TENDER DOCUMENTS

For

Supply and Installation of Wind Measuring Instrument

DOCUMENT NO. UET-HEC-WIND-001Issue: 1

April 2009

TABLE OF CONTENTSPage

APPROVAL SHEET.....................................................................................................................................1

TABLE OF CONTENTS..............................................................................................................................2

SECTION 1....................................................................................................................................................4

TENDER NOTICE........................................................................................................................................4

SECTION 2....................................................................................................................................................5

INTRODUCTION.........................................................................................................................................5

2.1 PURPOSE........................................................................................................................................52.2 BACKGROUND.............................................................................................................................52.3 LOCATION OF THE PROJECT....................................................................................................62.4 WIND DATA..................................................................................................................................62.5 INSTITUTIONAL SET-UP............................................................................................................62.6 RESERVATION RIGHTS..............................................................................................................62.7 CONFIDENTIALITY.....................................................................................................................72.8 ADDENDA.....................................................................................................................................7

SECTION 3....................................................................................................................................................8

SUMMARY OF KEY ACTIVITIES...........................................................................................................8

3.1 PROCESS SCHEDULE..................................................................................................................83.2 SUBMITTALS, INQUIRIES AND OTHER COMMUNICATION..............................................83.3 PROPOSAL SUBMITTAL.............................................................................................................8

SECTION 4....................................................................................................................................................9

4.1 GENERAL REQUIREMENTS.......................................................................................................94.1.1 TECHNICAL REQUIREMENTS.............................................................................................94.1.3 CIVIL INFRASTRUCTURE...................................................................................................104.1.4 OPERATION AND MAINTENANCE COSTS.......................................................................104.1.5 ALLIED SERVICES FROM PAKISTAN................................................................................104.1.6 INDIRECT COSTS................................................................................................................10

4.2 ENVIRONMENTAL REQUIREMENT.......................................................................................104.3 LAND REQUIREMENT..............................................................................................................10

SECTION 5..................................................................................................................................................11

PROPOSAL FORMAT AND CONTENT................................................................................................11

5.1 FORMAT.......................................................................................................................................115.2 CONTENT.....................................................................................................................................12

5.2.1 Section 1 - Executive Summary....................................................................................................125.2.2 Section 2 - Project Description.............................................................................................125.2.3 Section 3 - Proposer’s Qualifications...................................................................................135.2.4 Section 4 - Financial Considerations....................................................................................135.2.5 Section 5 - Costing.................................................................................................................145.2.6 Section 6 – Performa Agreements.........................................................................................145.2.7 Section 7 - Other Information................................................................................................145.2.8 Section 8 - Exhibits................................................................................................................14

SECTION 6..................................................................................................................................................16

EVALUATION PROCESS.........................................................................................................................16

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6.1 ELIGIBILITY AND EVALUATION CRITERIA.......................................................................166.1.1 ELIGIBILITY OF THE BIDDERS.........................................................................................166.1.2 ELIGIBILITY OF THE BID...................................................................................................166.1.3 EVALUATION CRITERIA.....................................................................................................176.1.4 ACCEPTANCE OF BID........................................................................................................17

ACRONYMS USED IN THIS DOCUMENT...........................................................................................19

EXHIBIT 1 - PROJECT TECHNICAL DESCRIPTION.......................................................................20

EXHIBIT 2 - PROPOSER QUALIFICATIONS......................................................................................21

EXHIBIT 3 - FINANCIAL INFORMATION..........................................................................................22

EXHIBIT 4 - PROJECT COSTING..........................................................................................................23

EXHIBIT 5 – COMPLIANCE CERTIFICATION..................................................................................24

EXHIBIT 6 - OPERATION AND MAINTENANCE AGGREMENT..................................................25

ANNEX – 1...................................................................................................................................................26

DRAFT CONTRACT....................................................................................................................................26

ANNEX 2 - WIND REGIME AT PMD MAST WITHIN PROXIMITY OF SITE

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SECTION 1

TENDER NOTICE

Department of Mechanical Engineering, UET Taxila intends to invite tenders from National and International firms under the scope of project “Development of Human Resource and the Wind Energy expertise at UET Taxila” for supply and installation of wind measuring instrument at pre-selected site in Punjab. Service providers will be responsible for the supply, installation and commissioning of the whole system and afterwards, operation and maintenance of the system for three years.

The tender documents can also be downloaded from official website www.uettaxila.edu.pk of UET, Taxila. For queries about technical requirement of equipments may address to irfanmirza75@hotmail.com or ask on 0300 8542490.

The sealed quotations (Technical & Financial), complete in all respect must reach the in the office of the chairman, CPC at the latest by 1300 hours on 19-05-2009 along with bank draft of Tender Fee of Rs. 1000/- (non-refundable) and Demand Draft equal to 2% of the bid price (refundable) as earnest money in favor of the Treasurer, University of Engineering and Technology, Taxila. Cheques are not acceptable.

Technical bids will be opened in the office of the Chairman, Central Purchase Committee (CPC), UET Taxila, at 11 A.M. on 20-05-2009. The bidders or their representatives can be present if they so desire. Financial bids of only Technically qualified tenders shall be opened on a day to be notified later.

Bid shall comprise a single package clearly indicated “Bid for Installation of Wind Measuring Instrument” containing two separate sealed envelops of technical and financial proposals. Envelops shall be marked as “Technical Proposal” and “Financial Proposal” in bold and legible letters. Financial bids of only technical qualified tenders shall be opened on a day to be notified later.

The Bid should be valid for a period of 3 months from the date of the opening of the tender.

UET, Taxila reserves the right to reject any or all tenders, without assigning any reason. Decision of the UET, Taxila will be final and binding in all matters.

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SECTION 2

INTRODUCTION

2.1 PURPOSE

UET, Taxila is requesting proposals from national firms for supply, installation and commissioning of wind measuring instrument along with the mast at pre-selected site in Punjab Province near Kalar Kahar area.

The objective of this Project is to carry out a dedicated research work that will conclude by giving the most appropriate and suitable methodology for site identification of wind potential areas, data collection, indicating most appropriate data collection technology for wind power applications. Through this research work, it is intended to identify most prospect site in Punjab and install wind mast anemometry system at one site for collection of wind data and other climatologic information. The research work will be done through professional manpower at various levels. Proposals received will be critically evaluated and short listed. UET, Taxila will give the priority to the companies who will be able to complete installation of the wind measuring system by June 2009.

2.2 BACKGROUND

Knowing the growing energy requirement of the country, and depleting energy resources within the country and all around the world, the Government of Pakistan deemed to diversify its energy mix so that dependency over imported fuel may be reduced and some percentages of power requirements may be met through indigenously available renewable energy technologies.

With rapid development and industrialization, Energy Demand in the country, is increasing at very high rate. In order to supplement the power generation capacity through indigenous resources, it is believed that natural resources of energy like wind are needed to be exploited in the province. Keeping in view this perspective, it is planned to undertake wind resource assessment in the selected site of Punjab. Presently no wind mast anemometry system complying with international wind energy standards has been installed at any location in Punjab Province that may cater for needs of a power project. Under this project, state-of-the-art wind mast anemometry system will be installed at potential location. During installation of wind masts, international standards will be followed.

Collection of data for wind speed is one of the prime objectives of the project. Wind speeds at 30 meters, 50 meters and 80 meters will be determined. The electrical outputs of the different sensors are fed into a data logger kept at the base of the mast. The wind data are continuously recorded and can be averaged for various time intervals, usually ten minute. The data are transferred to EPROM chips which can be collected at an interval of 1 or 2 months and

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processes at a central office, the average ten minute data is further converted into several useful parameters like daily average monthly average, annual average, frequency distribution, wind power density over different speed internals, energy content, wind roses etc. Afterwards, a preliminary micro-siting of the power generating system will be done to assess power generation potential. In addition to that some other parameters like wind direction and atmospheric temperature will also be determined.

2.3 LOCATION OF THE PROJECT

Wind mast will be installed in one of the wind potential sites in Punjab Province.

2.4 WIND DATA

Wind energy has come to stay as an important and a viable alternate source of energy. For securing maximum output of energy from wind energy applications, an assessment of the wind resource available at any prospective site is essential. The preliminary investigations manifest that the bulk of this wind resource is available in Potohar region in Punjab.

UET Taxila, under this research project has tended to carry out wind survey to evaluate wind energy potential in one prospect location of the province, to locate wind energy potential site and to develop feasibility of resource utilization for wind energy applications. Under the scope this project the Mean Annual Wind Data of selected site will be collected and analyzed. On the word of this collected data, a comprehensive report will be developed that will earmark wind potential sites.

The collected data will be analyzed to judge daily and monthly variations in wind speed at typical locations to bring out the highly seasonal behavior of the wind resource. Wind power density at the sites will also be judged. The capacity factor which is the ratio of the actual power output to the rated output of a typical wind machine will also be worked out using the frequency distribution of ten minute averaged wind speeds at mast location.

2.5 INSTITUTIONAL SET-UP

The project is implemented by the UET, Taxila that will provide finance and support to service providers. Contractors will be in charge of providing services during the entire duration of the contract period. At the end of the contract period, UET, Taxila will be in charge of the system. The service provider will also be required to operate and maintain the system as well.

2.6 RESERVATION RIGHTS

UET, Taxila reserves the right, without qualification and in its sole discretion, to reject any and/or all Proposals or to waive any technicality or deficiency in Proposals received. UET, Taxila reserves the right, in its sole discretion, to modify or waive any of the criteria contained herein and/or the process described

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herein. Those who submit Proposals agree to do so without recourse against UET, Taxila.

2.7 CONFIDENTIALITY

UET, Taxila recognizes that information contained in proposals submitted may be confidential and may represent a competitive or business strategy. The proposer is responsible for identifying those portions of their proposal which they consider confidential.

2.8 ADDENDA

If deemed necessary, additional information affecting the preparation of proposals will be conveyed by means of an addendum to this Tender Document.

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SECTION 3

SUMMARY OF KEY ACTIVITIES

3.1 PROCESS SCHEDULE

Responses to this Tender must be received by UET, Taxila no later than 1:00 PM, Pakistan Standard Time on 20th February 2009, at the address listed below. Upon completion of the review process, UET, Taxila will inform the bidders about the status of their proposal and will undertake further discussion with “shortlist” parties, which may ultimately result in successful project development.

3.2 SUBMITTALS, INQUIRIES AND OTHER COMMUNICATION

TEN copies of the proposal should be sent to the following address:

Attention: Secretary, Central Purchase committeeUET, Taxila

All other submittals, inquiries, feasibility study and communications relating to any aspect of the Tender Document should be directed to Dr M Shahid Khalil, Professor, MED, UET, Taxila.

Information related to UET, Taxila, can be found at the website: http://www.uett.edu.pk

3.3 PROPOSAL SUBMITTAL

To ensure consideration, proposals should conform to the format described in Section 5 of this Tender Document.

All costs of Proposal development are to be borne by the proposer. UET, Taxila will not reimburse any proposer for costs incurred in responding to this Tender Document or for the costs incurred during any subsequent negotiations.

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SECTION 4

GENERAL REQUIREMENTS

4.1 GENERAL REQUIREMENTS

UET, Taxila is requesting proposals for supply and installation of the wind measuring mast , wind data analysis and resource estimation of the site and O&M for life of system at project site.

4.1.1 TECHNICAL REQUIREMENTS

ITEM QUANTITYLattice Mast with side length 30cm. (80m height) 01Calibrated Anemometer (NRG # 40C or First Class anemometer) 05Data Logger 01Wind Vane 02Temperature Sensors 01Side-mount booms with clamps (Should compliance with IEC standard length), Mast is lattice with side length of 30cm.

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Non-volatile MMC flash memory cards 04Steel shelter box enclosure with mounting hardware 01Shielded Sensor/anemometer Cables (2-80, 1-78.5m, 2-60m, 2-30m, 2-10m) 09Shielded Sensor/wind vane Cables (1-78.5m, 1- 58.5m) 02Grounding Kit 01Data Retriever Software 01Toolkit with assorted nuts drivers, spare wire rope clips 01GSM Module for remote transmit ion of data 01MEASNET or DKD Anemometer Calibration Certificate 05

Installation of above mentioned equipment.

The equipment supplier will be required to provide following information in the proposal.

Equipment/ Sensor Information Data logger details (GSM Technology is a must) Installation Arrangements (e.g: Sensor Heights, Boom Length,

Aviation Light etc.) Name of the service providing company for installing the Wind

Mast Calibration Certificates as per International Standards and

accepted by AEDB Any other relevant information/ Data

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4.1.2 Wind Data analysis and Resource EstimationThe equipment supplier will also generate the quarterly reports on the wind data analysis of the site and at the end of the year will deliver a detailed wind data analysis report including the resource estimation of the wind mast site.

4.1.3 CIVIL INFRASTRUCTURE

The equipment supplier will also be responsible for installing all the system at project site.

4.1.4 OPERATION AND MAINTENANCE COSTS

The equipment supplier will be responsible for the operation and maintenance of the wind measuring instrument for first three years (extendable). Estimates of local and foreign component of the operation and maintenance (including human resource) if any, are required to be mentioned in the proposal.

4.1.5 ALLIED SERVICES FROM PAKISTAN

Allied services during the project from Pakistan (e.g. services, civil infrastructure, logistics, HR etc) are required to be mentioned in the proposal.

4.1.6 INDIRECT COSTS

Rough estimates of the indirect costs should be the part of the proposal.

4.2 ENVIRONMENTAL REQUIREMENT

UET, Taxila will only consider service providers who demonstrate that their facilities are sited in an environmentally responsible and compliant manner and in compliance with applicable local, provincial, and federal laws and regulations.

4.3 LAND REQUIREMENT

Procurement / Lease for fifteen years of land for the installation of wind measuring mast is the responsibility of the supplier.

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SECTION 5

PROPOSAL FORMAT AND CONTENT

5.1 FORMAT

For ease of review and evaluation, all proposals should be prepared in accordance with the following format. UET Taxila reserves the right to disregard proposals which do not comply with this instruction.

The proposal should be organized by Sections and Exhibits in the order described below. Pages are limited to 8 1/2” x 11” with one (1) inch margins on the top, bottom and sides. The text is to be typed or written neatly in black ink. Typed text should be no smaller than 12-point font.

Each page of the proposal should have the following information in either header or footer of the document:

Proposal for Supply and Installation of Wind Measuring Instrument Bidder: ________________Page # of #

Each Annex included with the proposal should have the following information:Proposal for Supply and Installation of Wind Measuring Instrument Exhibit #Bidder: ________________Page # of #

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5.2 CONTENT

Each proposal shall contain the following sections and the contents as described below.

5.2.1 SECTION 1 - EXECUTIVE SUMMARY

The Executive Summary section should provide an overall description of the proposal, including key features. It should include a general description of the technology and design. This summary should also include, but need not be limited to, the proposed construction schedule, calibration of the wind anemometer and current status and schedule for operation. If the proposal includes substantially different wind speed measuring instruments, each should be described as a separate Project.

5.2.2 SECTION 2 - PROJECT DESCRIPTION

This section should include a detailed description of the project, including:

Execution ApproachContract detailsGeneration equipment descriptionInstallation detailsData collection technologyOperational strategy

5.2.2.1 Generation Equipment Description

Describe the proposed wind measuring system (anemometry system) and how it will be operated and maintained. The information contained in the proposal should include the manufacturer and model of the wind anemometer, calibration certificates, calibration requirements, the tower and hub height, and any other relevant equipment information. In addition, provide a summary of the commercial operating experience of the system, the anticipated design life of the system in weather conditions similar to those expected for the proposed site and a listing of any performance guarantees and/or the manufacturer’s warranty included.

5.2.2.2 Project Site Description

Project will be located at the site mentioned in section 2.3 of this document. Provide details on the anticipated placement of wind measuring instrument. Please provide the details of requirement of allied infrastructure like transportation means etc.

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If a question exists regarding the location of a proposed facility, please contact as described in Section 3.2 of this Tender Document.

5.2.2.4 Project Team Description

Provide a list, responsibilities, capabilities, and experience of major members of your project team.

5.2.2.5 Other Issues:

The proposer should also discuss any known issues relative to the development and operation of the project that may be sensitive from an environmental perspective.

5.2.3 SECTION 3 - PROPOSER’S QUALIFICATIONS

This section should include, but not be limited to, the following information about the proposer:

Corporate/business structure, including primary and secondary businesses, the number of years in business under present name and the state where incorporated.

Separate descriptions, as appropriate, for each member if there is a consortium or partnership of two or more firms and the relationship between the entities for this Proposal.

Description of proposer’s capabilities and experience with developing, operating and maintaining wind power projects.

5.2.4 SECTION 4 - FINANCIAL CONSIDERATIONS

The financial viability of any Proposal should be demonstrated to provide assurance that the proposer, as well as any firm(s) involved in the Proposal, has adequate financial strength. Financial strength is an indicator of the likelihood that the proposer is able to carry out the responsibilities of a supplier / installer. Each proposal must include the following financial information for each proposer/entity involved in the Proposal:

Current annual report for each entity (If an annual report is not available, a listing of assets, liabilities and cash flow must be provided).

Current (within past three months) profit and loss statement for each entity.

Statement by proposer indicating whether proposer has ever filed bankruptcy while performing work of similar nature.

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5.2.5 SECTION 5 - COSTING

5.2.5.1 Detailed Cost Breakdown

A proposal should include but not limited to cost breakdown under the following headings:

Cost of EquipmentInstallation CostTransportation CostTOT Cost (If applicable)Operation and Maintenance CostsIndirect Costs and Allied Services

5.2.6 SECTION 6 – PERFORMA AGREEMENTS

Proposers are requested to provide as part of their proposal submittals, the proforma agreement as applicable to their proposal, including:

• OMA – Operation and Maintenance Agreement

If proforma contract is not available, proposers are requested to provide a list of terms and conditions they expect to be included in such contracts.

5.2.7 SECTION 7 - OTHER INFORMATION

This section provides the opportunity to describe other aspects of the proposal that may not fit into one of the above categories. This might include alternative approaches, arrangements and associated benefits to UET, Taxila.

5.2.8 SECTION 8 - EXHIBITS

Proposals should include the following exhibits:

5.2.8.1 Exhibit 1 - Project Technical Description

Technical description should at least include the following information: Technical description of the equipment Calibration Certification (MEASNET Certification is preferred) Compliance with international wind energy standards If the proposal covers multiple types of anemometry systems at a

site, a separate exhibit is needed for each type of sensor.

5.2.8.2 Exhibit 2 - Proposer Qualifications

If multiple companies or organizations are involved in the proposal, a separate exhibit must be filled out for each company and organization.

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5.2.8.3 Exhibit 3 - Proposer Financial Information

A separate exhibit is required for each company or organization involved in the proposal.

5.2.8.4 Exhibit 4 - Estimated Construction Cost

A separate exhibit is required for the project.

5.2.8.5 Exhibit 5 - Compliance Certification

A separate exhibit is required for project in the proposal.

5.2.8.6 Exhibit 6 - Proforma Agreements or Proposed Terms and Conditions (e.g. OMA)

A separate exhibit is required for project in the proposal.

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SECTION 6

EVALUATION PROCESS

The UET Taxila will assess all proposals to determine which, in the UET Taxila’s sole opinion, are the most economical, feasible and viable options for meeting the requirements of project.

Following will be taken into account during the assessment: Price of the system Non-price factors

o Time Frameso Experience of Project Teamo Similar projects doneo Performance Data of Wind Measuring System / Reliabilityo Original Manufacturers of equipmento Level of Transfer of Technology (even for O and M)o Indigenous Manufacturing

Dollar Value with respect to total project cost Number of components

o Local contingent of allied services / Indirect costs Financing Arrangement

o Terms of Payment Like advance etc

o Insurance

6.1 ELIGIBILITY AND EVALUATION CRITERIA

6.1.1 ELIGIBILITY OF THE BIDDERS

The bidder shall provide sufficient evidence to satisfy the following conditions

1. The bidders have sufficient capacity and technical ability to successfully install such systems

2. The bidder should have adequate financial stability and status to meet the financial obligations pursuant to the scope of work.

3. The bidder should have adequate network for inventory of the material and services. The detail of which should be submitted.

6.1.2 ELIGIBILITY OF THE BID

The tender shall satisfy the following conditions to be evaluated:

1. Separate technical and financial proposals are submitted in sealed envelopes

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2. Bid security is included in the financial proposal

3. Certificate of registration under sales tax, national tax number certificate, certificate of payment of professional tax are included in the technical proposal

4. Certificates of compliances with international standards are included in the technical proposal at least for wind turbine.

6.1.3 EVALUATION CRITERIA

1. Marks between 0 and 10 will be given to the technical proposals and to the financial proposals.

2. The final mark given to a bidder will be composed of 80% of the technical mark and 20% of the financial mark.

3. The financial mark given will be proportional to the difference between the lowest bid and the bid considered. The formula to calculate the financial marks is 20*(1- (bid price-lowest bid price)/lowest bid price)

4. The technical proposal will be given marks (0.0 to 1.0) weighted as the table below. A minimum of 70% marks would be required for qualification of technical offer. Difference in price has to commensurate with the difference in quality.

Item CoefficientUnderstanding and comments on TORs 10Quality of staff 10Financial stability 10Previous experience in similar projects 10Operation and Maintenance strategy 10User information strategy 10Wind Anemometry System 10Auxiliary equipment 10Wiring and installation 10Quality of the project management plan 10

The Technical Bids will be evaluated first. Financial Bids will only be opened of those companies who would qualify Technical Assessment.

6.1.4 ACCEPTANCE OF BID

1. UET, Taxila reserves the right to accept any bid and to reject any or all bids, without assigning any reason.

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2. Before execution of the work, a contract agreement for execution of the work shall be entered into between UET, Taxila and the successful bidders, as per the draft contract of Part B.

Upon completion of this assessment, UET, Taxila will develop a short list of qualified proposers. UET, Taxila will provide this group of respondents with model agreements for discussion purposes and also to initiate preliminary contract discussions. The commencement of negotiations between any potential supplier / service provider and (UET, Taxila) does not create or imply any commitment by the UET, Taxila to enter into an agreement with that supplier.

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ACRONYMS USED IN THIS DOCUMENT

OMA Operation and Maintenance AgreementPMD Pakistan Meteorological DepartmentUET University of Engineering & Technology

ACRONYM OF THE UET, TAXILA

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EXHIBIT 1 - PROJECT TECHNICAL DESCRIPTION

GENERATION

Manufacturer and Model of Anemometry System: _________________Calibration Certification _________________________________________Compliance with international wind energy standards __________________

If a contract is signed in March 2009, what would be the anticipated in-service date of the project?

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EXHIBIT 2 - PROPOSER QUALIFICATIONS

Organization name: ____________________________________Type of firm (circle one): Corporation, Sole Proprietor, Partnership,

Other (Describe below)_______________________________________________________________

Address for mail delivery:_____________________________________________________________

_____________________________________________________________

Primary and Secondary Contacts:Name: ___________________ Name:___________________________Title: ___________________ Title: ___________________________Phone:___________________ Phone:___________________________Fax: ___________________ Fax: ___________________________

For each current and/or former such installations, provide the following customer information. This customer information pertains to the purchaser of your services. Attach additional sheets if necessary.

Name: ___________________ Contract Start:_____________________Address: _________________ Contract End:_______________________________________________ Equipment: ______________________________________________Contact: __________________Phone number:_____________

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EXHIBIT 3 - FINANCIAL INFORMATION

Are there any past, current, threatened or proposed lawsuits related to your renewable energy resources, your facilities or your ability to deliver the project? _________If yes, please explain:________________________________________________________________________________________________________________________________________________________________________________________________Has your company/organization or any of the principals ever declared bankruptcy? ________If yes, please explain:_____________________________________________________________________________________________________________________________________________________________________________________________Please provide credit references:Institution: ___________________ Institution: _____________________Address: ___________________ Address: _____________________Contact: ___________________ Contact: _____________________Phone Number: _______________ Phone Number: _________________

Institution: ___________________ Institution: _____________________Address: ___________________ Address: _____________________Contact: ___________________ Contact: _____________________Phone Number: _______________ Phone Number: _________________

Provide a copy of your most recent annual report (if unavailable, please provide a current listing of assets, liabilities and cash flow), current profit and loss statement that is closely related to the operations of your renewable energy project(s) and a parental guarantee.

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EXHIBIT 4 - PROJECT COSTING

Please include as part of your submittal for proposals for purposes of offering to develop a project on turnkey basis.

Cost of EquipmentInstallation CostTransportation CostTOT Cost (If applicable)Operation and Maintenance CostsIndirect Costs and Allied Services

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EXHIBIT 5 – COMPLIANCE CERTIFICATION

Please provide as part of your proposal submittals, the compliance certification.

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EXHIBIT 6 - OPERATION AND MAINTENANCE AGGREMENT

Please provide as part of your proposal submittals, the Operation and Maintenance Agreement.

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ANNEX – 1

DRAFT CONTRACT(Subject to variation)

CONTRACT

Contract No. ___________________________________ Dated _____, 2009

1. This agreement is made on______________day of , 2009, between the UET, Taxila (herein after called the “[Acronym]”) party of the first part and __________. (herein after called the “Contractor”) party of 2nd part. The UET, Taxila shall be represented by Chairman, Mechanical & Aeronautical Engineering Department, UET, Taxila.

2. Whereby it is agreed that the UET, Taxila shall contract the services described in the Scope of Work at Annex-I at the prices mentioned in Annex-V here in subject to terms and conditions shown at Annex-II. All Annexes (I to V) shall form part of this agreement.

3. The terms and conditions as stipulated in the Annexes and Exhibits attached hereto shall constitute the entire agreement between the two parties and shall supersede any previous undertaking, commitment or representation whatever oral or written in this regard.

Distribution :-

1. Master copy with UET Taxila 01 Copy2. ______ (Contractor) 01 Copy3. Project Director UET Taxila 01 Copy4. Director Research 01 Copy5. Account Office UET Taxila 01 Copy6. Spare with UET Taxila 02 Copies

Signatures ----------------------- Signatures ------------------Name: _________ Name:Designation: Secretary ________________AEDB For and on behalf of

__________________________________________

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ANNEXE I: SCOPE OF WORK

The Contractor shall undertake the following tasks in Project Site:

1.1 Supply of equipment and installation of Wind mast and anemometry system

The contractor shall be responsible for the supply of equipment and installation at Project Site. The installation shall start not later than 1 month after the signature of the contract and shall be completed not later than 6 months from signature of the contract (30 days grace period).

1.2 Operation and Maintenance of systems

The Contractor shall be responsible for the Operation and Maintenance during the warranty period of system.

The contractor shall organize the operation and maintenance mechanism including:

1. supervise local operator (ensure monthly visits to users, ensure record keeping, ensure that maintenance books are properly filled in;

2. ensure that all systems are checked at least once by a qualified technician around 6 month after installation;

3. provide local operators with individual coaching at least twice after the end of installation phase; and

4. carry out re-calibration of anemometry system every year from the same wind tunnel, if the same tunnel does not remain available or discarded at that time then the wind tunnel with similar specifications and conditions be selected for re-calibration of anemometers.

The contractor shall transfer the Operation and Maintenance responsibility (excluding the responsibility for warranty of components) to UET Taxila at the end of the contract period. The transfer procedure will be mutually decided at a later stage.

1.3 Monitoring and Evaluation

The contractor shall provide the information required for monitoring and evaluation purposes for the entire contract period. At the end of the warranty period of systems, the contractor shall provide a consolidated report including:

1) A technical appraisal of system performance;2) A report of activities undertaken;3) A financial analysis; and4) Recommendations for further operation and maintenance.

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ANNEXE II: TERMS AND CONDITIONS

1.4 Definitions

1.4.1 Contract

The “Contract” means the agreement entered into between the parties i.e. the Contractor and the UET, Taxila in token of having accepted terms and conditions laid down thereinafter and those General/Special conditions that may be added to a given contract for the supply of services specified therein. Even the advance acceptance letter posted or sent by telex/Fax by the UET, Taxila within the validity period of Suppliers offer would constitute a binding agreement. The terms of contract not be taken to include the preliminaries such as UET, Taxila’s Tender Document and connected to include the preliminaries such Bid documents submitted by the Contractor and connected correspondence which will be deemed to have become inoperative as soon as the relevant contract has been entered into by both the parties as described above.

1.4.2 User

The “User” means the operator designated by the UET, Taxila for operation and maintenance of the system.

1.4.3 Warranty period of system

The warranty period of system shall mean the period during which the Contractor warranty, that the complete wind measuring system including installation is free from defect in manufacture, material and workmanship. The warranty period of system starts from the date of installation and ends 6 months after the signing of contract.

1.4.4 Maintenance period

The maintenance period starts from the date of installation of the system and ends at end of project life.

1.5 CONTRACTOR

Name, Postal Address, Telephone, Fax no etcThe address mentioned above shall be used for contact/correspondence.

1.6 DATE OPENED

1.7 TERMS & DATE OF DELIVERY

a. Obligations related to 1.1 & 1.2 of the Scope of work (Annex I) shall start not later than 1 month after signature of the contract and be executed within 6 months after signing of the contract (30 days grace period).

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b. Obligations related to 1.3 & 1.4 of the Scope of Work (Annex I) shall be continued up the end of the warranty period of system.

c. The contractor shall provide a detailed project management plan including a detailed time schedule within 10 days after signing of contract.

d. The contractor shall provide the results of system performance test (direct test or computer simulation) within two months after signing of the contract.

1.8 TECHNICAL INSPECTION/ACCEPTANCE

a. Technical inspection and acceptance of installed system would be conducted by an inspector or a team nominated by UET, Taxila.

b. The Contractor shall ensure that the system is designed in a way to facilitate the inspection and that the inspection team can perform the inspection without physically disconnecting any part of the system.

1.9 TARGETED SITE

a. The Contractor shall install Wind Anemometry System at Project Site indicated in Section 1.2 of Annex-I.

1.10 TERMS OF PAYMENT

a. 20% mobilization advance shall be given against bank guarantee after signature of the contract.

b. Suitable %age of each installment will be deducted to reimburse the mobilization advance.

c. 50% of the Payment shall be made after supply of equipment by the Contractor and Inspection by UET, Taxila

d. 20% more Payment would be done on commissioning of the system

e. Remaining 10% of the Payment would be done after Warranty period. A completion/acceptance certificate shall be issued by the inspection team of UET, Taxila. The bond shall be released by the UET, Taxila on the production of this certificate.

1.11 DISCREPANCY

Discrepancy in the goods delivered, services performed or any deviation in the execution of the contract revealed during the period of performance of contract will be attributed to the contractor for correction.

1.12 PRICING STRUCTURE

• The pricing structure is given at Annex IV.• UET, Taxila shall not pay any surcharge or any additional related

cost to the Contractor or to any third party. In case the law concerning applicable taxes is modified, the responsibility for

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additional costs will be mutually agreed between UET, Taxila and the Contractor.

1.13 EXTENSION IN DELIVERY PERIOD (DP)

a. During execution, if at any time, a Contractor cannot fulfill his obligation as initially planned, the Contractor shall immediately (within a week time) notify in writing to UET, Taxila the problem, its possible causes and its expected duration. In any case, the execution delay shall not exceed five months.

b. At the end of the planned installation period, if installation has been delayed due to the Contractor fault, a penalty of up to 2% per month of the uncompleted part of the contract will be imposed from the remaining payment. The penalty amount shall not exceed 10% of the price of the incomplete portion.

c. In case of delay in execution due to the Contractor fault, UET, Taxila may authorize the Contractor to complete the contract in a longer timeframe. The contract value shall not be changed due to the extended timeframe.

1.14 BANK GUARANTEE (PERFORMANCE BOND)

Contractor will establish bank guarantee 2 % of the value of contract with any scheduled bank of Pakistan. The guarantee will remain valid until the warranty period of the contract.

1.15 SPECIFICATIONS

The technical specifications given at Annex III shall apply.

1.16 WARRANTY

Warranties specified in Annex V of this document shall be ensured.

1.17 TAXES/DUTIES

• All components used in the proposed systems are exempted from custom duties and sale tax in accordance with clause 13 of SRO (575) (1)2006 of CBR as amended from time to time. The Contractor shall request and obtain a certificate in this respect issued by AEDB, at the time of claiming exemption by the importer.

• All applicable taxes as of the date of signature of the present contract, insurance fees etc. have to be taken care of by the contractor himself.

1.18 VARIATION

If during the execution of the contract, the Contractor wishes to change an item, the Contractor shall request in writing to UET, Taxila the permission to do so.

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The request shall include the performance and technical parameters of the new item.

Approval will be at the discretion of UET, Taxila. Any additional cost shall be solely borne by the Contractor.

1.19 SUBLETTING

Contractor will be entirely responsible for the execution of the contract in all respects according to the terms and conditions of the contract. However, the contractor may sublet for any part thereof with the consent of UET, Taxila.

1.20 CORRESPONDENCE

In case of change of address, the contractor is to notify within 15 days the new address i.e. Postal, Fax No, Tele No and e-mail to the UET, Taxila for contact / correspondence.

1.21 ARBITRATION

a. In case of controversy between UET and the contractor, if no mutual agreement is reached after 30 days, a third party mutually agreed upon can be chosen as arbitrator.

b. The arbitration proceedings shall be held in Taxila / Rawalpindi / Islamabad, Pakistan and under Pakistani Law.

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ANNEXE III: DETAILS & TECHNICAL SPECIFICATIONS OF EQUIMENT TERMS AND CONDITIONS

Item Brand Model No. Quantity RemarksWind Anemometry SystemTower Specification

Cabling and SwitchesGuy wires and installation equipment Data Logger details

1.22 Wind Anemometry System Specifications

The system should conform to international IEC standards, Wind Industry requirements and shall meet with following requirements:

1. Latest and accredited technology should be utilized2. Data logger system should have latest digital GSM technology3. The degradation level should be according to the international standards4. The coating for resisting corrosion should comply with international

standards5. The equipment should be operate-able at temperatures -10 °C to 50 °C.6. It should be able to sustain gusts of around 50 m/s7. The system should conform to the Environmental Safety Standards 8. The Performance guarantee shall cover at least 5 years

1.23 Installation/Cables/Wires

Technical Specifications

1. Installation shall meet the requirements and recommendations given in international codes and standards.

2. The foundations and guy wires should meet the international standards3. The system should be grounded.

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