Devonport City Council Minutes - Council Meeting - 27 May 2013

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Minutes of Devonport City Council Ordinary Meeting held 27 May 2013

MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS

ON MONDAY, 27 MAY 2013 COMMENCING AT 7.15PM

PRESENT: Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson

Council Officers: General Manager, I McCallum Assistant General Manager Customers and Community, E Ewins Assistant General Manager Technical and Finance, M Atkins Executive Manager Corporate Support, S Crawford Governance Coordinator, K Hampton

1.0 APOLOGIES

There were no apologies received.

2.0 LEAVE OF ABSENCE

The Leave of Absence for Ald Cole be noted.

3.0 DECLARATIONS OF INTEREST

There were no Declarations of Interest.

4.0 CLOSED SESSION

101/13 Motion Ald Goodwin / Laycock

That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.12 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005.

4.1 Application for Leave of Absence

4.2 Unconfirmed Minutes from the Board Meeting of the Cradle Coast Authority held on 9 April 2013.

4.3 Unconfirmed Minutes of the Dulverton Regional Waste Management Authority Board Meeting - 29 April 2013

4.4 Unconfirmed Minutes of Meeting - Audit Committee - 29 April 2013

4.5 Confirmed Minutes of meeting - Independent Community Taskforce - 12 April and unconfirmed minutes of meeting 7 May, 2013

4.6 Property Management

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4.7 Kempling Street Devonport

4.8 Economic Development and Events Sponsorship

4.9 Mersey Bluff Precinct

4.10 Quarterly Progress Report

4.11 Contract Renewal

4.12 Application for Leave of Absence 5.0 PUBLIC FORUM

5.1 RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D294185) 114/13 RESOLUTION Ald Laycock / Kent

That the report advising of responses to questions raised at a prior Council meeting be received and noted.

AYES: Aldermen Martin, Kent, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb, Wilson and Goodwin

NOES: Nil

5.2 Questions asked at this meeting DAVID RENODEN – 2 ELLICE HILL DRIVE, SPREYTON (26370 D297865) I understand Council has been working towards developing a new rating system and it was hoped it would be ready to roll out for the 2012/2013 year.

I now understand that Council, as yet, has not arrived at the new rating model, which I have no problem with given the complexity of satisfying many different demographics. While this holding pattern exists, should Council in fairness to every ratepayer, adopt a rating position that is no more onerous than the rates we have for the current year and if possible, make them even more affordable? This would include the recalculation for higher rated properties after the original rates were set.

Even though the CPI is around 1%, I believe Council is wanting to severely impost the longsuffering ratepayers with a greater increase than last year and have an even far greater increase for higher value properties.

There should be a zero increase in rates for this year, but if Council decides they can’t balance the budget and a rise is necessary, it should be no more than the CPI and only the same increase should be applied to the higher value properties, who are already paying more than double their share for the same service.

Remembering that many of these properties are owned by pensioners and self funded retirees on a limited income.

Will Council confirm whether it intends the slug the ratepayers for yet another year or will it work to keep any rate increase to less than the CPI?

Response The Mayor responded that Council are diligently working through the rates process and the community will be informed as soon as it has been finalised.

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6.0 CONFIRMATION OF MINUTES

6.1 COUNCIL MEETING - 15 APRIL 2013

115/13 RESOLUTION Ald Squibb / Rockliff That the Minutes of the Council Meeting held on 15 April 2013 as circulated be taken as read and confirmed.


NOES: Nil

6.2 SPECIAL COUNCIL MEETING - 6 MAY 2013

116/13 RESOLUTION Ald Goodwin / Jarman That the Minutes of the Special Council Meeting held on 6 May 2013 as circulated be taken as read and confirmed.


NOES: Nil 7.0 WORKSHOPS & BRIEFING SESSIONS

7.1 WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D296535)

117/13 RESOLUTION Ald Rockliff / Hollister That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.


NOES: Nil 8.0 PLANNING AUTHORITY MATTERS

There were no Planning Authority Matters to consider. 9.0 NOTICES OF MOTION

PROCEDURAL MOTION

118/13 Motion Ald Perry / Keay

That Agenda Item 9.3 be brought onto to the Agenda.


NOES: Nil

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Item 9.1 was withdrawn by Ald Laycock

9.1 REPORT - PROVISION OF FUNDS IN 2013/2014 BUDGET FOR FENCING - DON RIVER RAILWAY - NOTICE OF MOTION - ALD L M LAYCOCK (D293806)

MOTION “That Council staff prepare a report on the cost of fencing part of the property at the Don River Railway and consider allocating funds towards this project in the 2013/2014 budget.”

9.2 INSTALLATION OF ROUNDABOUT - INTERSECTION HILLCREST ROAD, DON ROAD AND WATKINSON STREET - NOTICE OF MOTION - ALD L M LAYCOCK (D294278)

119/13 RESOLUTION Ald Laycock / Jarman That this Council consider installing a roundabout at the intersections of Hillcrest Road, Don Road and Watkinson Street in the 2014/15 budget.

AYES: Aldermen Kent, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb, Wilson and Goodwin

NOES: Alderman Martin

9.3 REZONING OF LAND - LAND KNOWN AS OLD CARPET FACTORY SITE - NOTICE OF MOTION - ALD G F GOODWIN (D297714)

MOTION Ald Goodwin / Wilson That Devonport Council begin the process to re-zone the land, bordered by North Caroline Street, Tarleton Street and Brooke Street, East Devonport commonly known as the Carpet Factory site, from Closed Residential to Light Industrial.

PROCEDURAL MOTION

120/13 RESOLUTION Ald Hollister / Perry The matter be deferred pending a workshop being held.

AYES: Aldermen Martin, Kent, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES: Alderman Goodwin 10.0 MAYORAL REPORT

10.1 MAYOR'S MONTHLY REPORT (D295822) 121/13 RESOLUTION Ald Rockliff / Perry

That the report advising of the Mayor’s meetings and functions for the month of April 2013 be received and noted.


NOES: Nil

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11.0 GENERAL MANAGER'S REPORTS

11.1 ELECTED MEMBERS EXPENDITURE REPORT (D295155) 122/13 RESOLUTION Ald Laycock / Jarman

That the report advising of Mayoral and Aldermanic Expenditure for the month of April 2013 be received and the information noted.


NOES: Nil 12.0 CUSTOMERS AND COMMUNITY REPORTS

12.1 MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D297437)

123/13 RESOLUTION Ald Kent / Rockliff That:

1. The Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted.

2. All members of the Devonport Eastern Shore Project Special Committee be re-elected.

3. The Devonport Eastern Shore Project Special Committee be renamed the Eastern Shore Special Committee.

4. Council endorse the Devonport Eastern Shore Project Special Committee undertaking development of a 10 year Community Plan.

5. A Community Consultation be undertaken as part of any planning for the Devonport Eastern Shore Project Community Plan.

6. The Lapidary Club lease be approved for relocation to Maidstone Park and a lease fee be set at $1,000 per annum for the first three years. The lease be for a five year term with an option to extend. All rent is to be paid to the Maidstone Park Management Controlling Authority.


NOES: Nil

12.2 CONFIRMED MINUTES OF MEETING - DEVONPORT MARITIME & HERITAGE AUTHORITY 27 MARCH 2013 (D296871)

124/13 RESOLUTION Ald Rockliff / Kent That:

1. The confirmed Minutes of the Devonport Maritime & Heritage Authority meeting held on 28 November 2012 be received and noted;

2. Council note the resignation of Mr Bob Marshall;

3. All reports under agenda item 5.0 be accepted.


NOES: Nil

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12.3 CONFIRMED MINUTES OF MEETING - DEVONPORT MARITIME & HERITAGE AUTHORITY 24 APRIL 2013 (D297255)

125/13 RESOLUTION Ald Kent / Hollister That:

1. The confirmed Minutes of the Devonport Maritime & Heritage Authority meeting held on 27 March 2013 be received and noted;

2. All reports under agenda item 5.0 be accepted.


NOES: Nil

12.4 THE MAYOR'S CHARITABLE TRUST FUND (D296709) 126/13 RESOLUTION Ald Hollister / Keay

That Council note the Deed, Meeting Rules and Guidelines of the Mayor’s Charitable Trust Fund.


NOES: Nil

12.5 LIVING CITY - STAGE 2 COMMUNITY AND STAKEHOLDER CONSULTATION (D296757)

127/13 RESOLUTION Ald Hollister / Keay That Council adopt the LIVING CITY Principles plan as attached, and progress with the next stage of LIVING CITY, based on these Principles.


NOES: Nil

Ald Hollister declared an interest and left the meeting at 8:05PM.

12.6 PARTNERSHIP AGREEMENT FOR DELIVERY OF YOUTH SERVICES (D297398) 128/13 RESOLUTION Ald Rockliff / Laycock

That Council:

1. Authorise the General Manager to enter into a lease agreement 64 Stewart Street, Devonport to Youth and Family Focus Inc. for the amount of $30,000 annually;

2. Develop a partnership Agreement between Devonport City Council and Youth and Family Focus Inc.; inclusive of roles and responsibilities, key performance indicators and reporting requirements. To be endorsed by Councils Financial Assistance Committee;

3. Provide a discount to Youth and Family Focus Inc. in return of an integrated youth service model delivered out of the Zone Youth Centre, and identified Council activities; and

4. Officers review Councils existing Community Development approach and present findings in a workshop to Council 2013/14

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AYES: Aldermen Martin, Kent, Jarman, Keay, Laycock, Perry, Rockliff, Squibb, Wilson and Goodwin

NOES: Nil

Ald Hollister returned to the meeting at 8:11PM. 13.0 TECHNICAL AND FINANCE REPORTS

13.1 CAPITAL WORKS REPORT (D296421) 129/13 RESOLUTION Ald Goodwin / Rockliff

That the progress report on the 2012/13 Capital Works Program be noted


NOES: Nil

13.2 FINANCE REPORT TO 30 APRIL 2013 (D297083) 130/13 RESOLUTION Ald Rockliff / Kent

That the Finance Report for April 2013 be noted.


NOES: Nil There being no further business on the agenda for the open session the meeting was declared closed at 8.18pm. PROCEDURAL MOTION

131/13 Motion Ald Laycock / Keay

That Council move back into Closed Session.


NOES: Nil Confirmed Chairman

Devonport City Council Minutes - Council Meeting - 27 May 2013

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Transcript of Devonport City Council Minutes - Council Meeting - 27 May 2013