life of the vast rural multitudes and accomplish continuous advancement to

their socio-economic conditions through supply of stable and reliable electric power to the rural areas

of the country as well as to fulfill the constitutional right of the people to have electricity. Based on the

result of a comprehensive feasibility study in 1976 BREB stands on the Area Coverage Rural

Electrification (ACRE) concept for serving electricity in a co-operative model. Government of

Bangladesh’s vision on the Power Sector is “to provide access to affordable and reliable electricity to

all by the year 2021”. GoB’s 7th five year plan emphasizes on the importance of electricity for

generating employment opportunities. Access to affordable and reliable electricity is a key

requirement for both economic development and poverty reduction. Improved electricity coverage,

particularly in rural areas, shall wheal on to achieve the 7th five year plan. In support of Government’s

vision, Bangladesh Rural Electrification Board has been functioning with a firm aim to enhance

electrification program all over the countryside based on the concept of Area Coverage Rural

Electrification (ACRE). The ACRE concept leads to the establishment of co-operative called Pally

Bidyut Samity (PBS) to deliver electric services to their member consumers. Since inception, 80nos of

PBSs have been developed all over the country under different projects from ACRE Phase-I to ACRE

Phase-V. After establishing the PBSs, the distribution system of those PBSs were gradually expanded

and intensified under the different Intensification and Expansion Projects.

At present BREB distribution network consists of 3,15,000 km lines (HT And LT), connecting 15.6

million consumers through it’s 80nos of PBSs. The major aim of BREB is to ensure consumer

services up to the mark of high satisfaction level through supply of reliable and uninterrupted

electricity at an affordable price. There is no other way but to convert BREB into a world class

renowned modern organization which is one of the most challenging issues for the organization.

BREB desires to create Underground Distribution System facility firstly in Savar Upzilla Area under

Dhaka PBS-3 as a model like other modern city in the world.

If any organ of the body is not healthy, then the body cannot be called healthy. A strong nation

cannot have a weak limb. Limb must be strengthened. As so, electricity is the major limb of a nation

and to harden its base, serious measures have to be taken up to produce a better Bangladesh in this

competitive world. As per this project would help BREB to adopt a financial incentive plan based on

weighted average of inputs like generation, transmission, distribution, collection of accents receivable,

project implementation and training as labor management relations. Not only would this save people

from extreme frustration and the depression of being unemployed, it would give people a new life,

new hope and new mode of enjoyment. Everyone would become an active and productive citizen. In

the process, it would create a new economy avoiding wastage of human creativity and saving people

from state dependency.

Page-2

BREB is the leading electrical energy user in Bangladesh. About 50 % electricity is used by BREB

consumers lately with increasing demand Government of Bangladesh is committed for homogenous

development in each and every part of the country reducing regional disparity. So, rural consumers

will lead to share a lion portion of generating electricity, where BREB would play the role of prime

electricity user by expanding distribution network to all the remote parts of the country.

BREB now intends to hire an international consulting firm for Feasibility Study, Preparation

of Detailed Drawing, Design and Estimate of Underground Electric Distribution Network in Savar

Area under Dhaka PBS-3.

The purpose of Consultancy Services are as follows:

i. Inventory of Existing Distribution System, Preparation of fitting assembly unit, material lists

Line Sketch, Single Line Diagram etc. as per BREB standard and specification.

ii. Feasibility Study of Proposed Underground Distribution Network of Savar upazila & adjacent

area under Dhaka PBS-3.

iii. Design and Drawing of Proposed Underground Distribution Network with fittings, material

specification, catalog number, voltage drop study, technical loss study & charging

current calculation etc.

iv. Preparation of Master Plan, Work Plan, BOQ, Cost Estimation, Bid Documents for

appointing contractor etc. for the existing distribution network removal and Proposed

Underground Distribution Network with proper documents.

v. Transfer of Technology.

vi. Consideration of environmental issues and proposed mitigation measures.

vii. Consideration of social issues and proposed resettlement plan.

viii. Probable faults & fault detection system & maintenance schedule.

1.0 Objectives of the Project:

The major objectives of the study are;

(i) Ensure quality, reliable, uninterrupted power supply etc. for the consumers;

(ii) Meet up future load demand and changing needs of the customers through

development of required distribution infrastructures in planned and economic ways.

(iii) Determine the requirement, location, capacity etc. of underground distribution

network of Savar Upazila area under the Dhaka PBS-3 are to meet up the projected

demand up to 2041

(iv) To prepare plan for modern and automated underground Electricity Distribution

Network of Savar under the Dhaka PBS-3 area like modern city in the world

(v) Ensure financial sustainability of the BREB/PBS to implement the Underground

Distribution Network project.

(vi) Necessary Technology Transfer to Dhaka PBS-3 will be carried out during the study.

(vii) Loss Reduction of the distribution network.

(viii) Voltage drop study of the distribution network.

(ix) Charging current calculation of the underground distribution system.

(x) Required study for smooth operation & maintenance of the system.

Page-3

2.0 Project Description

Dhaka PBS-3 will cover the entire Geographical area of Savae Upazila under Dhaka District. The Savar Upazila

is situated in the Western side of Turag River and connected with Dhaka PBS-3 area by one bridges namely

Gabtoli bridge .There are another four bridges in the Dhaka- Aricha highway which is connected aminbazer to

Nobinogor. The projected Area are mainly Kyllanpur to Gabtoli Dhaka only for 33KV Distribution Line and

Aminbazer, Hemayetpur, Fulbaria, Tatulzhora, Ganda, Savar bazer , Savar bus-stand, Imandipur and Simultola

are the main area for the construction of both 33KV & 11KV Line.Some information of Savar Upazila area

under Dhaka PBS-3 is given below:

Sl.

No.

Name of

Thanas

Area

Sq.Km.

No.of

included

Unions

No. of

Electrified

Unions

No.of

Included

Villages

No. of

Electrified

Villages

Lines

Staked

Km.

No. of

Cons:

Under

Staked

Line(Th)

1 Savar 40 2 2 53 53 310 136

Total 40 2 2 53 53 310 136

There are Two Zonal Office namely Amin Bazar Zonal Office and Shimultala Zonal Office and PBS-3

headquater under Savar Upazila.

The Zonal Office wise, category wise Service connections are given below:

Sl

No.

Name of NOCS/

Z.O/SZO

No. of Service Connection

33 KV

3ø

11KV

3ø

0.4 KV

3ø

0.23 KV

1ø Total

01 PBS-HQ

Office 2 78 575 48832

49487

02 Amin Bazar Zonal

Office 1 177 419 45868 46465

03 Shimultala Zonal

Office 2 62 611 39373 40048

Total = 05 317 1605 134073 136000

The Zonal Office wise, category wise Consumer Connections are given below:

Sl.

No

No. of Consumer (Category wise)

A

(Dom)

B

(IRR)

C

(GP)

D

(CI)

E

(Com)

F

(LP)

H

(X)

J

(SL)

Oth

ers Total

01 41220 01 409 150 7391 244 0 72 0

49487

02 41212 31 345 110 4507 251 0 09 0 46465

03 33173 09 568 50 6138 105 0 04 01 40048

Total 115605 41 1322 310 18036 600 0 85 01 136000

Index:

A = Domestic, B = Irrigation, C = General Power, D = Charitable Institution, E = Commercial,

F = Large Power, H = X, J = Street Light, Others =

Page-4

The Zonal Office wise, Length of O/H Lines (Existing) in Km. and Length underground lines

Existing (Approx) are given below:

Sl

.

N

o.

Name of NOCS

/Z.O

/SZO

Total

No of

poles

(Exist

ing)

Appr

ox)

Length of O/H Lines (Existing) in KM (Approx)

Length of

U/G Lines

(Existing)

in KM

(Approx)

33

KV

11

KV

6.3

KV

11/

0.4

KV

11/

.23

KV

0.4

KV

0.23

KV

33

KV

11

KV

1. PBS-HQ

Office 6112 28 150 40 3 12

4.5

7 0 0

2. Amin Bazar

Zonal

Office 1575 15 20 12 1.5 8 2.5 4 0 0

3. Shimultala

Zonal

Office 2163 9 35 15 2.5 15 3.0 7 0 0

Total = 9850 52 205 67 7.0 35 10 18 0 0

Total Km. = 394, Say = 400.00 Km.

The Zonal Office wise, No. of 1 ø & 11/0.4 KV Distribution X-former (Existing) are given below:

No. of 1ø & 11/0.4 KV Distribution X-former(Existing)

Sl. No. 05

KV

A

(1ø)

10

KVA

(1ø)

15

KV

A

(1ø)

25

KVA

(1ø)

37.5

KV

A

(1ø)

50

KVA

(1ø)

75

KVA

(1ø)

100

KV

A

(1ø)

167

KV

A

(1ø)

75

K

V

A

(3

ø)

10

0

K

VA

(3ø

DE

SA

150

KV

A

3ø

1. 52 120 382 412 343 212 118 55 1 0 0 6

2. 25 82 45 122 68 38 25 12 1 0 0 0

3. 28 108 132 116 217 45 88 35 3 0 0 5

Total

(Nos) 105 310 559 650 628 305 231 102 5 0 0 11

Total

(MVA) 0.525 3.10 8.385 16.25 23.55 15.25 17.325 10.2 0.84 0 0 1.65

Total Transformer = 2906Nos ,Total MVA = 97.08, Say = 100.00 MVA

Page-5

Beside this there are so many Housing Company like Bank Town, Police Town, Alomnagor Housing,

Modhumiti Model Town, all are Residential area. Also there are some Govt. Organization such as

BPATC, Savar Radio Station, Jahangirnagor University (JU). BSCIC Tanary Savar Dhaka is the

biggest Tanary Industrial area all over the Bangladesh. There are 145 Tanary industrial consumer in

that place .Total load Apporoximate 60MW only Tanary consumer. Key Map of Dhaka PBS-3, Table-

1: NOCS (Network, Operation and Customer Service) wise/Zonal Office wise Summary of Existing

Distribution Facilities (Approximate) under Dhaka PBS-3 (Sheet-1),Savar Upazila and Table-1 :

NOCS wise/ Zonal Office wise Summary of Existing Distribution Facilities (Approximate) under

Dhaka PBS-3 (Sheet-2) and Inventory Staking Sheet (Sheet-3) for Savar Upazila enclosed here with.

A sample common Utility apparatus in a 2 Meter Footway is enclosed herewith for reference.

Page-6

Sheet-3

Page-7

Page-8

Page-9

3.0 Scope of Services :

Scope of services under the proposed assignments include, but not limited to, the following:

3.1 Inventory of Existing Distribution System including all assembly unit with material list

Preparation of work plan, Line Sketch, Single Line Diagram etc. as per BREB

specification and standard: (i) Inventory and Preparation of Geographical Map with Establishment of Geo-coordinate

including roads, buildings, various installations, empty spaces, sewerage lines, water

supply lines, gas transmission lines, telephone and internet lines etc. Within Savar Upazilla

area under Dhaka PBS-3 on Digital Base Map.

(ii) To conduct pole to pole survey with respect to the base point for collecting

data/information of the existing distribution system (substations, switching-stations,

overhead lines, underground cables, equipment, transformers, towers, poles, service

drops, consumers etc. at each voltage level i.e. 33 kV, 11 kV, 0.4 kV and 0.23 kV) as per

approved forms with the help of GPS receiver/transceiver. The accuracy of the GPS data

should not be higher than 50 cm for the coordinate of each pole or other installation of

BREB and any margin of error for distance between objects will not be allowed after post

processing and shall be approved by BREB. The base point of this survey will be defined

by BREB authority.

(iii) Identifying capacity and dimension of existing 33 kV, 11 kV, 0.4 kV and 0.22 kV

underground cables/conductors / service cables etc.

(iv) To prepare feeder wise work plan, Line Route Sketch, Single Line Diagram (SLD) etc. of

existing system;

(v) Analyze the system demand data, load curve, consumer growth, consumption growth, per

capita consumption ,historical demand growth etc for proper design of underground

Distribution Network considering BREB Master plan up to year 2041.

(vi) Preparation of existing underground Distribution Network diagram (with route map) of

BREB area showing in the geographical map.

(vii) Environmental Impact on implementation of U/G system will be included in the feasibility

study. Scope of environmental Works, mitigation, action plan etc.

3.2 Feasibility Study of Proposed Underground Distribution Network:

(i) Feasibility study of underground Distribution system in Dhaka PBS-3 area under BREB.

(ii) Identifying barriers and challenges for implementation of the proposed underground

Distribution Network considering ducting system.

(iii) Preparation of plans and strategies to mitigate the barriers and challenges for

implementation of the mentioned Underground Distribution Network.

(iv) Environmental Impact on implementation of U/G System or conversion of O/H system into

U/G system will be included in the feasibility study.

(v) To develop forms for survey of existing distribution network system (substations,

switching-stations, overhead lines, underground cables, equipment, transformers, towers,

poles, service drops, consumers etc. at each voltage level i.e. 33 kV, 11 kV, 0.4 kV and 0.23

kV) which will fulfill the requirement of BREB and applicable to GIS database as well and

get the forms approved by BREB before conducting detailed survey. Survey forms must

contain the data.

3.3 Design and Drawing of Proposed Underground Distribution Network:

(i) Preparation of design for proposed 11/0.4 kV transformers (Pad Mounted/ Four leg

Mounted Unit/Kiosk substation/built-in RMU when necessary), 11 kV Ring Main Unit

Page-10

(Drawings with Detailed Specification) and 0.4 kV Switchgear/Distribution Box

considering all protection scheme, the roads and space limitation of Savar Upazila area

under Dhaka PBS-3.

(ii) Preparation of detail Drawing, Design, work plan, estimation etc.for construction of

underground electrical distribution network of Savar area in Dhaka PBS-3 under BREB

like modern underground system in the developed country.

(iii) Underground system should be designed considering probable Earthquakes and any other

disasters.

(iv) Preparation of Drawing, Design, work plan BOQ estimation etc. for Conversion of all

existing Overhead network of Savar area in Dhaka PBS-3 in to Underground Distribution

Network.

(v) Preparation of existing underground Distribution Network diagram (with route map) of

BREB area showing in the geographical map.

3.4 Preparation of Master Plan, Work Plan, BOQ, Cost Estimation, Bid Documents for

appointing contractor etc. for the Proposed Underground Distribution Network:

(i) Master Plan, Work Plan estimation etc for conversion of all Existing Overhead networks of

Savar Upazila Area into Underground Distribution Network.

(ii) Feeder to feeder interlink (11 kV) and future 11 kV feeder split up must be considered

during Design of 11 kV RMUs. Provision for sufficient 0.4 kV and 0.22 kV service

connections should be available in the Distribution Box.

(iii) Submission of proposal for new 33/11 kV substations and replacement of existing

Overhead Distribution Network by Underground Distribution Network System analyzing

the system demand data, load curve, consumer growth, consumption growth, per capita

consumption, historical demand growth and load centers for proper design of Underground

Distribution Network considering Master Plan of BREB and Government of the People’s Republic of Bangladesh up to year 2041.

(iv) The entire area shall be divided into several zones and preparation of Priority List for

implementation of the mentioned Underground Electric Distribution Network considering

load growth, location, voltage level, consumer pattern, revenue income, existing road

network and road size and preparation of time bound detailed implementation schedule.

(v) Cost estimation for design, drawing, Work Plan, BOQ, Bid Documents for appointing

contractor etc. Preparation of the proposed Underground Distribution Network.

(vi) Any other scope felt essential by the consultant for successful completion of the study.

(vii) Identify barriers and challenges for implementation of the proposed underground

Distribution Network Projects (Savar Upazila area under Dhaka PBS-3) considering

ducting system .Identify barriers and challenges for other areas also.

(viii) Preparation of plans and strategies to mitigate the barriers and challenges for

implementation of Underground Distribution Network in Savar Upazila area under Dhaka

PBS-3 of BREB.

(ix) Preparation of a priority list for implementation of Underground Electric Distribution

Network considering load growth location, Voltage level, consumer pattern, revenue

income, existing network, road size etc.

(x) Underground system should be designed considering probable Earthquakes and any other

disaster.

(xi) Environmental Impact on implementation of U/G system or conversion of O/H system

into U/G system will be included in the feasibility study.

(xii) Preparation of time bound detailed implementation schedule.

(xiii) Re-settlement plan to be considered.

Page-11

3.5 Transfer of Technology:

(i) Transfer of necessary technology to BREB (including tools, models, training & capacity

development of BREB Engineers etc).

3.6 GIS Survey works details:

Consultant have to survey approximately 9,850 poles including all details (e.g., conductors, fittings,

service connection etc.) with accurate geo-coordinate (latitude-longitude), basing on the standards

geo-coordinating system. The base point of the survey must be selected for every square kilometers.

Details of the survey works and database preparation are as follows:

Sl. No. Description Unit Quantity

1 Preparation of Desktop based GIS Map

Total area to be covered Sq.Km 40

Base map feature extraction, Building, Road, WB Sq.Km 40

GIS Database & Electricity line drawing Pole 9,850

2 Surveying, Preparation of Data base and GIS Mapping

Ground-trothing for Base Map Sq.Km 40

Total pole survey Pole 9,850

Populating Electric database Pole 9,850

Consumer Reconciliation Pole 9,850

3.7 System specification of Hardware & software tools and technology

SL No. Description of Item(s) Specification Unit Qty.

GIS Hardware

1. PC (Desktop) Annexure-03, Table-

3.1 Nos. 5

2. UPS for PC 1 KVA Annexure-03, Table-

3.2 Nos. 5

3. Printer (A3, Color) Annexure-03, Table-

3.3 Nos. 2

(i) Comprehensive survey of Distribution System under BREB with Preparation of Database of Existing

Network Elements and Preparation of short term, mid-term and long-term plan for Renovation and

Expansion of Distribution Network up to 2041.

Page-12

3.8 Capacity Building of BREB Personnel:

3.8.1 Local Training:

To provide classroom training to 10 BREB /PBS officials in one session, having duration

of 3 (Three) weeks on cable-trench/duct & switchgear design at different voltage levels,

underground distribution network system design, substation design and GPS survey in a

comprehensive manner to make the participants capable of undertaking similar

assignments independently. The Consultant shall provide state-of-the-art training

curriculum and course materials for each participant. Cost of providing all necessary

facilities/items shall be included in the Consultant’s offered price and also pay the

honorarium to the trainee @Tk. 1,500 per day per trainee.

3.8.2 On Job Training:

To provide On Job Training (OJT) for at least 4 engineers nominated by BREB during

execution of the assignment.

4.0 Time schedule:

The assignment is proposed to be commenced immediately after the award of contract and the notice

to proceed and is scheduled for completion in 4 (Four) months.

The consultant output shall be as follows:

a. Inception report

b. Interim Report(Monthly & quarterly)

c. Draft final Report

d. Organize Stake holder workshop

e. Final Report incorporating comments from stakeholders

f. Feasibility study report

g. Drawing and design for construction of underground electrical distribution network in Savar

Upazila areas.

h. Drawing and Design for conversion of existing O/H system into U/G system

i. Network Diagram of existing distribution system

j. Single line diagram (combined)of existing system and proposed U/G system

k. Transfer necessary technology to the BREB/PBS including tools, model & capacity

development etc

l. 10(Ten) sets hardcopy and softcopy of all reports. Maps, drawing etc.

5.0 Reports and Documents to be submitted:

For the preparation of Consultant’s reports, drawings, recommendations etc., the consultant may acquire

some of the required system data (if available) for studying and analyzing from the concerned NOCS

unit offices and other related offices under BREB. The consultant will complete the assignment under

the supervision of Project Director as appointed by BREB. The consultant will report time to time to the

Project Director and get necessary instructions to complete the assignment properly as per schedule. The

Consultant will be ready to provide any sort of services as per instruction of Project Director. If any

correction, modifications and deletion are needed, Consultant will do promptly as per instruction of

Project Director.

List of Deliverables (with deadlines) by the consultant are stated below:

Page-13

5.1 Inception Report: An inception report shall be prepared by the consultant containing pole proposed survey forms,

work plan for carrying out the assignment. 6 (Six) copies of inception report shall be submitted

by the consultant to BREB within 2 weeks after the effective date of contract.

(i) The consultant would be required to submit 10 (Ten) copies of the Interim Project Report no

later than Six weeks of the effective date of contract signing. The interim Report should

contain preliminary finding and analysis, approach for updating the BREB/PBS Master Plan

for the work during the subsequent Period.

(ii) The consultant would be required to submit 10(Ten) copies of draft final report no later than

2.75 months of the effective date of contract signing .This report should include detailed

review of the existing work, demand projections, investment requirements ,financial and

economic feasibility and other related matters. Consultant will also provide its assessment of

adequacy on different aspects as outlined in the scope of Work. As part of this analysis,

following would also be provided.

5.2 Capacity Building Materials

6 (Six) sets of training materials pertaining to class room training and on the job training shall

be submitted to BREB apart from providing training materials to all participants within 01

months after signing the contract.

5.3 Primary Inventory report of Existing Distribution System(Inventory, Staking Sheets with

fittings assembly unit and material list) and Feasibility Study of Proposed Underground

Distribution Network(Progress Report-1)

Primary Inventory report of the existing distribution system(Inventory, Staking Sheets with

fittings assembly unit and material list as per BREB Standard) and Feasibility Study of

Proposed Underground Distribution Network with materials Specifications shall be prepared

by the consultant containing the summary (after completing 20% of the survey/study), line route

sketch, single line diagram. 6 (Six) copies of survey report shall be submitted by the consultant

to BREB within 01 months after the effective date of contract.

5.4 Intermediate Inventory Report of the existing System and Feasibility Study of Proposed

Underground Distribution Network(Progress Report-2)

Inventory report of the existing distribution system and Feasibility Study of Proposed

Underground Distribution Network with materials Specifications shall be prepared by the

consultant containing the summary (after completing 70% of the survey), line route sketch,

single line diagram. 6 (Six) copies of survey report shall be submitted by the consultant to

BREB within 02 months after the effective date of contract.

5.5 GIS Map and database

GIS map and database of the existing and proposed distribution network shall be prepared by

the consultant. This will be demonstrated by the consultant to BREB for verification within

3(Three) months after the effective date of contract. BREB will verify the whole demonstration

carefully and give consent to go ahead.

5.6 Master Plan :

5.6.1 Draft Master Plan:

Draft Master Plan for replacing existing overhead distribution system by underground

distribution network shall be prepared by the consultant and submitted to BREB within

3(Three) months after the effective date of contract for BREB’s comments/ approval.

5.6.2 Final Master Plan:

Final Master Plan for replacing existing overhead distribution system by underground

distribution network shall be prepared by the consultant incorporating all comments from BREB

and submitted to BREB within 4(Four) months after the effective date of contract.

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5.7 Environmental Impact Assessment (EIA) with Environmental Management Plan (EMP) for

existing distribution System and proposed U/G Distribution Network. Re-settlement issue should be

included.

5.8 Completion Report (PCR), BOQ, Estimate, Bid Documents for appointing contractor,

Work Plan, Specifications of U/G Distribution

Network materials: a)Preparation of BOQ and work Plan of existing Distribution System and proposed

Undergrounding Distribution Network.

b)Materials Specifications of proposed U/G Distribution Network.

c) Project Completion Report(PCR)

The Consultant will prepare Project Completion Report (PCR), BOQ, Estimate, Bid

Documents for appointing contractor, Work Plan, material Specifications of U/G Distribution

Network and submit 6 (Six) copies to BREB within 6 (six) months after the effective date of

contract. The Consultant will also hand over computer center with GIS maps, GIS database,

Engineering Analysis and other related software packages in good running condition along with

PCR.

5.9 Payment schedule: The consultant shall be paid in accordance with the following payment

schedule:

Sl.

No. Deliverables Timeline

Payment upon

successful completion

1. Inception report

Within 02 weeks after the

effective date of contract

(As per Art. 5.1).

5% of total contract

amount

2. Capacity Building Materials

Within 01 months after the


(As per Art. 5.2).


amount.

3.

Primary Survey Report of the existing

Systemand Feasibility Study of Proposed

Underground Distribution Network

(Progress Report-1)



(As per Art. 5.3).


amount

4.

Intermediate Survey Report of the

existing Systemand Feasibility Study of

Proposed Underground Distribution Network

(Progress Report-2)



(As per Art. 5.4).


amount

5. GIS Map and database Developmenton

existing and proposed Underground

Distribution Network.



(As per Art. 5.5).


amount

6. Master Plan

a) Draft Master Plan



(As per Art. 5.6.1).


amount

b) Final Master Plan


effective date of contract(As

per Art. 5.6.2).


amount

7.

a) Preparation of BOQ, Estimate, Bid

Documents for appointing contractor

and work Plan of existing Distribution

System and proposed Undergrounding

Distribution Network. Materials

Specifications of proposed U/G

Distribution Network.

b) EIA, EMP, Re-settlement Issue

Report.

c) Project Completion Report(PCR)


effective date of contract(As

per Art. 5.7, 5.8).


amount

Total 100%

Note: 1. Payment will be made after the approval of each consecutive report.

2. Final Payment will be made after the acceptance of all deliverables.

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Staffing:

The person-months and field of expertise of the professional for the assignment should include the

following:

5.9.1 Consultancy:

5.9.1.1 International Key Experts.

Key-Expert:

SI.

No. Position

Number of

Persons Months

Man-

Months

K-1 Underground cable Expert/ Team

Leader 1 1.5 1.5

K-2 Modern Underground Distribution

Network Designer 1 1.5 1.5

K-3 Civil Engineer/Ducting Expert 1 1.5 1.5

K-4 Economic/Financial Analyst 1 1 1

K-5 Social and Environmental Specialist 1 1 1

Total 6.5

Note:Local Expert may be Included.

5.9.1.2 Local Key Experts.

Local Expert:

SI.

No. Position

Number

of

Persons

Months Person-

Months

A-1 Deputy Team Leader (Digital Mapping) 1

1.5 1.5

A-2 Electrical sub-station Specialist 1 1.5 1.5

A-3 Coordinator, Survey 1 1.5 1.5

A-4 Coordinator, Database Design &

Digital mapping 1 1.5 1.5

A-5 Coordinator, Distribution and System

Planning 1 1.5 1.5

Local Non key staffs:

A-6 a)Supervisor (Survey staffs,33/11/0.4

kV Feeder and Related Data) 1 1.5 1.5

A-7

b) Supervisor (Sub-station/Switching

Stations/Office Location and Related

Data)

1 1.5 1.5

Total 7 10.5 10.5

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5.9.2 Qualification and Experience Educational qualifications and experiences of the professional staff for the assignment should

be as follows:

5.9.2.1 International Key Expert:

5.9.2.1.1 Underground cable Expert /Team Leader:

The Team Leader must have a minimum B.Sc. in Electrical Engineering with

minimum of 10 years related experience with 5 years experience in modern

power distribution network planning and design, She/he should have

experience to prepare a plan for modern and automated underground Electricity

Distribution Network like smart city in the world and must have working

experience in similar conditions outside the home country. She/he must have

knowledge about cable ducting system. She/he must have analytical ability to

review and analyze previous studies in BREB area as well as Power sector

master plan and have experience of planning and implementation of

underground Distribution Network project through ducting system.

5.9.2.1.2 Modern Underground Distribution Network Designer:

The Modern Distribution Network Expert must have minimum B.Sc. in

Electrical Engineering with minimum 10Years experience with 5 years

experience in modern power distribution system design of modern cities.She/he

should have experience to prepare the planning, design drawing and estimation

of Underground distribution system.

His function will include all engineering and technical matters relating to this

contract, arrangement for prompt and efficient execution of work to be

performed as outlined herein and required by BREB’ assuring adequate

number of personnel assigned by the Consultancy firm for the work to be done,

organizing and coordinating all services enumerated in line with this contract.

He has to provide updated drawing (AutoCAD) and existing underground cable

routes shown in the geographical maps.

5.9.2.1.3 Civil Engineer/Ducting Expert / Tunnel Expert :

Minimum B.Sc. in Civil Engineering, with minimum of 10 (Ten) years experience among which

minimum 05 years in underground ducting system and able to prepare drawing, design and estimate of

Utility Duct for the desired underground networking system.He also experienced about utility tunnel,

utility corridor or utilidor is a passage built underground or above ground to carry utility lines such as

electricity, steam water supply pipes, and sewer pipes. Communication utilities like fiber optics, cable

television and telephone cables etc.

Page-17

5.9.2.1.4 Economic/Financial Analyst:

Minimum Master’s degree in Economics, Finance, Business Administration or

related disciplines with minimum 10 (Ten) years experience in econometrics,

demand forecasting, cost estimation, financial and economic analysis and other

related matter, Able to run/operate financial model/tool and familiarity with the

Bangladesh Power sector.

5.9.2.1.5 Social and Environmental Specialist:

He must have minimum B.Sc. in Electrical/Mechanical Engineering or

Master’s in Geographical Information Science with at least 10 years of

experience of distribution consultancy services including surveying & data

collection of power distribution network. He must have capability to plan,

organize, monitor & coordinate all the functions related to surveying and data

collection of electrical distribution system under this proposed project and lead

the survey team.

5.9.2.2 Local Key Expert:

5.9.2.2.1 Deputy Team Leader (Digital Mapping)

He must have minimum B.Sc. in Computer Science & Engineering / Electrical/

Mechanical Engineering or Master’s in Geographical Information Science with

at least 10 years of experience of distribution consultancy services including

GIS / Digital Mapping and provide training on the same to the client. He must

have capability to plan, organize, monitor & coordinate the works of data

analysis and design appropriate data base and conduct GIS / digital mapping of

the distribution network under this proposed project.

5.9.2.2.2 Electrical Sub-station Specialist

Minimum B.SC in ElectricalEngineering, with minimum of 10 (Ten) years

experienceamong which minimum 05 years in Electrical Sub-station for under-

ground ductingsystem and able to prepare drawing, design and estimate of Utility

Duct/Cable trench for the desired underground networking system.

5.9.2.2.3 Coordinator, Survey

He must have minimum B.Sc. in Electrical/ Mechanical Engineering or


experience of distribution consultancy services including surveying & data

collection of power distribution network. He must have capability to plan,

organize, monitor & coordinate all the functions related to surveying and data

collection of electrical distribution system under this proposed project and lead

the survey team.

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5.9.2.2.4 Coordinator, Database Design & Digital mapping

He must have minimum B.Sc. in Computer Science &

Engineering/Electrical/Mechanical Engineering or Master’s in Geographical

Information Science with at least 10 years of experience of distribution

consultancy services including Data base design and GIS / Digital Mapping

and provide training on the same to the client. He must have capability to plan,

organize, monitor & coordinate the works of data analysis and design

appropriate data base and conduct GIS / digital mapping of the distribution

network under this proposed project.

5.9.2.2.5 Coordinator, Distribution and System Planning

He must have minimum B. Sc. in Electrical/ Mechanical Engineering or

equivalent qualification with at least 10 years of experience in electrical

distribution system consultancy services including GIS based distribution

system planning with analysis / studies, Load Forecast, Preparation of Master

Plan and preparation of BOQ and material estimate and provide training on the

same to the client in power distribution sector. Must have capability to plan,

organize, monitor & coordinate all the functions related to GIS based network

planning of distribution system under this proposed project

Local Non key staffs.

5.9.2.2.6 Supervisor (Survey stuff,33/11/0.4 kV Feeder and Related Data)



experience of GIS survey & data collection of power distribution network. He

must have capability to plan, organize, monitor & coordinate all the functions

related to surveying and data collection of electrical distribution system under

this proposed project and lead the survey team.

5.9.2.2.7 Supervisor(Sub-station/Switching Stations/Office Location and Related Data)



experience of GIS survey & data collection of power distribution network. He

must have capability to plan, organize, monitor & coordinate all the functions

related to surveying and data collection of electrical distribution system under

this proposed project and lead the survey team.

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6 ONSITE CAPACITY SUPPORT PERSONNEL

The onsite capacity support personnel shall be available for a continuous period of six (6) months (or

as otherwise agreed) from the date of the acceptance certificate. The support personnel shall provide

their own computer and peripherals in order to perform their duties. The onsite support personnel

shall be responsible to the Purchaser’s nominated representative for undertaking their specified role

and duties.

The Purchaser is responsible for ensuring access to appropriate work resources and the involvement

of relevant Purchaser staff in capacity development activities, including but not limited to structured

training, on-the-job training, undertaking support tasks, development and review of documentation

and configuration, trouble-shooting and help desk assistance.

Within one month of the commencement of duties, the support personnel shall provide the Purchaser

with a detailed work plan. The work plan shall detail the period of time to be spent on each work item,

planned completion date and specific outputs. This plan shall include, but is not limited to:

(a) Systems optimisation

(b) Specification and configuration documentation

(c) Work procedures documentation

(d) Training and knowledge transfer program

The support personnel shall submit a monthly report to the Purchaser detailing progress and issues

related to the agreed work plan.

6.1 REQUIREMENTS FOR FINAL INSPECTION

All of the following items must, without exception, be completed prior to the Purchaser

issuing a certificate of acceptance.

(a) Test the complete contract installation works and leave the work in perfect condition for

occupation.

(b) Thoroughly clean all parts.

(c) Provision of complete operating instructions and "as built" documentation records to the

approval of the Purchaser and delivery of sufficient copies.

(d) Carry out all specified testing and commissioning.

(e) Supply Authority inspection of the completed installation.

(f) Provision of commissioning and test reports/certificates.

PERFORMANCE TESTING

The Supplier shall carry out performance testing at completion to certify that the installation

conforms to the specification. The Purchaser reserves the right to review the Supplier’s

performance testing or undertake separate testing.

Page-20

This certification shall include:

(a) Physical inspection of installation methods, configurations and practice utilised against

the specification.

(b) Physical inspection of procedures, configuration and diagram documentation to assure

that it is complete, legible, correct and comprehensive.

(c) Assessment of ICT Service officers that they are familiar with and have complete

knowledge of all installed systems and are able to provide standard administration

procedures.

(d) Electrical and transmission performance to assure minimum requirements of the

specification have been met or exceeded.

7.0 Attached Drawings / Documents

These Bidding Documents includes no drawings.

List of Documents

Sl. No. Document Name Purpose

1. BREB distribution Sites List all BREB site locations for the

implementation within Dhaka PBS-3

area.

2. Hardware Specification Brochure Installation of GIS Server and Hardware

3. Software Specification Brochure Development of GIS based Power

Distribution System

4. Work Plan Development of GIS based Power

Distribution System and Engineering

analysis

5. Curriculum Vitae of Local and Foreign

Consultants

Verification of the consultants

qualification

6. Detail of personnel to involved in the

field survey, GIS mapping and database

developments.

Justification of the work plan

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