Development & Maintenance of Web Based Portal and MIS for...

USER MANUAL

Development & Maintenance of Web Based Portal and MIS for Monitoring & Evaluation

of Vocational Training Improvement Project

Ver–1.0

[CFI PUBLIC MODULE]

Submitted By WIPRO Limited (Infotech Division)

Plot No. 480-481, UdyogVihar, Phase III Gurgaon – 122016

Haryana

User Manual – CFI

Ver1.0 USER MANUAL – CFI of 18

Table of Contents 1. Introduction ................................................................................................................................... 3

1.1 Overview ............................................................................................................................................ 3

1.2 Scope of the Document ...................................................................................................................... 3

2. About the Document ..................................................................................................................... 4

2.1 Intended Audience ............................................................................................................................. 4

2.2 Document Conventions ...................................................................................................................... 4

3. Getting Started ............................................................................................................................. 5

3.1 Accessing portal ................................................................................................................................. 5

3.2 Home page ........................................................................................................................................ 5

4. CFI ............................................................................................................................................. 11

4.1 CFI Search ....................................................................................................................................... 11

5. Trainee ....................................................................................................................................... 12

5.1 Trainee Search................................................................................................................................. 12

5.2 Trainee Profile .................................................................................................................................. 13

6. Certificate Verification ................................................................................................................. 14

7. Mark sheet Verification ............................................................................................................... 15

8. Calendar ..................................................................................................................................... 16

8.1 Academic Calendar .......................................................................................................................... 16

8.2 Examination Calendar ...................................................................................................................... 17

9. Help ............................................................................................................................................ 18

User Manual – CFI


1. Introduction

1.1 Overview The Central Institution Module shall facilitate management of MIS related information pertaining to

the CFIs. This shall include all relevant functional areas of the CFIs e.g. academic, administration, finance, project management information and instructor training etc. This module shall be made operational at the CFIs. The Central Institution Module shall facilitate management of MIS related information pertaining to the CFIs. This shall include all relevant functional areas of the CFIs e.g. academic, administration, finance, project management information and instructor training etc. This module shall be made operational at the CFIs

1.2 Scope of the Document This document details about the various functionalities of the Public module in the MIS

Application. Through this module CFI, trainees and in general public would directly get connected with DGT and get information of their interest (related to DGT). Broad features are as follows:

1. Detailed information of CFI. 2. Detailed information of Trainees along with profile details 3. Verification of E-Certificate and Marksheet. 4. Academic Calendar which would provide brief information and dead line of activities of

current academic session 5. Examination Calendar which would provide details information about examination as per

semester

User Manual – CFI


2. About the Document

2.1 Intended Audience All the CFI, trainees, general public and users of the DGT web based portal will be the intended

audience of this document.

2.2 Document Conventions This guide uses the following conventions

1. Menu items, Options, Dialog boxes and Functions are mentioned in Bold. 2. Error messages are displayed in Italics. 3. Angle brackets (>) indicate the progression of menu choices the user should select in a

graphical user interface (GUI). 4. Tip provides easier methods to accomplish tasks. 5. Caution means to take extra care, to avoid errors. 6. Note provides additional information.

User Manual – CFI


3. Getting Started

3.1 Accessing portal Public portal of MIS application has been designed as a comprehensive platform for external user

of DGT to allow timely and transparent flow of information through the various tiers of the public vocational training sector in the country i.e. CFI and Trainees. This portal will allow easy retrieval of data, searching and sorting of various information accurately and quickly.

To access, type the address in the address bar as: https://ncvtmis.gov.in/. User will be redirected to the Home page of the Public Portal.

3.2 Home page Through provided URL user would directly access Home page of NCVT MIS module. To access

the CFI page user need to select the CFI from the Menu item (refer below image).

Figure- NCVT Home page

https://ncvtmis.gov.in/

User Manual – CFI


Once the user will select the CFI, user will be redirect to the CFI homepage. It will provide the different menu options as CFI, Trainees, Certificate verification, Marksheet Verification & Calendar and also allows internal user to login into the MIS portal.

Figure- CFI Home page

If user will click on Apprenticeship Home page it will redirect to Apprenticeship home screen, if user will click on Placement Home page it will redirect to Placement home screen

As in menu bar different options are available. If you move mouse to CFI, hand hover image would reflect along with option as CFI Search

User Manual – CFI


Figure- CFI Menu Option

In the same way if you move curser to Trainee option, two options would reflect as Trainee Search, and Trainee Profile

Figure- Trainee Menu Option

User Manual – CFI


For Certificate verification option, e- Certificate verification options would reflect.

Figure- Certificate Verification Menu Option

User Manual – CFI


For Marksheet verification option, Marksheet verification options would reflect.

Figure- Marksheet Verification Menu Option

User Manual – CFI


For Calendar option, two options would reflect as Academic Calendar and Examination Calendar.

Figure- Calendar Menu Option

Login: This link redirect user to Login Screen page. Support: This link provide email ID of DGT support. FAQ: This link provide information about frequently asked Question along with the answers. Help: This link redirect user to next screen for the User Manual. Site Map: This Link provide a sitemap for the public page of this website

User Manual – CFI


4. CFI

4.1 CFI Search The CFI module will enable general public to search the registered CFI. To search it, follow the below mention steps:

1. Go to CFI > CFI Search 2. Enter the filter criteria’s as State, District, CFI Name, Trade, MIS CFI Code, Course, CFI

Category. 3. Click on Search to search the CFI or click on Cancel to cancel the search 4. On the basis of search criteria entered by the user, data will be displayed in the grid as displayed

below:

Figure: CFI Search

Note: While searching, please select at least one search criteria.

User Manual – CFI


5. Trainee The Trainee module will enable general public to search & validate trainee(s) and also enable enrolled trainee(s) to search & view personal details such as: profile, and institute details.

5.1 Trainee Search This module enables general public to search & display list of trainees as per search criteria. To search the trainees follow the below mention steps:

1. Go to Trainee > Trainee Search. 2. Enter the filter criteria’s as State, District, Scheme Type, Trade, Course, CFI Name, Trade,

Academic Session, Semester, Gender, Certified Status, MIS CFI Code or Trainee Reg. No. 3. Click on Search to search the trainee or click on Cancel to cancel the search. 4. On the basis of search criteria entered by the user, data will be displayed in the grid (User can

view CFI details by clicking on hyperlink under CFI Name column) as displayed below:

Figure: Trainee Search

Note: While searching, please select at least one search criteria.

User Manual – CFI


5.2 Trainee Profile This module enables registered trainee(s) to view their profile. To view the trainee profile follow the below mention steps:

1. Go to Trainee > Trainee Profile. 2. Enrolled trainee will enter required details as Registration no & Father’s/Guardian’s Name, DOB

and text of Captcha image for authentication . 3. Click on Submit to view the trainee profile as per entered details or click on Clear to clear the

entered data. If user will click on Submit, the trainee gets authenticated and will be able to view his/her personal profile and institute details.

Figure: Trainee Profile

User Manual – CFI


Figure: Trainee Profile View

4. Trainee can check Hall ticket eligibility status and download Hall ticket, Marksheet and print Certificate from profile page.

5. In order to download Hall ticket user have to click on Hall Ticket icon . The hall ticket will be downloaded in .pdf file.

6. In order to download Marksheet user have to click on Marksheet icon. The marksheet will be downloaded in .pdf file.

7. In order to download Certificate user have to click on Certificate icon. The Certificate will be downloaded in .pdf file.

6. Certificate Verification This link enables user to view the CFI certified trainee information by providing the CFI Certificate number. To view the certified trainee details, follow the below mention steps:

1. Select Certificate verification> Certificate Verification. 2. Enter the CFI Certificate number of Trainee. 3. Click on ‘Go’.

User Manual – CFI


4. As per the provided CFI Certificate number, the certified trainee details will be displayed (refer below image).

Figure: Certificate Verification (AVTS Course)

7. Mark sheet Verification This link enables user to view/verify the CFI Mark sheet of trainee. To view the Marksheet, follow the below mention steps:

1. Select Marksheet verification> Marksheet Verification 2. Enter the Registration number/Roll Number of Trainee and Session. 3. Click on Search to view the mark sheet as per entered details of trainee or click on Clear to

clear the entered data. If user will click on Submit, the mark sheet will be displayed as below:

Figure: Marksheet Verification

User Manual – CFI


8. Calendar

8.1 Academic Calendar This link enables public users to view academic calendar scheduled by DGT. To view the academic calendar follow the below mention steps:

1. Go to Calendar> Academic Calendar. 2. Select the Academic session to view the academic calendar and if any calendar exists for that

session will be displayed under Search Results panel in the form of a grid. User can also export it to excel, csv and pdf format

Excel: On click of “Excel” search result will be exported to excel file. CSV: On click of “CSV” search result will be exported to a CSV file. PDF: On click of “PDF” search result will be exported to a PDF file.

Figure: Academic Calendar

User Manual – CFI


8.2 Examination Calendar This link enables public users to view Examination Calendar as per Session and semester details. To view the examination calendar follow the below mention steps:

1. Go to Calendar> Examination Calendar. 2. Enter month and Year under Select Semester & Academic Session panel. 3. Click on Search to view the Examination Calendar or click on Cancel to cancel the search. If

user will click on Search, the details of Examination calendar will be viewed under Search result panel User can also export it to excel, csv and pdf format

Excel: On click of “Excel” search result will be exported to excel file. CSV: On click of “CSV” search result will be exported to a CSV file. PDF: On click of “PDF” search result will be exported to a PDF file.

Figure: Examination Calendar

User Manual – CFI


9. Help For any online support user can Refer Help option on the Extreme top right corner of MIS application page. Through this link user can download user manual any time and number of times.

Figure: Help

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