30 YEARS ICRI/CIR/CITIP

4 October 2019

Edwin Jacobs

DEVELOPMENTS IN E-INVOICING

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EU CONTEXT E-INVOICE

Title of presentation 3

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DIFFERENT DRIVERS FOR E-INVOICING

• Payment, Trade Finance, Procurement

• Optimization of internal operations (AR and AP invoices management)

• Pushed by public sector:• Electronic tax reporting

• Purpose : combating tax-evasion → audit or invoice data mining by tax authorities

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EVOLUTION AND TRENDS IN DE EU

• B2C and B2B : large volume e-invoices (direct, e-mail, own portals, platforms)

• B2G : • increase in several EU Member States• 2019-2020 : France, Sweden, Portugal, Germany, … • EU directives for public administrations

• Several models :• Seller & biller direct• Buyer direct (direct connect / EDI) • Aggregator : SPOC voor B2B & B2C• Via bank(s) in your e-banking• Simple e-mail with payment link or button

SOME OFFICIAL SOURCES

• European Union :• http://ec.europa.eu/finance/payments/einvoicing/index_en.htm

• Netherlands :• http://www.e-factureren.info/

• Belgium :• http://www.efactuur.belgium.be

• https://overheid.vlaanderen.be/e-invoicing8

MORE THAN JUST VAT?

Consumer protection

GDPR & NIS

e-Archive

e-Doc management

outsourcing

e-commerce

Tax …

Disaster Recovery Plan + Business Continuity Plan

e-Trust services

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EVOLUTION TOWARDS SIMPLIFICATION

1994 1999 2001 2004 2008 2010

19.10.1994

recommendation

EDI

(1994/820/EG)

13.12.1999

directive e-signature

20.12.2001

Richtlijn 2001/115/EG

28.01.2004 – Belgian law

(BS 10/02/2004)

2009

15.12.2009

België

Royal Decree:

simplification

technical

requirements:

- free choice of

technical means

- warranty of

authenticity, integrity

and readability

- during entire

archiving period

13.07.2010 –

directive

2010/45/EC

2011 2012 2013

B:

- Act

17.12.2012:

paperinvoice =

electronic

invoice

- Royal

Decree

19.12.2012

(VAT)

13.05.2008

Circulaire

AOIF 16/2008

2014

Directive e-invoicing

public procurement

2014/55/EU and

2014/24/EU

eIDAS Regulation

910/2014

2016

Belgian

eIDAS-Act

21.07.2016

2018 -

2019

New rules

for e-

invoicing in

public

sector

transposed

in national

M.S. law

(Belgium :

Act of

7/4/2019)

LEGAL REQUIREMENTS

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• eInvoice = created, issued, transmitted or put at disposal, and received in a structured data format which allows for its automatic and electronic processing

• Electronic invoicing: exchange of an electronic invoice document between a supplier and a buyer

• Criteria for both paper and eInvoice: authenticity, integrity, readability

• May choose (combination of) technology and procedures

• But … document your business rules & -controls for (VAT) tax authorities

• Need consent from other party? Paper? Electronic?

• To do:• What is feasible?• Contract or general terms & conditions• Consumers (in Belgium) :

• No additional costs allowed for paper• But be smart …

• Legal < > Communicate & planning• Don’t forget: outsourcing contract, GDPR, regulatory issues, etc, more than VAT!

THANK YOU FOR YOUR ATTENTION

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QUESTIONS?Timelex

Rue Joseph Stevens | Joseph Stevensstraat 7B-1000 Brussels

edwin.jacobs@timelex.eu

(t) +32 (0)2 893 20 95www.timelex.eu