DeWitt CountyEmergency Response Handbook

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Project Manager: Robert Gannon

Assistant Project Manager: Matt Ahrens

GIS Analyst: George Caracostis

Introduction DeWitt County is a small, rural county in South

Texas

Northwest of Victoria, TX

4 major cities

(Cuero, Westhoff, Yoakum and Yorktown)

Est. Population of 20,503 people (2013)

Only 7 volunteer fire departments / 910 Sq. miles

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Introduction Continued…The Problem:

Increase in chemical fires

Concerns of fires, spills, and emissions from chemical-holding facilities

Lack of access to internet, maps, emergency contacts (Emrich et al, 2011).

Difficulty of communication between emergency response agencies

Response protocol and assignment needed for chemical hazard emergencies (Cova, 1999)

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Introduction Continued..

The Solution: Compose a hand held guidebook to distributed to all emergency

response teams in DeWitt County.

The handbook will contain:

Information on facility with Extremely Hazardous Substance (EHS) material and hydrocarbons (H2S).

Map for each EHS/H2S chemical-holding facility containing:

Calculated safe zones for roadblocks

Facility gate access points

Highlighted road route from closest fire department to facility

List of contacts, notification procedures

List of all H2S and other hazardous materials on site

Protective actions to be taken

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Data Materials & AnalysisData obtained from client includes:

DeWitt County Tier II and EMS/FD/School data provided by Texas Department of Sate Health Services.

Street Addresses, decimal degree coordinates of chemical facilities

Chemical inventory at facilities

Facility contact information

Texas State Data Center website Shape files for DeWitt County: city boundaries, roads, rivers, lakes

United States Census Bureau Topologically Integrated Geographic Encoding and Referencing (TIGER) files for

road networks, geocoding, address matching – used by US Census Bureau to describe land attributes

We used them to confirm facility locations, gate access and optimum roadblock placement 5 of

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Analysis Continued…

Software Used:

Cameo Software Suite: Cameo FM, Cameo Chemicals, Aloha and Marplot

Microsoft Excel – Tier II database information

Aloha for threat analysis

ArcGIS 10.2 for final maps and analysis

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Methodology Install Cameo Suite

View, organize, edit Tier II database

Research chemical properties and hazards

Create an ArcMap document:

-Include all base shape files

-Locate facilities in ArcMap

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Cameo FM Database

Methodology Continued… Export Tier II Database:

Join Database files to facilities layer

Series of joins will furnish each mapped facility with necessary chemical and contact information

Create Map for each facility with a threat zone radius, contact information, and emergency protocol (roadblocks, route, gate access)

Facilities.shp

Join Layer Layer Join Field Table Join Field Excel Table File

FacilityRecordID FacilityRecordID

FacilityRecordID ChemicalInvLocations.csv

FacilityRecordID

OtherRecordID

ChemInvMixtures.csv

ContactsLink.csv

ChemicalsInInv.csv

Facilities.shp ContactRecordID ContactRecordID Contacts.csv

Cameo Excel ArcMap

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Expected Results & FindingsBy the end of the project, we want to have a fully functioning handbook mapping

Each of the EHS/H2S chemical facilities including

Threat zones in and around the facility

Roadblock locations

Gate access points

Contact information for each facility

List of all hospitals, schools, public/private buildings around facility

Have least cost path for emergency responders

Chemical inventory

Protocol listed in a table next to each map

Information on Classification levels (Alerts, Site Area, General Emergency)

Classification Reporting script for Agencies calling in 911 Dispatch

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Project Completion Timeline

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12 Week 13 Week 14

2-Feb 9-Feb 16-Feb 23-Feb 2-Mar 9-Mar 16-Mar 23-Mar 30-Mar 6-Apr 13-Apr 20-Apr 27-Apr 4-MayClient Presentation/ First Client VisitProposal PreparationProposal Presentation/ Second Client VisitData CollectionAnalysis Progress Report Presentation/ Third VisitFinal Project PreparationsProject Presentation

Timeline

Budget

Weeks Hours

Pay/Hr.

Total

1-6 Collection (4 hours a week * 6 weeks * 2 consultants)

48 $30.00 $1,440.00

4-10 Analysis ( 10 hours a week * 6 weeks * 2 consultants)

120 $55.00 $6,600.00

Data Collection and Analysis

Project Management

Weeks Hours

Pay/Hr.

Total

4-10 GIS Analyst (15 hours a week * 6 weeks) 90 $36.00 $3,240.00

2-12 Assistant Manager (15 hours a week * 10 weeks)

150 $55.00 $8,250.00

2-12 Project Manager (10 hours a week * 10 weeks) 100 $75.00 $7,500.00Software

Licenses Usage Total

ArcGIS($1,500 annual Std. User License) $1,500/12 * 3 months of use

$375.00

Adobe Creative Cloud ( $599.88 annual cost)

$599.99/12 * 3 months of use

$149.97

Total Project Cost= $27,554.97

Total Cost = $8,040.00

Total Cost = $18,990.00

Total Cost = $524.97

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Final Deliverables

CD Containing:

Excel spreadsheets of facility and contact data

ArcMap document

PDF file of completed Chemical Release Guide

PowerPoint presentation

Shape files

Metadata

Hardcopies of completed Chemical Release Guide

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Conclusion & Discussion The goal of this project is to help keep the facilities, their contents,

and the community safe

We want to help the first responders do their job to the best of their abilities

These maps and deliverables that we are creating are meant to help save lives throughout the community

In a small community there are not as many resources available which is why we can make a difference

Please ask any questions you may have

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References

Cova, T. J. (1999). GIS in emergency management. Geographical information systems, 2, 845-858.

DeWitt County Profile. (2013). Retrieved February 18, 2015, from http://www.txcip.org/tac/census/profile.php?FIPS=48123

Emrich, C. T., Cutter, S. L., & Weschler, P. J. (2011). GIS and emergency management. The SAGE Handbook of GIS and Society. London, Sage, 321-43

Eagle Ford Shale - Overview, News, Companies, Geology, & More. (n.d.). Retrieved February 18, 2015, from http://eaglefordshale.com/

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